HomeMy WebLinkAbout20080289.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 23, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, January 23, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of January 21, 2008, as printed. Commissioner Rademacher seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Masden stated the Gas and Oil
Conservation Commission is in it's rule making process. He stated general rules are not appropriate to
every County's needs; therefore, it is important to get the word out about the proposed rule changes so
that people may protest them. He further stated there is a place for citizens to leave comments online
about the proposed rule changes. Commissioner Masden stated Weld County has not reported the
concerns which have resulted in the proposed rule changes, the complaints are coming from the eastern
slope. He stated if these rules are implemented for Weld County it will be extremely detrimental to the
local oil and gas industry.
2008-0289
BC0016
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $537,178.80
Commissioner Garcia moved to approve the warrants as presented by Mr. Warden. Commissioner
Rademacher seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Mr. Warden stated there are no bids to present.
APPROVE PATROL VEHICLES BID-SHERIFF'S OFFICE: Monica Mika, Director,Administration,stated
the low bid is from Spradley-Barr, in the amount of$227,050.50. Commissioner Rademacher moved to
approve said low bid, in the amount of $227,050.50, based on staffs recommendation. Seconded by
Commissioner Masden, the motion carried unanimously.
APPROVE FOUR DOOR SMALL 4X4 VEHICLE BID - SHERIFF'S OFFICE: Ms. Mika stated the low bid
is from Spradley-Barr, in the amount of$17,269.30. Commissioner Masden moved to approve said low
bid, in the amount of$17,269.30, based on staffs recommendation. Seconded by Commissioner Garcia,
the motion carried unanimously.
APPROVE PRISONER TRANSPORT VAN BID-SHERIFF'S OFFICE: Ms. Mika stated the low bid is from
Champion Chrysler, in the amount of$42,586.00. Commissioner Garcia moved to approve said low bid,
in the amount of$42,586.00, based on staffs recommendation. Seconded by Commissioner Masden,the
motion carried unanimously.
APPROVE 3/4 TON 4X4 EXTENDED CAB PICKUP WITH TOWING PACKAGE BID - SHERIFF'S
OFFICE: Ms. Mika recommended acceptance of the second lowest bid since the low bid did not meet the
required specifications. She stated the recommended bid is from Spradley-Barr, in the amount of
$21,765.30. Commissioner Masden moved to approve said low bid, in the amount of$21,765.30, based
on staff's recommendation. Seconded by Commissioner Rademacher, the motion carried unanimously.
APPROVE 3/4 TON 4X4 EXTENDED CAB PICKUP BID - DEPARTMENT OF BUILDINGS AND
GROUNDS: Ms. Mika stated the low bid is from Spradely-Barr, in the amount of $23,529.87.
Commissioner Masden moved to approve said low bid, in the amount of $23,529.87, based on staff's
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
APPROVE 1/2 TON 4X4 EXTENDED OR CLUB CAB PICKUP BID- CORONER'S OFFICE: Ms. Mika
recommended accepting the bid from Spradley-Barr, in the amount of $22,567.95, since the County
already owns a topper for this pickup. In response to Commissioner Masden, Ms. Mika stated it will save
the County $900.00 going this route. Commissioner Masden moved to approve said bid, in the amount
of$22,567.95, based on staff's recommendation. Seconded by Commissioner Rademacher, the motion
carried unanimously.
APPROVE 1/2 TON 4X4 EXTENDED CAB, SHORT BOX PICKUP BID - DEPARTMENT OF PUBLIC
WORKS: Ms. Mika stated the low bid is from Spradley-Barr, in the amount of$23,051.00. Commissioner
Garcia moved to approve said low bid, in the amount of$23,051.00, based on staffs recommendation.
Seconded by Commissioner Rademacher, the motion carried unanimously.
