HomeMy WebLinkAbout850964.tiff BUDGET
MESSAGE
1985
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COLORADO
COUNTY of WELD
STATE of COLORADO
COUNTY OF WELD
1985
BUDGET MESSAGE
PRESENTED TO:
WELD COUNTY BOARD OF COMMISSIONERS
Norman Carlson, Chairman
Jacqueline Johnson, Pro-Tem
Gene Brantner, Commissioner
Chuck Carlson, Commissioner
John Martin, Commissioner
BY THE DIRECTOR OF FINANCE AND ADMINISTRATION
DONALD D. WARDEN
September 24, 1984
INDEX
Page
BUDGET MESSAGE 1
1985 BUDGET PROCESS 4
COUNTY STRATEGIC OBJECTIVES 5
1985 GUIDELINES 6
TAX LIMITATION (COMPARISON OF HOME RULE CHARTER TO STATE LIMIT) 8
WORK SESSION SCHEDULE 10
SUMMARY OF FUNDS:
All Funds - Revenue By Source 13
All Funds Without Interfund Transfers - Revenue By Source 14
All Funds Expenditure By Functions (without Interfund Transfers) 15
Mill Levy 16
Mill Levy and Revenue Sharing 17
Summary Of Fund Balances 18
WELD COUNTY HOME RULE GOVERNMENT 19
SUMMARY OF COUNTY FUNDED POSITIONS 20
SUMMARY OF 1983 ALLOCATED COSTS (Applicable for 1985) 22
PROGRAM NET COUNTY COSTS 23
POLICY DIRECTIONS 26
REVENUE POLICIES AND ASSUMPTIONS 28
SIGNIFICANT BUDGET AND ACCOUNTING POLICIES 29
POLICY MATTERS/POINTS OF ISSUE WITH FISCAL IMPACT 31
ONE-TIME COST AVOIDANCE POLICY MATTERS 33
SALARY RECOMMENDATIONS 35
Salary and Benefits Budget 36
Fringe Benefits Recommendation 38
GENERAL FUND:
Revenue By Source 39
Expenditure by Functions (Without Contingency) 40
Fund Summary 41
i
Page
GENERAL FUND (CONTINUED) :
Office of the Board 42
County Attorney 43
Public Trustee 44
Planning 45
Clerk & Recorder 46
Elections 48
Treasurer 49
Assessor 50
Maintenance of Building & Plant 51
County Council 53
District Attorney 54
Juvenile Diversion 55
Finance & Administration 56
Accounting 57
Purchasing 58
Personnel 59
Communications - PBX 60
Capital Outlay 61
Sheriff's Office 65
Communications - County Wide 77
Ambulance 79
Coroner 81
Community Corrections 82
Youth Shelter Home 84
Public Service - DUI 85
Building Inspection 86
Office of Emergency Management 87
Predatory Animal Control 89
Countywide Animal Control 90
Pest and Weeds 92
General Engineering 93
Extension Service 94
Veteran's Office 95
Airport 96
Weld Mental Health 98
Exhibition Building 100
Missile Park 101
Fair 102
No. Colorado Research Center 103
West Greeley Soil Conservation 104
Contingency Fund 106
NonDepartmental 107
GENERAL FUND TRANSFERS:
Health Department Transfer 109
Library Fund Transfer 110
Agency on Aging Transfer 111
Job Diversion Transfer 112
Motor Vehicle - IGA Transfer 113
Computer Services Transfer 114
ii
Page
ROAD AND BRIDGE FUND:
Revenue By Source 115
Expenditures By Function 116
Fund Summary 117
NonDepartmental Revenues 120
Administration 121
Bridge & Construction 122
Maintenance Group 123
Maintenance Support 124
Trucking 125
Mining 126
Other Public Works 127
Grants-in-Aid to Cities and Towns 128
Salary Contingency 129
SOCIAL SERVICES FUND:
Revenue By Source 130
Expenditure By Program 131
Fund Summary 132
Administration 137
Child Support (IV-D) 139
General Assistance 140
Aid to the Blind 142
Aid to Families with Dependent Children 143
Aid to Needy Disabled 145
Foster Care of Children 146
Day Care 148
Medicaid Transportation 149
Low Income Energy Assistance Program (LEAP) 150
Indochinese Relief 153
Old Age Pension 154
HEALTH FUND:
Expenditure By Program 155
Revenue By Source 156
Fund Summary 157
Administration 159
Nursing 160
Health Protection Services 161
Salary Contingency 162
HUMAN RESOURCE FUND:
Fund Summary 163
PIC 164
Job Training Partnership Act (JTPA) - IIB SYEP 165
Job Training Partnership Act (JTPA) - IIA 166
State - Job Service 167
CETA Administrative Pool 168
iii
Page
HUMAN RESOURCES FUND (CONTINUED) :
CETA IV SYEP (79 CETA III) 169
Head Start - Basic PA22 170
PA26 - Head Start Handicap 171
CGSB 172
Supplemental Food 173
DOE - Weatherization 174
OAA Area Agency 175
OAA Title III-B 176
OAA Title III-C-1 Congregate 177
OAA Title III-C-2 178
Transportation 179
Job Diversion 180
General Administration 181
EODS 182
Non EODS 183
OTHER SPECIAL REVENUE FUNDS:
Fund Summary 184
Revenue Sharing Fund 186
Conservation Trust Fund 187
Contingency Fund 189
Library Fund 190
Solid Waste Fund 193
Subdivision Parks Fund 195
CAPITAL PROJECT FUNDS:
Fund Summary 196
North Colorado Medical Center Capital Fund 197
Capital Expenditures 199
Special Projects 200
Long Range Capital Projects Five-Year Plan 203
INTERNAL SERVICE FUNDS:
Fund Summary 240
Motor Pool Administration 241
Motor Pool Equipment 242
Printing & Supplies Fund 246
Computer Services Fund 247
Insurance Fund 249
Health Insurance Fund 251
GLOSSARY 254
iv
of DEPARTMENT OF FINANCE AND ADMINISTRATION
PHONE(303)35&-4000 EXT 22'17
P.C BOX.i52
,_, GREELEY COLORADO 80E;3?
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•
"O _ ORADO
September 20, 1984
Weld County Board of Commissioners
915 10th Street
Greeley, CO 80631
Board Members:
The Weld County 1985 proposed budget for operations and capital outlay
totals a gross amount of $47,763,444 with a net of $44,952,472 when
Interfund transfers are excluded. The Intergovernmental Service Funds total
an additional $5,993,783.
The budget has been prepared in accordance with your directives. The
proposed budget is funded with revenue estimates of $27,687,789, anticipated
fund balances of $3,313,352, and the maximum allowed property tax of
S15,875,706. The mill levy proposed is 19.342, up 2. 170 mills. The
assessed valuation of $820,747,830 shows a decline of $49,705,670 or 5.7%,
the first decline in nearly thirty years in Weld County. With the 5%
increase in property tax revenues coupled with the assessed valuation
decline, the mill levy proposed is up 12.6%. The decline in assessed value
is almost totally attributed to the drop in oil and gas production in Weld
County.
The drop in assessed value precludes the Board from going to the County
Council for any excess property tax. The only option for the Board would be
to place a mill levy or sales tax issue on the general election ballot. The
Home Rule Charter Study Committee, appointed by the Board in May, 1984, has
recommended the following ballot issue as an amendment to the Home Rule 5%
property tax limitation to provide a growth factor:
"An amendment to Section 14-7 of Article XIV of the Home Rule
Charter for Weld County, Colorado, repealing and re-enacting said
Section, with amendments, providing for a limitation on ad valorum
taxation of five percent (5%) over the preceding year with an
allowance for increased valuation for assessment attributable to
growth, requiring a vote of qualified electors of the County to
exceed said limitation, and providing procedures therefore."
1
The Committee also recommended a ' % sales tax for road and bridge purposes.
No funds from any ballot issue or amendment to the Charter are included in
the Proposed 1985 budget.
Budget reductions at the federal and state levels, plus growth in Weld
County, continue to place demands for additional or expanded services in all
areas of the county government. These demands for services, plus even the
slight inflation of 4%, force the budget higher. The county has been
obliged to provide many services because of legislative mandates or because
the services are inherently county-wide in scope. As long as Weld County is
responsible for the delivery of many human services and the maintenance of
the extensive road and bridge program in Weld County, the cost of county
government will continue to rise in this and future fiscal years.
The current local government environment throughout the nation is not
conducive to meeting all the needs and demands being placed upon local
governments. The County, like other local governmental jurisdictions, lacks
the authority to increase financing in order to meet community needs and the
general demand for public services. Restrictions are severe. In Weld
County with the Home Rule Charter 5% property tax limitation, the county is
left with few alternatives other than to reduce services or seek other
financial resources.
Even with the above limitations and impacts, the proposed fiscal program can
be funded from increased revenues and fund balances with an increase in the
tax levy of only $755,986, which is within the Charter restriction of a 5%
revenue :Limit for property tax.
Other than the funding level in the area of road and bridges, in my opinion,
the proposed budget submitted at this time represents a reasonable fiscal
plan that meets essential needs of the people of Weld County. Funding of
the budget has only been able to be achieved because the Board has been
willing to seek other funding alternatives in the form of fees to reduce the
reliance on property tax, sacrificing some long range capital project plans,
limiting the expansion of services, and the employment of cost cutting and
revenue raising strategies in providing county services. The 1985 budget
has the beginning of some strategic plan approaches in certain programs with
multi-year funding implications that the Board should give special attention
to in the budget hearings.
As your Board holds hearings and makes decisions on the budget, the
potential to increase the proposed budget is balanced by the potential to
cut it. Your Board has the option to add or delete a number of items.
There are a number of policy matters and points of issues for your
consideration in the budget deliberations. In my opinion, the items not
funded in the proposed budget can be denied without seriously affecting
county services.
Despite pressures from population growth, inflation, Federal and State
budget cuts, and increased demand for services, the 1985 county budget is
balanced. L am confident that the fiscal program and recommendations
attached for your consideration are sound and a reasonable way to proceed in
1985, and will provide residents of Weld County with public services
necessary to maintain a high quality of life.
2
While the signature of one person appears in this message to you, the
proposed budget for 1985 represents the labor of many people. From the
initiating departments through the analytical and review process of staff
personnel, data input, typing, and finally, printing by the print shop, many
dedicated people are involved. I wish to acknowledge my thanks and
appreciation for their fine work.
Re$pectfuljy submitted,
1/1 /
nald D. Warden, Director
Finance and Administration
DDW/ch
3
1985
BUDGET PROCESS
OBJECTIVES ,
1 . IDENTIFY THE COST OF EXISTING ACTIVITIES WITHIN THE
COUNTY,
2. ANALYZE NEW OR EXPANDING SERVICES, USING A COMMON CRITERIA
FOR JUSTIFICATION, AIMED AT IDENTIFYING MANDATED AND
OPTIONAL PROGRAMS .
3 . RANKING, IN PRIORITY ORDER, ALL NEW AND EXISTING SERVICES
WHICH FALL WITHIN A MARGINAL RANGE OF FUNDING .
4 . AGGRESSIVELY ANALYZING MAJOR REVENUE SOURCES ,
5, ELIMINATING PROCEDURES WHICH WERE NOT FULLY UTILIZED
IN THE DECISION MAKING PROCESS OF THE BUDGET,
6. IDENTIFYING OPTIONAL PROGRAMS AND SERVICE LEVELS WHICH
MAY BE REDUCED IF NECESSARY.
7. CONTINUED REFINEMENT OF THE BUDGET PROCESS WITH THE KEY
ASPECTS OF PLANNING, EVALUATION, PRIORITY SETTING, RATIONAL
RESOURCE ALLOCATION PROCESS, AND CREATIVE MANAGEMENT
APPROACHES ,
8. TARGET BUDGET APPROACH.
9. INITIATE A STRATEGIC PLANNING PROCESS .
4
COUNTY STRATEGIC OBJECTIVES
CONTINUE TO SEEK INVOLVEMENT AND INPUT FROM THE COMMUNITY
OF WELD COUNTY.
SUSTAIN A LONG-RANGE PERSPECTIVE IN SETTING FISCAL, SERVICE
AND DEVELOPMENT PRIORITIES .
BALANCE PROGRAMS AND SERVICE LEVELS AGAINST COMMUNITY NEEDS
AND AVAILABLE REVENUES .
DEVELOP STRATEGIES TO MAINTAIN THE EXISTING ECONOMIC BASE
AND PROMOTE THE CONTINUED VITALITY OF THE COUNTY OF
WELD .
SUPPORT ACTIVITIES NECESSARY TO THE PRESERVATION OF STABLE,
SECURE, AND QUALITY LIVING IN WELD COUNTY .
SEEK OUT INNOVATIVE METHOD OF MAINTAINING AND FINANCING THE
REPLACEMENT OF INFRASTRUCTURE COMPONENTS ,
CONTINUE A HIGH LEVEL OF ACTIVITY AT THE REGIONAL, STATE
AND NATIONAL LEVEL TO INSURE WELD COUNTY'S VOICE IN
POLICY DECISIONS .
5
1985 GUIDELINES
There will be no recommended increases in personnel in the recommended
budget to the Board. Increased workload should be absorbed by existing
personnel wherever possible through increased productivity.
Resources for new activities should come from increased productivity
and determination of existing activities wherever possible. No new
non-mandated programs should be proposed without proportionate cutbacks
in other programs. Any new programs will be highlighted as a po:Licy
issue for the Board.
All newly mandated program costs should be clearly identified for the
Board.
Unless a change is legally mandated, the county's share of partnership
programs should not be increased, the share should be decreased
wherever possible.
Methods to maximize manpower avoidance or substitution should be
encouraged by all departments through automation, productivity
improvements, or cost cutting strategies.
Capital outlay expenses for equipment should only be recommended when
the need has been fully justified, the useful life of equipment cannot
be extended, and it has been determined that salvage equipment is
unavailable for use. Vehicle replacement must be recommended by the
Equipment Service Manager for consideration in the budget process.
Budgets are to be prepared on a program basis with submission in a
program format, as well as, in the normal line item format like 1984's
budget presentation.
No salary cost-of-living increases are to be included in the request
from any department.
Examine all user and service fees and make recommendations for
increases or other adjustments to match the cost of providing such
services. This is a continued follow-up to work that we have been
doing the last three years.
Identify those areas where increased personnel productivity has shown
gains in services and/or reductions in cost.
Target budget amounts will be provided to each department and office.
Any amount exceeding the target base will be competing for a small
amount of unallocated funds during the budget hearing process in
October. Therefore, all offices and departments should make concerted
efforts to put together realistic programs and efforts within the
target budget base amount, since the ability of the Board to fund
beyond that level will be substantially restricted:
F
In reviewing the 1985 budget request, Finance will use criteria
developed in the Budget Manual to develop preliminary recommendations
to the Board of County Commissioners. Finance will be asking the same
basic questions that, hopefully, each of you have already asked
regarding the evaluation of your program activities. These questions
concern need and purpose, objectives, departmental priorities and rank,
achievements and benefits expected, means, if any for measuring,
results, consequences of not implementing the request, impact on other
agencies or departments, alternative approaches or service level,
resources required, means of financing, and whether or not all cost
cutting and revenue generating strategies have been applied.
Initiation of a strategic planning process will occur in 1985 and
should be anticipated in developing 1985 budgets.
7
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DEPARTMENT BUDGET WORK SESSION SCHEDULE
ALL MEETINGS WILL BE HELD IN THE THIRD FLOOR MEETING ROOM (#316) .
TUESDAY, OCTOBER 9
9:00 AM Extension Service
Fair
Pest & Weeds
Northern Colo. Research Center
West Greeley Soil (Ron Miller)
Animal Control (Mr. Heckendorf)
Exhibition Building
12:00 - 1:00 PM Lunch Break
1 :30 PM Ambulance
2:00 PM Public Trustee
2: 15 PM Veteran's Office
2:30 PM County Council
3:00 PM Planning and Zoning
Building Inspection
THURSDAY, OCTOBER 11
9:00 AM Finance & Administration
Accounting
Personnel
Purchasing
Printing & Supplies
10:00 AM District Attorney
11:00 AM Treasurer
11: 30 AM Commissioners
12:00 - 1:00 PM Lunch Break
1 :00 PM Airport
1:30 PM Sheriff
Jail
Police Services
10
THURSDAY, OCTOBER 11 - Continued
3:30 PM Coroner
4:00 PM County Attorney
FRIDAY, OCTOBER 12
9:00 AM Clerk & Recorder
Elections
10:00 AM Buildings & Grounds
Missile Site
11:00 AM Communications - Co. Wide
Communications - PBX
Civil Defense
12:00 - 1:00 PM Lunch Break
1:30 PM Assessor
2:00 PM Social Services
Old Age Pension
Youth Shelter Home
3: 30 PM Human Services
TUESDAY, OCTOBER 16
9:00 AM Nondepartmental
Weld Mental Health
Community Center Foundation
EDAB - Chamber of Commerce
Public Works - County Building
Conservation Trust Fund
Contingent Fund
Sub-Division Parks Fund
Revenue Sharing Request
Insurance Fund
Solid Waste Fund
Humane Society
11:00 AM Hospital
12:00 - 1 :00 PM Lunch Break
1:00 PM A Woman's Place
Child Abuse
Library
2:00 PM Health Department
11
THURSDAY, OCTOBER 18
9:00 AM Data Processing Requests
12:00 — 1:00 PM Lunch Break
3:00 PM Special Projects Requests
FRIDAY, OCTOBER 19
9:00 AM "Open for Re-scheduling"
10:00 AM Engineering
Road & Bridge
IGA
12:00 - 1:00 PM Lunch Break
1 :30 PM Wrap Up
12
SUMMARY
OF
FUNDS
ALL FUNDS
REVENUE BY SOURCE
1985
TOTAL $49,687,819
Feder;I/State._
$20,011,905 Property Taxes*
$15,875,706
40.'f
31.97
lnt erf and 'I'r ansfnrs
Fees--
$1 ri44,67 62,810,972
5.77
-----------Charges for Services
& Pines
$1,415,405
Ii ronaes/Rrmitss Z 8'%
$488,550
1.07 �/ .$3 3,352cc.
$3,,33 13,)52
Other Taxes Miscellaneous 6.77
$1,103,044 53,124,410
2.21 6.37 *Includes $511,095
in Property Tax
in ICS Insurance
Fund.
1984
'I'll'tAI. $46,578,487
ie(ler.,l/State
$19,513,334
41.9% Property Taxes*
$15,119,720
32.57
Fees
$1 ,274,600
2.77
Interfund Transfers
------------S2,707,188
5.87
Lcenses/I'c rmi is -- Fund Balance
$446,930 $3,341,092
1 .0% 7.27
Other Taxes/ Miscellaneous Charges for Services
$1,045,000 $1 ,821,463 & Fines
2.27 3.97 $1,283,160
1.8/ *includes $486,757
in Property 'fax
13 in ICS Insurance
Fund.
/ILL FUNDS WITHOUT INTERFUND TRANSFERS
REVENUE RV SOURCE
1985
TOTA1, $46,876,847
Sedoral/Stet,,_
$20,011 ,905 �\
42.7"7
Property Taxes*
$15,875,706
33.9%
Pons--..,
$1,544,475r%
4.37
-- ------- Fund Balance.
$3,313,352
7.17
1_icensea/Permits
•
$488,550 �$3,124 124laneous
1.07 83 ,410
E.67
Other Taxes/ Charges for
$1,103,044 Services *includes 5511,905
2.4% $1,415,405 in Property Tax
3.07 in ICS Insurance
Fund.
1984
TOTAI. $43,871,299
Federal/State
$19,533,334
:4.57
_-Property Taxes*
_-� $15,119,720
34.5%
•
Fecs—
$1,274,600
97
___--Fund halancc
$3,341,092
7.6%
Licenses/Pennit.s-- Charges for
$446,930 Services
$1,283,160
1.07 Other Taxes/ Miscellaneous 2.97
$1,043,000 $1,827,463
247 4.2/ *includes $486,757
in Property Tax
in ICS Insurance
14 Fund.
ALL FUNDS
EXPENDITURE BY FUNCTIONS
(WITHOUT INTEREUND TRANSFERS)
1981
Tnl'AI. $44,601 ,17:'
,_____HoaJ/hr idge
$8,979,786
20.1%
Ihnnan Resources
$2,646,296
Social. Service5.97
$13,428,700
30.17General Government
S5,792,796
13.07
Culture hPuh lie Safety
$6,610,14.87
Health
I,ih rnrp—._ $1 ,330,841
$420,496 _ 3.0%
,.__., \Capital
Contingency--
'52,740
1810,4115 y2'
5.17
1.87
Public Ilorks " Miscellaneous Auxiliary
8599,541 $1 ,305,494 $369,166
1 ..,7 2.9'i 0.87.
1984
TOTAL 841 ,801,848
Road/Bridge
Human Resources 88,494,305
$2,276,080 20.3%
5.47,
General Government
Social Services / $5,908,294
$13,53(1,768 14.17
32.'37
Public .Safety
$6,175,333
14.87
Culture
Recreationn',
+5,182
Health
0. 11 $1,431 ,723
Library_ 3.47
$383,039
.97 Capital
$1,592,935
3.8%
Contingency/
7-77
Miscellaneous Public Works Auxiliary
$1,146,100 $579,091 $318,998
2.7% 1 .47 0.8%
IS
MILL LEVY
1985
TOTA1. 19.342
Ceneral •
-
12.183
63.07
Count}' Buildings- /' Road
Capital _-- 3.238
.679 16.7%
•
- 1 - Insurance
Hospital Capital - .623
.086 3.27
0.51 \ Social Services
2.533
13.17
1984
TOTAL 17.369
Cenoral
10.683
61.5%
j Road
2.908
16.7%
Insurance -
--— - Contingent
.559
.114
+.27 / 0.7%
County Buildings
'Hospital CapitalSocial Services
Capital
.620 2.275
.204
3.6% 13.17
12%
16
MILL LEVY AND REVENUE SHARING
1985
TOPAZ. $17,282,182
General
$9,999,523-----
57.92
Road
$4,064,140
23.5%
N
ICS Insurance 1
$511,095
(Counts <uilding_. - 1 N
Capital
$557,155 Hospital Capital Social Services
1.2% $71,072 $2,078,999
0.4% 12.0%.
