HomeMy WebLinkAbout20080421.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR WORKFORCE DEVELOPMENT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Expenditure Authorization for Workforce
Development Programs between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services of Weld County, and the Colorado Department of Labor and Employment,
with terms and conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for Workforce Development Programs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 6th day of February, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: t /, f1 4 /e--/
i 'C '_ iam H. Jerke, Chair
Weld County Clerk to the.8oar't i fir, ^ ��
a'.
Robert M semen, - em
BY: L �2 � /
De ty Cle to the Boar -
Willia Garcia
APP D AS M: CLvt (' ' 'Cc /
David E. Long y
my orney v--•
ougl Rademac er
Date of signature: SIN
2008-0421
l t C HR0078/
a
MEMORANDUM
frDATE: January 29, 2008
ReTO: William H. Jerke, Chair, Board of County Commissioners
FROM: Walter J. Speckman, Director Human Services
COLORADO SUBJECT: Expenditure Authorization Requests
Enclosed for Board approval are two Expenditure Authorizations which include requests for the
Governor's Summer Job Hunt and Wagner Peyser Act Adjustment#2 funds to provide a variety of
services as allowed under the Workforce Investment Act. The Expenditure Authorizations include the
Budget Information Summaries for these programs and request the following funding levels:
$3,000.00 of PY 07 WIA 10% Summer Job Hunt and $32,000.00 of PY 07 WP 10% Summer Job
Hunt funds; and $74,016.00 of PY 07 Wagner Peyser Adjustment#2 funds.
These funds will be used to cover costs associated with the provision of services to job seekers and
employers as outlined under the Workforce Investment Act of 1998 and the specific programs to
which they relate.
If you have any questions, please feel free to telephone me at 353-3800 ext. 3317.
2008-0421
•
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Workforce Region: Employment Services of Weld County
Address: PO Box 1805,Greeley,CO 80632
Program/Project Coordinator: Marie Llamas Phone Number: (970)353-3800 ext. 3371
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA)covers the following Funding Streams:
Program Year: PY07 Funding Stream: WIA 10% Summer Job Hunt $ 3,000.00
Program Year: PY07 Funding Stream: WP 10% Summer Job Hunt $ 32,000.00
Program Year: PY07 Funding Stream: Wagner Peyser Adjustment#2 $ 74,016.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA commit ent ocument is not valid
until it has been approved by the State Controller or designee.
By: �ti t FEB - 6 2008 By: --0 o Y
William H. Jerke, Chair Date Dona J. res Date
Board of County Commissioners 1 y Executive irector, CDLE
By: 144w772.1i By:
Mary Fr ag, Chair Date Date
Weld County Workforce Development Board Title:
By: {.icchele /✓� l-3i(5 By:
Li a L. Perez, Director Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin
performance until the contract is signed and dated below. If performance begins prior to the date below,the State of
Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
M. Sf)N/iq
By
Date i /6//
;Ave' cy.t
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable, Date of Modification
Workforce Region: Employment Services of Weld County
Program/Project Coordinator: Marie Llamas
Phone Number: (970) 353-3800 ext. 3371
I. BUDGET INFORMATION and NARRATIVE:
Employment Services of Weld County (ESWC)will use the PY 07 WIA 10% award of$3,000.00 as
follows: $3,000.00 for staff support to the Governor's Summer Job Hunt Program in the delivery of
basic labor exchange services to youth job seekers and to encourage employers to hire youth for the
summer. Additionally, Employment Services will use the PY 07 WP 10% award of$32,000.00 as
follows: $31,000.00 for staff support to deliver basic labor exchange services to youth job seekers
and to encourage employers to hire youth for the summer, and $1,000.00 for marketing.
Funding Stream: Period of Performance: 1/4/08-8/31/08 Vax# 1272
PY07 WIA 10%Summer Job
Hunt
Revised Period of Performance:
Original Allocation: $3,000.00
Cost Category Current Budget Changes In/Out(+/-) Revised Budget
Program Exp 8/08 $3,000.00 $3,000.00
Total Program $3,000.00 $3,000.00
Funding Stream: Period of Performance: 1/4/08 -8/31/08 Vax# 1271
PY07 Wagner Peyser 10%
Summer Job Hunt
Revised Period of Performance:
Original Allocation: $32,000.00
Cost Category Current Budget Changes In/Out(+/-) Revised Budget
Program Exp 8/08 $32,000.00 $32,000.00
Total Program $32,000.00 $32,000.00
II. SCOPE OF WORK:
The goal of the Governor's Summer Job Hunt Program in Weld County is to assist youth in making
the transition from school to work by matching their skills and interests with available employment
opportunities and coordinate services with other existing youth programs.
