HomeMy WebLinkAbout20083250.tiff 1ogd gag
go�ioogooy oVolopg000 g000��o�
luthcogLty M000g
vo»4»),):
2009
FINAL BUDGET
Cm nunirgC)V)
/Z-,5-,2c)c18 en l 0005
WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley, Colorado 80632
Phone(303)356-4000, Ext 4245
November 18, 2008
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County 911 Emergency
Telephone Service Authority
Certification of 2009 budget copy
2009 Budget Message
• Description of Service
• Budgetary Accounting Basis
• Lease/Purchase Agreements
• Summary of Resources and Estimated Expenditures
• Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2009 Budget
2009 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is levied or
authorized. If you have questions please do not hesitate to contact me or Don Warden, Director
of Finance and Administration, at 356-4000, extension 4218.
Very truly yours,
argie Martinez
Secretary/Treasurer
911 Emergency Telephone Authority
2008-3250
CERTIFICATION
I HEREBY CERTIFY that the attached 2009 Final Budget is a true and accurate copy of
the budget of the Weld County 911 Emergency Telephone Service Authority, adopted by the
governing board on the 18th day of November, 2008.
WELD C UNTY 911 EMERGENCY TELEPHONE
SE/ TVIC A �RITY B ARD
/ / M
Donald D. Warden, Director
Weld County, Colorado
Finance and Administration
SUBSCRIBED and SWORN TO bef.,/--- 'e ifiis 4It` ..ay of November, 2008.
:NOTARY `' °;
;
/
r • No ary Public
My Commission Expires: My Commission Expires May 15,2010
Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had
no method to report emergencies using the telephone system. To serve the public welfare and the
best interests of all citizens in Weld County, 48 government entities within Weld County agreed to
form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911
emergency telephone capability for every telephone in Weld County.
E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire,
medical, or other emergency situations. A call on the E-911 system automatically displays the
location of the caller's telephone number, address for the telephone, and other supplemental
information of the calling party's location at a Public Safety Answering Point (PSAP). There is a
single PSAP in the Weld County Regional Communications Center serving 17 law enforcement
agencies, 22 fire districts, and two EMS services. Individual response personnel for each
jurisdiction are notified of the emergency from the PSAP.
The Weld County 911 Emergency Telephone Service Authority is a separate legal entity
responsible for the administration of the E-911 emergency telephone service program for all of
Weld County except the Town of Erie. The Authority Board is authorized to collect an emergency
telephone charge not to exceed seventy cents per month. The Authority Board must determine the
surcharge rate each year no later than September 1st, and fix the new rate to take effect
commencing with the first billing period of each telephone customer on or following the next
January 1st.
Funds collected from the surcharge must be spent to pay for dispatch and computer support staff,
equipment costs, installation costs, the monthly recurring charges, and, if moneys are available
after such charges are fully paid, such funds may be expended for emergency medical services
provided by telephone. Any funds collected and unexpended at the end of the budget year are
carried over to the next succeeding year to be used in supplying E-911 emergency telephone
service.
The Authority Board may do any act as may be necessary to continue operation of the 911
emergency telephone service including, but not limited to, the ability to negotiate with equipment
vendors and service suppliers to obtain the benefit of technological developments. These benefits
must improve or enhance the quality and efficiency of 911 emergency telephone service to the
users.
The primary funding resource for E-911 service is the surcharge established in 1988 at fifty cents
per month per telephone service. Beginning in 1998, the surcharge was also extended to wireless
phones. Effective January 1,2009,the surcharge goes up to seventy centers per month per phone
service. The revenue from the seventy cent surcharge and surplus revenues carried forward from
previous years will produce sufficient revenues in 2009 to fund expenditures authorized by the
intergovernmental agreement and current legislation.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in
the accounts and reported in financial statements. The Basis for Accounting relates to the timing
of the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method. This
method recognizes revenue in the year in which it becomes both measurable and available as net
current assets or, when revenue is of a material amount, planned for but not yet received.
Revenue in the modified accrual method primarily consists of surcharges collected even though
the surcharge may not have yet been remitted by telephone companies in the service area.
Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are
generally recorded when the related fund liability is incurred.
The Board adopted a policy in the September 15, 1992 meeting to fund an equipment reserve by
depreciating E-911 equipment effective January 1, 1993. Equipment will be depreciated using a
straight-line method and a five-year life. This depreciation method results in an annualized
expense of approximately$121,000.
Lease-Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), CRS, 1973 as amended:
$ 0 A. The total amount to be expended during the ensuring fiscal year
for payment of obligations under all lease-purchase agreements
involving real property.
$ 0 B. The total maximum payment liability of the local government under all
lease-purchase agreements involving real property over the entire terms
of such agreements, including all optional renewal terms.
$ 0 C. The total amount to be expended during the ensuing fiscal year for
payment obligations under all lease-purchase agreements other than
those involving real property.
$ 0 D. The total maximum payment liability of the local government under all
lease-purchase agreements other than those involving real property over
the entire term of such agreements, including all optional renewal terms.
Weld County E-911
Emergency Telephone Authority
for the period
January 1, 2009 to December 31, 2009
Actual Estimated Proposed Final
Resources 2007 2008 2009 2009
Beginning Fund Balance $ 3,535,396 $ 4,192,920 $ 3,541,115 $ 3,541,115
Estimated Revenue
Surcharge 1,403,557 1,513,361 1,965,000 1,965,000
Interest 166,111 90,000 130,000 130.000
Total Resources $ 5,105,064 $ 5,796,281 $ 5,636,115 $ 5,636,115
Estimated Expenditures
Operations
Personnel $ 0 $ 86,982 $ 806,587 $ 806,587
Office Supplies 2,260 12,190 12,625 12,625
Small Items of
Equipment 68,935 54,742 147,583 147,583
Computer Software 53,103 28,762 39,072 39,072
Uniforms 5,161 9,440 10,350 10,350
Other Supplies 768 6,360 7,191 7,191
Telephone Charges 565,178 540,000 175,608 175,608
Contract Payments 82,739 279,061 253,918 253,918
Training 10,632 48,048 59,339 59,339
Other Prof. Services 15,125 2,100 2,100 2,100
Grants and Donations 0 0 0 0
Equipment
Equipment 0 953,828 420,000 420,000
Depreciation 108,243 116,053 121,000 121,000
Contingency 0 25,000 30,000 30,000
Emergency Reserve 0 92,600 96.000 96.000
Total Expenditures $ 912,144 $ 2,255,166 $ 2,181,373 $ 2,181,373
ENDING FUND BALANCE $ 4,192,920 $ 3,541,115 $ 3,454,742 $ 3,454,742
Weld 911 Emergency
Telephone Authority
2009
7300- 2007 2008 2009 2009
22300 Revenues Actual Estimate Proposed Anal
4410 Telephone Surcharge $ 1,403,557 $ 1,513,361 $ 1,965,000 $ 1,965,000
4610 Earnings on Deposit 166,111 90,000 130,000 130,000
Total Revenue $ 1,569,668 $ 1,603,361 $ 2,095,000 $ 2,095,000
Weld 911 Emergency
Telephone Authority
2009
7300- Emergency 2007 2008 2009 2009
22300 Telephone Operations Actual Estimate Proposed Final
6111 Personnel $ 0 $ 86,982 $ 806,587 $ 806,587
6210 Other Supplies 2,260 12,190 12,625 12,625
6220 Small Items of Eqpt 68,935 57,742 147,583 147,583
6225 Computer Software 53,103 28,762 39,072 39,072
6248 Uniforms 5,161 9,440 10,350 10,350
6249 Other Supplies 768 6,360 7,191 7,191
6367 Telephone Charges 565,178 540,000 175,608 175,608
6379 Contract Payments 82,739 279,061 253,918 253,918
6400 Training 10,632 48,048 59,339 59,339
6370 Other Prof. Services 15,125 2,100 2,100 2,100
6710 Grants and Donations 0 0 0 0
Total Expenditures $ 803,901 $ 1,067,685 $ 1,514,373 $ 1,514,373
Weld 911 Emergency
Telephone Authority
2009
7300- 2007 2008 2009 2009
