HomeMy WebLinkAbout20081819.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR SERVICES AND AUTHORIZE
CHAIR TO SIGN - CATHOLIC CHARITIES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Catholic
Charities,commencing August 1,2008,and ending July 31,2009,with further terms and conditions
being as stated in said Memorandum of Understanding, and
WHEREAS, after review, the Board deems it advisable to approve said Memorandum of
Understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for Services between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Human Services, and Catholic Charities be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said Memorandum of Understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 30th day of June, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
7- -N WELD COUNTY, COLORADO
ATTEST: /" r (-C-L_
1861 ,FCc William H. Jerke, Chair
Weld County Clerk t0 t B
EXCUSED
it Robert p.mersaen, PIo-Tem
BY: 4
Deputy Clerk to the Board 6
Willia . Garcia
v,
PR D ` " ��d
David E. Long
ounty Attorney ,6,9 1p-- I Ylnr
Douglas/Rademacher
Date of signature: %/�Oee
2008-1819
c o . HS HR0079
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Memorandum
Date: June 30, 2008
To: William H. Jerke, Chair, Board f C my Commissioners
From: Judy A. Griego; ec o , ept. o uman rvices
COLORADO
Subject: Memorandum Understanding Between the
Weld County Department of Human Service
and Catholic Charities
Enclosed for Board approval is a Memorandum of Understanding Between the Weld County
Department of Human Service and Catholic Charities. This item was discussed a an earlier
Work Session.
The major provisions of the MOU are as follows:
1. Terms of the Agreement are from August 1, 2008 through July 31, 2009.
2. Catholic Charities will provide case management, support groups, and parenting
education. The Weld County Department of Human Services and Catholic
Charities understand that by combining their leadership, skills, and talent services
can be provided to the community in a better and more efficient manner.
3. Case Management Services include assistance with daily activities such as
scheduling, budgeting, housekeeping, etc. Catholic Charities will assist families in
applying for services such as Medicaid, TANF, and housing. They will also help
with referring families to other community agencies and completing treatment plans.
4. Support Groups will provide families with method to care for children. Catholic
Charities will assist families who have children placed for adoption. Groups will
be held on a bi-monthly basis and will provide a forum for foster-adoptive families
to receive support and information regarding the process of adopting children.
5. Parenting Education will provide weekly classes to families involved with the
Department of Human Services. Some classes will include childhood growth
and development, discipline, anger management, communication skills, etc.
If you have any questions give me a call at extension 6510.
Filed O:BM 06 30 2008 D 16.doc
2008-1819
MEMORANDUM OF UNDERSTANDING
WHEREAS, the following outlines the components of a Memorandum of Understanding
(hereinafter referred to as the Agreement) between Catholic Charities(hereinafter referred to as CC)and
Weld County Department of Human Services(hereinafter referred to as the Department) regarding
services for identified clients of the County.
WHEREAS, each organization is independent and capable of providing to the identified
community the services described in this agreement. The organizations to this agreement also understand
that by combining their leadership, skills, and talent, that the potential to offer these needed services can
be accomplished better and more effectively.
NOW THEREFORE, the undersigned organizations and in good faith are resolved to execute this
Memorandum of Understanding and enter into an agreement as follows:
Catholic Charities Responsibilities
Collaborate with the Department to provide quality service to the identified clients. CC will provide
services in three specific areas to clients referred by the County: case management, pre-adoptive and
kinship support groups, and parenting education.
In all areas, CC will
• Execute necessary releases and consent forms to work with other agencies involved with the
identified client.
• Follow agreed upon protocols for referral and follow up.
• Agree to coordinate and share appropriate information with other agencies.
• Respond to requests for information in a timely manner.
Case Management
CC will provide direct case management services for up to 130 families wherein children are in the
process of reunification with parents, and kinship families taking placement/custody of children.
Referrals for services will be provided by the Department using the approved referral process(Exhibit A).
For any family referred for services which has a current open case with the Department, CC will provide
monthly reports detailing the services provided and the family's progress. Reports will inform the
Department of the family's progress toward permanency and whether or not protective concerns are being
appropriately addressed.
Services include but are not limited to:
1. Assistance with improving activities of daily living necessary for parenting such as scheduling,
budgeting, bathing and feeding routines, housekeeping etc.
2. Assisting families with applying for and renewing applications for services such as Medicaid,
TANF, housing assistance etc.
3. Referring families to other community agencies to insure that basic needs such as transportation.
shelter and food are met.