1984
'[(((Al. $16,624,"78
General
$9,298,881-- -55.9Z
Road
$4,035,666
24.37
Insurance
8486,757
2.92;
- Contingent
County Buildings-- -- $100,000
Capital 0.6%
$177,813 N,
1 .1% Hospital Capital -,Social Services
$545,162 $1,979,999
3,57 11 .97
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22
PROGRAM NET COUNTY COSTS
MANDATED: CHARTER/STATE CONSTITUTIONAL OFFICES
Allocated
Net Cost Support Total
Office of the Board $ 234, 192 $ 118, 189 $ 352,381
Public Trustee -0- 2,003 2,003
Clerk and Recorder (55,547) 280,448 224,901
Elections 121,820 45,502 167,322
Treasurer 75,392 -0- 75,392
Assessor 691,443 160,828 852,271
County Council 28,209 6,295 34,504
District Attorney 685,325 141,654 826,979
Sheriff 812,903 160,542 973,445
Coroner 45, 100 2,289 47,389
Total $ 2,638,837 $ 917,750 $ 3,556,587
MANDATED: STATE/FEDERAL COUNTY COST
Allocated
Net Cost Support Total
Jail $ 1,709,055 $ 256,695 $ 1,965,750
Community Corrections -0- 2, 146 2,146
Public Service - DUI -0- 2, 146 2, 146
Social Services 1,963,999 253,834 2,217,833
Human Resources 224,813 220,637 445,450
Public Health 789,373 198,031 987,404
Total $ 4,687,240 $ 933,489 $ 5,620,729
CRITICAL -- NON-MANDATED COUNTY COSTS
Allocated
Net Cost Support Total
Crime Lab $ 29, 149 $ -0- $ 29, 149
Police Services (Level) 1,524,893 135,072 1,659,965
Communications-County-wide/911 507,726 -0- 507,726
Ambulance 89,384 70, 112 159,496
Possee 2,759 -0- 2,759
Office Emergency Services 39, 138 286 39,424
Total $ 2, 193,049 $ 205,470 $ 2,398,519
23
PROGRAM NET COUNTY COSTS - CONTINUED
LOCAL DISCRETION
Allocated
Net Cost Support Total
Planning & Zoning/
Building Inspection $ 87,255 $ 123,626 $ 210,881
Youth Shelter 68,500 13,736 82,236
Predatory Animal Control 11,000 -0- 11,000
Animal Control 67,500 -0- 67,500
Pest & Weed Control 106, 168 11,733 117,901
Extension Service 160,675 58,093 218,768
Veteran's Office 44, 131 3,720 47,851
Airport 60,000 11,160 71, 160
Mental Health 69,458 -0- 69,458
Missile Site Park
(Conservation Trust) -0- 6,583 6,583
Exhibition Building
(Conservation Trust) 4,023 76,980 81,003
County Fair 25,359 572 25,931
Northern Colo. Research Center 3,000 -0- 3,000
West Greeley Soil Conservation 7,264 -0- 7,264
Library 388,086 152,530 540,616
Juvenile Diversion 75,034 6,582 81 ,616
Community Center Foundation 36,587 -0- 36,587
Senior Coordinators 10,000 -0- 10,000
General Assistance:
Vision Care 20,500 -0- 20,500
Dental. Care 15,000 -0- 15,000
Drugs 8,000 -0- 8,000
Kind/EOD 27,000 -0- 27,000
Burials 6,500 -0- 6,500
Domestic Violence 38,000 -0- 38,000
Total $ 1,339,040 $ 465,315 $ 1,804,355
Road and Bridge (Local) $ 2,991,799 $ 334,534 $ 3,326,333
Capital:
Equipment $ 155,000 $ -0- $ 155,000
Hospital 71,072 5, 151 76,223
Public Works 557,353 -0- 557,353
Total $ 783,425 $ 5,151 $ 788,576
24
PROGRAM NET COUNTY COSTS - CONTINUED
SUPPORT FUNCTIONS
Allocated
Net Cost Support Total
County Attorney $ 197,036 $ (197,036) $
Building and Grounds 988,479 (988,479) -0-
Finance and Administration 126,216 (126,216) -0-
Accounting 258,868 (258,868) -0-
Purchasing 123,864 (123,864) -0-
Personnel 175,994 (175,994) -0-
PBX/Phones 167,842 (167,842) -0-
Insurance 511,095 (511 ,095) -0-
Non-Departmental 312,315 (312,315) -0-
Total $ 2,861,709 $(2,861,709) $ -0-
25
POINTS OF ISSUE
AND
POLICY MATTERS
POLICY DIRECTIONS
-- Continued revenue maximization policy to support county services to
users.
-- Continue policy of identifying ways to minimize the reliance upon
property tax funding.
-- Advocate legislative positions.
-- Continue a pay-for-performance compensation plan based upon annual
salary survey data to keep county compensation competitive with the
labor market.
-- Examine county programs on a continual basis to maximize productivity
and maintain current service levels with current or reduced workforce.
-- Examine county programs and services to prepare Weld County for
continuing financial uncertainties and future limitations.
-- Cost cutting/revenue raising strategies have been used to hold down
costs and support county services. This has been accomplished by:
-- Organization assessment
-- Contraction in services
-- Productivity improvement
- Reprivatization and contracting
-- Automation
-- Energy conservation
-- Administrative reorganization
-- Innovation/technological transfer
-- Continuation of position sunset review is recommended to assess the
need for any vacated positions in 1985.
-- Utilization of a target budget approach with the following features:
-- Identifies county's resource capacity
-- All can see the targets and related reductions
-- Proposed unfunding gets identified early
-- Allows time to accommodate reductions (employees)
-- Offers support to managers to eliminate marginal
services, less productive employees, etc.
-- Allows Board discretion in allocating funds to
unfunded programs in critical service areas
-- Targets all offices, departments, outside agencies
-- Better reflects county priorities
-- Limits are known and alternative expenditure
levels can be planned six months before fiscal
year begins
-- Constrains growth in existing levels, so high
priority requests can be granted while lower
priority projects are cut
26
-- Examine all user and service fees and make recommendations for
increases or other adjustments to match the cost of providing such
services. This is a continued follow-up to work that we have been
doing the last three years.
-- All newly mandated program costs have been clearly identified for the
Board.
-- Unless a change is legally mandated, the county's share of partnership
programs was not increased, the share has been decreased wherever
possible.
-- Methods to maximize manpower avoidance or substitution have been
encouraged by all departments through automation, productivity
improvements, or cost cutting strategies.
-- Capital outlay expenses for equipment has only been recommended when
the need has been fully justified, the useful life of equipment cannot
be extended, and it has been determined that salvage equipment is
unavailable for use. Vehicle replacement must be recommended by the
Equipment Service Manager for consideration in the budget process.
27
REVENUE POLICIES AND ASSUMPTIONS
The following revenue policies and assumptions have been used in the
preparation of the 1985 budget.
1. Wherever possible, those receiving the benefits of a government service
should pay for what they receive in full through current fees, charges,
and other assumptions.
2. Continual search for new sources of revenue shall be made to diversify
the county's financing plan.
3. The County shall seek the establishment of a diversified and stable
revenue system to shelter the County from short run fluctuations in any
one revenue source.
4. Estimated revenues are conservatively projected.
5. Proposed rate increases are based upon:
a. Fee policies applicable to each activity.
b. Related cost of the service provided.
c. The impact of inflation in the provision of services.
d. Equitability of comparable fees.
6. Programs funded by State and Federal revenue sources shall be reduced
or eliminated accordingly if State or Federal revenue are reduced or
eliminated. local funding will be substituted only after a full study
by the Board and if the program has a high priority to satisfy a local
need.
7. Revenue targeting for a specific program shall only be utilized
whenever legally required and when a revenue source has been
established for the sole purpose of providing a specific program.
8. Revenue from intergovernmental sources with a specific ending date
shall not be projected beyond the date.
9. Revenue assumptions assume a local economy similar to 1984, historical
growth rates, and interest rates of 10% - 11% throughout 1985.
10. Property taxes are based upon the maximum allowable under the Home Rule
Charter 5% Limitation.
11. Revenue assumptions assume that unless there is proven evidence to the
contrary, Federal and State categorical and entitlement grants will
continue at the current level of funding.
28
SIGNIFICANT BUDGET AND ACCOUNTING POLICIES
BUDGETARY ACCOUNTING BASIS:
The Weld County budgetary procedure uses the following Basis of Accounting.
Basis of Accounting refers to when revenue and expenditures or expenses are
recognized in the accounts and reported in the financial statements. Basis
of Accounting relates to the timing of the measurements made, regardless of
the measurement focus applied.
The governmental funds and expendable trust funds utilize the modified
accrual basis of accounting. Under this method revenue is recognized in the
year in which it becomes both measurable and available as net current
assets.
Revenue susceptible to accrual, that is, measurable and available to finance
the County's operations, or of a material amount and not received at the
normal time of receipt primarily consists of 1) state highway users tax; 2)
revenue sharing entitlements; 3) property taxes, assessed in 1984 payable in
1985; and 4) various routinely provided services (ambulance and health
department) . Unbilled charges for services are recorded in the appropriate
funds at year end.
Expenditures are generally recorded when the related fund liability is
incurred.
Proprietary funds follow the accrual Basis of Accounting whereby revenue is
recognized in the year in which it is earned and becomes measurable.
Expenses are recorded when liabilities are incurred.
BUDGET ADOPTION:
An annual budget and appropriation ordinance is adopted by the Board of
County Commissioners in accordance with the Colorado State Budget Act and
Weld County Home Rule Charter. The budget is prepared on a basis consistent
with generally accepted accounting principles for all governmental,
proprietary and expendable trust funds. The accounting system is employed
as a budgetary management control device during the year to monitor the
individual departments (level of classification which expenditures may not
legally exceed appropriations) . All annual appropriations lapse at year
end.
The Director of Finance and Administration is authorized to transfer
budgeted amounts within departments of each fund. Any revisions that alter
the total appropriation for each department must be approved by the County
Commissioners through a supplemental appropriation ordinance.
29
AMENDMENT TO BUDGET PROCESS:
Section 29-1-111. 5, C.R.S. 1973, provides that, if during the fiscal year,
the governing board deems it necessary, in view of the needs of the various
offices or departments, it may transfer budgeted and appropriated monies
from one or more spending agencies in the fund to one or more spending
agencies in another fund and/or transfer budgeted appropriated monies
between spending agencies within a fund.
Section 29-1-111 .6, C.R.S. 1973, provides that, if during the fiscal year,
the governing body or any spending agency received unanticipated revenue or
revenues not assured at the time of the adoption of the budget from any
source other than the local government's property tax mill levy, the
governing board of the local government may authorize the expenditure of
these unanticipated or unassured funds by enacting a supplementary budget
and appropriation.
Supplementary budget and appropriations require a two-thirds majority vote
by the Board of County Commissioners.
30
POLICY MATTERS/POINTS OF ISSUE
WITH FISCAL IMPACT
FUNDING
EXCLUDED INCLUDED
PLANNING AND ZONING:
Fee Increase ($11,250)
Comprehensive Plan Update $ 23,453
ELECTION:
Off-year Fund Balance 70,000
ASSESSOR:
Office Revision (File Cabinets) 4,500
SHERIFF:
Criminal Investigation/Mobile Repeaters $10,800
Civil Process/Contracted Moving 6,75D
Medical/Supplies & Professional Services 19,200
Inmate Support/Janitorial Supplies 8,200
Kitchen/Food & Supplies 5,251
Records/Microfilm Upgrade 17, 100
Security/Correctional Officers 66, 198
Criminal Investigation/Central Records 6,000
Research & Employee Development 10,950
Research & Employee Development 34,290
Criminal Investigation/Marked Cars 5,020
Civil Process/Replacement Vehicles 3,696
Criminal Investigation/Replace. Vehicles 3,375
Security/Mug Shot Booth 8,500
Criminal Investigation/Sirens 3,200
Kitchen/Dishwasher 6,300
Security/Gym Tables 1,9`.:0
Research & Employee Development/
Physical Training 3,400 2,950
Security/Replacement Vehicle 3, 111
Crime Prevention/Prevention Officer 24, 120
Municipal. Enforcement/Deputy II 4,734
Medical/Public Health Nurse 20,082
Criminal Investigation/Mobile Telephones 4,000
Possee & Specials/Salary & Supplies 1,317
Citizen Service/Hourly Employees 8,325
Crmiinal Investigation/Buy Fund 4,075
Staff/Weld County Dive-Rescue 5,600
Criminal Investigation/Juvenile Investigator 24,120
31
FUNDING
EXCLUDED INCLUDED
SPACE STUDIES:
Courthouse $ 15,000
Road Headquarters 10,000
COMMUNICATIONS:
Dispatchers (4) $ 72,366
Equipment Upgrade 73,000
AMBULANCE:
Rate Increase (64,235)
BUILDING INSPECTION:
Two Positions 39,704
Vehicles for Positions 20,000
Fuel for Vehicles 5,000
Plan Checks 10,000
OFFICE OF EMERGENCY MANAGEMENT:
Equipment 20, 104
AIRPORT:
FAA Projects 19,805 15,555
Capital Outlay 4,445
FAIR:
Swine Pen Replacement 5,000
Security
2,000
ISLAND GROVE:
Colorado Ag Education, Inc. 22,376
CAPITAL:
Special Project List 70,857 21,367
DISTRICT ATTORNEY:
Travel/Training 739 14,000
WEST GREELEY SOIL CONSERVATION DISTRICT: 7,264
TOTAL $262,003 $524,397
32
ONE-TIME COST AVOIDANCE
POLICY MATTERS
It is recommended that the anticipated beginning 1985 fund balance be used
on one-time cost avoidance items rather than being built into the program
operating base. Many of these items are consistent with or part of
strategic plans developed by the respective departments or offices:
ITEM AMOUNT'
COMPUTER SERVICES:
Hardware upgrade/equipment buy-out $ 350,000
PLANNING:
Update Comprehensive Plan 23,453
SPACE STUDIES:
Courthouse 15,000
Road Headquarters 10,000
OFFICE OF EMERGENCY MANAGEMENT:
Mobile Emergency Operating Center 20,104
AIRPORT:
Capital 20,000
COMMUNICATIONS:
Equipment upgrade 73,00D
FAIR:
Swine Panels 5,000
SHERIFF:
Microform Equipment 14,100
Cardiovascular Training 2,950
Mobile Repeater Units 10,800
Central Recording Units 3,200
Mugshot Processing Equipment 8,200
Dishwasher 6,300
Medical Equipment (Jail) 4,725
Electronic Control Centers 3,200
HEALTH:
Lab Equipment 6,420
TOTAL $ 576.452
33
Excess fund balance in 1984 was used for the following items:
ITEM AMOUNT
Office Automation $ 90,725
Communications Study 21, 130
Library Security System 16,100
Purchase of Phone System 76,387
Jail Remodel 50,000
Exhibition Building Repair 4,967
Copier Buy-out 7,000
Energy Impact Grant 12,000
TOTAL $ 278,303
34
SALARY RECOMMENDATIONS
Weld County strives to pay competitive and equitable salaries. To maintain
this competitive. position, Weld County participates in various salary
surveys. Salaries are set by the Board of County Commissioners after full
consideration is given to:
- present pay rates compared to labor market competitors. The
competitive job market may vary by job classification or specific
jobs.
- ability to pay.
- benefit and supplemental pay policies.
- supply/demand situation for personnel needs.
- supply/demand situation in the labor market.
- employees' expectations.
Salary Surveys Utilized
Mountain States Employers' Council
Longmont Salary Survey
Colorado Counties, Inc.
Recommended salary adjustments have been made using the above criteria.
It is recommended that a one percent minimum salary increase amount be set
for classifications or "grandfathered" employees in 1985.
35
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37
FRINGE BENEFITS RECOMMENDATION
HEALTH INSURANCE:
1985 1984 Self—Insured
SINGLE $ 90.05 $ 90.05 No premium increase
FAMILY $107.60 $107.60 No premium increase
PROGRAM:
. SINGLE $100 DEDUCTION - 20%/80% TO $2,000 THEN 100%
. FAMILY $200 DEDUCTION - 20%/80% TO $4,000 THEN 100%
CONCEPT:.
. SHARING COST (PREMIUMS/DEDUCTIBLE/CO-INSURANCE)
. CHANGE UTILIZATION PATTERNS
. COST CONTAINMENT
DENTAL:
PROGRAM:
. COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND
FAMILY PLANS
. 100% PREVENTIVE CARE
. 50/50% CARE OTHER THAN PREVENTIVE
. EXCLUDES ORTHODONIC CARE
. MAXIMUM AMOUNT PAID FOR SINGLE OR FAMILY $500/YEAR
LIFE:
7,000 @ 39C/$1,000 = $2.73/MONTH
12,000 @ 39C/$1,000 = $4.68/MONTH
DISABILITY INSURANCE:
. $0.0048 X MONTHLY COMPENSATION (100% COUNTY PAID)
. BENEFITS BEGIN 180 DAYS AFTER DISABILITY
. MONTHLY BENEFIT IS 60% OF SALARY TO A MAXIMUM BENEFIT OF $3,000 PER
MONTH
. PROGRAM HAS FULL SOCIAL SECURITY INTEGRATION
NOTE: Above is a brief summary of benefits. Reference should be made
to Personnel Policies and Procedures for eligibility and complete
description of programs.
38
GENERAL FUND
GENERAL FUND
REVENUE BY SOURCE
1985
TOPAZ. $16,731,858
Property Texce.
59,999,323
59.87— -
Other Taxes
$120,000,
0.77
rteitures
$18,750 V `, i 1 A
1 Charges for
0. 17 / \ --Services
$1 ,1183,781
$6a-./Stair // 6.5%
$ 66,696,930 --
4.Or
Miscellaneous
$1,808,000
tense:/Perolitd 10.8%
$$3118,250
1 .87
Fund Balance NFee Accounts
$1,180,147 51,544,475
7.17 9.27
108/.
TOINI. $14,gi/i707
Property 'Imes
50,298,881
Fines h
Forfeitures
$28,400
/0.22
Fed, r:.I/S1 atv
5484,155 N /
Charges for
Services
$1,008,844
L iconscs/I'e rmi Cs 6.8%
$260,63(7
V / A_ _Miscellaneous
2s, j , $1,686,263
Other 'faxo:- `J 1 71 .72
$108,000.___._.__—_—�—�
0.7„ Fund Balance
Fee Arc",nR—___� 5767,994
$1 ,274,600 5.17
8.5%
GENERAL FUND
EXPENDITURE BY FUNCTIONS
(WITHOUT CONTINGENCY)
1985
TOTAL. $15,251,668
General Government
$5,792,796
38.0:5 Public Safety
$6,610,729
43.3%
Culture ,S
[tourer t loner
$54,382
0.47
Public Wurlc:---------
O599,541
Health
Auxilinry $69,458
$2,124,76:2 0.5%
13.97
1984
TOTAL $14,417,767
General Government
$5,908,194
41 .0%
Public Safety
$6,175,333
42.8%
Aus ilia ry
$1,630,409
11.3%
�Health
Public Works $69,458
$579,091 0.5%
4.07 Culture & Recreation
$55,182
0.47
40
GENERAL FUND SUMMARY
It is recommended that the General Fund be funded at the level of
$16, 161,858 in 1985. The recommended level reflects a 12. 1% increase
over the 1984 level of $14,417,767. The budget has no program additions
or major expansions. The primary increases of $1,744,091 are attributed
to the proposed salary increases totalling $860, 190, capital outlay items
of $155,000, ambulance costs of $106, 161 , job diversion pass-through
funds to HAD of $96,000, utility cost increases of over $40,000, added
communication costs of $93,684, three added correctional officers
($70,205) , regional crime lab ($56,297) , added building and zoning
inspectors ($48,769) , office of emergency management program increases
($42,086) , airport ($20,000) , health programs ($66, 171) , library
($37,347) and computer services capital contribution for a hardware
upgrade ($350,000) .
The recommended 1985 revenue to the General Fund amounts to $15,551,711
compared to $14, 159,773 in 1984. The property tax amount is up $700,642
with $100,000 of the amount being a shift back from the Contingency Fund
and $130,698 from NCMC Capital to offset interest, for a net property tax
increase of $469,944.
Licenses and permits are up $41,620, OEM grant monies are up $37, 137, job
diversion revenue is up $96,000, ambulance revenue increased $64,235,
royalties are up $30,000, social services building rent increased
$31 ,237 , A-87 indirect cost reimbursements are up $30,000 and Clerk and
Recorder fees are up $220,000 due to increase in fee structures. Other
fees remain stable.
A beginning fund balance of $1,180,147 is anticipated for funding a
portion of the 1985 budget. An estimated ending fund balance of $570,000
is projected for year-end 1985. This amount serves as an additional
contingency amount during the fiscal year. This fund balance amount is
consistent with the anticipated ending fund balances for the last few
years. Because of the local and national economic situation and the
pending Federal and State budget cuts, it is prudent management for Weld
County to maintain an anticipated fund balance to respond to unforeseen
needs of the citizens of Weld County in 1985 and future years.
Included in the recommended budget is a contingency amount of $910,190 of
which $860,190 is recommended to be utilized to provide employees with a
salary adjustment. Salary adjustments are shown in the point of issue
section. The remaining $50,000 in the contingency amount is placed there
for the Board's consideration and policy decisions regarding various
points of issue and policy matters concerning county priorities and
programs for 1985. A detailed list of the points of issue and policy
matters for the budget are in the preceding pages.
41
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Board of County Commissioners
BUDGET UNIT TITLE AND NO. : Office of the Board -- 011011
DEPARTMENT DESCRIPTION : This is the statutory head of county government. Each
of the major departments of county government is overseen by one commissioner, with
each commissioner serving as an assistant in another area, on a rotating basis each
year. Additional statutory duties include sitting as a board of equalization to
hear appeals on tax assessments, sitting as the county board of welfare, & filling,
by appointment, all vacancies in county offices except in the Board of Commissioners.