22300 Equipment Actual Estimate Proposed Final
6540 Depreciation $ 108,243 $ 116,053 $ 121,000 $ 121,000
6952 Equipment 0 953.828 420,000 420,000
Total Expenditures $ 108,243 $ 1,069,881 $ 541,000 $ 541,000
7300- 2007 2008 2009 2009
22300 Reserves Actual Estimate Proposed Anal
6940
CONT Contingency $ 0 $ 25,000 $ 30,000 $ 30,000
6940
EMGY Emergency Reserve 0 92.600 92.600 92.600
Total Expenditures $ 0 $ 117,600 $ 126,000 $ 126,000
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY,FOR THE CALENDAR YEAR BEGINNING ON THE
FIRST DAY OF JANUARY, 2009, AND ENDING ON THE LAST DAY OF DECEMBER, 2009
WHEREAS,the Authority Board of the Weld Emergency Telephone Authority has appointed
Margie Martinez, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body
at the proper time, and
WHEREAS, Margie Martinez, Secretary/Treasurer, has submitted a proposed budget to this
governing body for its consideration, and
WHEREAS,upon due and proper notice,published or posted in accordance with the law,said
proposed budget was open for inspection by the public at a designated place, a public hearing was held
on November 18, 2008, interested taxpayers were given the opportunity to file or register any objections
to said proposed budget.
NOW,THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund $ 2,304,568
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus $ 209,568
From sources other than general property tax 2,095,000
From general property tax levy 0
TOTAL REVENUES $ 2,304,568
Section 3. That the budget,as submitted, amended,and summarized above by fund, hereby
is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the
year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the Chairman
of the Authority Board and made a part of the public records of the Authority.
ADOPTED this 18th day of November, A.D., 2008.
ATTEST: /,/,
S CRETA Y/TREASURE CHAIRMAN Fn f) r.c`
AUTHORITY BOARD AUTHORITY BOARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE
AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE
WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 2009 BUDGET YEAR
WHEREAS, the Authority Board, on November 18, 2008, has adopted the annual budget in
accordance with the Local Government Budget Law, and
WHEREAS, the Authority Board has made provision therein for revenues in an amount equal
to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the operations of the
Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the Emergency
Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses $ 1,637,568
Capital Outlay 420,000
Depreciation 121,000
Contingency 30,000
Emergency Reserve 96,000
TOTAL FUND $ 2,304,568
ADOPTED this 18th day of November, A.D., 2008..
ATTEST: Lt t j C- fir, , f 4),1
S CRETA Y/TREASUREQM-AIRMAN- - t < _
AUTHORITY BOARD AUTHORITY BOARD
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
m m . . . . . . . . . . . . . . .
M
wa
aw
04 OA
rn
w
m
g
a
0 0 0 0 0 0 0 0 o 0 o o 0 0 0 0 0
v 0 0 00000 00000 00000
Eo 0 0 0 0 0 0 0
Z 0 0 0 0 0 0 0 0 0
H U 0 0 0 0 0 0 0 0
w v -
w' N 0 cr. N N In U) to
l0 rt cr. Ol 0. 0\ 0\ T
N v al HI 0 0 0 0 0 0
U
(1) 0 H N N N N N N
M m
"El
as aw
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7 0 0 .0 .. 0 00.0 .
. . . . . ... 0.
H v o 0 0 0 0 0 0 0
a 0: 0 0 0 0 0 0 0 0
GI 0 0 0 0 0 0 0 0
q J
O ul o cr. cr. N N !P U1
co rn m m 0l 0l m m
H E Ol .-I 0 0 0 0 0 0
aJ .
GI 11 H N N N N N N
ri) rt
ma
v
PI.2.
0 0 0 0 0 0 0 0 0 0 0 0 0 o o o 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ro u y4 Ho H H H H H H
4-) 0 10 0 0 1.0 l0 10 10 Lb
ro Pr CO >+ CO 0 rn m m m m m
P 00) 0 m - .
