HomeMy WebLinkAbout20082418.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICE AGREEMENT FOR RETIRED AND SENIOR
VOLUNTEER PROGRAM AND AUTHORIZE CHAIR TO SIGN - UNIVERSITY OF
NORTHERN COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Service Agreement for the
Retired and Senior Volunteer Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Area Agency on Aging, and the Board of Trustees of the University of Northern
Colorado Retired and Senior Volunteer Program, commencing July 1, 2008, and ending
June 30, 2009, with further terms and conditions being as stated in said agreement, and
WHEREAS,after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Service Agreement for the Retired and Senior Volunteer
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on
Aging, and the Board of Trustees of the University of Northern Colorado Retired and Senior
Volunteer Program be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 8th day of September, A.D., 2008, nunc pro tunc July 1, 2008.
,�..` BOARD OF COUNTY COMMISSIONERS
EL� ELD COUNTY, COLORADO
ATTEST:
1161 iThr (IV iam H. Jerke, Chair
Weld County Clerk to the Bi d + 1�
CUSED
OI °\\ obert +. asden, ro-Tem
BY: •,' / �� "R' :�,�� .
De. y Cler to the Boar' L
Willia Garcia
APP' s D ' s O •RM: Gti F cLy
David E. Long
u attorney o weA„/
Douglas a emach r
Date of signature: q I q/d
2008-2418
@0 tRS ( a0uj"\ HR0079
Oct - as -n&
Memorandum
6,ye 64,04-....3/4
Date: September 8, 2008
' C. To: William H. Jerke, Chair, Board of County Commissioners
From: Judy A. Griego, Director, Human Services Department
COLOR ADO
RE: Purchase of Service g eeme t Betw n the eld
County Department . uman Services and the
University of Northern Colorado Retired and
Senior Volunteer Program
Enclosed for Board approval is a Purchase of Service Agreement between the Weld County
Department of Human Services and the University of Northern Colorado Retired Senior Volunteer
Program. This Agreement was reviewed at the July 8, 2008, Board Work Session.
The major provisions of the Agreement are listed below:
1. The term of the Agreement is from July 1, 2008 through June 30, 2009.
2. The total amount of the grant is for $500.00 to provide services to homebound and
frail seniors. Funding for the grant is from the Older Americans Act.
3. The outreach efforts target reaching (five) rural elders, (five) Hispanic elders, and
(twenty) disabled elders.
If you have any questions please give me a call at extension 6510.
Filed BM 09 08 08 2.DOC
Page 1 of 1 2008-2418
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this lg day of July, 2008 by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human Services'
Area Agency on Aging, hereinafter referred to as "AAA", and the Board of Trustees of the
University of Northern Colorado Retired and Senior Volunteer Program , hereinafter referred to
as"RSVP."
WITNESSETH:
WHEREAS, "AAA" develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, "AAA" has identified loneliness and isolation as a serious problem for
many Weld older citizens, and
WHEREAS, "RSVP" is not for profit federally funded organization sponsored by the
University of Northern Colorado existing for the purpose of providing volunteer opportunities
for seniors of Weld County , and
WHEREAS, "AAA" desires to purchase services from"RSVP" to maintain Project
Connect,a telephone reassurance program targeting homebound, isolated frail seniors;
NOW THEREFORE, it is mutually agreed:
1. The "AAA"hereby agrees to award grant monies in the sum of$500.00 to "RSVP".
2. "RSVP" agrees to provide telephone reassurance to 20 older adults with a goal of
reaching 5 rural elders , 5 Hispanic elders and 20 disabled elders.
3. The "AAA"agrees to reimburse"RSVP" for all eligible project costs up to but not
exceeding the sum of$500.00.
4. "RSVP" agrees to commence services within thirty (30) days after the signing of the
Agreement and assure completion of all services required hereunder by June 30, 2009.
5. "RSVP" agrees to support the goal of a comprehensive and coordinated system of
services by maintaining regular participation on the Community Resource Network,
formally known as the Long Term Care Coordinating Committee.
0. "RSVP" agrees to document and report any project income received as a result of
services provided under the Agreement.