The budget unit shown above is broken down into the following activities:
Administration, legislative program, local government forum.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 234,066 $ 234,192 $ 234,192 $ 234,192 II
Revenue
Net County Cost $ 234,066 $ 234,192 $ 234,192 $ 234,192
Budget. Positions 6 6 6 6
SUMMARY OF CHANGES:
Budget has increases in office supplies ($50) , postage box rental ($1 ,000) ,
memberships and dues ($2, 107) , and air travel ($1,700) . Offsetting decreases
are in supplies ($50) , communications ($890) , printing ($110) , and meals ($720) .
Total increase in these accounts amount to $3,087, however, there was a decrease
in salary of $3,087. The net effect on the budget is -0-. For 1985 travel
expenses will be allocated for D1, D2, D3, AL1 , and AL2 separately by Commissioner.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend budget as requested.
42
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : County Attorney
BUDGET UNIT TITLE AND NO. : County Attorney -- 011012
JIEPARTMENT DESCRIPTION : This office renders opinions on constitutional ques-
tions. The county attorney is charged with defending any law suits against Weld
County which are not covered by insurance policies & bringing civil actions for
enforcement of county regulations. Of the three full time assistants, two share the
responsibilities of the county attorney, the other one enforces child support obliga-
tions and handle dependency neglect cases.
The budget unit shown above is broken down into the following activities:
County Attorney, IV-D Program.
Actual Last Requested Recommended I
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 219,541 $ 230,221 $ 233,836 $ 233,836 i
Revenue 56,160 60,500 36,800 36,800
Ne•t County Cost $ 163,381. $ 169,721 $ 197,036 $ 197 ,036
Budget. Positions 5 6 6 6
SUMMARY OF CHANGES:
Net County costs have increased by $27,315. Lower utilization of County Attorney
staff by Social Services has lowered revenue by $23,700. Expenditures for professional
services are up $3,500, travel by $265, and postage by $150. Supply costs are down
by $300.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Staff level and professional service fees are now at a level to fully support
increased litigation and the cases associated with the self-insurance approach.
The savings from self-insurance still justifies added costs in the County
Attorney's Office.
43
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Public Trustee
BUDGET UNIT TITLE AND NO, : Public Trustee -- 011013
DEPARTMENT DESCRIPTION : Performs the duties of public trustee in the County as
prescribed in CRS 38-37-101 et. seq. , 1973. County General Fund provides supplies
only, salaries and operating costs are funded by Public Trustee fees outside of
county budget.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 1,630 $ 1 ,600 $ 2,000 $ 2,000
Revenue 8,908 1,600 2,000 2,000
Net County Cost ($ 7,278) -0- -0- -0-
Budget. Positions -- -- -- -- _ �
SUMMARY OF CHANGES:
The Public Trustee's Office is a fee-funded office. The activity of the office
has substantially increased the last few years with the great number of fore-
closures. As a result, supplies, documents, and foreclosure book costs are up
$400 for 1985.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Change in economic conditions, such as interest rates, could
impact costs and revenues of this office. Since the fee increases passed by
the Legislature in 1983, this office has more than offset its costs.
44
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO. : Planning -- 011014
DEPARTMENT DESCRIPTION : Provides the Weld County Planning Commission with
research & recommendations regarding land use decisions in relationship to the
Weld County Comprehensive Plan; gives technical assistance to incorporated muni-
cipalities; assists towns on projects; issues permits and regulates zoning.
The budget unit shown above is broken down into the following activities:
Long range planning; zoning & subdivision administration; administration;
"208" management; housing program management.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 182,487 $ 175,818 $ 161 ,793 $ 161 ,793
Revenue 32,446 32,030 47,750 47,750
Net County Cost $ 150,041 $ 143,788 $ 114,043 $ 11 :.,043
Budget. Positions 8 8 7 7
SUMMARY OF CHANGES:
Reduction of Office Technician position reduces personnel cost by $15,155. Printing
costs are up by S1 ,800 due to copy cost for referral packets. $1,000 is eliminated
from Professional Services that was budgeted for Technical Assistance to Towns.
Transportation is up $216, primarily due to food cost for the Planning Commission
luncheons. Revenues reflect current level of service plus a rate increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issues:
Deleting the historic $1,000 for Technical Assistance to Towns. Service has been
provided as needed through in-kind method rather than hard dollar outlay.
increase of planning permit fees for processing land use applications. This should
generate an additional $11 ,250 revenue for the county. Rates reflect cost recovery
policies of the Board.
A. strategic planning item is the funding of a Planner for a two-year period to
study and rewrite the Weld County Comprehensive Plan. The current plan was written
in 1973, and is badly in need of a comprehensive review to reflect the growth and
development changes in Weld County the last ten years, in order to properly plan
for the next five to ten years. The annual cost of $23,453 is not included in
the budgeted amount, but is recommended for funding in the 1985 and 1986 budgets.
45
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Clerk & Recorder
BUDGET UNIT TITLE AND NO . : Clerk & Recorder -- 011021
DEPARTMENT DESCRIPTION: The Clerk & Recorder coordinates the work of the
employees in three departments. The Clerk to the Board Department is responsible
for recording all meetings of the Board, hearings, and liquor applications. The
Recording Department records all legal documents and is responsible for micro-
filming and processing all documents, issues marriage licenses, conducts lien and
real estate searches, and provides certified copies of documents on record. (OVER)
The budget unit shown above is broken down into the following activities:
Clerk to the Board, Recording, Motor Vehicle
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 964,393 $ 938,896 $ 944,453 $ 944, 453
Revenue 846,754 780,000 1,000,000 1 ,000,000
Net County Cost $ 117,639 $ 158,896 ($ 55,547) ($ 55, 547)
Budget. Positions 42 40 40 LO
SUMMARY OF CHANGES:
The Clerk & Recorder's net county cost has decreased from $158,896 in 1984 to
($55,547) in daerecommended budget because of revenue increases caused by the new fee
structure passed in 1983. Even with salary increases of $57,064 in the final.
budget, net county cost will only be $1,517 -- truly making a Clerk & Recorder' s
Office a fee supported office, less indirect support costs. Gross costs are up
$5,557, with increases in office supplies ($3,357) , travel ($200) , and publications
($2,000) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Under capital outlay the Clerk and Recorder has requested
$1 ,000 for a typewriter. With the installation of office automation it is recom-
mended that no additional typewriters be purchased, since existing typewriters
can be used in areas as they are displaced by office automation terminals.
46
BUDGET UNIT REQUEST SUMMARY (Continued)
Clerk & Recorder -- 011021
DEPARTMENT DESCRIPTION:
The Motor Vehicle Department collects state and local sales taxes on motor
vehicles, processes title applications, files chattel mortgages on motor vehicles,
maintains alphabetical and numerical files on all titles and license plates
issued in Weld County, and assists law enforcement agencies with identification
by providing motor vehicle registration information.
47
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Elections (Clerk & Recorder)
BUDGET UNIT TITLE AND NO. : Elections -- 011025
DEPARTMENT DESCRIPTION : The Elections Department conducts primary & general
elections every two years, conducts voter registration, maintains records alphabe-
tically and by precinct, conducts schools for election judges, provides supplies
for elections, and issues certificates of registration for proof of age and
citizenship for international travel.
The budget unit shown above is broken down into the following activities:
Voter registration, election operations, maintenance of official records, customer
and mail service.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 124,425 $ 247,557 $ 121 ,820 $ 121,820
Revenue -0- -0- -0- -0-
^
Net County Cost $ 124,425 $ 247,557 $ 121,820 $ 121 ,820 I
Budget. Positions 4 4 4
SUMMARY OF CHANGES:
The election budget for the off-year is substantially reduced. (Note 1983 had a
special election for bond issue during off-year.)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
It is recommended that the Board continue the policy of budgeting fund balance
excess equal to one-half the difference of election year and off-year ($70,000)
to even the expenditure pattern for election costs. This has been accommodated
in ending fund balance projections for 1985.
48
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Treasurer's Office
BUDGET UNIT TITLE AND NO. : Treasurer -- 011031
DEPARTMENT DESCRIPTIOJV : The Weld County Treasurer takes custody of county
funds, such as collecting taxes and disbursing funds collected for the state,
county school districts, municipalities and special districts. The Treasurer
deposits county funds in banks in the county. Funds may be invested, but state
statute limits the type of investment.
The budget unit shown above is broken down into the following activities:
Treasurer
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 471,607 $ 438,491 $ 438,392 $ 438, 592
Revenue 364,367 363,000 363,000 363,000
Net County Cost $ 107,240 $ 75,491 $ 75,392 $ 75,392 —1#
Budget. Positions 13 12 12 12 j
SUMMARY OF CHANGES:
Supplies are down $427 with an offsetting increase of $328 for travel, which results
in a net decrease of $99 in the total budget. Revenues remain constant at $363,000.
FINAKF/ADMIJVIsTRATIVE RECOMMENDATION :
Recommend approval.
49
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Assessor
BUDGET UNIT TITLE AND NO . : Assessor -- 011041
DEPARTMENT DESCRIPTION : This department does the assessment on all properties
in Weld County. Is responsible for placing proper value on all real and personal
property. Keeps copies of current tax roll in alphabetical sequence and also
by parcel number.
The budget unit shown above is broken down into the following activities:
Assessing of all properties in Weld County.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 756,428 $ 702,353 $ 702,203 $ 702,203
Revenue 29,047 47,500 30,760 30,760
Net County Cost $ 724,381 $ 654,853 $ 671 ,443 $ 671 ,443
Budget. Positions 31 28 28 28 _J
SUMMARY OF CHANGES:
Budget remains stable with a decrease in office supplies ($1 ,000) and offsetting
increases in operating supplies ($800) and other operating supplies ($150) for a
net decrease of $150 total. A total. of $5,500 has been requested in capital
outlay budget.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Purchase of file cabinets to revise the office has been a policy issue for the
last two years. Recommend approval ($4,500) .
Request for typewriter can be addressed by using a typewriter from displaced office
automation workstation.
50
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Buildings & Grounds
BUDGET UNIT TITLE AND NO. : Maintenance of Building. & Plant -- 011061
DEPARTMENT DESCRIPTION.: Maintain all county buildings & grounds in the fields
of: air conditioning, heating, plumbing, carpentry, painting, electrical, lawn &
grounds care, furniture moves, snow removal, etc. Performs cleaning tasks in Court
House, Complex, Jail, Health Building, Social Services, & Library.
The budget unit shown above is broken down into the following activities:
Administration; repairs & maintenance of buildings; custodial services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,041,407 $1,072,333 $1,121,387 $1,120,472
Charge Back (114,533) (120,063) (127,793) (127,793)
Revenue -0- (4,200) (4,200) (4,200)
Net County Cost $ 926,874 $ 948,070 $ 989,394 $ 988,479
Budget. Positions 34 34 34 34
SUMMARY OF CHANGES:
Budget has increases in publications ($83) , travel ($85) , utilities ($43,145) , and
repair and maintenance supplies ($5,048) . Repair and maintenance services are
down ($224) . Requested capital outlay items of $12,926 have been transferred to
capital outlay budget. Revenues are$4,200 for Mental Health rental of South County
Building space. Chargebacks listed below show an increase of $7,730, with the
primary change to Social Services ($7,700) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Continued use of Welfare Diversion staff allows Building and Grounds to maintain
county facilities at stable costs, even though space has been expanded. Energy
saving measures over the last four years allow energy costs to be stabilized,
but still require a 10% increase in 1985, based upon projected rates.
Chargebacks have been used with reimburseable programs to allow space costs to be
included in program claiming as costs are incurred or other areas of cost concern.
A system has been developed in 1984 to allow cost gathering of all space costs in
1985. With this data it is recommended that in 1986 Building and Grounds become
an IGA Fund and chargeback all costs to all departments. Use of this technique
in other governmental entities has resulted in cost reduction by having departmental
managers assume some accountability for space costs. Policy issue.
(OVER)
51
BUDGET UNIT REQUEST SUMMARY (Continued)
Maintenance of Building & Plant -- 011061
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Chargebacks in 1985 are as follows:
Health $38,427
HRD 28,516
Ambulance 2,090
Jail 28,451
South County (HRD) 671
Social Services 27,518
Youth Shelter 200
Missile Site Park 120
Exhibition Building 1,500
Motor Vehicle 200
Engineering 100
TOTAL $127,793
Expansion of chargebacks in 1985 are not recommended until one year's experience
with new chargeback system. Therefore, utility chargeback to the Jail in 1985
is not recommended.
52
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : County Council
BUDGET UNIT TITLE AND NO . : County Council -- 011L10
DEPARTMENT DESCRIPTION.: Weld County's Home Rule Charter provides for a five
member unsalaried County Council chosen in non-partisan elections. The major
responsibilities of the Weld County Council are setting salaries of all elected
officials, filling vacancies in the Board of County Commissioners, reviewing county
government and making periodic reports to the citizens, and authorizing an increased
levy in ad valorem taxes if requested by the County Commissioners.
The budget unit shown above is broken down into the following activities:
County Council.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 6,917 $ 28,351 $ 28,209 $ 28,209
Revenue
Net County Cost $ 6,917 $ 28,351 $ 28,209 $ 28,209
Budget. Positions .375 .375 .375 .375
SUMMARY OF CHANGES:
Overall budget is at target level of $28,209. Secretary's salary has been increased
$539, and professional services by $44. The increases are offset by reductions in
supplies ($550) , newspapers ($75) , and travel ($100) . Overall budget is down
$142.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The proposed budget is at the target level. The $20,817 for
a performance auditor function appears more than adequate based upon historical
expenditure patterns and the salary survey done by Personnel for a performance
auditor. The budget provides adequate resources for the County Council to carry
out its functions by appointing a performance auditor as specified in Section
13-8(7) of the Weld County Home Rule Charter and a part-time secretary as
specified in Section 13-8(2) .
53
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : District Attorney's Office
BUDGET UNIT TITLE AND NO . : District Attorney -- 011171
DEPARTMENT DESCRIPTION: Prosecutes crimes upon complaints of citizens or upon
investigation & complaint of law enforcement agencies & answers all criminal com-
plaints of the people. Handles such civil matters as juvenile actions, non-support
actions, and commitments to the state hospital and mental health clinic. Serves as
attorney for all county officers except the County Commissioners. Handles consumer
fraud complaints and welfare fraud complaints.
The budget unit shown above is broken down into the following activities:
District attorney; juvenile division; welfare fraud division; consumer division.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 717,503 $ 750,739 $ 764,064 $ 761 ,325
Revenue 32,547 63,328 76,000 76,000
Net County Cost $ 684,956 $ 687,411 $ 688,064 $ 685,325
Budget. Positions 27 28 28 28
_J
SUMMARY OF CHANGES:
District Attorney's requested budget shows an increase of $13,325. Increases are
in the areas of supplies ($790) , operating supplies ($2,918) , rent on PROMIS ($2,466) ,
vehicle costs ($2,902) , and travel ($4,739) . Increases are offset by a $490
reduction in repair and maintenance.
Recommended budget reduces vehicle costs by $2,000 estimating gas to be $1.05/gallon
vs. $1.30/gallon, and historical mileage; travel is reduced by $739 to $14,000,
which is still a 40% increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Recommend increase in travel be allowed to accommodate the
fact that the District Attorney is President of Colorado District Attorney's
Association and will be expected to represent Colorado at the National District
Attorney's Conferences. Other increases appear justified.
Budget includes funding ($33,200) for DUI attorney, that should be funded as long
as LEAF monies are available.
District Attorney' s salary reimbursement is up $10,000 due to amendment in 1984
of Section 20-1-306, CRS, 1973.
Capital items totalling $880 requested to accommodate word processing were
purchased out of available 1984 funds.
54
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : District Attorney's Office
BUDGET UNIT TITLE AND NO, : Juvenile Diversion -- 011125
DEPARTMENT DESCRIPTION: Reviews and recommends charges in juvenile cases
to reduce the juvenile caseloads for the Courts and Probation. Counseling
component provides intense supervision, counseling and other services to
juvenile offenders who would otherwise be prosecuted through the courts.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 120,502 $ 120,085 $ 120,785 $ 117,085
Revenue 43,500 42,000 42,051 42,051
Net County Cost $ 77,002 $ 77,934 $ 78,734 $ 75,034
Budget. Positions 5 5 5 5
SUMMARY OF CHANGES:
Requested budget reflects an increase of $1,100 in capital offset by a decrease
of $400 in postage.
Recommended budget reduces postage by another $500 based upon use, and suggests
that $3,200 for educational program in capital be purchased in 1984 to get
discount with School District #6.
EINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Recommend that the educational program to be used by
counselors in order to facilitate their counseling format, organize goals with
youth, and to work more effectively with clients in a group (rather than an
individualized setting) be purchased in 1984 in conjunction with School
District #6 in order to get a discount rate.
55
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Finance & Administration
BUDGET UNIT TITLE AND NO . : Finance & Administration -- 011151
DEPARTMENT DESCRIPTION This office provides financial and administrative
support to the Board of County Commissioners. The Word Processing Unit supports
numerous departments, and supervises Print Shop and Central Supply.
The budget unit shown above is broken down into the following activities:
Finance & Administration; Word Processing
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 131,071 $ 135,256 $ 126,216 $ 126 ,216
Revenue
Net County Cost $ 131,071 $ 135,256 $ 126,216 $ 126,216
Budget. Positions 4 4 3.5 3.5
SUMMARY OF CHANGES:
Budget shows a reduction of $9,040 which is totally attributed to the reduction
of an Office Technician IV to a part-time Office Technician II in the Word
Processing Pool . Other changes are cost shifts in supply line items.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Restructure of Word Processing Pool to shift resources to
the Print Shop have worked well since April, 1984 and a continuation of this
structure is recommended.
56
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Accounting Department
BUDGET UNIT TITLE AND NO. : Accounting -- 011152
DEPARTMENT DESCRIPTION.: This office is in charge of all general accounting
functions. It must maintain and produce accurate records for departments' use
to allow proper budgetary control. Maintains records for grants in the county,
and assists in the annual audit by an independent auditor. Issues weekly county
warrants and provides budgetary control by processing supplemental appropriations,
etc:.
The budget unit: shown above is broken down into the following activities:
Accounting
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 277,348 $ 286,453 $ 286,803 $ 258,868
Revenue -0- -0- -0- -0-
Net County Cost $ 277,348 $ 286,453 $ 286,803 ?> 258,868
Budget. Positions 8 8 8 '
SUMMARY OF CHANGES:
With the contracting out of the Motor Vehicle IGA Fund, the Cost Accountant
position has been transferred to the ICA Fund as the liason, for a reduction of
$27,935. Other changes are reduction in supplies ($350) , postage ($400) , increases
in printing ($400) , and travel ($700) , for a total increase of $350.
FINANCE/ADMINISTRATIVE RECOMMENDATION.:
Recommend approval.
Recommend Board concurrence during budget hearings with mid-year restructure of
the Motor Vehicle IGA Shops and transfer of Cost Accountant position as contract
liason.
57
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Purchasing
BUDGET UNIT TITLE AND NO. : Purchasing -- 011153
DEPARTMENT DESCRIPTION : Responsible for all purchases whether by
formal bid, telephone proposal, or quotation. Maintains vendor bid list for
all types of bidding. Seeks approval from the Board of County Commissioners on
all bids.
The budget unit shown above is broken down into the following activities:
Purchasing.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 132,088 $ 123,564 $ 123,864 $ 123,864
Revenue0-
Net County Cost $ 132,088 $ 123,564 $ 123,864 $ 123,864
Budget. Positions 3 3 3 ;
SUMMARY OF CHANGES:
Budget shows a net increase of $300. Increase for travel of $875 reflects the
travel costs necessary for the Purchasing Director to attend meetings as a director
on the hoard for the National Purchasing Institute. Costs have been reduced in
advertising due to Board policy changes on advertising made in June with the new
purchasing system ($450) . Supplies are down ($150) , offset by an increase of 525
in dues.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
58
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Personnel Department
BUDGET UNIT TITLE AND NO. : Personnel -- 011154
DEPARTMENT DESCRIPTION : Created by the Home Rule Charter. The division is resp( n-
sible for setting up employment policies, rules, job classification and compensation.
All job applicants submit applications to the Personnel Division, which screens them
according to skills, education and experience; then they refer 3-5 chosen applicants
to departments for interviews.
The budget unit shown above is broken down into the following activities:
Personnel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 206,371 $ 175,994 $ 175,994 $ 175,994
Revenue
Net County Cost $ 206,371 $ 175,994 $ 175,994 $ 175,994
Budget. Positions 6 4 4 i
SUMMARY OF CHANCE$:
Only change to budgeted amount is transfer of '$300 from communications to travel
and meetings. Total budget is unchanged from 1984 funding level.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Changes in employee benefit for dental insurance and disability can be coped with
by existing staff.
Funding for testing and evaluations in the Sheriff's Office are included in
Sheriff's budget versus the Sheriff's recommendation to include in Personnel' s
budget.
59
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Communications - PBX
BUDGET UNIT TITLE AND NO . : Communications - PBX -- 011192
DEPARTMENT DESCRIPTION : To insure a communications system to all county
offices. To answer all incoming and route outgoing calls to county offices.
The budget unit shown above is broken down into the following activities:
PBX
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
263,395 $ 267,532 $ 214,867 $ 214,867
Gross County Cost $
Revenue 36,818 41 ,269 47,025 47,025 —
Net County Cost $ 226,577 $ 226,263 $ 167,842 S 167 ,842
Budget. Positions 8 7 7 / i
SUMMARY OF CHANGE:
Purchase of the existing phone equipment in the Centennial Complex in September
for $96,438 has reduced on-going costs in 1985 by $53,678. Anofsetting line item
increase in supplies ($1 ,013) leaves a net budget reduction of $52,665. Revenues
for court phones are up $5,756, for full cost recovery.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. 1985 budget shows the benefit of reduced operating budget
costs when purchase of equipment for future cost avoidance strategies are used,
i .e. , purchase of phone equipment.