Minutes, January 23, 2008 2008-0289
Page 2 BC0016
APPROVE 1/2 TON 4X4 CREW CAB, SHORT BOX PICKUP BID- DEPARTMENT OF PUBLIC WORKS:
Ms. Mika stated the recommended bid is not the low bid; however, it is from a local vendor. She stated
the recommended bid is from Weld County Garage, in the amount of$24,912.00. Commissioner Masden
moved to approve said bid, in the amount of $24,912.00, based on staff's recommendation. Seconded
by Commissioner Rademacher, the motion carried unanimously.
APPROVE 3/4 TON EXTENDED CAB, SINGLE AXLE, LONG BOX PICKUP BID - DEPARTMENT OF
PUBLIC WORKS: Ms. Mika stated the low bid is from Spradley-Barr, in the amount of $21,375.87.
Commissioner Garcia moved to approve said low bid, in the amount of $21,375.87, based on staff's
recommendation. Seconded by Commissioner Masden, the motion carried unanimously
APPROVE 3/4 TON 4X4 EXTENDED CAB PICKUP WITH UTILITY BOX BID - DEPARTMENT OF
PUBLIC WORKS: Ms. Mika stated the low bid is from Spradley-Barr, in the amount of $25,370.00. In
response to Commissioner Garcia, Mr.Warden stated the amount includes Option#1,which is the manual.
Responding to Commissioner Jerke, Ms. Mika stated Option #2 is not necessary. Commissioner
Rademacher moved to approve said low bid, in the amount of $25,370.00, based on staffs
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
APPROVE ONE TON CREW CAB PICKUP WITH DUAL WHEELS AND UTILITY BOX BID -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated the low bid is from Spradley-Barr, in the amount
of$40,676.00. Commissioner Masden moved to approve said low bid,in the amount of$40,676.00, based
on staff's recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
APPROVE ONE TON EXTENDED CAB PICKUP WITH DUAL WHEELS AND UTILITY BOX BID -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated the low bid is from Spradley-Barr, in the amount
of$42,756.00.00,which includes a manual on compact disc. Commissioner Garcia moved to approve said
low bid, in the amount of$42,756.00.00, based on staffs recommendation. Seconded by Commissioner
Rademacher, the motion carried unanimously.
APPROVE ONE TON PICKUP WITH DUAL WHEELS AND TWELVE FOOT FLATBED WITH CARGO
PANELS BID - DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated the low bid is from Spradley-Barr,
in the amount of$36,037.00, including Option#1. Commissioner Rademacher moved to approve said low
bid, in the amount of$36,037.00, based on staff's recommendation. Seconded by Commissioner Garcia,
the motion carried unanimously.
APPROVE ONE TON PICKUP WITH DUAL WHEELS, EXTENDED FRAME, AND UTILITY BOX BID -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated the low bid is from Transwest Trucks, in the
amount of $38,475.00. Commissioner Rademacher moved to approve said low bid, in the amount of
$38,475.00, based on staffs recommendation. Seconded by Commissioner Masden, the motion carried
unanimously.
APPROVE ONE TON CREW CAB PICKUP WITH DUAL WHEELS, EXTENDED FRAME, AND UTILITY
BOX BID - DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated the low bid is from Rush Truck Center,
in the amount of $42,869.95. Commissioner Masden moved to approve said low bid, in the amount of
$42,869.95, based on staffs recommendation. Seconded by Commissioner Rademacher, the motion
carried unanimously.
APPROVE TANDEM TRUCK TRACTORS BID - DEPARTMENT OF PUBLIC WORKS: Ms. Mika
recommended accepting the second lowest bid from MHC Kenworth, in the amount of$91,448.00. She
stated there is a concern regarding recall issues with the manufacturer of the equipment that the low bid
was submitted for. Commissioner Rademacher moved to approve said low bid, in the amount of
Minutes, January 23, 2008 2008-0289
Page 3 BC0016
$91,448.00, based on staff's recommendation. Seconded by Commissioner Masden, the motion carried
unanimously.
