HomeMy WebLinkAbout20080430.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 6, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, February 6, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of February 4, 2008, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, FAMILIES, YOUTH,AND CHILDREN'S COMMISSION-JOHN ASHBY,
WENDY RICH-GOLDSCHM I DT: Chai r Jerke read the certificates into the record, recognizing John Ashby
and Wendy Rich-Goldschmidt for their services on the Families, Youth, and Children's Commission.
Ms. Rich-Goldschmidt was present to accept her certificate and stated serving on the Commission was
extremely worthwhile, and it was a pleasure serving. Chair Jerke thanked Ms. Rich-Goldschmidt for her
service, and stated it is an important Commission and he appreciates her efforts. Commissioner Garcia
stated he served with Ms. Rich-Goldschmidt on this Commission, her service was valuable, and she will
be missed.
2008-0430
BC0016
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RECOGNITION OF SERVICES, WELD/LARIMER REVOLVING LOAN FUND COMMITTEE - LARRY
SEASTROM: Chair Jerke was presented with a certificate, recognizing Larry Seastrom for his service on
the Weld/Larimer Revolving Loan Fund Committee.
RECOGNITION OF SERVICES, WORKFORCE DEVELOPMENT BOARD -JOANNE FENTON, CINDY
OLIVAS, DWAYNE NEWKIRK, SHARON DUNN, MARY LIGHTER, FERNANDO RODRIQUEZ: Chair
Jerke read the certificates into the record, recognizing Joanne Fenton, Cindy Olivas, Dwayne Newkirk,
Sharon Dunn, Mary Lichter, and Fernando Rodriquez for their service on the Workforce Development
Board. Ms. Lichter was present to accept her certificate and stated the Workforce Development Board is
an amazing, active, and energetic board and she had wonderful time sitting on and chairing the Board.
She thanked the Board of County Commissioners for it's support. Commissioner Long stated the talent,
enthusiasm, and synergy on the Workforce Development Board is a result of each of its members,
including Ms. Lichter. Commissioner Garcia stated the trucking expo organized by the group was
wonderful, and is one example of the type of events the Workforce Development Board does. He thanked
Ms. Lichter for her contribution. Commissioner Rademacher stated it is a true testimony to the spirit of our
community that Ms. Lichter has four children and still has found time to serve on the Workforce
Development Board. Commissioner Masden thanked Ms. Lichter and stated what makes the Workforce
Development Board great is that there are representatives of the private industry who contribute their
expertise.
RECOGNITION OF SERVICES,JUVENILE COMMUNITY REVIEW BOARD-KRISTIN ERWIN,ANGELA
RIZZUTO, JOHN CORDOVA, THOMAS HARBAUGH, GIL TRUJILLO: Chair Jerke read the certificates
into the record, recognizing Kristin Erwin, Angela Rizzuto, John Cordova, Thomas Harbaugh, and Gil
Trujillo for their service on the Juvenile Community Review Board. Mr. Cordova was present to accept his
certificate and expressed his appreciation for the opportunity to serve on the Juvenile Community Review
Board. He stated it was a rewarding experience and the Probation Office was extremely helpful.
Commissioner Long expressed his appreciation for Mr. Cordova's service. Chair Jerke stated there is a
common thread among all of the different community boards, and they all provide a different piece of the
puzzle.
RECOGNITION OF SERVICES, 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD -
CLINT HEIDENREICH: Chair Jerke was presented with a certificate, recognizing Clint Heidenreich for his
service on the 911 Emergency Telephone Service Authority Board.
COMMISSIONER COORDINATOR REPORTS: Commissioner Masden stated he attended another Oil
and Gas Conservation Commission meeting, and an understanding seems to be developing regarding a
State-wide proposal not being the best course of action for each County.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $282,322.92
Electronic Transfers -All Funds $167,597.40
Commissioner Rademacher moved to approve the warrants as presented by Mr.Warden. Commissioner
Garcia seconded the motion, which carried unanimously.
Minutes, February 6, 2008 2008-0430
Page 2 BC0016
BIDS:
PRESENT BRIDGE #87/42.5A BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated this bid
will be presented to the Board for approval after the Department of Public Works has reviewed it. He read
the names of nine vendors that submitted a bid into the record. In response to Chair Jerke, Wayne
Howard, Department of Public Works, stated he will schedule a work session to discuss this bid, since it
is far higher than the engineer's estimate.