A. Youth Recruitment
A series of job fairs will be co hosted with area partners:
• Teen Job Fair will be conducted on March 4, 2008 in collaboration with the City of Greeley.
Employment Services will provide for the registration of youth, labor market information,
and workshops on topics such as resumes writing, using labor market information, and
interviewing skills.
• A Spring Career Fair will be co-hosted with Aims Community College and held on April 10,
2008.
• The WY-CO Workforce Partnership will co-host a Regional Professional Job Fair for
Professionals on March 13, 2008.
Youth who complete a registration at these events will be encouraged to meet with a Summer Job
Hunt Specialist to discuss job development, one-on-one job search, and referrals to jobs.
Employment Services will visit many of the middle and high schools in the Weld County region
prior to June. Schools visited will include those in Greeley, Fort Lupton, and Frederick; Aims
Community College(both the Greeley & Fort Lupton campus); and the University of Northern
Colorado. During these visits, students who are contacted will be provided labor market
information, ESWC registration forms, referrals to jobs, and information on how to access the
ESWC website. Youth will be made aware of all the youth programs available at the workforce
center and will be provided appropriate program information available through pamphlets and
brochures. Summer Job Hunt information will also be made available at local malls and other
places where youth hang out or congregate. Self-registration into Joblink will also be promoted
at each of the job fairs.
Activities to increase youth awareness will include:
• Distribution of marketing materials regarding services available on the Internet.
• Referral of youth to the ESWC resource lab to access services on the Internet, which would
include job preparation, career planning,presenting yourself, furthering your education,
gaining work experience, financial planning and exploring different careers.
• Referral of youth to job search classes and other resources concerning how to find jobs that
are available at the workforce center.
• Make updates and information available on the ESWC website concerning the various
activities that can provide the youth some type of training or certificate which would allow
them to prepare for jobs such as babysitting, lawn mowing etc.
• Mass mailings to high schools to inform youth of job fairs
Employment Services of Weld County will continue to use the IVR automated calling system to
contact youth. Employment Services SJH staff will also use IVR interactive voice response
system to inform youth of special events.
Employment Services will continue to contact youth by phone to interview and provide job
referrals,job preparation counseling or properly ending the call with the one of the following
three specific types of results: 1) ongoing job search; 2)inactivating the registration record as
required; or 3)updating the client record with an obtained employment and indicating the date
started, employer name,job title, and rate of pay.
B. Employer Recruitment
Active recruitment of employers and jobs will begin in March and continue for the duration of the
program. The Summer Job Hunt Specialist will focus on employers who traditionally hire youth
for part time or summer work. Emphasis will be placed on quality job orders and referrals and
follow-up with employers will occur on an ongoing basis.
Activities to increase employer awareness activities will include:
• Provide workshops for employers in the areas of:
Child Labor Law
KEI Training on soft skills
Immigration 101 Basic
• Provide information to employers through mass mailing of the Weld County Workforce
News newsletter to cover 1,500 Greeley businesses through the Greeley Chamber of
Commerce and 11 other Weld Chambers.
• Directing marketing efforts and visits to employers who are likely to hire youth.
• Sending employers information on resources available for hiring youth.
• Educating employers and the public on the Federal and State rules regarding young workers
• Scheduling/coordinating activities with local chambers
• Providing program information through mailings, cold calls, or one-on-one telephone calls or
site visits.
• Providing information to targeted employers through attendance of the Area Business
Northern Colorado construction meetings.
C. Career Exploration
Summer Job Hunt staff will be hosting Career Exploration classes on a monthly during the period
of May-August 2008. These classes will be based on the youth exploring the internet to find jobs
and SJH staff will provide updated information on appropriate web links as well as provide the
youth with a variety of resources, handouts, etc. During these classes SJH staff will also provide
the youth with information concerning resumes, applications,job search, career choices, etc.
A new component will be added to the Teen job Fair in March 2008: Employers have offered to
be advisors to the attending youth and will provide the youth information concerning the
acceptable practice of completing an application. There will also be employer mentors available
to the youth to offer their expertise in the working world.
D. Partnering
Staff will seek public service announcements with local newspapers and radio stations in addition
to purchasing advertisement in selected local newspapers. The Greeley Tribune will be invited to
cover the Teen Job Fair in March 2008. Staff will network within the community and provide
information on the Governor's Summer Job Hunt Program to community-based organizations,
chambers, service clubs, etc.
Employment Services staff will continue to meet with Upstate Colorado Economic Development
on a quarterly basis to discuss new and existing companies. A collaborative partnership will be
initiated in the South Weld area to increase the visibility of the GSJH program.
