HomeMy WebLinkAbout20081600.tiff RESOLUTION
RE: APPROVE AMENDMENT TO BYLAWS FOR WELD COUNTY REGIONAL
COMMUNICATIONS ADVISORY BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, by Resolution dated May 2, 1977, the Board ratified the Bylaws for the Weld
County Regional Communications Advisory Board, and
WHEREAS, the Board was presented with an Amendment to said Bylaws for the Weld
County Regional Communications Advisory Board on March 26, 2008, and
WHEREAS, after review, the Board deemed it advisable to continue said matter to
April 2, 2008, in order to allow time to investigate the State and Federal regulations concerning the
minimum number of law enforcement representatives required to be on the Weld County
Communications Advisory Board; then to May 7, 2008, in order to allow the Weld County Regional
Communications Advisory Board time to review and modify the proposed amendment; then to
May 21, 2008, in order to allow the County Attorney to provide an updated version of the amended
Bylaws; and then to June 4, 2008, in order to receive the necessary feedback from the members
of the Advisory Board, and
WHEREAS, at said hearing on June 4, 2008, after review, the Board deems it advisable to
amend said bylaws, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Bylaws for the Weld County Regional Communications Advisory Board
be, and hereby are, approved as amended.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 4th day of June, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
I ' fi WELD COUNTY, COLORADO
ATTEST:
1861 1m H. Jerke, Chair
Weld County Clerk to th�o; '� Wrie ia�/
A� Robert s� , Pro-Tem
BY: ! '
Deputy Cler to the Board
it F. Garcia
APPROVED AS T RM:
Ci
David E. Long
ufrty ey z EXCUSED
/SrOcf Douglas Rademacher
Date of signature:
2008-1600
(10 USA Cam CM0002
WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS
A. NAME AND PURPOSE
1. The Weld County Regional Communications Advisory Board (Advisory Board)
is hereby created to advise in the development and maintenance of a county-wide
emergency radio network, and, in connection therewith, to develop and
implement rules, procedures, and guidelines for use of such network or channels.
2. The Advisory Board shall also serve as liaison to any other law enforcement, fire,
and EMS agencies of the state, other public safety organizations, and any other
organizations deemed necessary in telecommunications planning.
B. MEMBERSHIP
1. The Advisory Board shall consist of sixteen (16) voting members. In order to
ensure countywide representation, the membership should be representative of
each user of the system, and shall include the following persons:
a. The incorporated municipalities are divided into four (4) zones, with a
police chief to be selected from existing Police Departments from each
zone to represent the corresponding municipalities. The zones are
established as follows:
ZONE 1: Ault, Windsor, Johnstown, Milliken
ZONE 2: LaSalle, Evans, Kersey, Eaton
ZONE 3: Ft. Lupton, Lochbuie, Platteville, Gilcrest
ZONE 4: Firestone, Frederick, Dacono
b. The fire districts will be divided into three (3) zones, with five (5)
representatives (preferably a fire chief) to be selected two (2) each from
Zones A and B, and an at-large representative selected from Zone C as
described below, to represent the corresponding districts or departments.
The zones are established as follows:
ZONE A (North District): Ault-Pierce Fire Protection District, Briggsdale
Fire Protection District, Eaton Fire Protection District, Evans Fire
Department, New Raymer-Stoneham Fire Protection District, Nunn Fire
Protection District, Pawnee Fire Protection District, Galeton Fire
Protection District, Windsor-Severance Fire Protection District.
jCCS- KCCO
ZONE B (South District): Frederick-Firestone Fire Protection District, Ft.
Lupton Fire Protection District, Hudson Fire Protection District,
Johnstown Fire Protection District, LaSalle Fire Protection District,
Milliken Fire Protection District, Mountain View Fire Protection District,
Platteville-Gilcrest Fire Protection District, Platte Valley Fire Protection
District, Southeast Weld Fire Protection District.
ZONE C: This is an at-large representative for fire, selected by the Weld
County Fire Chiefs Association, and can be selected from any one of the
fire districts listed in Zone A and Zone B, excluding those districts or
departments that are currently selected as Zone A and Zone B
representatives.
c. The Sheriff or designee will represent the Weld County Sheriff's Office as
a standing representative.
d. The Weld County Paramedic Services Director or designee will represent
the ambulance services operation in Weld County as a standing
representative.
g. The Weld County Director of Public Works or designee is a standing
representative and will represent both Operations and Engineering.
h. The Commissioner Coordinator of Communications Services will be the
Chairperson of the Advisory Board and will represent all other County
agencies.
i. The Chief of the Greeley Police Department or designee will represent
that Department as a standing representative.
j. The Chief of the Union Colony Fire/Rescue Authority or designee will
represent that Department as a standing representative.
k. The Director of Communications will be a non-voting, standing member
of the Advisory Board.
1. Only one representative per entity may serve on the Board at the same
time.
m. A police chief from one of the non-represented communities contributing
towards the operations of the Weld County Regional Communications
Center through the Cost Sharing Intergovernmental Agreements.
2
C. TERMS OF APPOINTMENTS
1. Non-standing voting membership on the Advisory Board shall be for a term of
three years and in compliance with provision of the Weld County Home Rule
Charter Sec. 16-8(2).