4. Supporting families in completing treatment plan objectives in both court and voluntary cases.
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Support Groups
CC will continue to provide support groups for kinship families providing care for children. These
services will be available both for families involved in WCDSS cases as well as those not involved in
these cases.
CC will also provide facilitated support groups for families who have had children placed in their homes
by the Department for adoption, but whose adoptions are not yet finalized(foster-adopt families). Foster-
adopt families will be referred for this service by the Department through an agreed upon referral process
(Exhibit A).
Groups will be held on a bi-monthly basis and will provide a forum for foster-adoptive families to receive
support and information regarding the process of adopting children through the County. Educational
topics to be covered on a rotating basis include but are not limited to:
1. Children's adjustment to adoptive placement.
2. Adoptive family adjustment to adoptive placement.
3. Adoptive placement effects on biological and/or previously placed children.
4. Effects of adoption on relationships with extended family.
5. Financial preparedness for adoption.
6. Legal processes regarding Dependency and Neglect cases and adoption.
7. Available resources for post-adoption support and services.
CC will provide a monthly report to the Department detailing topics covered during foster-adopt support
groups and listing participants. Reports will also document any concerns CC staff may have about the
ability and/or commitment of any participant to become an adoptive parent.
Parenting Education
CC will provide weekly parent education classes to families involved with the Department. CC will
utilize The Nurturing Parent curriculum which is a national program developed by Stephen Bavolek,
Ph.D. to prevent child abuse and neglect. CC will be able to accommodate 6-10 participants per class.
Referrals for parenting classes will be made by the Department utilizing an approved referral process
(Exhibit A). CC will provide monthly reports to the Department regarding each client's participation,
attendance and observed understanding of the material covered.
CC will offer classes on a quarterly basis which cover the following areas:
1. Nurturing as a Philosophy in Parenting and as a Lifestyle
2. Childhood Growth and Development
3. Discipline with Dignity
4. Empathy/ability to understand your children and their development of empathy
5. Managing Feelings/Dealing with stress and handling anger
6. Positive Communication/Problem solving in Family Meetings
7. Self worth/empowerment/praising and encouraging children
8. Safety in the home/drug/alcohol abuse and violent relationships
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Department's Responsibilities
Collaborate with CC to provide quality service to identified clients. The Department will refer clients to
CC for services in three programs; case management, pre-adoptive and kinship support groups, and
parenting education.
In all areas,the Department will:
• Obtain releases from referred clients to allow the sharing of information between the Department
and CC.
• Follow agreed upon protocols for referral and follow up.
• Agree to coordinate and share appropriate information with other agencies.
• Respond to requests for information in a timely manner.
Case Management
The Department will refer up to 130 families to CC for services in the case management program.
Referrals will include families wherein children are in the process of reunification with parents, and
kinship families taking placement/custody of children. Referrals for services will be provided using an
approved referral process(Exhibit A).
The Department will provide information to CC regarding the circumstances which led to the removal of
a child(ren) from family, ongoing protective concerns, and family treatment plans. The Department will
also provide ongoing information to CC regarding case planning and family progress as necessary for CC
to effectively provide services.
Support Groups
The Department will refer kinship and foster-adopt families to CC for participation in support groups.
The Department will provide CC with information regarding the families and children in their care as
necessary for CC to effectively provide this service to families.
The Department will cooperate with CC when necessary to provide information and educational materials
to kinship and foster-adopt families. This will include keeping CC staff updated on any changes to policy
which may impact families served, providing staff time to attend groups to cover topics of interest to
these families, and providing verbal and/or written information to CC in response to questions and/or
concerns raised during groups.
Parenting Education
The Department will refer clients involved in WCDSS cases to CC for participation in parenting
education classes. The Department will provide CC with information regarding the families as necessary
for CC to effectively provide this service to families. Referrals for services will be provided using an
approved referral process (Exhibit A).
The Department will provide information to CC regarding the circumstances which led to the removal of
a child(ren) from family, ongoing protective concerns,and family treatment plans. The Department will
also provide ongoing information to CC regarding case planning and family progress as necessary for CC
to effectively provide services.
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Term of the Agreement
The term of this agreement shall commence on August 1, 2008 and terminates on July 31,2009.
Confidentiality Standard
CC and the Department shall comply with all applicable standards; rules and regulations regarding
confidentiality arid treatment of clients as such may be related to their responsibilities.
Termination of the Agreement
This Agreement may be terminated by CC or by the Department upon 30 days'written notice in the event
of the other party's failure to perform in accordance with the terms of this Agreement.