Z 0 o H o m o m m ri m m m
N o N ZO H 0) 0 0 0 0 0 0
Z JJ N I W N U1 0 1/40 In LO lD 0
4 v a a - .
1 0Cr.1 H H H HI H H H
14
-J.y.1 U
N i
O CH H
0 Z < CL. 0 0 00000 00000 00000
✓ oo o o oo o oo 00000 00000
yl U
. • •
•0 v H y W' in o in c In c In
H b)wl 4 rC.[ N 0 N N N N N N
10 VH 0 H H HI
a ° H H H
NI
14 0 10 0 0 0 l0 10 1.0 0
a 0 In m MI M m rl m r,
O N C Ul In In Ul co cr.
H
cli H H H H H H H
04
H r
F E
2 I-H
W a
aHO (/)
'0 '0
gp
4 v v GI
W
P ID)
ro H P)H 00 .P A a Z H H SNi
z W US W H v N v as v v v v v
5 iJ iJ U1 0 NW 0 0)W 14 NW
0 0 0 Z CS- Cm CHCm CUCII)
N o W C F7 a O v000 000 C CU 0 C
U) oo z 0 >.PP4ro iJ >.0Pr0sJ , Ill u v
>A P4roiJ
HH0 4 >. O w m v 0 > u ro Ku al dv x
H 0m ., 0 0 w.]wHZ xawHZ H4awHz
0 m r k7 > iJ CD H ••H H HH HH H H H HHH H H O H H HHH rl
m0 •• 0 HI IIromromm romro mm lid ') ') ')
o Z C/) +J v 00000 00000 000000
CO0
.H 0 0] V OFEEEE -7HHHHH HEFFHH
N N H O H R0 N
"� OE 0 IX o � o 0
00) 0w aalrl a 4 4 a w 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
x 0 o 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0
O N
a
1w
P4 44
n
w
m
24
a
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
W 000000000000000 00000
Et` in r1 N O .H W O CO W O O I` U) 0)
Z O CO N W h Lf) Cr) 00 H to O O CO CO C-
H U Ifl l0 II) O frl .H l0 .H 01 01 O O ul N r1
f 0 N n 01 o h lfl N !1 01 fH o \0 m In
O H C In H r N In N N O up 1f)
N O CO H H N H V W N O
W p H N
U1 b
-1
fat lit
00000000000000o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0
y 000000000000000 00000
H O) N LC) O1 N 0 H CO 0 CO 01 0 0 [N tO rn
a CO W N W I- In 01 0 O rl f1 0 0 W W f--
10 If) 0 LS) 0 t1 H 0 H 01 f1 0 0 Ifl N CO
Q 0 — ..IO N N al 0 f� Ifl N 01 O1 H 0 IO CO LI)
•• p) 0 H C r1 H N Lf) LI) N N 0 O. lfl
H E co H H N H C W N 0
4-) .
W yH H N
U) b
C)
a0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000(730
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000
a
10 S{ N 0 N N O 0 0 0 H RI 0 W N H 0
43 O CO 01 cc tO C tO 0 0 W C LI) N CO CO l0
4 0. CO >1 01 H N N C CO 0 H 0 O 0 co 01 10 in
O 0.1(7) 0 co . - .
Z 0 0 E-1 CPO
tO N C CO 01 tO 0 N 01 W \O CO tO In N
Nry�y O N Zi O CO H If) N C r- w H N W N 10
J)(N I W N In N H N 01 cit
W v 04 a
0 W N N I
1IX SH N U
O N
OZ 4 w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4)U)
rc) 01
H bl W En 4 4 rn IOn 0 M 0 00 01 in 0 0 to 01 01 0 Ma) HI
v'O N N Ifl 0 O 01 l0 0 H 00 CO LI) 0 N 0 Si
.•3 W r .