APPROVE TANDEM AXLE DUMP TRUCK, REGULAR CAB, DUAL AXLES,WITH SANDER/PLOW BID-
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated the recommended bid is from McCandless Truck
Center, in the amount of $269,972.00. She stated the low bid is not recommended for the same reason
as the previous item, there is a concern regarding recalled products with the manufacturer of the
equipment a bid was submitted for. Commissioner Masden moved to approve said low bid, in the amount
of$269,972.00, based on staff's recommendation. Seconded by Commissioner Garcia,the motion carried
unanimously.
APPROVE BELLY DUMP TRAILER BID-DEPARTMENT OF PUBLIC WORKS: Ms. Mika recommended
accepting the bid from Utility Trailers of Colorado, in the amount of $25,463.00. She explained it is the
second lowest bid, it is only $21.00 more than the low bid, and it is from a local company, unlike the low
bid. Commissioner Masden moved to approve said low bid, in the amount of$25,463.00, based on staffs
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
APPROVE MOTORGRADERS BID - DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated the low bid
is from Power Equipment Company, in the amount of $580,023.00, including Options C, D, E, and F.
Commissioner Rademacher moved to approve said low bid,in the amount of$580,023.00, based on staffs
recommendation. Seconded by Commissioner Masden, the motion carried unanimously.
APPROVE EXCAVATOR MOUNTED PILE DRIVER BID-DEPARTMENT OF PUBLIC WORKS: Ms. Mika
stated the sole bid is from Hercules Machinery Corporation, in the amount of$188,750.00. Commissioner
Garcia moved to approve said bid, in the amount of $188,750.00, based on staff's recommendation.
Seconded by Commissioner Rademacher, the motion carried unanimously.
APPROVE SKID LOADER BID - DEPARTMENT OF PUBLIC WORKS: Ms. Mika recommended the bid
be rejected because the bid needs to be modified to include hand control steering in the specifications.
Commissioner Masden moved to reject said bid, based on staff's recommendation. Seconded by
Commissioner Rademacher, the motion carried unanimously.
APPROVE WALK-BEHIND COMPACTOR VIBRATORY TRENCH ROLLER BID - DEPARTMENT OF
PUBLIC WORKS: Ms. Mika recommended the second to lowest bid from Neff Rental, Inc., in the amount
of $26,750.00, be accepted because it includes articulated steering and the low bid does not.
Commissioner Rademacher moved to approve said low bid, in the amount of$26,750.00, based on staff's
recommendation. Seconded by Commissioner Masden, the motion carried unanimously.
APPROVE TRACK MOUNTED HYDRAULIC EXCAVATOR BID - DEPARTMENT OF PUBLIC WORKS:
Ms. Mika recommended the second to lowest bid from Power Equipment Company, in the amount of
$219,635.00, be accepted because the low bid did not include Option #2 and Option #3. Commissioner
Masden moved to approve said low bid, in the amount of$219,635.00, based on staff's recommendation.
Seconded by Commissioner Rademacher, the motion carried unanimously.
APPROVE TRUCK CAB AND CHASSIS BID - DEPARTMENT OF PUBLIC WORKS: Ms. Mika
recommended the bid be rejected because the timing specifications do not meet the field demands.
Commissioner Rademacher moved to reject said bid, based on staff's recommendation. Seconded by
Commissioner Garcia the motion carried unanimously.
Minutes, January 23, 2008 2008-0289
Page 4 BC0016
APPROVE CHEMICAL INJECTION ROADSIDE SPRAYING SYSTEM BID- DEPARTMENT OF PUBLIC
WORKS: Ms. Mika stated the sole bid is from Central, Inc., in the amount of$27,349.00. Commissioner
Masden moved to approve said bid, based on staff's recommendation. Seconded by Commissioner
Garcia, the motion carried unanimously.