PRESENT SIGN FACING AND MATERIAL FOR 2008 BID - DEPARTMENT OF PUBLIC WORKS: The
Board was presented with the names of thirteen vendors that submitted a bid. Mr. Warden stated this bid
will be presented for approval on February 20, 2008.
NEW BUSINESS:
CONSIDER EXPENDITURE AUTHORIZATION FOR WORKFORCE DEVELOPMENT PROGRAMS AND
AUTHORIZE CHAIR TO SIGN: Walt Speckman, Director of the Department of Human Services, stated
this expenditure authorization covers three additions to programs. Mr. Speckman explained these are
additions to the initial agreement with the State, and adjustments are sometimes made to agreements as
the Fiscal Year progresses. Commissioner Long moved to approve said expenditure authorization and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 18 BETWEEN CR 25 AND U.S.HIGHWAY 85: Mr. Howard
stated the temporary closure will commence February 11, 2008, and last through February 15, 2008. He
stated the purpose of the closure is to replace a culvert. He further stated he intends for County Road 18
to be completed, including paving, in the next month and a half. In response to Chair Jerke, Mr. Howard
stated the detour routes are located to the west of the project. Commissioner Garcia moved to approve
said temporary closure. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER CREATION OF THE WELD COUNTY OTHER POST EMPLOYMENT BENEFITS (OPEB)
PLAN TRUST FUND: Mr.Warden stated this item of business has been discussed for two to three years.
He stated prior to 2007, the County paid the cost for the retiree health insurance plan each month;
however, Gatsby Statement #45 requires that the County account for these expenses on it's books,
beginning with the December 31, 2007 Comprehensive Annual Financial Report. He explained the need
for these funds to be segregated, similar to the Retirement Trust Fund. He stated these steps will legally
protect the asset and allow the County to invest similarly to the Retirement Trust fund, which offers a
higher rate of return for investments. Mr. Warden stated this Resolution creates the Fund and brings the
County into compliance with Gatsby Statement#45. He stated this is a responsible way to handle these
funds. Commissioner Rademacher moved to approve creation of said OPEB Plan Trust Fund. Seconded
by Commissioner Garcia, the motion carried unanimously.
CONSIDER SUPPLEMENTAL APPLICATION FOR 2007 EMERGENCY MANAGEMENT PERFORMANCE
PROGRAM GRANT AND AUTHORIZE CHAIR TO SIGN: Roy Rudisell, Office of Emergency
Management, stated the application is to request left over funds from the 2007 Emergency Management
Program Grant (EMPG), which is part of the Homeland Security Grant Program. He stated it was not
previously required for staff to submit an application to request additional funds from this Grant. He further
stated the application is for support equipment for the Emergency Operations Center for Weld County,
which the City of Greeley also works in. Mr. Rudisell stated during the 2006 blizzard some technology was
identified as lacking and some technological improvements were approved through the budget process;
however, he is requesting that some of these items be paid for under the Grant. He stated the items he
is requesting under the Grant include a second smart board, in order to provide one for each of the training
rooms, and a satellite phone system, in case regular cell phone service goes out, as occurred several
years ago after a gas line explosion. In response to Commissioner Masden, Mr. Rudisell stated the cost
of a satellite system is approximately $1,400.00, which includes the phone, a charger, a carrying case,
Minutes, February 6, 2008 2008-0430
Page 3 BC0016
cords, and a stand-alone antenna. He stated he investigated Global Star phone systems,which are much
less expensive; however, the service is not as good, according to user feedback. In response to
Commissioner Rademacher, Mr. Rudisell stated clouds should not interfere with use of the satellite phone
system; however, it will not work directly next to tall buildings. In response to Commissioner Rademacher,
Mr. Warden stated the second smartboard was figured into the budget this year. Commissioner Garcia
moved to approve said supplemental application and authorization the Chair to sign. Seconded by
Commissioner Long, the motion carried unanimously.