[0 0 H 0 N (0 N 0 N 0) H H W H N W
N O 111 to N d' CO N H t0 N N r-
0 N H In N H N N
H
I04 H H
04
l
U)
N N
W W
N £
N H
ZZ 4 w W
> H
0 0) 0) a z 4
w rm En X
H H4 bl bl CO 01 W H (]f) H o 4 Z 0 Z
H H '0 ro 0 W p; 0 a H Z H 01
01 01 W W 4 U) FC 4 0 W Z 0 Z K W En
A A Z0.10.4 w ZUZ CO W H H Z iH
W W CO qq H 0 H qq H X CO O (a 0 l00 4)
el 0 o Z >, G CO m F a CaCal X VI 0 H H a 0 H 4 a W,C1
C^fa w
a NCO H 1) 0 W H W £ 0 U) O a Z H W 1:4 4 0.1 F 4
H N N ,1 -H -.H H W fL' CO (/) lL 0 H UM Z
..01 W > )J N U .7 0 a W W N fx H Z W H ••r1rHHHH
too •• U -H 4 4 H a w W Z w H W 4 H a X 4440144
W 0
H H 4° 0 0 Za o a a ZU 0 a 0 OHHHHH
o W H H
0 4 >1 Z. ••••
N W •ry > 0
Z P W
N O 9 R 0 H 6 0 0 0 0 In 01 al N 0 01 al 10 0 0 0 of 0
0 O 0 H OH H N N w c to N N N W o 0)4 .H di 0
01 7 N a O U 0 U H N N N N N 01 01 01 f1 t1 d' In N 01 N
0 W 0 w 001 4 4 FC m to Io to to to to to Io I0 I0 to to tD to a
NOTICE AS TO PROPOSED BUDGET
NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County 911
Emergency Telephone Service Authority Board for the ensuing year of 2009. A copy of the
proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at
915 10th Street, Greeley, Colorado, where same is open for public inspection. The proposed
budget will be considered at a regular meeting of the Authority Board to be held at the Weld County
Law Enforcement Administration Building, 1950 "O" Street, Greeley, Colorado, on November 18,
2008, at 12:00 noon. Any interested elector within such Weld County 911 Emergency Telephone
Service Authority may inspect the proposed budget and file or register any objections thereto at any
time prior to the final adoption of the budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY
WELD COUNTY, COLORADO
DATED: October 31, 2008
PUBLISHED: November 7, 2008, in the Greeley Tribune
Affidavit of Publication
STATE OF COLORADO
ss.
County of Weld,
Jennifer Usher
of said County of Weld, being duly sworn, say that I am an
advertising clerk of
THE TRIBUNE
that the same is a daily newspaper of general circulation and
printed and published in the City of Greeley, in said county and
state; that the notice or advertisement, of which the annexed is a
true copy,(days): that the notice was published in the regular and
entire issue of every number of said newspaper during the period
and time of publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the first publication
of said notice was contained in the, issue of the said newspaper-
bearing date the Seventh day of November
AD. 2008 and the last publication thereof: in the issue of said
newspaper bearing date the Seventh day of November AD.
2008 that said The Tribune has been published continuously
and uninterruptedly during the period of at least six months next
prior to the first issue there of contained said notice or
NOTICE AS TO PROPOSED BUDGET advertisement above referred to; that said newspaper has been
NOTICE IS HEREBY GIVEN that a proposed budget has been admitted to the United States mails as second-class matter under
submitted to the Weld County 911 Emergency Telephone Ser- the provisions of the Act of March 3, 1879, or any amendments
vice Authority Board for the ensuing year of 2009. A copy of the
proposed budget has been filed in the Weld County Office of thereof; and that said newspaper is a daily newspaper duly
Clerk to the Board,located at 91510th Street,Greeley,Colo-
rado, qualifiedlegal where same is open for public inspection. The proposed 9 d for P g g
budget will be considered at a regular meeting of the Authority the meaning of the laws of the State of Colorado.
