HomeMy WebLinkAbout20082620.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR PROMOTING RESPONSIBLE
FATHERHOOD PROJECT AND AUTHORIZE CHAIR TO SIGN - SUMMITVIEW
COMMUNITY CHURCH
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Promoting Responsible Fatherhood Project between the County of Weld,State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Summitview Community Church, commencing October 1, 2008, and ending
September 30, 2009, with further terms and conditions being as stated in said memorandum, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the Promoting Responsible
Fatherhood Project between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and
Summitview Community Church be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said memorandum.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 29th day of September, A.D., 2008.
, �` BOARD OF COUNTY COMMISSIONERS
I�®` WELD COUNTY, COLORADO
ATTEST: -')J . M� �A►a �1 72:7-
1 a sisv' iam H. Jerke, Chair
Weld County Clerk to th ?.>,
l Robert . M d nPrro-Tem
BY: { iCJ' l L S4MZFDMd'
De" ty Cle to the Board V —
Wil • F. Garcia
,PROV AS RM: eovi,
David E. Long
C my orney -c,
uglas ademac er
Date of signature: I°I�1 IK
2008-2620
HR0079
� � : h`S ia-io-a 6-
MEMORANDUM
ra
Ap DATE: September 25, 2008
WIlD TO: William H. Jerke, Chair, Board of County Commission s
jefie
�•FROM: Judy A. Griego, Director, Human Seme ep ffienf(
COLORADO RE: Memorandum of Understanding—Prom ting Responsible
Fatherhood Project between the Weld County Department of
Human Services and Summitview Community Church
Enclosed for Board approval is a Memorandum of Understanding between the Weld County
Department of Human Services and Summitview Community Church for the Promoting
Responsible Fatherhood Project. This Agreement was presented at the Board's September 22,
2008, Work Session.
The Department wishes to continue its financial and in-kind support of the Promoting
Responsible Fatherhood Project. The Fatherhood Project is entering its second year of
operation under its State Grant.
The major provisions of this Memorandum of Understanding are:
1. The Department's financial support includes$19,000 from Colorado Works or Temporary
Assistance for Needy Families funds to help support group, client incentives, and
mentorship activities and$2,100 from TANF MOE to assist in the match requirements for
Summitview's State grant. In-Kind is provided through the Department's Family Focus
Unit.
2. The term of this Memorandum of Understanding is from October 1, 2008 through
September 30, 2009.
If you have questions please give me a call at extension 6510.
2008-2620
MEMORANDUM OF UNDERSTANDING BETWEEN
SUMMITVIEW COMMUNITY CHURCH
PROMOTING RESPONSIBLE FATHERHOOD PROJECT
AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into this I day of ivbef , 2008, between
Summitview Community Church, hereinafter referred to as SVCC, and the Weld County
Department of Human Services as a partner in the Promoting Responsible Fatherhood Project,
hereafter referred to WCDHS.
WITNESSETH:
WHEREAS, SVCC is the recipient of funding to provide the administration and delivery of a
Promoting Responsible Fatherhood Grant; and
WHEREAS, SVCC and WCDHS wish to establish collaboration in the Promoting Responsible
Fatherhood Project; and
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the parties hereto agree as follows:
1. Term:
The term of this Agreement between SVCC and WCDHS shall be for the period
beginning October I, 2008 through September 30,2009.
2. Geographic Areas To Be Served:
Intake and Assessment services shall be provided to residents of Weld County, Colorado
with emphasis on the Greeley metro area.
3. WCDHS Responsibilities:
3.1.1.WCDHS will provide ongoing client referrals throughout the agreement period.
3.1.2.WCDHS will provide staff time to support the continued development and
refinement of an evidence based mentorship program and a local delivery system
which incorporates policies, manuals, and protocols,
3.1.3.WCDHS will provide continued support and access to trainings, when available to
SVCC in program development, grant administration,and program sustainability.
3.1.4.WCDHS will help to ensure the success of collaborative efforts between SVCC and
project collaborators, including CDHS and A Woman's Place Domestic Violence
Shelter,
3.I.5.WCDHS will provide payments as outlined in the attached budget from the TANF
Community Investment Program to SVCC based on the following plan:
I
&al" X64
3.1.5.1. SVCC will submit all incurred expenses they wish to be reimbursed to
WCDHS by the V' of each month with payment expected by the 10111 of each
month,
3.1.5.2. SVCC will submit all expected proposed expenses they wish to be prepaid to
WCDHS quarterly:
• 1st Disbursement for October- December 2008; Disbursement date -
October 6th - request for payment will need to be in by 3:00 p.m. October 8'".