Assignment and Subcontracting
CC is not obligated or liable under this agreement to any party other than the Department named herein.
Non-Discrimination In Employment and Service Delivery
In connection with the delivery of services under this Agreement, CC agrees not to refuse to hire,
discharge, promote or demote, or to discriminate in matters of compensation against any person otherwise
qualified, solely because of race, creed, color, religion, sex, age, national origin, sexual orientation or
ancestry. CC further agrees not to refuse services for any person otherwise eligible, solely because of
race, creed, color, religion, sex, age, national origin, sexual orientation, or ancestry.
Indemnity
The Department shall defend, indemnify, and hold harmless CC, its successors and assignees, and its
Directors, officers,agents, and employees against any and all losses or damages to property or injuries to
or death of any person or persons, including property and employees or agents of CC and defend, release,
indemnify and save and hold harmless CC from all claims, demands, suits, losses, and expenses, direct,
indirect, or consequential (including but not limited to fees and charges of attorneys and other
professionals and court costs), actions or proceedings of any kind or nature, including but not limited to
workers'compensation claims,resulting or arising from negligence or misconduct by the Department in
the performance of this Agreement.
Insurance
During the term of this contract, and any extension(s)hereof, CC agrees that it will keep in force an
insurance policy or policies, issued by a company authorized to do business in Colorado, in the kinds and
minimum amounts specified below. In the event of cancellation of any such coverage, CC shall
immediately notify the Department of such cancellation.
1. Standard Worker's Compensation and Employers' Liability as required by Colorado statute,
covering all employees on or off the work site,acting within the course and scope of their
employment.
2. General, Personal Injury, Professional, Automobile Liability(including bodily injury, personal
injury and property damage)with minimum coverage of:
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• Occurrence basis policy: combined single limit of$1,000,000 or Claims-Made policy:
combined single limit of$1,000,000
• Annual Aggregate Limit policy:Not less than$3,000,000 plus agreement that the
contractor will purchase additional insurance to replenish the limit to $3,000,000 if
claims reduce the annual aggregate below$3,000,000.
Authority
This Agreement is upon execution a valid and binding obligation between CC and the County,and
making and performance of which has been duly authorized by all necessary corporate or official or other
action, and will not constitute a violation of any law or requirement imposed by ajudicial or arbitral body
or governmental instrumentality, nor the charter or by-laws of statute,ordinance or regulation controlling
CC,nor a default under any agreement or instrument by which it is bound or affected.
Neither the making nor performance of this Agreement requires the consent or approval of any
governmental instrumentality nor, if such consent or approval is required, such has been obtained.
In Witness Whereof,the parties hereto have executed this Agreement the day and year
first above writ ten. \ l
By: CA', Ily) BY: Ali-�zt rc) C� C e.e-E/
Si ture Signature
.Jvpy _ 1 - . 4, . /42 e-c-e-2
Judy Griego Sharon A. Mitchell
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Date Date '
ATTEST: Eiji
Weld County Clerk to the Bo s',a I ?- 1 BOARD OF COUNTY COMMINSSIONERS
�+ I —2 _ WELD COUNTY, COLORADO
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Deputy Clerk ,. the :oard William H. Jerke, Chair
JUN 3 0 2008
APPROVED AS TO FORM:
Br arker, ounty Attorney
5
9co J AC/
Exhibit A
Catholic Charities Referral Form
Case Name: Full Name Household Number: XXXXXXX
Caseworker: Full Name Trails Case ID:XXXXXXX
Caseworker Phone: (XXX)XXX-XXXX ext.XXXX
Catholic Charities Participant: Full Name(s)
Service Referred To: Choose Service
Participant Relationship to Case: Parent/Custodian,Kin,Foser-Adopt Parent
Children Involved DOB
I. Name MM/DD/YYYY
2.Name MM/DD/YYYY
3.Name MM/DD/YYYY
4.Name MM/DD/YYYY
5.Name MM/DD/YYYY
6.Name MM/DD/YYYY
Reason for Referral: Enter Text Here
Brief Case History:Enter Text Here
CASEWORKERS:PLEASE EMAIL A COPY OF THIS REFERRAL,ALONG WITH A COPY OF THE MOST
RECENT FSP AND/OR D&N AFFIDAVIT TO XXXXXXXXXX. YOUR REFERRAL WILL NOT BE
FORWARDED TO THE PROVIDER WITHOUT THIS INFORMATION.
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