Board to be held at the Weld County Law Enforcement Adminis-
tration Building,1950"O"Street,Greeley,Colorado,on Novem-
ber 18,2008.at 12:00 noon. Any interested elector within such
Weld County 911 Emergency Telephone Service Authority may
inspect the proposed budget and file or register any objections November 7, 2008
thereto at any time prior to the final adoption of the budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY
WELD COUNTY,COLORADO
DATED: October 31,2008 • Total Charges: $11.22
The Tribune
November 7,2008
1 �
1«t V}L . ( .L�c
Advertising Clerk
7th day of November, 2008
My Commission Expires 02/14/2011
i 1
Notary Pubcfc
Esther Gesick
From: dig-filing dig-filing [dIg-filing@state.co.us]
Sent: Monday, December 22, 2008 3:38 PM
To: Esther Gesick
Subject: Re: Weld County 2009 Budget Submissions
Thank you for your submission to DLG. This is your confirmation email
notifying you that your filing reached our email box. We will review
your submission and contact you with any problems or issues if
necessary.
Our received submissions of record from Weld County include:
Pioneer LEA
SW Weld LEA
Bebe Draw LEA
Weld County Emergency 911 Service Authority
and The Weld County Budget
Please consider this confirmation of our receipt of the documents, if
we find any issues with your submissions thus far we will be in contact.
Thank You
Jarrod Biggs
Technical Assistance
Division of Local Government
1 o7D0P-. 50
Esther Gesick
From: Esther Gesick
Sent: Tuesday, December 16, 2008 12:06 PM
To: jarrod.biggs@state.co.us
Cc: Don Warden; Esther Gesick
Subject: FW: 2009 Budget for Weld County 911 Emergency Telephone Service Authority(LGID#
62084)
Hello Jarrod,
I spoke with you last week to confirm receipt of Weld County's electronic submittal of the
E911 2009 Budget. During our conversation it was discovered that the link on the website
generated an E-mail subject line with "e-budget" which put our submittal in a different
group. You verbally confirmed receipt on the phone, but I was wondering if I could get
the standard written confirmation of receipt to be included in our file.
Thanks!
Esther E. Gesick
Deputy Clerk to the Board
915 10th Street
Greeley, CO 80631
(970) 356-4000 X4226
(970) 352-0242 (fax)
Original Message
From: Esther Gesick
Sent: Wednesday, December 10, 2008 2:15 PM
To: 'd1g-filing@state.co.us'
Cc: Don Warden; Esther Gesick
Subject: 2009 eBudget for Weld County 911 Emergency Telephone Service Authority (LGID4
62084)
Esther E. Gesick
Deputy Clerk to the Board
915 10th Street
Greeley, CO 80631
(970) 356-4000 X4226
(970) 352-0242 (fax)
1
Esther Gesick
From: Esther Gesick
Sent: Wednesday, December 10, 2008 2:15 PM
To: dlg-filing@state.co.us
Cc: Don Warden; Esther Gesick
Subject: 2009 eBudget for Weld County 911 Emergency Telephone Service Authority(LGID#62084)
Attachments: Weld E911 2009 Budget.pdf
Weld E911 2009
Budget.pdf(320...
Esther E. Gesick
Deputy Clerk to the Board
915 10th Street
Greeley, CO 80631
(970) 356-4000 X4226
(970) 352-0242 (fax)
1
STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAIRS op_co
DIVISION OF LOCAL GOVERNMENT y$% ,
Local Government Services .-', 7/ x
1313 Sherman Street,Suite 521 '.fans V"
Denver,Colorado 80203
Phone: (303)866-2156 Bill Ritter,Jr.
FAX: (303)866-4819 Governor
TDD: (303)866-5300 Susan E.Kirkpatrick
Executive Director
October 7,2008
Weld County 911 Emer.Tele. Serv.Auth.(62084)
Mr.Mike Miller OR Budget Officer
PO Box 758
Greeley,CO 80632
Dear Budget Officer:
The Division of Local Government now encourages local governments to submit annual budgets electronically to the
Division. We hope that this additional filing option will offer time and cost savings. Below are outlined requirements
when submitting electronic budget documents to the Division.
• Submissions should be mailed to:d state.co.us.
• All budget documents should be in apdffile with the name of the government,local government identification
number(LGID#)and the phrase"2009 Budget"in the name of the file. Please do not protect the file from
review,printing or saving.