• 2nd Disbursement for January - March 2009; Disbursement date- January
12" - request for payment will need to be in by 3:00 p.m. January 8°'.
• 3rd Disbursement for April -June 2009; Disbursement date—April 8" -
request for payment will need to be in by 3:00 p.m. April 6th.
• 4th Disbursement for July-September 2009; Disbursement date—July 8" -
request for payment will need to be in by 3:00 p.m. July 61°.
4. SVCC Responsibilities:
4.1.I.SVCC will use the funding received by WCDHS as described in A3 of the
Promoting Responsible Fatherhood Community Access Grant and as outlined in the
attached budget,
4.1.2.SVCC will present any requested line item change to the attached budget, which
must not change the total funding amount, in writing to WCDHS,
4.1.3.SVCC will provide progress and expense reports to WCDHS on a quarterly basis
and provide an annual overall report beginning October 1 2008 through September
30111 2009,
4.1.4.SVCC will commit to participating in trainings provided by WCDHS relevant to
the program and its sustainability.
4.1.5.SVCC will collaborate with WCDHS to continue develop of an evidence based
mentorship program and a local delivery system which incorporates policies,
manuals, and protocols,
4.1.6.SVCC will agree to work with WCDHS staff to track program progress as well as
provide WCDHS a copy of the quarterly reports submitted to CDHS,
4.1.7.SVCC will collaborate with WCDHS to receive client referrals,
4.1.8.SVCC will collaborate with WCDHS and partnering agencies to ensure that the
following services and criteria are provided for program participants:
4.1.8.1. Eligible low income families(185%of poverty level); and
4.1.8.2. At-risk fathers between the ages of 17-25; and
4.1.8.3. Life skills, parenting. and marriage education and related services; and
4.1.8.4. Large group educational events, activities, childcare, and transportation,
4.1.9.SVCC will work with WCDHS staff to complete a formalized intake and
assessment for each program participant and also screen participants for lawful
presence in the United States and assess for domestic violence,
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4.1.10. SVCC will notify WCDHS on any revisions, amendments, or changes that may
occur on the Promoting Responsible Fatherhood Grant,
4.1.11. SVCC certifies it will abide by Colorado Revised Statue (C.R.S.) 26-6-104,
requiring criminal background record checks for all employees and volunteers
connected to the program,
4.1.12. SVCC will abide by Equal Opportunity practices,
5. Modification of Agreement:
All modifications to this Agreement shall be in writing and signed by both parties.
6. Assignment:
This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. Neither party may assign any of its rights/obligations
hereunder without the prior written consent of the other party.
7. Resolution of Disagreements:
If a problem/disagreement should occur, the WCDHS Director and the Fatherhood
Project Director should be notified immediately. If the problem/disagreement still can
not be resolved, it will be taken to a higher authority in both agencies.
8. Applicable Law:
WCDHS and SVCC agree to follow policies and procedures in accordance with Federal
and State regulations and other applicable laws and regulations.
9. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect to
the subject matter hereof, and may not be changed or modified.
10. Waiver or Immunities/Third-Party Liability:
No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any position of this
Agreement be deemed to have created a duty of care with respect to any persons not a
party to this Agreement.
11. Non-appropriation:
No portion of this Agreement shall be deemed to create an obligation on the part of
SVCC, the County of Weld, State of Colorado, to expend funds not otherwise
appropriated in each succeeding year.
12. Severability:
If any section, subsection, paragraph, sentence, clause or phrase of the Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence.
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared unconstitutional
or invalid.
13. Assurances:
See Exhibit C
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day and year first hereinabove set forth.