APPROVE PATROL TRANSPORT SUV BID - SHERIFF'S OFFICE: Ms. Mika stated the low bid is from
Colorado State Procurement, in the amount of $27,085.17. In response to Commissioner Masden,
Ms. Mika stated the vehicle is a Ford Expedition. In response to Chair Jerke, Marcia Walters, Purchasing,
stated Colorado State Procurement has vehicles available for municipalities. Commissioner Garcia moved
to approve said low bid, in the amount of $27,085.17, based on staffs recommendation. Seconded by
Commissioner Rademacher, the motion carried unanimously.
APPROVE MID-SIZED PATROL VEHICLES BID - SHERIFF'S OFFICE: Ms. Mika stated the low bid is
from Colorado State Procurement,in the amount of$21,852.36. Commissioner Masden moved to approve
said low bid, in the amount of$21,852.36, based on staffs recommendation. Seconded by Commissioner
Garcia, the motion carried unanimously.
NEW BUSINESS:
CONSIDER 2007 ANNUAL MILEAGE AND CONDITION CERTIFICATION REPORT FOR THE HIGHWAY
USERS TAX FUND: Donald Carroll, Department of Public Works, stated on the Certification Page arterial
roads are considered to be paved roads and local roads are considered to be gravel roads. Mr. Carroll
stated the State Department of Revenue handles field taxes and motor vehicle registrations, and the State
Treasurer integrates the data from the Colorado Department of Transportation (CDOT) and the
Department of Revenue. He stated a monthly report is distributed showing the data and he has provided
a copy of the report for the Fiscal Year, marked Exhibit A. Mr. Carroll explained he submitted a 102 page
report taking inventory of Weld County roads,including new construction and annexations. He stated there
were 140 segment changes and 21 miles of roads annexed, including eight miles of paved roads and
thirteen miles of gravel roads. Mr. Carroll stated the Highway Users Tax (H.U.T.) software used by the
Department is the same software used by the Global Information Systems(GIS)Department,and it is used
by approximately half of the counties in the State. He stated last year there was 3,062.04 miles of roadway
being maintained by the County, and this year there is 3,039.37 miles. He further stated each year the
number of roads maintained by the County decreases, mostly due to annexation. Mr. Carroll thanked the
GIS Department for keeping the Department updated regarding annexations and all of the other
Departments that play a role. In response to Commissioner Masden, Mr. Warden stated the State H.U.T.
funding generally increases approximately three percent per year; however, it has not increased over the
last several years. He stated he believes the division of funds allocates 60 percent to the State, 21 percent
to the cities, and 19 percent to the counties. In response to Chair Jerke, Mr. Carroll stated the non-H.U.T.
eligible roads are maintained by jurisdictions, and the non-exclusive roads fall under the next category,
non-maintained roads. Commissioner Rademacher moved to approve the 2007 annual mileage and
certification report. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 2 BETWEEN CRS 39 AND 45: Wayne Howard,
Department of Public Works, stated the closure will commence January 28, 2008, through
February 1, 2008. He stated the closure is necessary to replace a culvert. In response to Chair Jerke,
Mr. Howard stated three miles will be paved next summer. In response to Commissioner Masden,
Mr. Howard stated he is not aware of the size of culvert. Commissioner Masden stated the Department
of Public Works did a nice job regarding the two new bridges the they installed in the area, and everyone
he has talked to regarding the bridges has expressed their appreciation. Commissioner Masden moved
to approve said temporary closure. Seconded by Commissioner Garcia, the motion carried unanimously.
Minutes, January 23, 2008 2008-0289
Page 5 BC0016
CONSIDER PIPELINE RELOCATION AGREEMENT AND AUTHORIZE CHAIR TO SIGN-SOURCEGAS
DISTRIBUTION, LLC: Mr. Howard stated this agreement is part of the County Road 13 Project. He stated
the widening of State Highway 52 has impacted two gas lines, owned by SourceGas Distribution, LLC.