Employers will be provided updates on services and activities through the Workforce News
newsletters and Summer Job Hunt staff will present information to the Weld County Workforce
Boards Youth Council and request their support in promoting the program in their individual
companies and agencies.
Employment Services staff will continue to partner with the City of Greeley and Aims
Community College to access Channel 8 and Channel 22 on local cable to promote the program.
Weld County will utilize at least$1,000.00 for marketing purposes and will ensure that this
amount of funds will be spent no later than June 30, 2008.
Local Office Personnel
Coordination will occur with the other youth programs operated by Employment Services. This
will include the WIA Older and Younger Youth Programs, the TANF Summer Youth Program,
the Weld County Youth Conservation Corps program, and the TIGHT Youth Corps.
Summer Job Hunt staff will utilize the IVR system when determined appropriate.
Coordination with other One-Stop Partners
Summer Job Hunt staff will present the program to the Weld County Workforce Board's Youth
Council and will discuss strategies to ensure that all youth populations and youth serving agencies
are aware of the Summer Job Hunt Program. All workforce center partners will be informed of
the youth programs and encouraged to have their youth, as appropriate, access the program. In
addition, staff will attend meetings with the Greeley Youth Initiative and coordinate with the City
of Greeley Parks and Recreation Department, as well as other recreation programs to enhance our
outreach.
E. Training Opportunities
Summer Job Hunt staff will attend training sponsored by the state when appropriate.
Employment Services will be hosting a session on USDOL Youth Labor Laws on February 6,
2008.
F. Reporting
Employment Services of Weld County will ensure that data entry is completed for all Governor's
Summer Job Hunt applications,job orders, and reportable services. Staff will complete follow-up
activities on a timely basis
The employer screen will be use to report Youth Job Fair information.
Weld County ensures that information identifying how youth and employers heard about the
Summer Job Hunt Program will be tracked by inputting information into the"How did you hear
about us" field in the applicant and employer screens in the Joblink system.
Entered employment results will be identified by UI wage data when available.
A year-end report will be submitted per PGL 08-01-WP dated January 2, 2008. Weld County
will include the outcomes of the program and include information on services, our best practices,
and recommendations for changes to the program for consideration for the next program year.
Employment Services of Weld County assures that it will submit at least one promising practice
on the e-colorado.org portal at the same time the final report is submitted.
Attainment of the goals established in the referenced PGL will be tracked by the number of
registrations during the program time period. Additionally, the number of youth applications and
the reportable services will be tracked. Other information that will be tracked on the Employer
Screen will be Youth Job Fair Assistance, Youth Services, and Child Labor laws.
Other Financial Resources to Support Program
Employment Services operates a number of youth programs including WIA youth programs and
all youth will be encouraged to review options to see which programs best suit their needs.
Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION (S) REQUESTED and RATIONALE FOR MODIFICATION:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
• Attachment 6DM2
EMPLOYMENT SERVICES OF WELD COUNTY
WAGNER PEYSER EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable, Date of Modification January 14, 2008 Mod#2
I. BUDGET INFORMATION and NARRATIVE:
Employment Services of Weld County will use the additional award of$74,016.00 to provide basic
labor exchange services to job seekers and employers in the Weld County area, and for the activities
that support the administration and service delivery of its employment and workforce information
system. This may include staff salaries, purchase of equipment to improve the centers ability to
provide services and enhance the ability of customers to utilize the center resources.
Funding Stream: Period of Performance: 7/1/07 through 6/30/09 Vax# 1189
PY07 Wagner Peyser
Revised Period of Performance:
Original Allocation: $539,804.00
Cost Category Current Budget Changes In/Out(+/-) Revised Budget
Program Exp 6/30/08 $830,075.00 $830,075.00
Program Exp 6/09 $74,016.00 $74,016.00
Total Program $830,075.00 $74,016.00 $904,091.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the total award of$904,091.00 to provide Basic
Labor exchange services to job seekers and employers.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION:
Employment Services is requesting this modification to add $74,016.00 of PY 07 Wagner Peyser
Adjustment#2 funds in accordance with the Colorado Department of Labor and Employment, Notice
of Fund Availability#07-05 dated December 28, 2007.