2. All appointments for non-standing voting memberships will be made by the
Board of County Commissioners and all Advisory Board members shall continue
in their office until their successor is appointed.
3. Whenever a vacancy, other than routine expiration of appointment arises on the
Advisory Board due to resignation, death, or for any other reason, the secretary
will notify in writing the Board of County Commissioners and request that
another member be appointed to serve out the remainder of the unexpired term.
Nominations for this appointment shall be made by the Advisory Board to the
Board of County Commissioners.
D. MEMBER ABSENCE
1. Whenever a non-standing member of the Advisory Board fails to attend two
consecutive regular meetings during the current year or has three unexcused
absences in a year, at the Advisory Board's request, the secretary will submit to
the member a written memorandum of the attendance record of said member at
least 48 hours prior to the next regularly scheduled meeting. The member's
appointment to the Advisory Board shall be deemed terminated if no written
response is received by the next regularly scheduled Board meeting. If the
member responds in writing, he/she shall have an opportunity at the regularly
scheduled meeting to present evidence as to why he/she has failed to meet
attendance requirements and the Advisory Board shall then either dismiss the
matter, terminate the membership, or continue for further consideration. The
Board of County Commissioners will be notified of the action within seven (7)
days and the procedure for appointment of a new member shall commence
according to the procedures as set forth under Section C.3. of these By-Laws.
The terminated member may request, in writing, within seven (7) days of the
decision of the Advisory Board, that the matter be considered in a hearing de
novo by the Board of County Commissioners. The terminated member and
representatives of the Advisory Board shall have the opportunity to present
evidence and question witnesses in a hearing before the Board of County
Commissioners and the Board shall announce its decision whether or not to
affirm, overrule, or remand to the Advisory Board for further evidence at the
conclusion of the hearing or within a reasonable time thereafter. The decision of
the Board of County Commissioners shall constitute final administrative action.
3
E. OFFICERS
1. The Chairperson will be the Commissioner Coordinator of Communications
Services.
2. In the absence of the Chairperson or their designee, a temporary Chairperson will
be selected by the Advisory Board.
3. A secretary will be appointed by the Advisory Board Chairperson.
F. ADDITIONAL OFFICERS
I. The Advisory Board is empowered to create and fill through election such
additional officers, from its own membership, as it deems advisable for the proper
functioning of its activities.
G. MEETINGS
1. Regular meetings of the Advisory Board shall be monthly, or as called by the
Chairperson.
2. Written notice of all regular meetings will be mailed/e-mailed so as to be received
by members at least one week prior to the meeting date if possible and shall be
posted at the location designated by the Board of County Commissioners for
posting of such notices at least 24 hours prior to such regular meetings.
3. Special meetings may be called by the Chairperson or upon request of three
members of the Advisory Board. Notice of Special meetings is to be by personal
telephone confirmation or personally acknowledged by radio or teletype contact
or by e-mail, provided notice is given 24 hours prior to the meeting date. Such
notice shall be posted at the location designated by the Board of County
Commissioners for posting of such notices at least 24 hours prior to such special
meetings.
4. Emergency meetings may be called when deemed necessary by the Chairperson.
5. A quorum shall consist of a simple majority from the voting members of the
Board. A quorum will be necessary at any meeting where the agenda includes:
a. Changes in by-laws.
b. Recommended changes in policy and/or procedures
c. Election of officers
d. Special meetings.
6. The concurring vote of a majority of those present and voting shall be required to
report favorably any reports or recommendations to the Board of County
4
Commissioners. Votes to abstain shall neither be considered a "yes" nor a "no"
vote.
7. A tied vote of the Advisory Board shall automatically defeat the issue voted upon.
8. Robert's Rules of Order shall prevail to the extent they are not in conflict with
specific provisions of these by-laws.
H. DUTIES OF CHAIRPERSON
1. It shall be the responsibility of the Chairperson or designee to call all regular
meetings, set the agenda for the meetings, preside at all meetings, appoint
committees, when and as required, and carry out general Chairperson
responsibilities.
DUTIES OF SECRETARY
1. It shall be the responsibility of the secretary to send notices to members of all
meetings, keep minutes of all such meetings, and send copies of the minutes to the
following:
a. One copy to each members of the Advisory Board
b. One copy to the Clerk to the Board of County Commissioners
c. Anyone else designated by the Advisory Board
J. COMMITTEE MEMBERSHIP
1. The Chairperson of the Advisory Board may appoint members of the Advisory
Board to committees for special projects or studies. Committees are authorized to
appoint professional or technical personnel to their committees as advisors as
required. These professional and/or technical personnel need not be members of
the Advisory Board.
K. NON-VOTING MEMBERSHIP
1. Three representatives of emergency medical services providers which are licensed
to operate in Weld County by either the County or by the State of Colorado shall
be non-voting members of the Advisory Board. This category shall not include
the Weld County Paramedic Services Director or designee, who is a full voting
member as per Section B. 1. d., above.
Approved by the Board of County Commissioners of Weld County, June 4, 2008.
5
Hello