CONSIDER PURCHASE OF SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - ACS
GOVERNMENT SYSTEMS, INC.: Mr.Warden stated ACS was originally SCT,and the company has been
providing computer technology services to the County for fifteen years. He stated the original contract has
been extended twice, and expires in 2008; therefore, staff needed to determine if the County wanted to
continue doing business with ACS. He further stated it needed to be decided at this time,since a 180-day
notice is required if the County chooses to select another company to provide the service, in part, so a
transition plan may be provided by ACS. Mr. Warden stated Adams County is also a client of ACS and
went through the renewal process with ACS last year, since a good alternative was not identified. He
stated Weld County reached the same conclusion and ACS provided a proposal for renewal, in the amount
of $3,126,000.00, over a seven-year period. He further stated some of the reasons the Internet
Technology(IT) Governance Committee recommended continuing business with ACS are that users are
generally satisfied, ACS provides good day-to-day support, ACS is proactive in identifying beneficial
technology for the County, Weld County is a leader in technology compared to other counties in the area,
ACS has a good understanding of the County's needs and operational levels, it could be disruptive to the
Department's services if the County changed providers, and ACS was determined to be a cost effective
alternative to other counties expenses in this area. Mr. Warden stated Weld County had the lowest
amount invested, per capita,for these type of services, in comparison to all of the counties that participated
in the 2007 Ten-County Budget Conference. He stated the IT Governance Committee has recommended
entering into a seven-year contract with ACS, with two five-year renewal periods. He further stated, upon
the recommendation of the Board and the IT Governance Committee, a meeting was held with all of the
Department Heads. Each official gave feedback regarding the contract with ACS, and it was unanimously
decided to renew. Mr. Warden stated he and Mr. Barker have reviewed the contract and suggested
alterations,all of which ACS has accommodated. Chair Jerke stated the meeting of the Department Heads
was important,since it allowed people to voice any issues,and it appeared people were generally satisfied.
He stated it is a testimony to Mr. Warden's leadership that the user's opinions were taken into account.
Commissioner Masden stated his wife works for the Adams County Assessor's Office and has reported
good experience with ACS. He stated ACS has worked to resolve issues with the County in the past and
it is a good partnership. In response to Commissioner Rademacher, Mr. Warden clarified a seven-year
contract is being proposed, in the amount of $3,126,000.00, per year, with a rate increase each year
between 3.5 and six percent. He stated the security issue concerning an inmate accessing data was
addressed at the meeting, and the Sheriff and most of the staff, felt that ACS stepped up to the plate to
correct the problem by assigning additional staff and investing a sizeable amount of money. He stated the
HIPAA security audit determined the County has the tightest computer security of all the governmental
entities the auditors had worked with. In response to Commissioner Masden, Mr. Warden stated it would
likely be more expensive to replace ACS with County employees, and the County would no longer have
access to the resources of a large corporation, should another occasion similar to the security breach with
the inmate arise again. Commissioner Masden moved to approve said agreement and authorize the Chair
to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER REAPPOINTMENTS TO AREA AGENCY ON AGING: Commissioner Masden moved to
reappoint Don Beierbach and Susan Bromley to the Area Agency on Aging, with terms to expire
January 31, 2011. Seconded by Commissioner Long, the motion carried unanimously.
Minutes, February 6, 2008 2008-0430
Page 4 BC0016
PLANNING:
CONSIDER REPLACEMENT COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT#1607-DONALD
EYMANN, DBA RECREATIONAL STORAGE SOLUTIONS, LLC: Brad Mueller, Department of Planning
Services, stated the applicant wishes to replace a previously submitted check with an Irrevocable Letter
of Credit as collateral for the project. Commissioner Rademacher moved to accept said replacement
collateral. Seconded by Commissioner Masden, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:47 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: {� �;,,��� ✓/ i ., "J -, �L'�`-v
" ntly, 'imi , ' .I� W(i liam H. Jerke, Chair
Weld Count Clerk to the Boar. � � ' �
/ ; - k. Robert D. `sde �em
BY: .LL.i: 011 - / i ,.RI 7,, _
De.� Cler=o the Board
Willi F. Garcia
David E. Long' (y�
rttcLaliir-
DouglaczS)CLY Rademacher)
Minutes, February 6, 2008 2008-0430
Page 5 BC0016
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