60
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Capital Outlay
BUDGET UNIT TITLE AND NO. : Capital Outlay -- 011945
DEPARTMENT DESCRIPTION : Central account for capital outlay items.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 84,204 $ 115,565 $ 169,350 $ 155,000
Revenue -0- -0- -0- -0-
Net County Cost $ 84,204 $ 115,565 $ 169,350 S 155,000
Budget. Positions -- -- -- -_
SUMMARY OF CHANGIE$.:
See listing of requests and recommended items.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend $155,000 funding level.
61
CAPITAL OUTLAY
Request Recommend Approved
Assessor:
2 Drawer File Cabinets (15) $ 4,500 $ 4,500
Fair:
Swine panels 5,000 5,000
Accounting:
Data Racks (2) 950 950
Clerk and Recorder:
Selectric Typewriter 1,200 -0-
Building and Grounds:
12' Ladder 300 300
Ultrasonic Bird Chasers 400 400
Temp/Humidity Chart Recorder 450 450
3 Panel Welding Screen 350 350
Clark Vacuum (1) 226 226
Add Energy Conservation
points to JC-8510 800 800
Hand Held Two-way Radios 1,200 1,200
3,726 3,726
Communications:
Encoder-Q144A/Decoder-DTMF
Module 2,965 2,965
Dictaphone "Call Check"
Recorder Module 1,649 1,649
911 Public Safety Answering
Point Telephone Boards (4) 16,480 16,480
Cassette Recorder with
Reproducing/Duplicating Feature 320 320
Vertical Metal File Cabinets (3) 2,235 2,235
Canister Vacuum Cleaner 200 200
Multi-Frequency Band Scanner
Units (2) 500 500
Spirit Radio Contact Pagers (4) 976 976
Computerized Weather station 425 425
Growth and Replacement of
Communications Equipment 47,300 47,300
73,050 73,050
62
CAPITAL OUTLAY
Request Recommend Approved
Assessor:
2 Drawer File Cabinets (15) $ 4,500 $ 4,500
Fair:
Swine panels 5,000 5,000
Accounting:
Data Racks (2) 950 950
Clerk and Recorder:
Selectric Typewriter 1,200 —0—
Building and Grounds:
12' Ladder 300 300
Ultrasonic Bird Chasers 400 400
Temp/Humidity Chart Recorder 450 450
3 Panel Welding Screen 350 350
Clark Vacuum (1) 226 226
Add Energy Conservation 800 800
points to JC-8510
Hand Held Two-way Radios 1,200 _ 1,200
3,726 3,726
Communications:
Encoder-Q144A/Decoder-DTMF 2,965 2,965
Module
Dictaphone "Call Check"
Recorder Module 1,649 1,649
911 Public Safety Answering 16,480 16,480
Point Telephone Boards (4)
Cassette Recorder with
Reproducing/Duplicating Feature 2,320235 2,235
320
Vertical Metal File Cabinets (3) 200 200
Canister Vacuum Cleaner
Multi-Frequency Band Scanner 500 500
Units (2)
Spirit Radio Contact Pagers (4) 976 976
Computerized Weather station 425 425
Growth and Replacement of 47,300 47,300
Communications Equipment 73,050 73,050
63
Request Recommend Approved
Sheriff:
Administration
Microfische Camera $ 11,500 $ 11,500
Quality Control Equipment 1,000 1,000
Microform Storage Cabinet 1, 100 1, 100
Microform Storage Drawers 500 500
Cardio-Vascular Training
Equipment 2,950 2,950
17,050 17,050
Operations
UHF Radios 8,700 -0-
Mobile Repeater Units 10,800 10,800
Electronic Control Centers 3,200 3,200
Central. Recording Units (If
coirputer system approved) 6,000 6,000
Mobile Telephones 4,000 -0-
Desktop Calculator 250 _ 250
32,950 20,250
Jail
Mugshot Processing Equipment 8,200 8,200
Dishwasher 6,300 6,300
Portable Tables 1 ,950 1,950
Medication Cart 1,000 1,000
Portable Suction Machine 425 425
Portable opthalmoscope/Otoscope 300 300
Centrifuge 250 250
Centrifuge (hemocrits) 800 _ 800
19,225 19,225
Health - Lab/Environmental. Health:
Water Lab Equipment 820 820
Co Monitor 2,000 2,000
Columns and Probes 3,600 _ 3,600
6,420 6,420
Health - Nursing:
UV Light Fixture/Bulbs 250 250
Locking Filing Cabinet 300 300
Pamphlet Shelves 50 -0-
Replacement Parts 400 _ -0-
1 ,000 550
Contingency 4,279 _ 4,279
GRAND TOTAL $169,350 $155,000
64
BUDGET UNIT REQUEST SUMMARY (Continued)
Sheriff's Office Summary
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Ranking Position Included Excluded
1 Security/Correctional Officers (3) $ 70,205
2 Crime Prevention/Prevention Officer (1) $ 24,120
3 Municipal Enforcement/Deputy II 4,734
4 Medical/Public Health Nurse (1) 20,082
5 Possee & Specials/Higher Hourly & Time 1,067
6 Citizen Service/Hourly Employees 8, 325
7 Criminal Investigation/Juvenile Officer (1) 24, 120
TOTAL $ 70,205 $ 82,448
Capital Outlay: A total of $69,225 has been requested which is well distributed
to each major budget unit, i.e. , $17,050 in Administration, $19,225 in Jail , and
$32,950 in Operations. A total of $56,525 is included in Non-Departmental
Capital Outlay:
Included Excluded
01-2110 Administration
Microfische Camera $ 11,500
Quality Control Equipment 1,000
Microform Storage Cabinet 1,100
Microform Storage Drawers 500
Cardio-Vascular Training Equipment 2,950
Sub-Total $ 17,050 $ -0-
01-2111 Operations:
Com Upgrade $ -0- $ 8,700
Mobile Repeater Units 10,800
Electronic Control Centers 3,200
Central Recording Units 6,000
Mobile Telephones 4,000
Desktop Calculator 250
Sub-Total $ 20,250 $ 12 ,700
01-2310 Jail:
Mugshot Processing Equipment $ 8,200
Dishwasher 6,300
Portable Tables 1,950
Medication Cart 1,000
Portable Suction Machine 425
Portable Opthalmoscope/Otoscope 300
Centrifuge 250
Centrifuge (hematocrits) 800
Sub-Total $ 19,225 $ -0-
GRAND TOTAL $ 56,525 $ 12,700
(CONTINUED)
66
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO . : Summary
DEPARTMENT DESCRIPTION : See individual units.
The budget unit shown above is broken down into the following activities:
Sheriff - Administration; Jail; Police Services
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $3,893,362 $4,259,920 $4,554,694 $4 ,371 ,132
Revenue 204,852 250, 148 294,873 293,373
Net County Cost $3,678,510 $4,009,772 $4,259,821 $4 ,077,759
Budget. Positions 154 159 166 16'1
SUMMARY OF CHANGES.:
See individual budget units.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
The Sheriff' s Office did a commendable job of preparing a programmed and planned
budget which has correspondingly been evaluated on the basis of extensive budget
ranking. The ranking has been by program and a separate ranking by positions.
The Sheriff' s Office requested the following seven positions with the three
additional positions in the jail. that were recommended being a trade-off of salary
adjustments for Correctional Officer II positions from 11 .5% to 4%. Ranking and
funding are as follows:
(OVER)
65
BUDGET UNIT REQUEST SUMMARY (Continued)
Sheriff's Office Summary
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The excluded items are accommodated by the OEM Van and communication system
upgrade. It should be specifically noted that the $6,000 expenditure for the
Central Recorders was included in a Data Processing request and may represent
a double entry if the hardware expense is to be carried in that request.
Vehicles:
A total of twelve replacement vehicles has been requested as follows:
4 - unmarked standard passenger cars, 2 for Civil, 2 for
Criminal Investigations
1 - Jail transport vehicle
7 - Marked patrol units
12 - Total
All motor pool accounts have been adjusted to reflect anticipated 1985 IGA
depreciation expenses. Individual item justifications are contained in each
requesting budget unit. Recommend approval. Vehicles are included in the
Motor Pool IGA Equipment.
Program Priorities:
Ranking and funding by programs above target amount are as follows:
Type of
Program Request Included Excluded
Criminal Investigation/Mobile Repeaters Existing $ 10,800
Civil Process/Contracted Moving New 6,750
Medical/Supplies & Professional Services Existing 19,200
Inmate Support/Janitorial Supplies Existing 8,200
Kitchen/Food & Supplies Existing 5,251
Records/Microfilm Upgrade Expanded 17,100
Security/Correctional Officers Expanded 66,198
Criminal Investigation/Central Records New 6,000
Research & Employee Development Existing 10,950
Research & Employee Development Existing 34,290
Criminal Investigation/Marked Cars Existing 5,020
Civil Process/Replacement Vehicles Existing 3,696
Criminal Investigation/Replace. Vehicles Existing 3,375
Security/Mug Shot Booth New 8,500
Criminal Investigation/Sirens Existing 3,200
Kitchen/Dishwasher Existing 6,300
Security/Gym Tables Existing 1,950
Research & Employee Development/Physical
Training New 2,950 $ 3,400
Security/Replacement Vehicle Existing 3,111
(CONTINUED)
67
BUDGET UNIT REQUEST SUMMARY (Continued)
Sheriff's Office Summary
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Type of
Program Request Included Excluded
Crime Prevention/Prevention Officer New S 24, 120
Municipal Enforcement/Deputy II Expanded 4,734
Medical/Public Health Nurse Expanded 20,082
Criminal Investigation/Mobile Telphones New 4,000
Possee & Specials/Salary & Supplies Expanded 1 ,317
Citizen Service/Hourly Employees New 8,325
Criminal Investigation/Buy Fund Expanded 4,075
Staff/Weld County Dive-Rescue New 5,600
Criminal Investigation/Juvenile
Investigator New 24,120
TOTAL $222,841 $ 99,773
Each of the programs should be discussed in the budget hearings. The priorities
are the priorities of the Sheriff's Office and fit within the funding resource
parameters given to the Sheriff's Office by Finance during the development of the
recommended budget.
Sheriff's Office total recommended net costs of $4,371,132 plus salary increases
of $402,893 equal $4,480,652, or an 11.7% increase over the 1984 funding level
of $4,009,772.
68
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO . : Sheriff -- 012110
DEPARTMENT DESCRIPTION: As chief policing agent of the county, the Sheriff
is responsible for law enforcement in all areas outside the jurisdiction of
municipal police departments. The Sheriff is in charge of the Jail. His office
must serve and execute all processes, writs, precepts and orders issued from the
Sheriff' s Office for serving subpoenas and summons.
The budget unit shown above is broken down into the following activities:
Sheriff Administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 807,461 $ 867,729 $ 953,128 $ 918, 378
Revenue 79,307 90,000 105,475 105,475
Net County Cost $ 728,154 $ 777,729 $ 847,753 $ 812,903
Budget. Positions 26 31 31 31
SUMMARY OF CHANGES:
Salary accounts remain unchanged.
SUPPLIES: The largest influences on these accounts werea direct result of centrali-
zation of uniforms and firearms supplies from the Jail and Operations to reduce the
complexity of expenditure coding and encumbrances. The uniforms represented S13,840,
and firearms supplies $7,350, for a total of $21,190. If this was eliminated,
supply expenditures actually declined by $4,138. The bulk of expenditures in these
areas are related to microfilm in the Records activity. (OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See comments on Sheriff's Office summary.
69
BUDGET UNIT REQUEST SUMMARY (Continued)
Sheriff -- 012110
SUMMARY OF CHANGES:
PURCHASED SERVICES: Of the $33,597 increase, $6,000 was an expense related to
prisoner transportation that has been moved from the Jail budget, and $4,500 is
centralized training money moved from the Operations budget. An additional
$6,750 has been requested for contracted services to assist in moving furniture
for Writs of Restitution. The remaining increase is dispersed through requested
increases in prisoner transportation accounts to use less direct labor and more
air transportation, training increases and replacement vehicle expenses for
Civil program.
CAPITAL OUTLAY: The $17,050 requested is to obtain higher technology micrcfilm
equipment to reduce direct labor costs and increase capacity. This is vital to
address current needs as well as prepare to properly store and retrieve archived
records at the missile silo ($12,500 or 72% of the request) . The balance is
equipment necessary to implement the physical training program.
REVENUE: The largest increase in this area was due to an increase in civil.
process fees. Forecasted totals have been adjusted for anticipated fluctuations
in volumes. However, no adjustment is contained for unforeseen impacts beyond
management control.
70
•
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985 _
AGENCY/DEPT . NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO . : Crime Control and Investigations -- 012111
DEPARTMENT DESCRIPTION : The Crime Control and Investigations Division
provides law enforcement in an area of over 4,000 square miles, including 70,000
people outside the jurisdiction of municipal police departments. This department
works in coordination with the municipal, police departments and the State B.itihway
Patrol in providing law enforcement within Weld County.
The budget unit shown above is broken down into the following activities:
Crime Control
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,518,045 $1 ,666,897 $1,704,205 $1 ,594,643
Revenue 59,024 70,148 71,250 69,75:1 I
' Net County Cost $1 ,459,021 $1,596,749 $1,632,955 $1 ,524,893
Budget. . Positions 57 57 59 56
SUMMARY OF CHANGES :
Personal Services: The requested $54,937 increase in salaries reflects the audition
of one crime prevention officer @ $24, 120; one Deputy IT 0 $21,917; one juvenile
investigator 0 $24, 120; and two hourly employees 0 $8,325, for a total of S78,482.
Reduced by giving up the lab criminalist @ $23,545, for a total of $54,937. New
positions are not included in the recommended budget.
(OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See comments on Sheriff's Office Summary.
71
BUDGET UNIT REQUEST SUMMARY (Continued)
Crime Control and Investigations -- 012111
SUMMARY OF CHANGES:
Supplies: Increase in this area represents a change from last year's request
summary, as then both supplies and services were in the same category. Monies
have been transferred to supplies from services line item.
Services: Decrease in this area represents the loss of certain line items from
the Operations budget to the Administrations budget. Monies for the following
have been moved to Administration: training, uniform purchase, uniform cleaning,
issue equipment for personnel replacement.
Fixed Assets: A total of $32,950 in fixed assets was requested. $20,250 is
in non-departmental fixed assets as discussed in the Sheriff's Office Summary.
Revenue„ Anticipated revenues are primarily based on full service contract with
towns of Pierce and Gilcrest. The remainder is, minimal and has historically been
accomplished from year-to-year.
It should be noted that Garden City and Mead have reviewed the contract system
but no indication of acceptance was present at budget preparation time.
Increase in revenue account partly due to the increase in charges from $16.00
per hour in 1984 to $17.00 per hour in 1985.
72
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO . : Possee and Specials -- 012112
DEPARTMENT DESCRIPTION: Special possee is reserve resource to supplement
regular deputies in times of emergencies and special events.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Cross County Cost $ 2,310 $ 3, 168 $ 4,485 $ 2,759
Revenue -0- -0- -0- -0-
Net County Cost $ 2,310 $ 3,168 $ 4,485 $ 2,759
Budget. Positions -- -- -- __
SUMMARY OF CHANGES:
Budget estimate is based upon use of special deputies for 824 hours at $3.35
per hour ($2,759) . Service and supplies are not included in this budget this
year.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. County gains a great deal from all the volunteer hours and
back-up capabilities for special circumstances.
73
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO. : City-County Regional Forensic Laboratory -- 012118
DEPARTMENT DESCRIPTION: City-County Regional Forensic Laboratory provides
crime lab services for the County and City of Greeley on a shared basis.
The budget unit shown above is broken down into the following activities:
Crime Lab
Actual Last Requested ' Recommended
RESOURCES Complete Allowed Current Next Next
_— Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- -- $ 56,297 $ 56,297
Revenue -- -- 28,148 28, 148
Net County Cost -_ -- $ 28,149 $ 29,149
Budget. Positions -- -- 1
SUMMARY OF CHANGES:
This budget reflects costs removed from the 01-2111 budget for the Criminalist
position ($41,253), and operating costs associated with a laboratory. Costs
represent estimated expenditures for 1985 equally divided with the City of Greeley.
Potential for additional revenue from Blood/Alcohol Analysis exists but has not
been included at this time.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See comments on Sheriff's Office Summary.
74
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO. : Corrections Administration -- 012310
DEPARTMENT DESCRIPTION.: The county jail was completed in 1978. Health services
are provided for inmates along with exercise and work programs. The juvenile
section is separated from the other parts of the jail. The juvenile inmates are
involved in extensive counseling sessions.
The budget unit shown above is broken down into the following activities:
Jail
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year.
Gross County Cost $1,565,546 $1 ,722, 126 $1,836,579 $1,799,055
Revenue 76,521 90,000 90,000 90,000
Net County Cost $1,489,025 $1 ,632,126 $1,746,579 $1 ,709,055
Budget. Positions 71 71 75 I 74
SUMMARY OF CHANGES:
Four additional positions were requested: one nurse ($20,082) , and three Correctional
Officers ($70,205) . Only the Correctional Officers are recommended, based on the
Sheriff's priorities.
Increases in three areas of the Jail have played most significantly in the overall
increase. $2,500 was added for food and operating supply expenses from the kitchen
activity, and $8,600 has been added in the medical area -- primarily in the prescrip-
tions. $3,500 has been added to inmate support based upon historical use during 1984.
FINANCE/ADMINISTRATIVE RECOMMENDATION : (OVER)
Recommend approval. See comments on Sheriff's Office Summary.
75
BUDGET UNIT REQUEST SUMMARY (Continued)
Corrections Administration -- 012310
SUMMARY OF CHANGES:
Another significant impact overall is due to $11,200 increase in the areas
of dental and clinic services necessary for inmate medical care. Historical
examination shows this increase is necessary particularly in view of anticipated
increases in average inmate population.
Equipment totalling $19,225 was requested and is funded in non-departmental
capital outlay.
76
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Communications - County Wide
BUDGET UNIT TITLE AND NO. : Communications - County Wide -- 012150
DEPARTMENT DESCRIPTION: To provide dispatch services for 21 law enforcement
agencies, 18 fire departments, 8 rescue/ambulance departments, plus local government
including road & bridge.
The budget unit shown above is broken down into the following activities:
Dispatch/radio.
Actual Last Requested Reconnended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 330,642 $ 418,824 $ 585,570 $ 512,508
Revenue 690 5, 196 4,782 4,782
Net County Cost $ 329,952 $ 413,628 $ 580,788 $ 507,726
Budget. Positions 13 15 19 19
SUMMARY OF CHANGES:
Budget shows a substantial increase for four added positions ($72,366) , equipment
maintenance ($15,739) , tower rental ($1, 127) , phone costs ($3,714) and miscellaneous
services and supplies ($738) . In addition $73,000 is budgeted for equipment in
capital outlay.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The efforts of the last two years of resolving problems with the communications
system have resulted in recommendations to increase staffing, improve maintenance,
and replace or upgrade equipment.
Adequate staffing results in the request for four additional dispatchers at the
cost of $72,366. Recommend approval.
Based upon the communications study, $73,000 of equipment is recommended to improve
the system and replace worn equipment. Recommend approval.
improved maintenance contract approved by the Board in February, 1984, results in
an increase of $15,739 annually.
(OVER)
77
BUDGET UNIT REQUEST SUMMARY (Continued)
Communications - County Wide -- 012150
FINANCE/ADMINISTRATIVE RECOMMENDATION:
In the event the Board does not wish to fund the entire recommended budget, the
following is the priority listing of the department from top priority to lower
priority, including equipment requested in capital outlay:
1. Personnel - Staffing $ 72,366
2. Administrative 1,322
3. Communications/Telephone 2,073
4. Repair & Maintenance Services 14,600
5. Rent 1,62]
6. Encode/Decode/Call Check Module 4,614
7. Two 911 Telephone Boards 8,240
8. Reproducing Cassette Recorder 320
9. Three Metal Vertical File Cabinets 2,235
10. Two Multiband Scanners 500
11. Four Spirit Radio Pagers 976
12. Two 911 PSAP Telephone Boards 8, 140
13. Network Capital improvement 47,312
14. Canister Vaccunm Cleaner 200
15. Computerized Weather Station 425
TOTAL $ 164,944
78
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Ambulance Service
BUDGET UNIT TITLE AND NO . : Ambulance -- 012160
DEPARTMENT DESCRIPTION : Ambulances maintained by the County are housed at
North Colorado Medical. Center and Ft. Lupton. Ambulance crews of emergency medical
technicians report daily to NCMC for assignments within the emergency room. The
ambulance service handles all emergency and routine ambulance calls for the County.
The budget unit shown above is broken down into the following activities:
Ambulance
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 691 ,668 $ 758,282 $ 856,644 $ 856,644
Revenue 625,414 709, 193 767,260 767,260
Net County Cost $ 66,254 $ 49,089 $ 89,384 $ 89, 384
Budget. Positions 22 22 22 22
SUMMARY OF £FIANGES:
Budget reflects recommended salary increases of 11.5%. Salaries also include
$89,520 for Airlife and $38,400 for overtime pay. Supplies are up $1,520, vehicle
costs are up $4, 193, and $15,000 is budgeted for equipment. Equipment includes
$11 ,750 for 2 mobile radios, and $3,250 for unspecified medical equipment. Revenue
is based upon reimbursement of Airlife costs of $89,520, and a 7% rate increase,.
No new municipal revenue is anticipated.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
'In order to maintain the Board' s policy of 90% cost recovery, a 7.65% rate increase
would be required. A 7% rate increase is included in the recommended budget with
the hope that the following municipalities will contribute towards bad debt: Ft.
Lupton $6,400, Evans $7,500, and Windsor $6,400. The issue of approaching all
towns for a per capita contribution should be discussed in connection with Medicare
Assignment .
it is recommended that the County's more aggresive collection efforts and insurance
billing continue. The computer services request for an accounts receivable and
billing system, if approved, could also improve collections.
In 1983, the Ambulance Service lost approximately $25,000 in revenue due to
patients being flown by Air Life. The loss will be significantly greater in 1984
because of the greater number of flights. The lost revenue is approximately 42 of
our budget . The Board may want to discuss options for recovering this lost revenue.