WELD COUNTY BOARD OF SUMMITVIEW COMMUNITY
COUNTY COMMISSIONERS CHURCH
h--‘71 44w' &ccie' _
William H. Jerke Chair Pe Paulding, Pastor Orri
09/29/2008 ! .;
ILA/Aill
`r v
ATTEST: A
WELD COUNTY CLERK TO THE WARD - ,,
,��
By: Deputy Clerk e Board
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
Judy A riego, Executive Dir for
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EXHIBIT A
SCOPE OF SERVICES
The Promoting Responsible Fatherhood Project of Summitview Community Church will support
positive growth and development of fathers of at-risk children in Weld County. This project will
provide fathers with parenting skills trainings that addresses issues of personal and emotional
development, child nurturing and childhood development, communication skills, and relational
responsibilities. Participants will go through an intake and assessment process that screens for
domestic violence issues. Participants will also be provided with support from a mentoring
relationship with a trained mentor who will help to reinforce classroom instruction through the
National Fatherhood Initiative's Quenching the Father Thirst curriculum. Project staff will also
provide appropriate referrals for participants as needed for issues such employment, child
support, drug and alcohol, abuse, etc.
GOALS AND OBJECTIVES
Goal#1:
Men will become loving, involved, responsible fathers or father-figures in the lives of their
children. Through this father-child relationship issues of the child's growth, health, safety, and
well-being will be positively impacted.
Objectives:
I. Fathers will increase the amount of quality time spent with their kids. Non-custodial
fathers will be taught creative ways to remain engaged in their children's lives.
2. Fathers will have an increased understanding of childhood developmental milestones and
put into practice new skills for promoting and encouraging development within their
children.
3. Fathers will have a greater understanding of and put into practice parenting and life skills
that will empower them to provide for their children's emotional and financial well-
being.
Goal#2:
Empower fathers to instill healthy, non-violent relationship and social skills within their children
by positively role modeling these behaviors themselves.
Objectives:
1. Fathers will explore their relationships with their own parents and have an understanding
of how these relationships have affected their parenting skills and style as a father.
2. Fathers will explore their personal attitudes and values about women and have an
understanding of how this affects their relationship with the mother of their child.
Fathers will have an understanding of and put into practice appropriate means of
disciplining their children.
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EXHIBIT B
ASSURANCES
1. Summitview Community Church agrees it is an independent contractor and that its
officers and employees do not become employees of Weld County, nor are they entitled
to any employee benefits as Weld County employees, as the result of the execution of this
Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts
or omissions of Summitview Community Church or its employees, volunteers, or agents
while performing duties as described in this Agreement. Summitview Community
Church shall indemnify, defend, and hold harmless Weld County, the Board of County
Commissioners of Weld County, its employees, volunteers, and agents. Summitview
Community Church shall provide adequate liability and worker's compensation insurance
for all its employees, volunteers, and agents engaged in the performance of the
Agreement upon request, Summitview Community Church shall provide human Services
with the acceptable evidence that such coverage is in effect.
3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the
parties or their officers or employees may possess, not shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party of this Agreement.
4. No portion of this Contract shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Contract is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Contract and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or
the proceeds thereof.
7. Summitview Community Church assures that they will comply with the Title VI of the
Civil Rights Act of 1986 and that no person shall, on the grounds of race, creed, color,
sex, or national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under this approved Contract.
8. Summitview Community Church assures that sufficient, auditable, and otherwise
adequate records that will provide accurate, current, separate, and complete disclosure of
the status of the funds received under the Contract are maintained for three(3)years or
the completion and resolution of an audit. Such records shall be sufficient to allow
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authorized local, Federal, and State auditors, and representatives to audit and monitor
Summitview Community Church.
9. All such records, documents, communications, and other materials shall be the property
of Human Services and shall be maintained by Summitview Community Church, in a
central location and custodian, in behalf of Human Services, for a period of four(4)years
from the date of final payment under this Contract, or for such further period as may be
necessary to resolve any matters which may be pending, or until an audit has been
completed with the following qualifications: If an audit by or on behalf of the federal
and/or state government has begun but is not completed at the end of the four(4)year
period, or if audit findings have not been resolved after a four(4)year period, the
materials shall be retained until the resolution of the audit finding.
10. Summitview Community Church assures that authorized local, federal, and state auditors
and representatives shall, during business hours, have access to inspect any copy records,
and shall be allowed to monitor and review through on-site visits, all contract activities,
supported with funds under this Contract to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
1 I. This Contract shall be binding upon the parties hereto,their successors, heirs, legal
representatives, and assigns. Summitview Community Church or Human Services may
not assign any of its rights or obligations hereunder without the prior written consent of
both parties.