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
PCT 02/25/2008 at 8:05 AM EXPENSE REPORT FORM VAX #: 1272 Page 1 of
GRANTOR: GRANTEE: CRP:SR PRO:WC/ FYF:PYO
& y
COLORADO DEPT OF LABOR EMPLOYMENT WELD COUNTY -- EXPENSE TIT: S LCO: '! C/S:7 A
633 17th St. .Ste #1100 DENNIS BOGOTT-FIN CONT 970-353-3800X3350 CTP: ALO: 2014
Denver CO 80202-3660 P.O. BOX 1805 EX 304-6453 REF: CFDA:17.259
SANDY TSAI Fax:318-8128 (303) 318-8117 GREELEY CO 80632-1805 IDN:846000813 *
LINDA PEREZ. DIRECTOR (970) 353-3800 Local #: State #:
WELD PY07 WIA.10% SUMMER JOB HUNT
Contract Start O1/04/2008 Award: 3.000.00 For Period From: Check if: [ ] Expense Adjustment
End:08/31/2008 Balance: 3.000.00 To: [ ] Final Report
I— Total ---- --I Current
Budget Disbursed Accrued Expended Balance Change-To-Disb. Change-To-Accrual
FCS123 Descript ** (A) (B) (C) (o-B+C) (E=A-D)
+ +
7YSJIP SJH 8/08 3.000.00 0.00 0.00 0.00 3.000.00 I I
+ + _-
TOTAL 3.000.00 0.00 0.00 0.00 3.000.00
+ +---- _---_—
I certify to the best of my knowledge and belief the financial data above are reported correctly and were incurred for
allowable contract/grant purposes.
Signature: Title: Date.
PCT 02/25/2008 at 8:04 AM EXPENSE REPORT FORM VAX #: 1189 Page 1 of
GRANTOR: GRANTEE: CRP:SR PRO:WC FYF:PYI
COLORADO DEPT OF LABOR & EMPLOYMENT WELD COUNTY -- EXPENSE TIT: W LCO: C/S:7
633 17th St. .Ste #1100 DENNIS BOGOTT-FIN CONT 970-353-3800X3350 CTP: ALO: 2014
Denver CO 80202-3660 P.O. BOX 1805 FX 304-6453 REF: CFDA:17.20.
SANDY TSAI Fax:318-8128 (303) 318-8117 GREELEY CO 80632-1805 IDN:846000813 *
LINDA PEREZ. DIRECTOR (970) 353-3800 Local #: State #:
WELD PY07 WAGNER PEYSER
Contract Start:07/01/2007 Award: 904.091.00 For Period From: Check if: [ ] Expense Adjustment
End:06/30/2009 Balance: 538,501.88 To: [ ] Final Report
I Total I Current
Budget Disbursed Accrued Expended Balance Change-To-Disb, Change-To-Accrua
FCS123 Descript ** (A) (B) (C) (D=B+C) (E=A-D)
+ +
NNNO1 $539804.00 0.00 0.00 0.00 0.00 0.00
+ +
7PN01 PROGRAM 6/08 830.075.00 365.589.12 0.00 365,589.12 464.485.88
+ +
7PN02 PROGRAM 6/09 74,016.00 0.00 0.00 0.00 74,016.00
TOTAL 904.091.00 365,589.12 0.00 365.589.12 538.501.88
+ +
I certify to the best of my knowledge and belief the financial data above are reported correctly and were incurred for
allowable contract/grant purposes.
Signature: Title: Date:
r -
PCT 02/25/2008 at 8:05 AM EXPENSE REPORT FORM VAX #: 1271 Page 1 of
GRANTOR: GRANTEE: CRP:SR PRO:WC FYF:PY
COLORADO DEPT OF LABOR & EMPLOYMENT WELD COUNTY -- EXPENSE TIT: J LCO: C/S:7
633 17th St. .Ste #1100 DENNIS B0G0TT-FIN CONT 970-353-3800X3350 CTP: ALO: 2014
Denver CO 80202-3660 P.O. BOX 1805 FX 304-6453 REF: CFDA:17.20
SANDY TSAI Fax:318-8128 (303) 318-8117 GREELEY CO 80632-1805 IDN:846000813 *
LINDA PEREZ. DIRECTOR (970) 353-3800 Local #: State #:
WELD PY07 WP10% SUMMER JOB HUNT
Contract Start:01/04/2008 Award: 32.000.00 For Period From: Check if: [ I Expense Adjustment
End:08/31/2008 Balance: 32.000.00 To: [ ] Final Report
Total I Current
Budget Disbursed Accrued Expended Balance Change-To-Disb. Change-To-Accrua'
FCS123 Descript ** (A) (B) (C) (D=B+C) (E=A-D)
+ +
7PNOI SJH 8/08 31.000.00 0.00 0.00 0.00 31.000.00
+ +
7PN02 market 6/08 1.000.00 0.00 0.00 0.00 1.000.00
+ +
TOTAL 32.000.00 0.00 0.00 0.00 32.000.00
+ +
I certify to the best of my knowledge and belief the financial data above are reported correctly and were incurred for
allowable contract/grant purposes.
Signature: Title: Date:
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