(OVER) 79
BUDGET UNIT REQUEST SUMMARY (Continued)
Ambulance -- 012160
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The salary budget contains enough money ($1,000) to have the paramedics living
in outlying areas respond to calls in their area. If this concept is approved
by the Board, $1,500 in additional equipment funds to stock their response kits
will be needed. It is recommended that the funds come from the undesignated
$3,250 in capital.
One new ambulance is requested to replace the 1976 Cadillac, which has 114,000
miles and is now stationed in Pierce. A second ambulance designed for transports
is also requested. This unit will replace the 1978 modular which has 124,000
miles. This second ambulance could be a down sized modular or a re-chassis of
the 1978 Modular, with the approximate costs of $26,500.
1985 Proposed Rates
Charges 1984 Rates 3% Increase 5% Increase 7% Increase
Base Rate - Routine $150 $155 $158 $161
Base Rate - Emergency $180 $185 $189 $193
Assist Other EMS Agency $ 90 $ 93 $ 95 $ 97
*Mileage $4.50 $4.75 $4.75 $5.00
Return Trip $ 75 $ 77 $ 79 $ 81
*Mileage adjusted to the nearest $.25 for ease of calculation.
80
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Coroner's Office
BUDGET UNIT TITLE AND NO . : Coroner -- 012180
DEPARTMENT DESCRIPTION : The Coroner responds to all deaths unattended in Weld
County. Autopsies are performed in all cases of suspicious death or at the discre-
tion of the coroner's or district attorney's office. State laboratories are avail-
able in Denver; however, Weld County's coroner usually employs the registered patho-
logists and laboratory facilities of North Colorado Medical Center.
The budget unit shown above is broken down into the following activities:
Coroner
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 48,595 $ 45, 100 $ 45,100 $ 45, 100
Revenue -0- -0- -0- 0-
Net County Cost $ 48,595 $ 45,100 $ 45, 100 $ 45, 100
Budget. Positions -- -- --
SUMMARY OF CHANGES:
Budget remains constant for 1985.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
81
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Community Corrections
BUDGET UNIT TITLE AND NO . : Community Corrections -- 012320
DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in
accordance with Section 17-27-101, et seq. , CRS, 1973, which authorizes the diver-
sion of non-violent offenders not eligible for probation, from State penal
facilities to community programs. Operates under the Board of County Commissioners
with some delegated authority to the Community Corrections Board.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 63,379 $ 110,731 $ 80,000 $ 80,000
Revenue 73,901 110,731 80,000 80,000
Net County Cost ($ 10,522)
Budget. Positions 2 2 0 0
SUMMARY OF CHANGES :
The 1985 budget reflects the current state contract amount of $80,000 versus the
anticipated $197,000. The decline to $80,000 is a result of the reallocation of
community corrections dollars within the state and does not reflect the activity
of the new facility opened in August, 1984.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The County and Community Corrections Board contracted with Chiron Corporation
in August, 1984 to operate its community corrections program. The two employees
were absorbed by the contractor. The Community Corrections Board is allowed
5% of the contract for administrative costs.
The County requested $197 ,000 from the state and received only $80,000. Efforts
are being made to get the state to increase Weld County's allocation and contract
to a level of $197,000. Keeping with the Board's policy, the program is self-
sufficient and only funded at the state contract level. The $80,000 is in the
1985 proposed budget.
(OVER)
82
BUDGET UNIT REQUEST SUMMARY (Continued)
Community Corrections -- 012320
FINANCE/ADMINISTRATIVE RECOMMENDATION:
If added funds are obtained, a revised budget is depicted for consideration:
$80,000$80,000 $197,000
Level Level
Chiron Corporation Contract $76,000 $187,150
Administrative Costs (5%)
Meals for meetings 700 700
Mileage 150 150
Secretarial support 900 900
County overhead (accounting, etc.) 600 2 ,400
Psychological evaluations of offenders 1 ,650 5,700
TOTAL $80,000 $197,000
83
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : _Youth Shelter Home
BUDGET UNIT TITLE AND NO . : Delinquents & Other Institutions -- 012330
DEPARTMENT DESCRIPTION : The Weld County Youth Shelter Home provides temporary
24--hour care for youth who are awaiting court hearings, return to parents, or
placement in more permanent foster care. Weld Juvenile court and the Probation
Department rely on its services, as well as the local Department of Social Services.
The home, located at 1709 7th Avenue, Greeley, is owned and maintained by the
county.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 127, 160 $ 134,738 $ 135,200 S 135,200
Revenue 64,688 64,200 66,700 66,700
Net County Cost $ 62 ,472 $ 70,538 $ 68,500 S 68,500
Budget.. Positions 6.25 6.25 6.25 6.25
SUMMARY OF CHANGES:
The request of $135,200 is $462 more than the amount provided in 1984. Increases
are in the areas of utilities ($200) , and allowances ($400) , offset by reductions
Ln supplies ($138) . Revenues are based upon an expected average caseload of
7.0 youth in placement during 1985. Rates are $710/month with an expected 5%
rate increase Jui.y 1, 1985.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The county provides most of the revenue through a direct
allocation from the General Fund and through its 20% match for Foster Care expended
through Social Services. This contribution is estimated to be $80,900 ($68,500 +
$12,400) in 1985.
The facility and program continue to provide a valuable child placement resource
to the county and, therefore, continue to warrant the support of the county.
84
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Public Service - DUI
BUDGET UNIT TITLE AND NO. : Public Service - DUI -- 012340
DEPARTMENT DESCRIPTION : Program provides an alternative to jail to first
time drunk driving offenders by requiring court sentenced hours of useful public
service.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- $ 30,567 $ 48,000 $ 48,000
Revenue -- -0- 48,000 48,000
Net County Cost -- $ 30,567 0- -0- M
Budget. Positions -- 1 2
SUMMARY OF CHANGES:
Budget reflects the changes in the program September 1, 1984 to add an additional
position to handle the caseload of 1,200 DUI plus jail diversion. Staff costs are
up $2,472, insurance ($200) , travel ($45) , and supplies $47. Revenues reflect
the amendments to Section 42-4-1202 et seq. effective 7/1/84 requiring clients
sentenced to useful public service to pay a $40 fee. Approximately 90% of the fees
are collected.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Program is useful to the community and reduces jail costs for
certain offenders. Even with expansion of the program it keeps with the Board's
policy of being self-sufficient via fees. The recommended program and program
level is also consistent with the recommendations of the Weld County Jail Task
Force Report made on June 5, 1984:
"Recommend that based upon the success of the current program for DUI offenders
that the program be expanded to include criminal offenders other than DUi:
offenders. The program expansion should be brought up to the level of two
full-time equivalent positions. After July 1, 1984 the program should he
fully' funded by the forty dollar court assessment for each person requird
to perform useful public service per HB1334."
85
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO . : Building Inspection -- 012420
DEPARTMENT DESCRIPTION : Enforces building codes; makes on-site inspections
during each phase of construction to insure requirements are met; and adminis-
ters building code.
The budget unit shown above is broken down into the following activities:
Administration; inspection; supplies; charges for services; expenses; trainings,
examination, & conventions.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 209,763 $ 246,943 $ 295,712 $ 295,712
Revenue 357,637 279,600 310,000 322,501
Net County Cost ($147,874) ($ 32,657) ($ 14,288) ($ 26,788)
Budget. Positions 7 7 9 9
SUMMARY OF CHANGES:
Office Technician position was transferred from Planning in midyear 1984 and a
Chief Inspector position was eliminated, which had a net effect of a reduction
of $5,695. Two additional positions are requested which have been listed as a
policy issue. Revenues are estimated to be up by $42,900 in 1985. Communication
expense is down $200, printing is down $250, professional services are up $10,000
which is used for plan checking services (in 1984 the Board approved the use of
this service up to $7,500; the 1985 request is for $10,000) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issues:
Two positions requested total $39,704 including fringe benefits. One position is
to be Building Inspector, the other to be Zoning Inspector. If these two positions
are approved, two vehicles will be required with a cost of approximately $20,000
plus fuel cost of $5,000. Funds are included since workload appears to justify
need.
Continued use of the plan checking contract service for an annual cost in 1985
of $10,000.
86
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Office of Emergency Management
BUDGET UNIT TITLE AND NO. : Office of Emergency Management --• 012910
DEPARTMENT DESCRIPTION : Plans for emergency procedures in case of either
natural or man-made disasters.
The budget unit shown above is broken down into the following activities:
Civil Defense
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_—� Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 1 ,128 $ 25,414 $ 117,775 $ 75,275
Revenue -o- -0- 48,888 37 , 137
Net County Cost $ 1, 128 $ 25,414 $ 68,887 $ 39, 138
Budget. Positions 0 1
SUMMARY OF CHANGES:
Budget request reflects full-time administrative costs of an OEM, including LtC
administrative supplies and 1985 recommended salary change. The significant change
are the capital equipment requests of $87,508. Capital outlay are divided up
between mobile EOC/Communications van ($69,813) , EOC communications/supplies
($5,775) , public education and training equipment ($3,000) and radio activated
outdoor warning equipment ($10,000) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommended budget includes the administrative support costs ($30,267) , $2,001 for
mobile EOC van depreciation which is non-reimburseable, and $40,208 for equipment .
Equipment Request Recommended Approved
State radio net (45.24) $ 2,000 $ 2,000
Pager 500 500
Portable radio (6 channel) 1 ,900 1,900
Scanner (30 channel) 335 355
TV (1) Color 300 300
Console 12,000 12,000
Ten (10) Portable Radios 15,000 12,000
Wofsberg Flex Comm. 14,000 3,000
Recording equipment 2,000 2,000
Telephones 2,000 2,000
Antenna/installation 2,000 2,000
35mm Camera 693 693
SUB-TOTAL $ 52,748 $ 38,748
(OVER)
BUDGET UNIT REQUEST SUMMARY (Continued)
Office of Emergency Management -- 012910
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Equipment_ Request Recommended Approved
(Sub-Total from page one) $ 52,748 $ 38,748
Mapboards 40 40
Planning tables & chairs 100 100
Emergency lignts/sirens 1 ,000 1 ,000
Coffee Maker 20 20
Exhaust fan (EOC) 100 100
TV (4) Black & White 300 -0-
Slide projector 1,000 -0-
VCR & Camera 2,000 -0-
Director's chair 100 100
Outdoor warning equipment 10,000 -0-
Tape recorder/cassettes 100 100
EOC/Communications van 20,000 =0-*
TOTAL S 87 ,508 $ 40,208
*Recommend van be purchased by ICA and depreciated back at $2,000/year fo'
10 years, Van should be stationed with the Sheriff's Office for use.
Policy issue:
Programmatically the recommended budget provides a service level that includes
administration of OEM, support for direction/control programs developer! in 1984 ,
mobile EOC, and a limited public education and training program. Fundinu at this
level provided continued progress in emergency management in Weld County at an
afford'+ble level with the net County cost only increasing $11 ,824 over 1"8'+.
The most significant policy item in this budget is the purchase of a mobila EOC/
Communications van. The objectives to he achieved are:
1. To provide coordinated communications between field operations perso-m=_l,
Weld County Communications Center and the Emergency Operations Center, if it
is activated.
2. To provide an on-scene command post for field commanders to meet, plan and
coordinate emergency field response.
3. To ensure coordination of emergency activities in the field with the
Emergency Operations Center.
4. To coordinate public information needs in the field with EOC.
5. To provide an alternate EOC should the EOC in the Centennial. Complex become
inoperable.
88
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT, NAME : Predatory Animal Control
BUDGET UNIT TITLE AND NO . : Predatory Animal Control -- 0179A0
DEPARTMENT DESCRIPTION : Provides predator and rodent control in Weld County
via a contract with the Colorado Department of Agriculture in accordance with
Section 35-7-105 et seq. , CRS, 1973. Section 35-7-202, CRS, 1973, restricts county
expenditures to $20,000 in any one year.
The budget unit shown above is broken down into the following activities:
Predatory animal control.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Yeaz
Gross County Cost $ 12,000 $ 12,000 $ 11 ,000 S 11,000
Revenue _0_ _0_
Net County Cost $ 12,000 $ 12,000 S 11 ,000 1 ,000
Budget. Positions
SUMMARY OF CHANGES:
1981 1982 1983 1984 1985
Gross Cost $22,770 $22, 500 $12,525 $13,953 $11 ,5s.`
Sheep Predator. Tax (2,000) (2,000) (525) (525) - )
Fur Money (360) (500)
Carry-over Funds -0- -0- -0- (1 428) -0-
$20,410 $20,000 $12,000 $12,000 $11,Di
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The program is fully funded in the recommended budget, but it is recommended that the
Board re-affirm its past policy to fund this program at its current service level .
The nature of the program changed in 1982 with the encumbent of the full-time posi -
tion involved in Weld County being promoted, but yet still providing service:; in
Weld County at no charge. The State contract since mid-1982 has been performed by
hourly staff at a much reduced cost.
During the budget hearing process, carry-over fund figures will be available
and may reduce the 1985 funding requirement.
89
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Countywide Animal Control
BUDGET UNIT TITLE AND NO. : Countywide Mimal Control -- O179Rq
DEPARTMENT DESCRIPTION: Contract with the Humane Society to provide
Countywide animal control services.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended 1
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
_ - --1
Gross County Cost $ 65,818 $ 63,600 $ 67,5+7 $ 67 ,500
Revenue -0- -0- -0- -0- '
----:
Net County Cost $ 65,818 $ 63,600 $ 67,547 S °-7 ,5110 '
Budget. Positions - -- -- -
SUMMARY OF CHANGES:
Budget reflects a 6.1% increase in costa over 1984, or $3,900. Costs are up
$ L, 150 (1 .8%) and revenues for redemption are down by $2,750 (4.3%) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Costs are based upon the formula agreed to in 1983 to pa} fur
services rendered. The Following is a comparison of services and costs for 1984
and 1985:
1985 i.'85
1984 Request Recorimend
Animal Control Costs $40,308 $44,048 SLiLi ,048
Live animal Care
($21 .97/animal-1985) 28,292 25,749 '5,701
CROSS COSTS $68,600 $69,797 $ 9.749
Redemptions (5,000) (2,250) _(22250)
NET COUNTY COSTS $63,600 $67,547 $67,500
(OVER)
90
BUDGET UNIT REQUEST SUMMARY (Continued)
Countywide Animal. Control -- 012980
FINANCE/ADMINISTRATIVE RECOMMENDATION:
No costs for night service are included , based upon 1984 policy decision cf the
Board. Recommend continuation of no night service . The Humane Society :..nnti.nuee.
the service for humane reasons at their costs, budgeting $900 for emergency
calls and an on-call payment to officers.
91
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR _ 1985
AGENCY/DEPT. NAME : Pest & Weeds
BUDGET UNIT TITLE AND NO, : _Pest and Weeds _- 01U99Q
DEPARTMEJIT jQESCRIPTIQ .: Inspects elm trces for DEl), removal of infected
trees; and sprays county roads for weeds.
The budget unit shown above is broke, down into the following activities:
Pest inspector, weed spraying.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next I Next
Fiscal Year — Fiscal Year` _ Fiscal Year Fiscal Year
Gross County Cost $ 102,220 $ 1 ' 1 ,546 j $ 113,246 11 ,65 '
Revenue 7,636 5,500 5,5(}0 _..;i,5i,(�` y
Net County Cost $ 94,584 $ 106,046 $ 107,746 = 106, 16£:
1 FTE 1 FTE 1 rTF l FTE
Budget. Positions 14 PT 14 PT 14 !'T ': PT
SUMMARY OF CHANGES:
increase of $1 ,700 for chemicals is due to 50 gallons more chemicals (Banuel1 and
price increase of 25c/lb. of 'lordon heads. Recommend salaries be reduced by
$1 ,588 since Energy Extension revenues and workload has been eliminated.
FINAKCE/ADMINISTRATIVE RECOMMENDATION :
Recommend that time of secretary that is no longer reimbursed by Energy Extension
($1,588) be reduced since workload has decreased and revenue to support cost is
no longer available.
•
92
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985___
AGENCY/DEPT, NAME : _General Engineering.
BUDGET UNIT TITLE AND NO. : General Engineering_-- U13if32
DEPARTMENT DESCRIPTION : Ptovi.des consulting services for selected bridge
designs, air pollution permits & iand mine reclamation permits; field survey
operations to establish line & grade control.; administrative & inspectional w•�rk in
utility and subdivision construction; performs laboratory tests to determin.? :;oil
properties, construction & material quality; all phases of highway engineering,
bridge engineering, design & construction inspection.
The budget unit shown above is broken down into the following activities:
Engineering; surveying; material testing; utility and subdivision.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal. Year Fiscal Year Fiscal Year
Gross County Cost $ 206,693 S 335,485 5 334,133 c ;34,13S
Revenue -0- -0- i -0-• -0-
-7
Net County Cost $ 206,693 335, 85 $ 334,131 ' 3 . , 13% ,
Budget, Positions —] 7 —.—�_9 9
•
SUMMARY_QJ __CHANGES:
Budget reflects reorganization of Road an..1 Bridge/Engineering done by te &'aid
in Feburary, 1984. Office supp.Iiu s are up $1,750 because of supplies for Rt'a.l
'supervisors being purchased since relocation to Road Headquarters, and athe:
operating sup. lies are up $1 ,500. Communication is down $100, printing i:; don
! 00, and professional service is dawn $4,000 due to reduced need,
EINANCE/ADMIN1 TRATIYE RECOMMENDATION:
F:ecommend approval.
93
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME: Extension Service
BUDGET UNIT TITLE AND NO. : Extension Service -- 013400
DEPARItlENT Q.E Sal PTIOp : Educational programs for adults and youth in
rural and urban environments, including programs for 4-1i, home and garden
shows.
The budget unit shown above is broken down into the following activities:
4-H and youth; home economics; agriculture and N.F. ; C.R.D. ; and administrat'on.
-- �� Actual Last Requested Recomended 1
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year 1
Gross County Cost $ 137,778 $ 159,315 $ 161,17.5 $ '60..675
Revenue -0- -0- -0- -0-
Net County CostI[
$ 137,778 $ 159,375 I S 161,175 $ ft .( 75
Budget. Positions 12 12 12 2
SUMMARY OF CHANGES:
Budget request reflects $800 for county share of extension agents salaries. Other
increases are phone ($100) , supplies ($200) , and $500 in professional servi.•:_� s to
hire an intern while agent is on leave. Recommended amount does not include $ 00
Iii hack-up intern (see policy issue) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. As a policy issue, Board needs to address whether or no an
intern should be hired while agent is on leave. Normally replacements are not
hired for people on paid leave, if the individual is not on paid leave salary
savings can. be used to fund replacement.
94
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Veteran's, Offfcg
BUDGET UNIT TITLE AND NO. : Veteran's Office -- 01.1700
,DEPARTMENT DESCRIPTION : To provide all types of services to Veterans
of Weld County.
The budget unit shown above is broken down into the following activities:
n/a
- Actual Last Req>>ested ! Recommende
RESOURCES Complete Allowed Current Next I Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Yea.•
I Gross CountyCost_ _W $ 42,959 $ 44,731 y $ 44,731 � 44,7s k
Revenue 600 600 600 600
Net County Cost $ 42,539 $ 44, 131 $ 44,131 $ _44, 1
[8udet . Positions 2 2 2 I 2 i
SUMMARY Qf CHANGES :
No change from 1984. Revenue from state of $600 has remained constant s rye 19/ ? .
II ANCE/ADMINISTRATIY.E RECOMMENDATION :
Recommend approval. Veteran' s office continues to do commendable job of keepi.ny
budget at current funding level, even with workload increase attributed ru TJorld
War II veteran needs.
95
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Airport Transfer
BUDGET UNIT TITLE AND NO . : Airport Transfer -- 011900
DEPARTMENT DESCRIPTION: County support for capital improvements to the
Weld County Municipal Airport.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested I Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 40,000 $ 40,000 $ 79,805 $ 60,000
Revenue -0- -0- -0-
Net County Cost $ 40,000 S 40,000 $ 79,805 $ 60,000
Budget . Positions
SUMMARY OF &BAliala:
Request is for $79,805 from Weld County and the City of Greeley (see detail
Recommended budget includes only the current funding level of $60,000, which is any
increase of 50% or $20,000 over 1984 funding.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Airport's request includes funding for the following projects with the Coant\ 'r.
share being $79,805:
1 . FAA AIRPORT IMPROVEMENT PROJECT AIP-03
Rehabilitation of Runway 9/27 $1,111, 111
2. Continuation of the Airport Aviation Center Design 15,000
3. Runway and Taxiway Pavement Improvements 15,000
4. Improvements for Air Commuter Operations 18,500
TOTAL COSTS - ALL PROJECTS $1, 159,611
TOTAL CITY CONTRIBUTION $ 79,805.50
TOTAL COUNTY CONTRIBUTION $ 79,805 .50
(OVER)
96
BUDGET UNIT REQUEST SUMMARY (Continued)
Airport Transfer -- 013900
FINANCE/ADMINISTRATIVE RECOMMENDATION:
It is recommended that the County's funding level in 1985 be $60,000 with
$55,555 earmarked for FAA Project costs. The remaining $4,445 should he
prioritized by the Airport Authority from the list of the above pro ects-
Poli_cy issue. This reflects a 50% increase ($20,000) over 1984 funding,.
97
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 19b5
AGENCY/DEPT, NAME : - Weld Mental Health
BUDGET UNIT TITLE AND NO. : Weld Mental Health -- 01419(1 DEPARTMENT DESCRIPTION : Weld County's financial support of Weld Mental
Health Center, Inc. , which provides extensive mental health services to citizens
in Weld County.
The budget unit shown above is broken down into the following activities:
Children's treatment & prevention; Elderly program; Horizon's (drug program) ; Adult
outpatient; Ft. Lupton (In Touch) counseling.