• Include in the subject line of the e-mail the local government name, LGID#,and the word BUDGET. You
can also look up any LGID#by going to our website at http://www.dola.state.co.us and clicking on"List of
Local Governments"on the left hand menu under"Department Services—Local Governments".
Your local government's LGID#is: 62084
• Please submit only one local government budget per email. (For example,ABCD Metropolitan Districts#1,
2,3 and 4 should be submitted in separate emails and pdf files and will have separate LG ID numbers.)
• All regular signatures should be included in the pdfdocument.
• An email size of 15 megabytes is the largest size that can be handled by our email system. If a document is
more than 15MB in size, it will need to be separated into multiple pdffiles each no larger than 15MB.
• If you do not receive a reply confirmation within 48 hours after you send your budget,please contact Jarrod
Biggs or Cynthia Thayer at(303)866-2156.
• Please indicate within your email message if there are any other local government budgets incorporated within
a budget(e.g.Urban Renewal Authority within the City's budget document). Please add the LGID#of any
additional government incorporated within the general budget.
As a reminder,pursuant to 29-1-113,C.R.S.a certified copy of the budget should be filed with the Division by January
31st. For additional information,please visit http:,?www.dola.colorado.gov/dlg%ta;budgetina'e filing.html:.At this time
electronic filing is only available for the annual budget submittal,but we hope to expand this option to other filings in
the future. If you have any questions,please contact us at(303)866-2156.
Sincerely,
Division of Local Government
Notes:
" Taxing Entity—A jurisdiction authorized by law to impose ad valorem property taxes on taxable property
located within its territorial limits (please see notes B, C, and H below). For purposes of the DLG 70 only, a
taxing entity is also a geographic area formerly located within a taxing entity's boundaries for which the county
assessor certifies a valuation for assessment and which is responsible for payment of its share until retirement of
financial obligations incurred by the taxing entity when the area was part of the taxing entity. For example: an
area of excluded property formerly within a special district with outstanding general obligation debt at the time of
the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general
obligation debt service is administered by another local governments.
x Governing Body—The board of county commissioners, the city council, the board of trustees, the board of
directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy.
For example: the board of county commissioners is the governing board cx officio of a county public
improvement district(PID); the board of a water and sanitation district constitutes cx officio the board of directors
of the water subdistrict.
s Local Government- For purposes of this line on Page lof the DLG 70, the local government is the political
subdivision under whose authority and within whose boundaries the taxing entity was created. The local
government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of
this form:
I. a municipality is both the local government and the taxing entity when levying its own levy for its entire
jurisdiction;
2. a city is the local government when levying a tax on behalf of a business improvement district (BID)
taxing entity which it created and whose city council is the BID board;
3. a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire
district levies property taxes.
4. a town is the local government when it provides the service for a dissolved water district and the town
board serves as the board of a dissolved water district, the taxing entity, for the purpose of certifying a
levy for the annual debt service on outstanding obligations.
GROSS Assessed Value-There will be a difference between gross assessed valuation and net assessed
valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a
downtown development authority or an urban renewal authority, within the boundaries of the taxing entity. The
board of county commissioners certifies each taxing entity's total mills upon the taxing entity's Gross Assessed
Value found on Line 2 of Form DLG 57.
e Certification of Valuation by County Assessor, Form DLG 57- The county assessor(s) uses this form (or one
similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this
certification no later than August 25°'each year and may amend it, one time, prior to December 10'"
" TIF Area—A downtown development authority(DDA) or urban renewal authority(URA), may form plan
areas that use"tax increment financing" to derive revenue from increases in assessed valuation(gross minus net,
Form DLG 57 Line 3)attributed to the activities/improvements within the plan area. The DDA or URA receives
the differential revenue of each overlapping taxing entity's mill levy applied against the taxing entity's gross
assessed value after subtracting the taring entity's revenues derived from its mill levy applied against the net
assessed value.
o NET Assessed Value—The total taxable assessed valuation from which the taxing entity will derive revenues
for its uses. It is found on Line 4 of Form DLG 57.
n General Operating Expenses (DLG 70 Page 1 Line 1)—The levy and accompanying revenue reported on
Line l is for general operations and includes, in aggregate, all levies for and revenues raised by a taxing entity for
purposes not lawfully exempted and detailed in Lines 3 through 7 on Page 1 of the DLG 70. For example: a fire
pension levy is included in general operating expenses, unless the pension is voter-approved, if voter-approved,
use Line 7 (Other).