12. Summitview Community Church certifies that federal appropriated funds have not been
paid or will be paid, by or on behalf of Summitview Community Church, to any person
for influencing or attempting to influence an officer or employee of an agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract,the making of any
federal grant,the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, loan, grant, or cooperative agreement.
13. Summitview Community Church assures that it will fully comply with all other
applicable federal and state laws. Summitview Community Church understands that the
source of funds to be used under this Contract is Temporary Assistance For Needy
Family Community Investment.
14. Summitview Community Church assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transaction by a federal
department of agency.
b. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local)transaction or contract under a public
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transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state, or local)with commission of any of the
offenses enumerated in paragraph 11(6)of this certification; and
d. Have not, within a three-year period preceding this Contract,had one or more
public transactions(federal, state, and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with
Human Services when the contractor also maintains a relationship with a third party and
the two relationships are in opposition. In order to create the appearance of a conflict of
interest, it is not necessary for the contractor to gain from knowledge of these opposing
interests. It is only necessary that the contractor know that the two relationships are in
opposition. During the term of the Contract, Summitview Community Church shall not
enter any third party relationship that gives the appearance of creating a conflict of
interest. Upon learning of an existing appearance of a conflict of interest situation,
Summitview Community Church shall submit to Human Services, a full disclosure
statement setting forth the details that create the appearance of a conflict of interest.
Failure to promptly submit a disclosure statement required by this paragraph shall
constitute grounds for Human Services' termination, for cause, of its contract with
Summitview Community Church.
16. Summitview Community Church shall protect the confidentiality of all applicant records
and other materials that are maintained in accordance with this Contract. Except for
purposes directly connected with the administration of Child Protection, no information
about or obtained from any applicant/recipient in possession of Summitview Community
Church shall be disclosed in a form identifiable with the applicant/recipient or a minor's
parent or guardian unless in accordance with Summitview Community Church written
policies governing access to, duplication and dissemination of,all such information.
Summitview Community Church shall advise its employees, agents, and subcontractor, if
any, that they are subject to these confidentiality requirements. Summitview Community
Church shall provide its employees, agents, and subcontractors, if any, with a copy or
written explanation of these confidentiality requirements before access to confidential
data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a
party's research, development,trade secrets, business affairs, internal operations and
management procedures and those of its customers, clients or affiliates, but does not
include information (1) lawfully obtained from third parties, (2)that which is in the
public domain, or(3)that which is developed independently. Neither party shall use or
disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Contract. Any
proprietary information removed from the State's site by Summitview Community
Church in the course of providing services under this Contract will be accorded at least
the same precautions as are employed by Summitview Community Church for similar
information in the course of its own business.
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18. The Contractor certifies it will abide by Colorado Revised Statue(C.R.S.)26-6-104,
requiring criminal background record checks for all employees, contractors, and sub-
contractors
19. Contractor certifies that it shall comply with the provisions of Colorado Revised Statutes
(C.R.S.) 8-17.5-101, et seq. Contractor shall not knowingly employ or contract with an
illegal alien to perform work under this Contract or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly
employ or contract with an illegal alien to perform work under this Contract. Contractor
represents, warrants, and agrees that it (a) has verified that it does not employ any illegal
aliens, through participation in the Basic Pilot Employment Verification Program
administered by the Social Security Administration and Department of Homeland
Security, and (b) otherwise will comply with the requirements of C.R.S. 8-17.5-
102(2)(b). Contractor shall comply with all reasonable requests made in the course of an
investigation under C.R.S. 8-17.5-102 by the Colorado Department of Labor and
Employment. If Contractor fails to comply with any requirement of this provision or
C.R.S. 8-17.5-101, et seq., Social Services may terminate this Contract for breach and
Contractor shall be liable for actual and consequential damages to Social Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3),
if Contractor receives federal or state funds under this Contract, Contractor must confirm
that any individual natural person eighteen (18) years of age or older is lawfully present
in the United States pursuant to C.R.S. 24-76.5-103(4) if such individual applies for
public benefits provided under this Contract. If Contractor operates as a sole proprietor,
it hereby swears or affirms under penalty of perjury that it (a) is a citizen of the United
States or is otherwise lawfully present in the United States pursuant to federal law, (b)
shall produce one of the forms of identification required by C.R.S. 24-76.5-101, et seq.,
and (c) shall produce one of the forms of identification required by C.R.S. 24-76.5-103
prior to the effective date of this Contract.
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