-
Actual Last I Requested 1 Recommerldec_
RESOURCES Complete Allowed Current Next .text
—_ _— Fiscal Year Fiscal Year Fiscal Year I Fiscal Ya_z
Gross County Cost $ 69,458 $ 69,458 S 69,458 9,4i8
Revenue -0-- -0- -0- -. -
Net County Cost $ 69,458 $ 69,458 $ 69,458 9, e ,r,
Budge,c. Positions _--
SUMMARY OF CIiANGES-:
!is.ufget re'fle; is no increase over 1984 . It. sh:>uld be noted that Mental He.i i t hl ,
not increase•] county costs for. the last Four years. See detailed report i.e ud,.;
fi?.e for more information concerning service and funding.
flitADP11 N ISTRAT Y.E RECOMMENDAT iON
Recommend approval.. To meet the existing mental health service needs of Wol Cot.
residents residents in the coming year, th.: Weld Mental Health Center Beard of Dtrec;:oes ; 11
need $69,458 from the 1985 Weld County Budget. This is no increase when com pare •
with 1984 and represents approximately 3.4% of the Center's total operatinsr uudg:
' or FY 1c84-35.
The Board of Directors of the Weld Mental Health Center is sensitive to th
fivancia 's pressures facing the Weld County Commissioners. It is for this reason
Chat the Board has voted to hold its request to a level which is no more than th,
amount granted in 1984. This results in only partial funding to achieve less
than a full response to the need of South County citizens. With these limit•: in
mind, the: following outcome projections are shared:
a. No funding. The South County Office would be reduced to two pact--ti.mo
staff and would be open two clays per week. An alternate location
outride the County building would be necessary.
(OVER) 98
BUDGET UNIT REQUEST SUMMARY (Continued)
Weld Mental Health -- 014190
FINANCE/ADMINISTRATIVE RECOMMENDATION:
b. 25% of 1984 level. The South County Office would he reduced to two a ul
one-half part-time staff and would he open two days per week . ek
alternate location would be necessary.
c. 50% of 1984 level. The South County Office would be reduced Lc two ad
one-half part-time staff and would be open two days per week blips two
evenings.
d . 75% of 1984 level. The South County Office would be open cn -a halt-firc
basis with two and one-half part-time staff. An alternate loca.tfon
would be considered.
e. 85% of 1984 level.. The South County Office would he reduced to our
lays per week plus two evenings, but staff would he reduced by
clinician from present levels.
f . 100. of 1984 level . The South County Office would be open full.-Time
;o th maintenance Of current staffing levels. Some special services
eucla as consultation to other agencies would be curtailed.
99
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Exhibition Building
BUDGET UNIT TITLE AND NO. : Exhibition Building -- 015140
DEPARTMENT DESCRIPTION : Keeps all county owned facilities at Island Grove
Park maintained and in good condition. Handles rentals of the Exhibition
Building to outside organizations who need a large building.
The budget unit shown above is broken down into the following activities:
Exhibition Building; 4--H Building; CB 13; Livestock Building; 2 steel storage
sheds.
Actual Last Requested Reconaner,dec: =
i• RESOURCES Complete Allowed Current Next Next I
Fiscal Year Fiscal Year Fiscal Year Fiscal Yea_
Gross County Cost $ 67,693 $ 26,823 $ 28,023 28,021
Revenue 21,836 16,000 24,006 24,0' 0
Net C.,unty Cost $ 45,857 $ 10,823 $ 4,023 • 4,° ?. I 1
1 Audge . Positions l 1 1 1 f
L.-_ _ __ —_ - --- --- --- - _
UMMARY Q E CHANGES:
Budget reflects an increase for supplies ($200) and utilities ($1,000) due L
rate increases. Revenues reflect higher use and rate increase. ConsurvarLoi
'trust Funds to support Exhibition Building remain constant at $40,000.
EINANC /ADMINISTRATIVE J ECOMMENDATION :
Recommend approval. See Conservation Trust Fund budget for discussion.
100
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1965
AGENCY/DEPT. NAME : _ Missile Site
BUDGET UNIT TITLE AND NO. : Missile Park -- 01522Q
DEPARTMENT DESCRIPTION : Maintains missile site park which includes camp
grounds & related equipment as well as the missile silo and archives storage
areas. Provides security for the park.
The budget unit shown above is broken crown into the following activities:
Missile site.
I Actual Last Requested Recan�rnended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal 1e.i
Gross County Cost $ 14,485 5 16,636 $ 16,825 i8,09 ; I
i eontrL Expense --T- (15,000) ?I1 ,63b) (1,636) (!7,0'4 ;
Rev ernr ,._.��_._ . . 1,051 1,000 j 1,000 1 ,0010`•__.
Net County Cost ($ 1,566) $ 4,000 $ 3,189 �.
Budge Positions 1 I 1 1
SUMMARY_.S)F_S�iANSa
Increases =in the budget are in the following .items: utilities ($469) , repair
and maintenance ($100) , motor pool ($100) , and operating supplies ($20). n
addition.. S3,500 is requested in capital for a sprinkling system. Revenue fr
parking and ;tV dumping fees remains at $1,000. Any increase would be di;'f.�c._lt
ro collect. Recommended budget includes proposed salary increase ($1 ,304 . .
ElNANCE/ADMit
Recommend approval of requested funding level. In addition it is recommended
chat the Board continue its policy adopted in 1984 to fund the Missile Site Park
from Conservation Trust Funds, including the capital improvements of ..he
sprinkling system. Sprinkling system is essential to reduce labor cost of
watering lawns and trees manually.
101
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : County Fair
BUDGET UNIT TITLE AND NO . : Fair -- 015700
DEPARTMENT DESCRIPTION: To organize. plan, and administer the annual
colrity fair.
The nugget unit shown above is broken down into the following activities:
FeIr
I Actual Last Requested Reconanended I
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year. Fiscal Year ,
25 I Toss County Cost $
23,556 $ 23,359 $ 30,359 $ _,,359
a vAUe_ ty_ — (I— -0- _0-
i Net County Cost 23, 556 $ 23 359 - +"— $ 30,359 $ 21.1. 559
Budget F osi Lions -
a.DII4`_9AR LQE_ CHANGES:
Nit budget has been increased $1,000 to accommodate security. Expenditure anoiat
terflorts only net amount to Fair Revolving Fund. Detailed expenditures of the
Feir and revenue are on file with the Finance Office or Extension Office. Tie
,` ,000 requested in the Fair budget for replacement of swine pens over a tirec:
ye?r period has been recommended for approval under the capital outlay budret -
EINANCE/ADMINISTRATIVE RECOMMENDATION :
Boxed upon auditor recommendation, only the net cost of the County Fair is .+i'pro-
priated and transferred to the Fair Revolving Fund. All revenue and expenditures
then [low through the Revolving Fund. Any amount over $500 at the end of tin 'ear
is- returned to the General Fund.
Recommend approval of net appropriation of $25, 359, which is the target l_e"e� .
Ha- additional $500 added last year for Affair-at-the-Fair was to be re-eva1ua-ed
whether it worked or not during the 1985 budget hearings. The $500 for flu s
p; Ipore is incLuded in the recommended amount. of $25,359.
.S. curity at. the Fair with the use of the Sheriff' s Office personnel needs to be
+cussed . The Sheriff provides the services, but wishes to bill the over;_iae to
ti .. Fair's budget. ($2,000 has been added to the budget.)
l :. Pair heard continues to do a commendable job of holding down costs and
a� . empting to raise revenues rc support Fair activities, but historical C'eneral.
F .ed subsidy continues to he necessary.
102
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Northern Colorado Research Center
BUDGET UNIT TITLE AND NO . : No. Colorado Research Center -- 1}i6120
DEPARTMENT County share of agricultural demonstration prc•jtct.
Program funded by State, Federal , and five counties participating together. ;Adams,
r.ouider, f_ariraer, Morgan, and Weld counties.)
rL budget unit shown above is broken down into the following activities:
nIa
Actual Last { Requested Recommended
tc!'; '.:11R_ES Complete ( Allowed Current ,ste:,rt Next
Fiscal Year Fiscal Year Fiscal Year fiscal Yea.
;1. . .:.r =. ur:ty Cast $ 3,001) $ 3,000 s
_ $ 3,000 a ,00
:Sr t ,.:>s.r:ty—(.'t3st. 3,000 _.. 3*(1(}z}V. j 3,000 t !)ii;; .
- 4 ;.fr?t . Positions ...` • -- -•
-_-- _ _ -t�_._..__.__..�.._.._
+
U MMAE Y_.CILLEAN.(5E S
ic•gtft ;L is at t:`1e historical .le 'c.l •ff $:},000.
fi LiAlicf1821INI5TRATIYk RECOMMENDATIQtj:
r..l1.+:i' i asuc for Board as to whether or not to continue historical fundin
level of 83.,010.
103
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : West Greeley Soil Conservation
BUDGET UNIT TITLE AND NO . : West Greeley Soil Conservation -- 016160
DEPARTMENT DESCRIPTIOd : County funding of clerical support to the West
Greeley Soil Conservation District.
The budget unit shown above is broken down into the following activities:
nia
Actual Last Requested I Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
111---Gross County Cost $ 7,096 $ 7 ,096 $ 10,250 $ 7,26
Revenue
Net County Cost $ 7,096 $ 7,096 $ 10,250
26 + •
Budget. Positions
SUMMARY OF CHANGES:
Budget continues to provide the eqivalent of an Office Tech. T for 30 hours p r
week on a contractual basis at the 1985 county salary level , giving the district
the option to hire at a high salary for fewer hours. Increased cost of $16tt
for 1985 over last fiscal year.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
?ecommend above funding based upon the compromise reached in the 1982 budget
process. It appears to provide limited, but essential clerical support for the
function.
Board needs to re-affirm policy on this issue since it is an outside agency. In
the event higher funding levels are required, new legislation passed in 1982
amending the State Soil Conservation District Enabling Act makes the mechanics
)f the passage of a mill levy for the district more likely and could be considered
as a funding source outside the county mill levy.
Optional funding levels would result in the following program impacts:
a. No funding. No clerical or secretarial support would be available to
assist the West Greeley Soil Conservation District and Soil Conservation
Service to accomplish their goals. Technical personnel would he
required to perform all clerical tasks, therefore reducing field service
to cooperators and county residents.
104
(OVER)
BUDGET UNIT REQUEST SUMMARY (Continued)
West Greeley Soil Conservation -- 016160
FINANCE/ADMINISTRATIVE RECOMMENDATION:
b. 25% of 1984 level . Clerical service Mould he very curtailed. rands
would only provide 30 hours per mont , or 71/2 hours per week c[ lert :
assistance. This would allow some clerical work to be done Ert wauid
still require technical personnel to perform most all of the clerical
tasks, therefore reducing field service to cooperators and county
residents.
c. 507 of 1984 level. This percentage would allow 60 hours per month, c
15 hours per week for clerical assistance and still would regi.,i -c
technical personnel to perform most all clerical duties.
d. 75% of 1984 level. This percentage would allow 90 hours per month,
or 22'- hours per week for a clerical position.
e. 85% of 1984 level. This percentage would allow 102 hours per month,
or 251 hours per week (3 days) of clerical. assistance.
105
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : General Fund Contingency _
BUDGET UNIT TITLE AND NO, : Contingency -x019200 —
DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditure .
Tn this proposed budget, this includes unallocated salary increases and
appropriations for points of issue.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended I
RESOURCES Complete Allowed Current Next Next
_ __ __ Fiscal Year Fiscal Year Fiscal_Year _Fiscal _Ye_a.r i
Gross County Cost�� -- - -� --�--- -$ 910,190 ^$ 91 ,.'90
_Revenue --
-0--
Net County Cost -- --- $ 910,190 $ ':l'), 90
Budget, Positions --- _... ; 1
SUMMARY OF CHANGES:
Budt includes unallocated fund for the following purposes:
Salary increases - General Fund $753,750
Salary increases - Computer. Services 106,440
Point of issues/policy matters T 50,000
$910,190
FINANCE/ADMINISTRATIyE RECOMENDATION:
Recommend approval and use of funds as specified above in detail.
106
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR _ 1,985
AGENCY/DEPT. NAME : NonDepartmental
BUDGET UNIT TITLE AND NO . : _ NonDepartwental -- 019020
DEPARTMENT DESCRIPTION: Central budget unit containing countywide costs
that are not allocated to program budgets, e.g. machine rental/repair, insur:.n:_e,
audit fees, grants-in-aid, etc.
The budget unit shown above is broken down into the following activities:
Insurance; copier costs; audit fees; unallocated DP costs; machine
maintenance/repair.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next i
— Fiscal Year Fiscal Year 1 _Fiscal Year ". seal Year
Gross County Cost I $ 271 ,887 $ 30S,902 I $ 408,902 F,3 ?02
Revenue I -0- -0-- ' 0 -
Net County Cost. 1 $ 271 ,887 1 $ 308,902 I $ 408,902 $ U8 , e. '
Budget. Positions ! -- -- -- I --
SUMMARY OF CHANGES:
Budget includes an increase of $50,000 for computer service -, service and -uqu: Iv
accounts remain stable; $4,000 is included for Report to the People •pubiica-i. n,
maintenance o'' equipment is down :$3,000) , training and tuition is up 55,09n,
o`essior.at services for audit and retirement administration are up SI2 ,C6s ,
outside apencv funding is up 02,394. All the changes with the except oa of _'. e
',0,000 to computer service are funded by reducing miscellaneous continferc
! o $8,213 which is down $22,063.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The following issues are for Board consideration in this budget unit :
Outside funding requests have been received from the following agencies and
are policy issues for the Board.
1984 1985 Request 1985 Re,:oin. nder
Community Cntr. Foundation $ 34 , 193 $ 36,587 b 36,517
*Chamber - EDAB -0- 50,000 - +-
Senior Coordinators 10,000 10,000 10,0)f,
Independence Stampede 3,000 3,000 3,00C:
*Recommend EDAB continue to be funded by FRD—JTPA.
(OVER)
107
BUDGET UNIT REQUEST SUMMARY (Continued)
NonDepartmental -- 019020
FINANCE/ADMINISTRATIVE RECOMMENDATION:
2. Training has been increased to reflect requested level of departments ar_,I
amount utilized in 1984. Recommend the $15,000 funding, level.
3. Funds in the amount of $8,213 are budgeted as a contingency for miscellanto ,e
:items and any contract services for requested participation in services the.
the Board is approached for by individuals or cities, ditch companies, etc.
This amount could be used for any special preleets approved the Boar'.
for 1985.
4. Budget includes $100,000 for unallocated data processing costs.. ( Stu
computer services budget. )
5. Maintenance of equipment remains centralized, but accounted for by secart--
ment for control and cost allocation purpescs.
6. $4,000 is included ror a county publication similar to "The Iepurt th -
People — 1984" issued this year in Nay.
108
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR _ 1985
AGENCY/DEPT. NAME : Health Department Transfer
BUDGET UNIT TITLE AND NO. : Health Department -- 019510
DEPARTMENT DESCRIPT191 : General Fund subsidy to the Health Department
operations.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last T Requested
Next
—� Fiscal Year Fiscal Year Fiscal Year Fiscal Yea
4Gross County Cost $ 414,193 — $ 725,426 $ 833,058 $ 789, .173
. _-
Revenue -0- -0- -'.)- , -- 0-
Net CountyCost $ 414, 19.3 4 72.5,426 $ 833,058 $ 789, x73
_ a
Budget. Positions -- - -R —_ -
SUMMARY OF CHANQES:
Budget reflects a base contribution of $738,317 and salary increase of S51 ,15r,
for total contribution of $789,373.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Health Fund budget for detail.
109
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : •,___Library Fund Transfer
BUDGET UNIT TITLE AND NO. : Transferg -- 01951Q
-
DEPARTMEj1T_DEURIPTION : General Fund contribution to Library Fund.
The budget unit shown above is broken down into the following activities:
n is
w --- Actual Last -�� Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year fiscal Ye or •
Gross County Cost $ 376,281 $ 350,739 $ 396,576 `-; 386,08E
Revenue -0- -0- -0-- -0-•
Net County Cost $ 376,281 $ 350,739 $ 396,576
Budget Positions -- --
, irt1MARY OE.CHANGES:
Changes reflect salary increases of $3.5,035 and base contribution of $360, 6 ' .
No fund balance is anticipated.
,E.LNANCE/ADMI N I TBAT,IVE RECOMMENDATION :
Recommend approval . See Library Fund budget for detail .
110
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Agency on Aging
BUDGET UNIT TITLE AND NO . : Transfers -- 01.1510
DEPARTMENT DESCRIPTION.: General Fund contribution to Area Agency on Aging
Program (HRD) .
The budget unit shown above is broken down into the following activities:
n; a
Actual Last Requested Recommended I
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
gross County Cost $ 8,619 6,665 $ 8,813 $ 8,81.3
i R`vt:rtue -0- -0- -U- -0-t-ZNet County Cost $ 8,619 — $ 6,465 $ 8,813 $ 8,8: 3
Buriger:. Positions
SUMMARY OF _CHANGES :
'file: budget of $8,813 reflects the local match for administration of $26,436 i c7
tne Area Agency on Aging. Program dollars amounting to $279,324 are in the HF.i?
program budgets.
1l�AKC_ ._ RECOMMENDATION :
hcommend approval. The Area Agency on Aging has recommended funding of tae
following items:
Administration -- $26,438
Title TI B --- $111 ,484
. Wel d co':. $4,500
. Catholic Community Services, Northern 15,192
. Rehabilitation & Visiting Nurses 29,490
• Weld Mental Health Center 19,302
. Colorado Rural Legal Service 19,000
. Eldergarden 5,000
. Patient Advocacy 19,000
111 C-1 Projects -- $145,346
. Welt: County Senior Nutrition Program 145,346
Title III C-2 Projects -- $22,494
. Weld County Senior Nutrition Program 3,705
. Meals on Wheels of Greeley 18,789
111
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : _ Job Diversion Transfer
BUDGET UNIT TITLE AND NO , : Transfers -- O19510 -
DEPARTMENT DJESCRIPTION : General Fund transfer of pass through dollar;.
to 11RD.
The budget unit shown above is broken down into the following activities:
n/a
'• Actual Last Requested I Recommended 1
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal. Year Fiscal Year I
Gross County Cost $ 109,060 —'_ $ 120,000 $ 216,000 $ .11;',00(' I
t Reventi -0- --0- -0- )
; Net Co;inty Cost $ 109,060 $ 120,000 $ 216,000 . 1 :),00
; Budget . Positions -- -- __-
.SUWARY__Q.E QHANGES :
wund.ing, reflects level of state reimbursement for Job Diversion Program.
FINANCE/.ADMINISTRATIVE RECQMMENDATIQK:
;t.e ruturuend approval..
112
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT, NAME : Motor Vehicle - 1(A Transfer
BUDGET UNIT TITLE AND NO. : Transfers -- 019510
DEPARTMENT DESCRIPTION: General Fund transfer to IGA Fund for
property acquisition.
The budget unit shown above is broken down into the following activities:
n/a
--------- _
Actual Last Requested Recommended
R�:'SOIRCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost S 123,853 i 108,781 $ 1 ,100 $ i, 10
Net County Cost S 123,853 . 108,781 $ 1,100 $ 1 , :0
i --- 1 — ---- --- ,
9udge t_ Positions --_- 1
r -
Iautme Y O F CHANGES :
Finding of payment or interest and principle to acquire the 106 acres of itnd or
Ii-)kest:ra Gravel Fit. Remaining liability is $1 ,100 in 1985.
Fll.4ANCE/ARMINISTRATIV.E RECOMMENDATION :
<ecomrie.nd approval.
113
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Computer Services Transfer
BUDGET UNIT TITLE AND NO. : _-Transfer --019510
DEPARTMENT DE$CRIPTIO: General Fund contribution to Computer Services 1-end.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Net Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;xL,ss County Cost -- --- $ 350,000 $ 35C,00G
-0- --U-
Jet County Cost -- -- $ 350,000 $ ' 50,000
.9i.ati Wet Pos.2 tIonS -- -- --
aUMMARY OF CHANGES :
Funding reflects capital contribution for equipment purchases. See Computer
Services Fund for details.
EINAJICE/ADMth I ST RAT I VE RECOMMENDATION :
Recommend approval.
114
ROAD AND B R I D G E
I
,
I
41
ks
3
S o
II 4l v s
L,g r
t
p
ROAD FUND
REVENUE RY SOURCE
9$5
Al '.8,o/ ],i>16
-- 'i(1Hwav 11se rs Tax
I'raiarly Ia E•s_, 5°,820,049
52.(57,06/, "11 .4%
9.6`,'
I nterlond Truant err.
$1 ,40e,476
15.7'7
redo'al/St aca
$9J1,077
10.6':
------ —Fund Balance
�% 4179,520
.13vicel 1nne�11v% '.07
1,000 .,
O. I , '-Other faxes
ld ensys/Pond tor 5780,000
5180,000 8.67
1984
'151141. 58,494,305
Prop. -Le 'loxes�.
}1,108 � Highway Users Tax
29.87 58,881,639
33.9%
P'isrel 1m'Cuns
4',TOO
0.17
I,i eases O'er aair
s
$1811,000 /
Inter-fund Transfers
51,504,558
Ut her Taxes.-- 17.77
5736,000
8.77
Federal/State
$659,0011
7.77
ROAD AND BRIDGE FUND
EXPENDITURES BY FUNCTION
1984
TO'tAT. 38,979,786
CI)NTI OFRNCI 997,019
Olhor Pehlir
41,8I2,e85
42.97
Road Maintenance
$1,338,488
15.27.
Bridpc
$726,665
8.2%
'I nick
C879,2.8f --.—.----Adn,inistrLLion
9.97
$117,514
1 .58
Municipal it
•
$466,444
$786,2.''5 5.28
8.8%
Maintenance Support
$739,843
8.3%
1984
D rrA , $8,494,305
Production Section
$4,372.,922
51.58
Road Maintenance
$1 ,994,464
23.57
/2/ 1
Reserve/Temporary-_____.
$1510,0110
1.87
Adm icistrat ion ------------Bride/Culvert Croup
$103,477
$1,437,915
1.2' Municipalities 16.9%
5475,52/
5.17
116
ROAD AND BRIDGE FUND SUMMARY
The Road and Bridge Fund is budgeted at $8,979,786 in the recommended
1985 budget, which results in a 5.72% increase over 1984, or $485,481 .
The increase is funded from the 5% increase of $126,556 in property tax,
anticipated fund balance of $179,520, increased specific ownership tax of
$44,000, and added bridge funds from HB1090. Revenues are down $61,590
in Highway User Taxes, and $10,745 in Revenue Sharing, while the other
revenues remain stable.