Form DLG 70(rev 7/08) Page 3 of 4
Temporary Tax Credit for Operations (DLG 70 Page 1 Line 2)—The Temporary General Property Tax
Credit/Temporary Mill Levy Rate Reduction of 39-1-I l 1.5, C.R.S. may be applied to the taxing entity's levy for
general operations to effect refunds. Temporary Tax Credits (TTCs) are not necessary for other types of levies
(non-general operations)certified on this form because these levies are adjusted from year to year as specified by
the provisions of any contract or schedule of payments established for the payment of any obligation incurred by
the taxing entity per 29-1-301(1.7), C.R.S., or they are certified as authorized at election per 29-1-302(2)(b),
C.R.S.
General Obligation Bonds and Interest(DLG 70 Page 1 Line 3)—Enter on this line the total levy required to
pay the annual debt service of all general obligation bonds. Per 29-1-301(1.7) C.R.S.,the amount of revenue
levied for this purpose cannot be greater than the amount of revenue required for such purpose as specified by the
provisions of any contract or schedule of payments. Title 32, Article 1 Special districts and subdistricts must
complete Page 2 of the DLG 70.
Contractual Obligation (DLG 70 Page 1 Line 4)-1f repayment of a contractual obligation with property tax
has been approved at election and it is not a general obligation bond(shown on Line 3), the mill levy is entered on
this line. Per 29-I-301(1.7) C.R.S., the amount of revenue levied for this purpose cannot be greater than the
amount of revenue required for such purpose as specified by the provisions of any contract or schedule of
payments.
L Capital Expenditures (DLG 70 Page 1 Line 5) —These revenues are not subject to the statutory property tax
revenue limit if they arc approved by counties and municipalities through public hearings pursuant to 29-1-
301(1.2) C.R.S. and for special districts through approval from the Division of Local Government pursuant to 29-
1-302(1.5) C.R.S. or for any taxing entity if approved at election. Only levies approved by these methods should
be entered on Line 5.
M Refunds/Abatements(DLG 70 Page 1 Line 6)—The county assessor reports on the Certification of Valuation
(DLG 57 Line 11)the amount of revenue from property tax that the local government did not receive in the prior
year because taxpayers were given refunds for taxes they had paid or they were given abatements for taxes
originally charged to them due to errors made in their property valuation. The local government was due the tax
revenue and would have collected it through an adjusted mill levy if the valuation errors had not occurred. Since
the government was due the revenue, it may levy, in the subsequent year, a mill to collect the refund/abatement
revenue. An abatement/refund mill levy may generate revenues up to, but not exceeding, the refund/abatement
amount from Form DLG 57 Line 11.
1. Please Note: if the taxing entity is in more than one county, as with all levies, the abatement levy must be
uniform throughout the entity's boundaries and certified the same to each county. To calculate the
abatement/refund levy for a taxing entity that is located in more than one county,first total the
abatement/refund amounts reported by each county assessor, then divide by the taxing entity's total net
assessed value,then multiply by 1,000 and round down to the nearest three decimals to prevent levying
for more revenue than was abated/refunded. This results in an abatement/refund mill levy that will be
uniformly certified to all of the counties in which the taxing entity is located even though the
abatement/refund did not occur in all the counties.
" Other(DLG 70 Page 1 Line 7)—Report other levies and revenue not subject to 29-1-301 C.R.S. that were not
reported above. For example: a levy for the purposes of television relay or translator facilities as specified in
sections 29-7-101, 29-7-102, and 29-7-105 and 32-1-1005 (1) (a), C.R.S.; a voter-approved fire pension levy; a
levy for special purposes such as developmental disabilities, open space, etc.
Form DLG 70(rev 7/08) Page 4 of
Hello