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7. "RSVP" agrees to include the following statement in any written materials (pamphlets,brochupart es, announcements,by
etc) verbal
funds by the Weld County Area Agency on Aging through the Older in
Americans Act."
8. "RSVP"understands that "AAA" is required to conduct periodic evaluations of the
activities conducted under this Agreement and to monitor on an ongoing basis the
performance of"RSVP" to insure that the funds made available by the Agreement are
expended in keeping with the purposes for which they were awarded; and"RSVP"
accordingly agrees to cooperate fully with the "AAA" in the conduct of such evaluation
and monitoring, including the keeping and supplying of such information, and providing
access to documents and records to the"AAA" for the purpose of audit; and further
agrees to do all things necessary to enable "AAA" to fulfill its obligation to the State of
Colorado and the United States Government.
9. Any changes, including any increase or decrease in the amount of"RSVP" compensation,
and including changes in budget allocations which are mutually agreed upon by and
between the "AAA" and"RSVP", shall be incorporated in written amendments to this
Agreement.
10. "RSVP"understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program
and fiscal regulations,the policies and procedures established for grants by the
State Agency, and the terms and conditions of the project application approved by
"AAA" in making this award of funds; specifically, agrees to abide by the dollar
amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the"AAA."Understands that the project's fiscal affairs are subject to c. disallowed, the proportion of Federal State funds di audit.
sallowedmust be returned to
the"AAA."
d. Understands that this award is made for the period amounts stated in this
Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project
applications.
e. Agrees to keep records and make reports on the forms required by the"AAA" and
in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically,
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To submit financial reports monthly and monthly program reports to the
"AAA" by the 10th of the following month;
To submit a final financial report within 15 days after the end of the
project year;
To submit other reports to the"AAA" as requested.
f Agrees to advise the "AAA" of needed program and financial changes and await
approval from the "AAA"prior to change implementation.
g. Agrees to have policies and procedures for complaint/appeal tracking, timely
disposition of complaints/appeals and documentation of such process.
h. Agrees to have a client grievance policy which will address any alleged
infractions of any federal, state or local laws by "RSVP" against recipients of or
applicants for services.
i. Agrees to have policy and procedure for wait lists that meets the requirements set
forth by the "AAA".
j. Agrees to provide recipients receiving services the opportunity to contribute to all
or part of the cost of the services received. Each recipient shall be given the
opportunity to determine if they are able to contribute to all or part of the cost of
services. No recipient shall be denied a service because of a failure to contribute
to all or part of the cost of the services. All contributions shall be considered
program income. All contributions shall be used to expand the services for which
the contributions were given.
11. No portion of the Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have created a duty of care with respect to any persons not a
party of the Agreement.
12. No portion of the Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
13. If any section, subsection paragraph, sentence,clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections
subsections,paragraphs, sentences clauses, or phrases might be declared to be
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unconstitutional or invalid.
14. The term of this Agreement shall be from July 1, 2008 through June 30, 2009. The
Agreement will be evaluated in November by both parties. The basis for renegotiation of
the Agreement will be satisfactory performance of the provider, availability of funds,
priorities as established by the Area Agency on Aging and need for the service.
15. This Agreement may be terminated upon thirty (30) days written notice by either party.
This Agreement shall be terminated immediately in the event of loss of funding to the
Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first
written above.
BOARD OF COUNTY COMMISSIONERS University of Northern Colorado
William H. Jerke, Chair - El • e Quam, Assistant to the
SEP 0 8 2008 to the President
Arlene Hansen, Ass. .te��'ector,
SP
a 7/-o Sl
Ro.K .Lam..e , Special
Assistant Atto ey Ge.eral
Jennt --r e drix, Director
iced and Volunteer Senior
Weld County Department of Human
ATTESTING TO BOARD OF COUNTY Servi es
CUivi iiS IGi4_2 StiVk1UiL PaLY
~� \ J y . Grieg , Direct
ATTEST: °t )
Weld County Clerk to th`i1S61 E*1
� 4 �✓` Weld County Area Agency on Aging
By: LA -. `� /�•!%:�•►
Deputy Clerk to e :oard Eva M. Jewell, Div • n Manager
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