The recommended budget does not meet all of the needs of the county for
road and bridge services, but does provide basic service as in 1984.
Additionally, funds are available for construction contracts
($2,219,225) , paving and patching materials ($450,000) , ditch cleaning
($25,000) , bridge materials ($300,000) , gravel ($90,000) , and $909,920
for the bridge replacement/repair program per HB 1091.
The 1985 Road and Bridge Fund includes a mill levy of 3.238 which, if
approved, will result in the payment of $466,444 to the municipalities in
Weld County.
No additional funds can be requested from the County Council since the
assessed value declined. No funds are anticipated from local ballot tax
issues in 1985.
Once final funding levels are determined, the Board and the Road Advisory
group need to prioritize specific projects to be accomplished in 1985.
The Road and Bridge Advisory group has done a great deal of work in the
last few years to identify major and minor arterials, as well as develop
priority listings in each of the road districts.
A salary contingency amount of $92,039 is provided for in the recommended
benchmark salary adjustments for Road and Bridge employees. $200,000 has
been provided for temporary seasonal employes (25-30 FIT) during the
construction period.
117
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Road and Bridge
BUDGET UNIT TITLE AND NO . : Summary
DEPARTMENT DESCRIPTION: See individual units.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost $7,721,224 $8,494,305 $9,467,868 $8,979,786
Revenue 5,170,458 5,963,197 6,142,602 6,142,602
Fund Balance (73,593) -0- 179,520 179,520 _
Net County Cost $2,477,173 $2,531, 108 $3, 145,746 $2,657,664
Budget. Positions 93 93 93 93
SUMMARY OF CHANGES:
See individual budget units.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
POLICY ISSUES:
1 . Board should reaffirm the 1985 mid-year decision to reorganize Road and Bridge .
The 1985 budget structure is based upon the reorganization.
2. Contract amount of $2,219,255 is budgeted.
3. Patch materials are at the level of $450,000, with $100,000 for hand patching.
Policy issue regarding extensive blade patching versus returning to grave].
at an accelerated rate needs to be discussed in the budget hearings and
direction given to the County Engineer.
4. Gravel purchases are at the funding level of $90,000.
5. Additional grader operators added mid-1984 are funded in the 1985 budget.
6. Ditch cleaning is budgeted at $25,000.
(OVER) 118
BUDGET UNIT REQUEST SUMMARY (Continued)
Road and Bridge Summary
FINANCE/ADMINISTRATIVE RECOMMENDATION:
7. The temporary staff funding level has been increased from $150,000 to
$200,000. The increase is strongly recommended by staff for increased
production and flexibility.
8. The ARA Services contract for fleet maintenance has reduced motor pool
costs ($1,689,289) by over $400,000 even with a 10% contingency amount
($168,929) in each motor pool line item. Fuel costs are also down over
the 1984 budget.
9. The Solid Waste Fund has funds undesignated that could be considered for
repair to Roads 6 and 7 near the Columbine Landfill. These roads were
damaged by truck traffic prior to the construction of Road 5.
10. Bridge contract funds from BB 1091 include $436,050 for Bridge 48/58 and
$373,880 for Bridge 1/22.
11. Salary contingency includes $92,039 for salary increases.
119
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : NonDepartmental RPveniec -- linen]
DEPARTMENT DESCRIPTION : Revenue generated by Road & Bridge Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- -- -- --
Revenue $7,647,632 $8,406,968 $8,653,944 $9, 177,266
Net County Cost ($7,647,632) ($8,406,968) ($8,653,944) ($9, 177,266)
Budget. Positions -- -- -- --
SUMMARY OF CHANGES:
A fund balance of $179,520 is anticipated. Property tax is set at $2,657,664 (up
5%) , reflecting a mill levy of 3.238. PILT is at the 1984 level. Mineral leasing
and grazing are at the amount actually received in 1984. Revenue Sharing reflects
four quarters at $1,406,476, Highway Users Tax is anticipated to be down $61 ,590
to $2,820,049. A total of $655,944 is included for Highway User Bridge Fund for
bridges 1/22 and. 48/58. Moving permits are anticipated to he at $180,000. Al]
other revenues sources are stable.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. Recommend full use of Revenue Sharing Funds in Road and Bridge Fund ($1 ,406,476) .
2. Revenue from Bridge Fund established with HB 1091 is anticipated at $655,944
for bridges 1/22 and 48/58.
3. Moving fees are based upon current fee structure. No change is recommended.
4. PILT is again anticipated at $20,000 of which Weld would receive $10,000.
Policy issue whether to share 50% with school districts.
120
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Road and Bridge
BUDGET UNIT TITLE AND NO. : Administration -- 113120
DEPARTMENT DESCRIPTION : Directs the activities of Engineering and Road and
Bridge as necessary; coordinates complaints; and cost accounting.
The budget unit: shown above is broken down into the following activities:
Complaints coordination; cost accounting; administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 94,244 $ 143, 180 $ 145,500 $ 137,514
Revenue0-
Net County Cost $ 94,244 $ 143,180 $ 145,500 $ 137,514
Budget. Positions
SUMMARY OF CHANGES :
Two positions were added through reorganization from the Production Division.
Creation of new account to properly account for the deductibles on Insurance.
Motor Pool is down $5,666 due to reorganization and ARA savings.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Summary of Fund.
121
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Bridge & Construction -- 113132
DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the County.
Constructs approximately 20 small new bridges each year.
The budget unit. shown above is broken down into the following activities:
Bridge
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 985,834 $1 ,397,200 $ 827,200 $ 726,665
Revenue0-
Net County Cost $ 985,834 $1 ,397,200 $ 827,200 $ 726,665
Budget. Positions 12 12 12 12
SUMMARY OF CHANGES:
Moving Bridge Grants and Contract payments out of this department into department
11-3190. This allows proper disclosure of cost relating only to this department.
Motor PooL costs are down $98,287, due in part to ARA and in part to the re-
organization.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Summary of Fund.
122
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT , NAME : Road and Bridge
BUDGET UNIT TITLE AND NO , : Maintenance Croup -- 113140
DEPARTMENT_DESCRIPTION: Fleet of 34 motorgraders that are responsible for the
upkeep of all gravel roads in Weld County, (approximately 2,100 miles) , clearing
debris from borrow pits to eliminate obstruction of drainage of water from County
rights-of-way; blade patches roads; and snow removal.
The budget unit shown above is broken down into the following activities:
Snow removal;, administration; grading roads; cleaning borrow pits.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,996,857 $1 ,679,710 $1 ,665,500 $1 ,338,488
Revenue0-
Net County Cost $1 ,996,857 $1 ,679,710 $1 ,665,500 $1,338,488
Budget. Positions 47 37 37 37
SUMMARY OF CHANGES :
Through reorganization, the Maintenance Support Department was created which
absorbed the functions of traffic control and culvert which were included in this
original budget at 1/1/84 . Four motorgraders were added as active units through
this reorganization. No material change is anticipated for 1985 fiscal year,
although combining of line items are reflected. Motor Pool cost is down $325,579
because of ARA.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Summary of Fund.
123
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Road and Bridge
BUDGET UNIT' TITLE AND NO . : Maintenance Support -- 113141
DEPARTMENT DESCRIPTION : This budget unit performs administrative and super-
visory work to assure the installation and maintenance of traffic control devices
in the county; does fabrication, insta] lation, and maintenance of traffic control
devices; uses pavement markings as an effective method of conveying regulatory
or warning information; barricades hazards created by construction, maintenance
activities, and emergency situations. Cleans and maintains culverts.
The budget unit shown above is broken down into the following activities:
Culvert maintenance; patching and striping; barricading; traffic control.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- $ 782,819 $ 812,500 $ 739,843
Revenue0-
Net County Cost -- $ 782,81.9 $ 812,500 $ 739,843
Budget. Positions -- 14 14 14
SUMMARY OF CHANGES:
This department was created through the reorganization out of Maintenance of
Condition, 11-3140. Various accounts combined for simplication. $100,000 for
hand patching is move from trucking to this department. Savings of $72,376 were
created through ARA savings in ICA.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Summary of Fund.
124
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Road and Bridge
BUDGET UNIT TITLE AND NO . : Trucking -- 113145
DEPARTMENT DESCRIPTION : This division is responsible for hauling dirt,
gravel, and asphalt to job sites.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- $1,223,393 $ 770,500 $ 879,683
Revenue0-
Net County Cost -- $1,223,393 $ 770,500 $ 879,683
Budget. Positions -- 14 14 14
SUMMARY OF CHANGES :
This department was created through the reorganization. This function was previousl>
reported in the construction division (11-3131) . Moving asphalt out into maintenance
support ($100,000) and other public works ($350,000) . Other consolidation of ac-
counts was done for simplification. Motor Pool is down $113,090 due to reorganiza-
tion and savings through ARA Services.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Summary of Fund.
125
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Road and Bridge
BUDGET UNIT TITLE AND NO . : Mining -- 113146
DEPARTMENT DESCRIPTION : This department is responsible for mining, crushing,
and screening of gravel in the County owned quarries.
The budget unit shown above is broken down into the following activities:
Excavation; screening; crushing; and loading gravel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- $ 877,918 $ 875,500 $ 786,425
RevenueNet County Cost -- $ 877,918 $ 875,500 $ 786,425
Budget. Positions -- 12 12 12
SUMMARY OF CHANGES :
This department was created through the reorganization out of the construction
division. No material change for 1984 since the reorganization. Motor Pool
is down $89,293.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Summary of Funds.
126
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Other Public Works -- 113190
DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work.
All contract payments for bridge grants and road construction projects and
asphalt material for the blade patch program are included in this budget unit.
The budget unit shown above is broken down into the following activities:
Reserve Temporary, bridge contracts, road construction, blade patching
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 83,867 $1 ,917,523 $3,673,358 $3,673,358
Revenue
$ 83,867 $1 ,917,523 $3,673,358 $3,671,358
Net County Cost
10 PT 10 PT 10 PT 10 PT
Budget. Positions
SUMMARY OF CHANGES:
Through reorganization, all contract payments contained in various departments
were consolidated into this one. Asphalt materials are included in this
department (policy issue) .
Contract payments are up $376,805.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Summary of Fund.
127
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Grants-in-Aid to Cities and Towns -- 118010
DEPARTMENT DESCRIPTION : in accordance with Section 43-2-202, CRS, 1973, 50% of
the mill levy collected by the County on assessed values within incorporated
municipalities to maintain county roads is paid to municipalities.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 431,789 $ 435,527 $ 466,444 $ 466,444
Revenue -0- -0- -0- -0-
Net County Cost $ 431,789 $ 435,527 $ 466,444 $ 466,444
Budget. Positions -- -- -- --
SUMMARY OF CHANGES :
Assessed value in the municipalities totals $288, 106,040, or down .6% from 1984.
Actual disbursement is up 7. 1% with the mill levy of 3.238 mills. For every
$1.00 of the mill levy, 17.55% goes to the municipalities.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since required by law.
128
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Salary Contingency -- 119200
DEPARTMENT DESCRIPTIOR: Contingency for salary increases.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- -- $ 92,039 $ 92,039
Revenue -- -- -0- -0-
Net County Cost -- -- $ 92,039 $ 92,039
Budget. Positions -- -- --
SUMMARY OF CHANGES:
Salary contingency amount of $92,039 for salary increase in 1985 is provided
in this budget.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Salary adjustments are policy issue for the Board.
129
SOCIAL SERVICE
AND
OLD AGE PENS I O N
OCTAL FERVICES FUND
PEVENUE PY SOURCE
178:
1811 . `:11,810, 5I4
Godor:pI /St arr
79. �
Hind IIn Hue.
$I91 ,RI8
67
nt hrr
$161,129
1.47
Proper V Taxes
$2,078,999
17.67
I9R4
TO TN, SI1 ,666,105
odorn1/Start,—
S9,'275,544
/9.4.
'
O1 ''axe-
$147,0n0 / 't
Fund ISnI8n,
S781,582
I'roport v 'f n;:o,
$I,079,909
I6.1S
130
SOCIAL SERVICES FUND
EXPENDITURE BY PROCRAM
IsSd
'r0'I'A1. 511 ,11. /n0
Aid to 0Ha4 40
Children
SS,110n,0(10
low Incumo lawrsv
Admini.st r.at Inn
$1,?84,6110 / $2,964,400
/ a 25.59:
Medicaid �
Transportation_
$17,000 /
n.1'
Aid 1n 1I4, Ill and -------Vast or Ca re
$6,900 r $1 ,196,(100
I0, IX
teneral A si.stance1 �IIay ('.are
SITS,000 �� t35 L,000
Cyr f 0/
10-11 Administration Aid to Needy Disabled
$260,200 S423,000
2.2'7 7.67
1984
9'OTAI. $11 ,4811,765
Aid to PepondeaI
ldren
$.,710,000
41 .17
Low Inanne Energy
As,sistaace
$1,365,'X(10 Administration
II .S7 — $2,815,068
24. %
Aid U, the Blind\
$7,5110
0.1?
Medicaid
I'ranspnrtnth
$'rn,000 --placement Alternative Care
0.I7, 2/ $153,000
c,'aoral Assist mce
S 112,9U0 indo—Chinese Relief
I .0X
Rosier rare $20,000
IV-D Administration/ / / S. ,043.nou 0.27
$272,300 Ca 4O Services S.17 Medical Examinations
$ 000
0. 17 Dry Care .$10,000
Aid to Credo Disabled $428,000 0.17
$460,000
U'7 111
SOCIAL SERVICES FUND SUMMARY
Social Service's request and the recommended budget is $11,618,700 for
the 1985 calendar year. The county share is estimated to be $2,240,728.
The increase for 1985 in both total dollars and in county share is less
than in previous years. This is due to a mix of factors: (1) Welfare
Diversion, (2) savings in Foster Care have had beneficial impact, and
(3) the deletion of the Aid to Families with Dependent Children -
Unemployed Father program effective March, 1985 contributes. In
addition, some program costs for 1984 were overestimated due to higher
caseload forecasts or mid-year rule changes. The net effect is positive.
The Social Services request in total dollars and county share is:
Total Dollars County Share
1984 calendar year $11,480,768 $ 2, 126,999
(2.275 mills)
1985 calendar year $11,618,700 $2,240,728
Dollar change: $ 137,932 $ 113,729
Percent change: 1.2% 5. 3%
If the Federally-reimbursed Low Income Energy Assistance Program
($1, 200,000) is removed from the calculations, the total increase in the
dollar request is $218,732 (+2. 2%) . The county increase remains the
same.
The actual effective reimbursement rate from the State on the total
request from Social Services Administration is 78%, as opposed to the
statutory 80%, which equates to an added local cost of $59,288.
Budget projections have been made with the following assumptions:
1. That the Department's most costly program (Aid to Families with
Dependent Children) will remain essentially stable in caseload
size and cost. That growth tendencies due to population,
recent Federal legislation, and cost—of—living increases will.
be at least partially offset by our local Welfare Diversion
program. Should Social Services have greater success with
one-parent AFDC households under "Diversion", the budget can be
reduced proportionately. Another assumption is that the
AFDC-Unemployed Parent program will be deleted effective March
1, 1985.
2. That other public assistance programs will remain essentially
stable.
3. That administrative costs will not show significant growth
beyond State approved compensation plan increases. (There is
recent indication the State may reduce administrative costs by
reducing counties' "Personal Service" allocations.)
132
Forecasting Social. Service program costs remains chancy as three levels
of government have impact on the outcome, as well as other more esoteric
variables, such as the 1985 economy. The Board should continue to
consider these risks in setting contingency funding.
Most of the programs charged to Social Services are "mandated";
therefore, cost containment initiatives and the freedom to make program
changes are limited at the local level. However, this budget should
provide for an acceptable level of program and service to the people of
Weld County within the fiscal constraints set by existent law, rule, and
policy.
133
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114
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE — 1984 REQUEST
Federal /State County Total
Aid to Families with
Dependent Children S4,000,000 $1,000,000 $5,000,000
Aid to the Needy Disabled 338,400 84,600 423,000
Aid to the Blind 5, 200 1,300 6,500
Medicaid Transportation 17,000 -0- 17,000
General Assistance -0- 115,000 115,000
Low Income Energy Assistance 1 ,200,000 —0— 1 ,200,000
Foster Care 956,800 239,200 1, 196,000
Day Care 281 ,600 70,400 352,000
Administration:
Regular 2,312,232 652,168 2,964,400
Child Support 182, 140 78,060 260,200
Low Income Energy Assistance 84,600 —0— 84,600
$9,377,972 $2,240,728 $11,618,700
Revenue Source:
Federal/State Reimbursements $ 9,377,972
County Specific Ownership Tax 147,000
County Property Tax 2,093,728
TOTAL REVENUE $11,618,700
135
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL AND STATE PROGRAMS
Assistance Payments Programs: Practically all Assistance Payments
programs are mandated by Federal and/or State law and regulations.
Consequently, local government is limited as to what can be done to limit
or reduce costs for these programs.
Federal Mandated State Mandated
Aid to Dependent Children X X
Aid to the Needy Disabled-SSI X X
Aid to the Needy Disabled-State X
Aid to the Blind X X
General Assistance* Optional Optional
Social Service Programs: Social Service programs administered by the
Weld County Department of Social Services are mandated by State law.
However, local government does have a higher degree of management
flexibility with these programs.
Service
Federal Mandated State Mandated
Child Protection—Casework Services X
Youth Services—Casework Services X
Foster Care X
Day Care X
Administration: Major costs cover direct service staff and Assistance
Payments administrative staff as well as related overhead costs.
The Colorado State Department of Social Services provides administrative
allocations for personnel, operating, equipment, travel, and office
space. Expenditures are reimbursed, approximately 80%, within these
annual allocations. However, allocations are grossly insufficient in
cost areas such as Office Space and Data Processing.
The county has discretion in the level of staffing it decides to have,
the compensation plan option within the Colorado Merit System, and at
least to some extent, administrative operating costs.
Weld County historically has spent less on administrative expenses --
staff and overhead-- than other large county Social Service departments.
* State law allows counties the option of having a General Assistance
program, and if established, to determine benefit levels. As no
Federal money is involved, there are no Federal requirements.
136
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO, : Administration -- 124410
DEPARTMENT DESCRIPTION: Administration of Social Service and assistance
payment programs. 80% State and Federal funded and 20% County funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $2,461,498 $2,827,668 $2,964,400 $2,964,400
Revenue 1,919,968 2,205,581 2,312,232 2,312,232
Net County Cost $ 541,530 $ 622,087 $ 652, 168 S 652,168
Budget. Positions 96 101 101 101
SUMMARY OF CHANGES:
1985 budget includes a 6% compensation plan increase plus State Merit System step
increases for eligible staff. Attorney services show a $33,500 decrease based
upon the Board's decision in August to change assignments. Building costs reflect.
county ownership for the first year. Equipment of $13,500 includes copier ($2,400) ,
typewriter ($700) , calculator ($380) , files ($1,300) , chairs ($540) , and sound
deadening material in partitions ($10,600) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Board's decision in August to realign the assignments of attorneys has resulted
in reducing the costs to the Administrative budget to deal with the state cap.
Recommend continuation of arrangement agreed to in August, 1984.
No additional staff is requested in 1985. Board and administration need to pay
close attention to state allocation cuts in the administrative area and continue
to respond accordingly, as in the past.
Recommend continuation of health insurance county contribution policy developed
in 1984 budget process of employee paying $32.00.
Costs are reimbursed by the State and Federal government at the level of 78%
versus 807.
The 1985 request includes the same level of staffing as approved for 1984. A
compensation plan increase of 6.0% plus scheduled step increases for Merit System
staff is projected.
(OVER)
137
BUDGET UNIT REQUEST SUMMARY (Continued)
Social Services Administration -- 124410
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The request is 4.8% higher than the amount approved for 1984 and 7.5% higher than
the 1984 estimated actual.
Although there are a number of program changes forthcoming that will tend to
increase caseload, there have been some offsetting reductions, such as stable
or lower caseloads, that serve to offset workload increases. As usual, fore-
casting is chancy at best.
Much of the administration cost (approximately half the staff) is to pay
direct service casework staff who render child protection, foster care supervision,
and other "non-welfare" services.
138
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT , NAME : Social Services
BUDGET UNIT TITLE AND NO . : Child Support (IV—D) -- 124411
DEPARTMENT DESCRIPTION : County participation in nationwide child support
and parent location program. 75% funded by State/Federal governments. The
objective is to obtain Child Support revenue for dependent children, so as to
offset part of the AFDC costs.
The budget unit shown above is broken down into the following activities:
Child support; parent location.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
GrossCounty Cost $ 253,678 $ 273,300 $ 260,200 $ 260,200
Revenue 117,575 191 ,310 182, 140 182,140
Net County Cost $ 76,103 $ 81,990 $ 78,060 $ 78,060
Budget. Positions 10 11 11 11
SUMMARY OF CHANGES :
Costs are down $13, 100 with a reduction of personal services of $7,150, service
of process ($4,000) , and miscellaneous services and supplies ($1 ,950) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The objective of our ten-person Child Support unit is to obtain as much child
support as possible from absent parents so as to offset some of the cost of
the AFDC program. Child Support recoveries totalling $525,000 is the objective
of the 1985 calendar year.
As in other areas, the IV-D program is subject to constant change, either
through legislation or administrative regulation. Transfers of personnel between
"Regular" and "IV-D" administration serve to cause minor fluctuations in total
administrative cost between years.
The administrative effort and personnel are expected to be approximately the
same in 1985.
139
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : General Assistance -- 124431
DEPARTMENT DESCRIPTION.: Temporary and emergency assistance for applicants
for federal-state categorical assistance programs and provides help for some
medical indigents. Totally funded by County.
The budget unit shown above is broken down into the following activities:
Medically indigent; kind services; burials.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 94,394 $ 112,900 $ 115,000 $ 115,000
Revenue0-
Net County Cost $ 94,394 $ 112,900 $ 115,000 $ 115,000
Budget. Positions -- -- -- --
SUMMARY OF CHANGES :
Same programs as previous years. See next page for comparison of costs by
category.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Funded 100% by the county. Basically the same program as in previous years.