He further stated one line will be abandoned and one line will be replaced, for total cost of$268,772.00,
including the cost of right-of-way. In response to Commissioner Rademacher, Mr. Howard stated the
pipeline is located parallel to State Highway 52 and the northeast corner of the intersection of State
Highway 52 and County Road 13. Further responding to Commissioner Rademacher, Mr. Howard stated
the Congestion and Relief Grant will pay for a portion of the cost; however, the project will not be 100
percent reimbursable. In response to Commissioner Rademacher, Mr. Howard stated it is a four inch wide
gas line. Commissioner Masden moved to approve said agreement and authorize Chair to sign.
Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER MEMORANDUM OF AGREEMENT AND AUTHORIZE CHAIR TO SIGN - WELD FOOD
BANK: Mr. Warden stated at a work session on Monday, the Director of the Weld County Food Bank
approached Commissioner Garcia regarding funding. He stated the Food Bank is primarily in need of
money as a result of the delay in approving the Farm Bill, and as a result of the meeting, he drafted a
Memorandum of Agreement to award them $23,000.00. Mr. Warden stated any food boxes paid for by
the Temporary Assistance for Needy Families (TANF) Program, through the Department of Social
Services, will be credited back to the General Fund in a one-time payment at the end of the contract
period. He stated he believes the vast majority of the money will be paid through the TANF Program.
Commissioner Rademacher moved to approve said Memorandum of Agreement and authorize the Chair
to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER AUTHORIZING CHAIR TO SIGN PROXY FOR VOTING STOCK FOR THE ANNUAL
MEETING OF THE BRIGGSDALE WATER COMPANY: Mr. Barker stated Steve Nguyen will be the
representative attending this meeting. Commissioner Garcia moved to authorize the Chair to sign said
proxy. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER RELEASE OF LIENS FOR CERTAIN DESCRIBED PROPERTIES LOCATED IN WELD
COUNTY MARTIN BROTHERS PLANNED UNIT DEVELOPMENT LOCAL IMPROVEMENT DISTRICT
NO. 1997-1: Mr. Barker stated generally a company or individual requests the release of liens when
planning to refinance or sell a property. In response to Commissioner Rademacher, Mr. Barker stated the
total amount paid is $6,709.00. Commissioner Rademacher moved to approve said release of liens.
Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER APPOINTMENTS TO 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD:
Commissioner Rademacher moved to reappoint David Montgomery and to appoint Gary Sandau to the
911 Emergency Telephone Service Authority Board. Seconded by Commissioner Garcia, the motion
carried unanimously.
CONSIDER APPOINTMENTS TO JUVENILE COMMUNITY REVIEW BOARD: Commissioner Masden
moved to appoint Jason Bergevin, to replace Michael Rourke, and Robert Miller,to replace Rick Wetmore,
on the Juvenile Community Review Board, with terms to expire November 1, 2009. Seconded by
Commissioner Rademacher, the motion carried unanimously.
PLANNING:
CONSIDER PARTIAL CANCELLATION AND RELEASE OF COLLATERAL FOR MINOR SUBDIVISION
FINAL PLAN, MF #547 (OWL CREEK ESTATES SUBDIVISION) - OLANDO, LLC, C/O ED ORR AND
TAMMY ELLERMAN: Kim Ogle, Department of Planning Services, stated an Irrevocable Letter of Credit,
in the amount of$214,387.00 was submitted on October 26, 2005. He stated Olando, LLC, is requesting
a partial refund and to replace the Irrevocable Letter of Credit with a new one, in the amount of$32,158.05.
Minutes, January 23, 2008 2008-0289
Page 6 BC0016
He further stated the Department recommends acceptance of the replacement Letter of Credit, which will
be released after the one year warranty period has successfully concluded. Commissioner Masden moved
to approve said partial cancellation and release of collateral. Seconded by Commissioner Garcia, the
motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 10:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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Minutes, January 23, 2008 2008-0289
Page 7 BC0016
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