Small increase (+$1,000) in funds requested for emergency shelter and utility
payments for people applying for categorical assistance as well as Welfare
Diversion participants. Increase of $1 ,000 requested to cover a few more
indigents needing glasses under the county's Vision Care program.
Federal funds received through the "Jobs Bill" and Low Income Energy Assistance
(LEAP) serve to reduce the need for a large budget in General Assistance.
Policy Issue: The county is providing $38,000 for victims of domestic violence
(Woman's Place) in 1984. The Department helps those who meet an indigency test
referred by the community. Recent legislation has now involved the State Department
of Social Services in establishing program standards for shelter and in determining
allocation of funds from the State Income Tax Refund "check-offs". This new
revenue source, at least for the first year, is very small for the local facility.
Question: To what extent should the county support this service?
140
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
1984 GENERAL ASSISTANCE
Actual 1984 1984 1985
1983 Est. Actual Budget Request
Physicians' Services $ (110) $ —0— $ 400 $ —0—
Vision Care 17,496 19,500 19,500 20,500
Dental Care 11 ,355 15,000 15,000 15,000
Prescription Drugs 6,723 7,900 8,000 8,000
Kind/E.O.D. 20,754 25,500 26,000 27,000
Burials 5,450 7,000 6,000 6,500
Domestic Violence 32,726 30,000 38,000 38,000
TOTAL $ 94,394 $104,900 $112,900 $115,000
* * * * * * * * * * * * * * * * * * * * * * * * *
1985 Request
. Vision Care: $1,000 increase reflects some fee increases plus a few
more recipients needing glasses.
. Kind : Provides emergency shelter and utility payments. This
account is "last resort" after other programs,
relatives, agencies, have been considered.
. Domestic
Violence: $38,000; policy question.
141
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : social Services
BUDGET UNIT TITLE AND NO. : Aid to the Blind -- 124432
DEPARTMENT DESCRIPTION : Provides public assistance grant to eligible.
recipients of the Federal/State Aid to Blind program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 5,850 $ 7,500 $ 6,500 $ 6,500
Revenue 4,680 6,000 5,200 5,200
Net County Cost $ 1, 170 $ 1,500 $ 1,300 $ 1,300
Budget. Caseload 7 7 6 6
SUMMARY OF CHANGES :
. Generally stable and small caseload. Occasional and unexpected medical care
(Aid to the Blind Treatment) may increase costs well above budgeted levels.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
This very small program provides supplemental income to 6 Aid to the Blind
recipients in the county. Unusual medical expenses (Aid to the Blind Treatment)
for these 6 are difficult to forecast and will create an over-budget situation
in 1984. However, more often than not, medical expenses covered here are
minimal. Expect a very gradual decrease in program costs.
142
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Aid to Families with Dependent Children -- 124433
DEPARTMENT DESCRIPTION.: Assistance payment grants for eligible recipients
of the AFDC program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $4,751,700 $4,770,000 $5,000,000 $5,000,000
Revenue 3,801,360 3,816,000 4,000,000 4,000,000
Net County Cost $ 950,340 $ 954,000 $1 ,000,000 $1,000,000
Budget. Caseload 1,388 NA 1,348 1,348
SUMMARY OF CHANGES:
. Assumes continued beneficial impact of Welfare Diversion. Should Diversion
work with more one-parent households, cost would be reduced proportionately.
• Assumes no significant change in local economy or employment opportunities.
. Assumes deletion of AFDC-U program in 1985.
. Although slightly fewer households expected in 1985 compared with 1984, estimated
actual (1 ,353 versus 1 ,348) , COLA increase of 5% effective July, 1985 expected
to increase net AFDC costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Department is not likely to realize all the savings estimated by the County
due to Welfare Diversion for one-parent households. Therefore, 1984 actual costs
will be approximately $230,000 over budget.
Recent Congressional action will tend to increase caseloads and benefit payments
through 1985. However, this may well be offset by Welfare Diversion making more
of an impact in 1985 to contain or lower caseloads as well as the favorable impact
of an improved economy and more employment opportunities.
The elimination of the AFDC-Unemployed category in March, 1985 is considered in
the Department's estimate ($120,000 reduction) . The deletion of this program is
of less consequence in Weld as these households have been the primary beneficiaries
of Welfare Diversion for several years.
(OVER)
143
BUDGET UNIT REQUEST SUMMARY (Continued)
Social Services Aid to Families with Dependent Children -- 124433
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The forecast net effect of these factors, including population growth, is a
requested increase of $230,000 ($46,000 county) for 1985. This increase is
due to an anticipated cost-of-living increase of 5% effective July 1 , 1985.
A gradual improvement in diverting one-parent households is estimated in the
budget request. Should the county do better, then this caseload will/can be
reduced proportionately.
The request of $5,000,000 is Social Services best estimate and is conservative.
It does not allow a margin for caseload growth over 1984.
144
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Aid to Needy Disabled -- 124434
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost $ 408,932 $ 460,000 $ 423,000 $ 423,000
Revenue 327, 146 368,000 338,400 338,400
Net County Cost $ 81,786 $ 92,000 $ 84,600 $ 84,600
Budget. Caseload 503 475 475
SUMMARY OF CHANGES:
. Less cases than expected in 1984.
. Program difficult to forecast as caseload and benefit levels heavily dependent
on Social Security Administration policies which change frequently.
. 5% cost-of-living increase estimated July, 1985.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Program expenditures are difficult to forecast because of the strong relationship
to changing Social Security eligibility and benefit levels. Many recipients
receive Social Security disability benefits and this program (AND) supplements
income. The caseload was overestimated for 1984. The Department expects slight
growth in caseload (+4) as well as a cost-of-living adjustment of 5% effective
July, 1985.
145
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO, : Foster Care of Children -- 124415
DEPARTMENT DESCRIPTION: Placement of children in substitute 24 hour care
family foster homes, group homes, and residential child care facilities.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,036,637 $1 ,196,000 $1, 196,000 $1,196,000
Revenue 829,310 956,800 956,800 956,800
Net County Cost $ 207,327 $ 239,200 $ 239,200 $ 239,200
Budget. Placements 177 198 180 180
SUMMARY OF CHANGES:
. More children budgeted for 1984 than actually placed. However, an increase of
10 children, on average, in placement over 1984 estimated actual anticipated.
(170 versus 180)
. Placement Alternatives projects (SB-26) are refunded in 1985 ($289,000) and
included in $1, 196,000 request (See schedule) .
See next page.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The 1985 request reflects a slight increase in the number of children in place-
ment (from 170 to 180) and a 5% cost-of-living increase effective July, 1985.
Placement Alternative Projects included for funding total $246,000 and are part
of the request of $1 , 155,000. (See attached schedule. )
The number of children in Foster Care placement has stabilized over the past
six months after showing some growth. Placement Alternative projects such as
Partners' Plus continue to assist in avoiding the placement of children. Cost-of-
living adjustments for Foster Care parents and facilities have been postponed
due to short state appropriations. All these and other factors have contributed
to spending under budget.
146
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
1985 CHILD PLACEMENT ALTERNATIVES BUDGET
Calendar Year
Project 1984 Budget 1985 Request Change
Therapeutic Foster Care $ 49,000 $ 60,000 $ 11 ,000
Partner's Plus 42,000 50,000 8,000
Respite Care 24,000 -0- (24,000)
Parent-Child Center 28,000 55,000 27,000
Day Treatment-Adolescents - 0- 81,000 81 ,000
Lutheran Services Project 10,000 -0- (10,000)
TOTAL $153,000 $246,000 $ 93,000
REMARKS:
. Therapeutic Foster Care: $11 ,000 increase. Reflects rate and
compensation plan increase for foster parents and assigned
caseworker.
. Same for Partners' Plus.
. Respite Care project deleted as this project is less pertinent to
the objectives of SB-26 and now assumed, in part, by the Weld County
Community Center Board.
. Parent Child Center Child Protection project reflects full year
(12-month) funding.
. New Project: Day Treatment for Adolescents. Services purchased
from Weld Mental Health Center. Designed to provide less costly
care as adolescents remain in our home during treatment.
147
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : _ Social Services
BUDGET UNIT TITLE AND NO . : Day Care -- 124437
DEPARTMENT DESCRIPTION: Provision cf day care service to licensed vendors
for children from Aid to Dependent Children and "income eligible" households.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 302,376 $ 428,000 $ 352,000 $ 352,000
Revenue 241,900 342,400 281,600 281 ,600
Net County Cost $ 60,476 $ 85,600 $ 70,400 $ 70,400
Budget. Positions
SUMMARY OF CHANGES :
. Difficult caseload and cost to project. 1984 overbudgeted as anticipated
caseload not realized and cost-of-living increases for providers denied by
the State.
. More conservative estimate made for 1985. 290 children, on average, figured
in the estimate. Heavier use of Day Care related to Welfare Diversion will
increase costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Day Care program pays providers for the care of children of one-parent
households where the parent is employed but low income. In addition, this
program provides Day Care For children who are in need of protection and/or
may have "special needs" due to a medical or psychological condition. The
cost for 290 children has been projected for 1985 as well as a 5% cost-of-living
adjustment effective January 1 , 1985.
Frequent rule changes contribute to forecasting problems with this program.
Provider rate increases have been limited in 1984, thus retarding costs. Also,
fewer Welfare Diversion children were served than expected.
148
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Medicaid Transportation -- 12441R
DEPARTMENT DESCRIPTION : Purchase of transportation for categorical
recipients to reach medical resources. 100% State funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 15,532 $ 20,000 $ 17,000 $ 17,000
Revenue 15,532 20,000 17,000 17 ,000
Net County Cost
i
Budget. Caseload
SUMMARY OF CHANGES :
. 1984 overestimated usage. 1985 may also reflect some state cutback in usage.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Program costs reimbursed. 100% to the county. Program reimburses Medicaid
recipients for their transportation expenses to obtain medical care.
149
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO , : Low income Energy Assistance Program (LEAP) --
124460
DEPARTMENT DESCRIPTION : Program provides financial assistance to low income
households for household utility costs.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,097,600 $1,300,000 $1,200,000 $1,200,000
Revenue 1,097,600 1 ,300,000 1,200,000 1 ,200,000
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions -- -- -- --
- J
SUMMARY OF CHANGES:
. There has been some decrease in cases over the past two project years (See
next page) . Number of recipients is expected to be about the same as in 1984 --
1985, but benefits are expected to increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The LEAP program is growing and is becoming a permanent category of public assistance
with many administrative complexities. The 1984 - 1985 project year is expected
to be longer (8 or 9 months) due to an earlier start. Program costs are expected
to rise as more Federal funds are made available to increase benefits.
An additional seasonal employee is requested to keep up with the administrative
requirements. This would increase seasonal staffing from 5.0 to 6.0 FTE's.
This program has evolved to be a permanent program. State policy regarding
eligibility standards and benefit levels remains volatile, controversial, and
unpredictable.
A move to pay energy providers rather than direct payments is gaining acceptance
at the State.
The program is designed to provide supplemental assistance to low income house-
holds to pay their heating bills.
(OVER) 150
BUDGET UNIT REQUEST SUMMARY (Continued)
Social Services
Low Income Energy Assistance Program (LEAP) -- 124460
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The Weld County Department assisted 4,693 households during the 1983 - 1984
project year. This number compares with 4,920 helped in the 1982 - 1983
project year and 5,375 assisted in the 1981 - 1982 project year.
It is anticipated that the eligibility criteria will be restructured for 1984 -
1985 so as to assist more households and to award higher benefits.
151
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152
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO . : Indochinese Relief -- 124480
DEPARTMENT DESCRIPTION :
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 10,049 $ 20,000 $
Revenue
10,049 20,000 -0- -0-
Net County Cost $
-0- $ -0- $ -0- $ -0-
Budget. -- _
SUMMARY OF CHANGES:
Program eliminated after the 1984 budget was prepared and approved.
FINANCE/ADMINISTRATIVE REWMMENDATION :
n/a
153
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Old A¢e Pension -- 134440
DEPARTMENT DESCRIPTION: This program provides money payments to eligible
seniors who meet income, resource and age tests. Program costs are reimbursed 100%
by the State. Administrative costs are reimbursed 80% and are included as part of
the Social Services Administrative budget.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recormnended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1 ,257,808 $1 ,415,000 $1,810,000 $1 ,810,000
Revenue 1 ,257,808 1 ,415,000 1,810,000 1 ,81.0,000
Net County Cost $ -0- $ -0- $ -0
Budget. Positions -- -- -- --
SUMMARY OF_QHANGES:
The requested amount in 1985 is $1,810,000. This is a decrease of $280,000 (-13%)
compared to the $2,050,000 approved for the 1984 calendar year. An average of
1 ,300 money-payment recipients is projected for 1985 at an average monthly cost
of $116.00.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Old Age Pension serves mainly as an income supplement to Social Security
benefits. As cost-of-living increases are provided by Social Security and the
state, the cost of this category and caseload is difficult to forecast. A
decrease in caseload is being experienced thus far in 1984, so the request for
1985 reflects less cost and a stable caseload.
Approximately 380 additional Old Age Pension recipients receive "Medicaid Only"
or are in nursing home care. As Medicaid pays for these recipients directly,
no county budget is needed.
154
PUBLIC HEALTH FUND
HEALTH FUND
EXPENDITURE BY PROGRAM
1 8S
MIA!. x1 ,761, tR3
Ct1N71 NOON C1' 553,280
Kur: inp,
60.f./
_ Administrntion
$26,122
Protoation Set-wire
$449,777
!.27.
9µ4
1'0'1AI. $I,162,26'i
Nilr ins
ruhul
10.77
Family Planoinr
8107,160
7.7'
Adninisl lotion --
?5/,693 Environmental Health
x.27 $276,346
health Education ?_0.17
46,478
Laboratory
4156,816
I1 .5/
LS5
HEALTH FUND
REVENUE Py SOURCE
in)CI find I ransf er
5791 ,597
60.97
M i gyp] lanonus
$S00
0. 1".
Charges for Services/ Federal/State
$100,872 $360,614
27.77
fund Its lrm c
718,208
1984
TO'I'AI, $1 ,217,265
int.erfund Tr'an.slor
$725,426
59.6%
Vedera 1/State
$171,519
30.4%
Minacllnnrous/� ..
Charges for Services
$400
$121 ,12n
fl. I is 9.97
1)f.
PUBLIC HEALTH FUND SUMMARY
The 1985 budget of the Public Health programs in Weld County is
recommended at the level of $1,261 ,383. Without salary increases of
$53,280, this is a $9,174 decrease from the $1,217,265 level in 1984,
excluding the one-time $145,000 contribution to ARRC. The 1985 budget,
as recommended, funds 42.0 full-time equivalent positions, which is a
reduction of one EPA funded position in the Health Department over 1984.
The primary increase overall for the Health Department is attributed to
the proposed salary increases totalling $53,250 for 1985. Miscellaneous
service and supply line items remain stable, increasing only $10, 110.
The Health Department budget reflects the restructuring that took place
mid-1984. The inventory control clerk was transferred from Nursing to
Administration. All Nursing functions remain consolidated in one budget
unit. In February, 1984, environmental health and laboratory services
were combined in the Health Protection Services budget unit
administratively.
The General Fund allocation to the Health Department, with 1985 proposed
salaries, is $791,597, up 9. 12% from the 1984 level of $725,426. The
anticipated fund balance of $38,530 is not utilized to fund the 1985
budget , in continuation of the uncertainties in the 1985 State and
Federal funding levels in human services programs. The unused fund
balance serves as a contingency against unanticipated reductions in 1985
to allow appropriate management and policy responses to sudden funding
changes with minimal service reduction to the citizens of Weld County
during local transitions to State or Federal budget actions.
Revenues other than county subsidy are $469,786, down ($22,053) from
$491 ,839 in 1984. Federal revenues are down $18,801 from the elimination
of the reimbursement of an EPA employee whose contract was terminated in
September, 1984. State revenues are primarily in state per capita
($5,642) and nursing contracts ($7,615) . Fees are down in nursing
clinics ($7,000) and Medicaid reimbursement ($15,025) . Health Protection
Services fees are up in meat inspections ($1,000) and protective
inspection fees ($332) .
The policy issues for the Board in the Health budget are limited
primarily to service levels in health education, nursing, and
environmental health. The environmental health budget does not include
resources for hazardous material response or resources for services that
are the responsibility of the State Oil and Gas Commission. Clinic
service and location are discussed for policy consideration.
The creation of a joint Hospital/Health Department Committee to study
consolidation of services could impact 1985 health budgets and programs.
157
With the local budget limitations, the Board is encouraged to continue
its policy of the last few years of scrutinizing various heatlh programs
that are funded by contract with the State of Colorado and to fund only
at the State and Federal funding levels, unless there are unique local
needs. As has been the case in the past, the 1985 budget is recommended
at a funding level and service level that is not to be detrimental to the
health of the citizens of Weld County.
158
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO . : Administration -- 194110
DEPARTMENT DESCRIPTION: This department is in charge of the overall
administration of the Health Department, including personnel, fiscal manage-
ment, data and records management, procurement and facilities management. The
Director of the Health Department is official registrar of vital statistics for
Weld County. Records of births and deaths which occur in Weld County are kept
and certified copies are available upon request from the deputy registrar.
The budget unit shown above is broken down into the following activities:
Administrative support services; accounting/bookkeeping.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 269,216 $ 349,504 $ 362,498 $ 362,023
Chargeback (223,371) (291,811) (336,376) (335,901)
Revenue 26,212 26,212
Net County Cost -0- -0-
Budget. Positions 12 12 13 13
SUMMARY OF CHANGES: Budget includes the transfer of inventory control clerk from
Nursing to Administration ($13,872) . Supplies are down $100, rent for copier is
eliminated ($1,320) , and insurance is not be charged ($6,000) . Utilities are up
$3,025, along with phone services ($2,930) , and miscellaneous items have a net
increase of $112. Revenues are stable with PBX reimbursement to HAD at $6,122 and
vital statistic revenue remaining at $20,000. No revenue is included for rent of
space by ARRC, which was $8,000 in 1984.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
159
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO. : Nursing -- 194140
DEPARTMENT DESCRIPTION: Hold clinics for TB, VD, maternity, family planning,
and blood pressure screening. Provide immunizations; physical assessments,
screening, counseling, and teaching of Senior Citizens in clinic setting. Home
visits for adult health promotion, mental health and retardation, chronic disease -
community activities and licensing of ambulances. Provides health education
throughout the county.
The budget unit shown above is broken down into the following activities:
Maternal-child health; communicable disease; general nursing; family planning; well
oldster; hypertension/EPSDT; low risk maternity/supplemental foods; health education.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 618, 197 $ 726,475 $ 789,550 $ 732,204
Revenue 148,911 179,067 180,682 180,682
Net County Cost $ 469,286 $ 547,408 $ 608,868 $ 551 ,522
--i
Budget. Positions 20 20 19 19
SUMMARY OF CHANGES:
Salary reflects the transfer of an inventory clerk from Nursing to Administration
($13,872) and transfer of health educators contract services amount to salaries
(7,500) for a net decrease of $6,372. Supplies are down ($2,605) , travel is down
($8,225) , overhead is up ($10,121) , and contract services are up ($14,760) for tests,
audiologists, and physicians. Revenues reflect a decline in EPDS grant ($5,541) , TB
grant ($1,048) , fees ($7,000) , and medicaid ($14,025) . Family planning is up ($2,2491
and maternity grant ($43,000) over 1984. Capital of $550 is in capital outlay.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Based upon recent court rulings on contract employees it is recommended that health
educator under contract be treated as an hourly employee in 1985, thus the transfer
of $7,500 from contract services to salaries. This amount is up from $4,600 in
1984 to $7,500 in 1985.
Program expansion and priorities should be discussed with the Board in the areas
of health screening, dental screening, and health education.
The issue of under-utilization of Ft. Lupton clinics versus high demand in other
areas should be addressed with the consideration of a mobile unit for clinics in
rural areas.
The nursing area could be impacted in 1985 by recommendations from the joint Hospital,'
Health Department consolidation study currently being conducted.
Fees have dropped in the 1985 budget. The county may wish to examine the fees,
billing, and collection efforts in the clinical area. This is especially true in
the maternity clinics.
160
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO . : Health Protection Services -- 194170
DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all Weld
County residents by requiring safe, healthful, & comfortable living & working condi-
tions & by striving to enhance the individual's total environmental well being.
Services include technical assistance & consultation, monitoring & sampling, inspec-
tion & enforcement, education & planning activities. The laboratory purpose is the
prevention & control of communicable diseases & the epidemiological study of a disease.
The budget unit shown above is broken down into the following activities:
Food service sanitation; general environmental health; laboratory services
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 416,804 $ 433,859 $ 495,616 $ 449,777
Revenue 103,814 97,409 79,940 79,940
Net County Cost $ 312,990 $ 336,450 $ 415,676 $ 369,847
Budget. Positions 11 11 10 10
SUMMARY OF CHANGES :
Budget reflects the reorganization of the lab and environmental health services done
in early 1984. EPA funded position and revenue has been eliminated with termination
of the contract ($20,034) . Overhead costs are up $3,956 and services and supplies
are up $4,188. Capital items totalling $6,420 are budgeted in the capital outlay
budget unit. Revenues other than the EPA contract are up $1,332 in meat inspections
($1 ,000) , and fees ($332) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Budget does not include costs for hazardous material response team which is being
addressed with the City of Greeley and the energy impact assistance grant applica-
tion. Nor does the budget include resources for responsibilities of the State Oil
and Gas Commission.
The lab portion of this budget could be impacted in 1985 by the joint Hospital and
Health Department study of consolidated services. Equipment budgeted should be
administratively frozen until the conclusion of the study.
No fee increases are recommended.
161
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1985
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO . : Salary Contingency -- 199200
DEPARTMENT DESCRIPTION : Contingency amount to fund salary increases.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 51,068 $ 51,068
Revenue -0- -0-
Net County Cost $ 51,068 $ 51,068
Budget. Positions
SUMMARY OF CHANGES:
Amount reflects recommended 1985 salary adjustments.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
162
Hello