HomeMy WebLinkAbout20080336.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 30, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, January 30, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of January 28, 2008, as printed. Commissioner Masden seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Masden stated he attended another
meeting of the Colorado Oil and Gas Conservation Commission and it was more positive than previous
weeks. He stated the Commission is beginning to consider a basin to basin operation plan, instead of a
statewide plan. Chair Jerke stated he has observed recent articles in newspapers regarding the matter.
Commissioner Masden stated he was pleased to see more representation for both sides of the issue in
attendance at the most recent meeting. Chair Jerke stated he has a report to share on House Bill 1083
which will change how severance tax dollars are distributed. He stated the Bill passed through the first
committee ten to one, with minor amendments. He further stated employee counts will remain a major
factor in determining the amount of funds to be allocated to impacted cities and counties. Chair Jerke
stated he initiated a discussion regarding hiring a representative to determine an accurate number of
employees Weld County has working in the oil and gas field. He stated it will be a cost to the County to
hire an individual, or company, to complete the research; however, it will hopefully result in significantly
more money being allocated to the County. He further stated the employee count report is due the end
2008-0336
BC0016
of April. Commissioner Masden stated he has been on the Federal Mineral Lease Committee, which
includes three CML designees and three Commissioners from the State (CCI). He stated each July the
Committee examines a list of individuals, who have not been confirmed as being part of the industry, and
it determines which names to keep on the list. He further stated this process has been financially
beneficial to the County.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $256,040.34
Electronic Transfers - All Funds $5,146,107.35
Commissioner Rademacher moved to approve the warrants as presented by Mr.Warden. Commissioner
Garcia seconded the motion, which carried unanimously.
BIDS:
PRESENT TRAFFIC PAINT AND GLASS BEADS BID - PUBLIC WORKS DEPARTMENT: Mr Warden
read the names of the eight vendors that submitted a bid into the record. In response to Chair Jerke,
Mr. Warden stated the glass beads are the reflective element in the paint. The bid will be presented for
approval on February 13, 2008.
PRESENT TRUCK CAB AND CHASSIS BID - PUBLIC WORKS DEPARTMENT: Mr. Warden read the
names of the three vendors that submitted a bid into the record. The bid will be presented for approval
on February 13, 2008. In response to Commissioner Garcia, Mr. Warden stated all of the vehicles the
County purchases are delivered; therefore, there will not be any transportation or delivery costs.
PRESENT CONCRETE SAND BID - PUBLIC WORKS DEPARTMENT: Mr. Warden read the names of
the three vendors that submitted a bid into the record. The bid will be presented for approval on
February 13, 2008.
PRESENT ADULT MOSQUITO SURVEILLANCE BID - ENVIRONMENTAL HEALTH DEPARTMENT:
Mr. Warden read the names of the two vendors that submitted a bid into the record. The bid will be
presented for approval on February 13, 2008.
PRESENT AND APPROVE RENEWAL OF AGREEMENT FOR HOT BITUMINOUS MATERIAL /
ASPHALT SUPPLY BID FOR 2008 - ASPHALT INDUSTRIES: Mr. Warden stated staff recommends a
one-year renewal of the contract with Aggregate Industries, for an estimated cost of $2,940,000.00. In
response to Chair Jerke, Mr. Warden stated there was approximately 3.1 million dollars allocated for this
purpose. In response to Chair Jerke, Mr. Warden stated this bid may be approved today since it is for the
continuation of a contract. Commissioner Garcia moved to accept said bid, based on staff's
recommendation. Commissioner Rademacher seconded the motion.
NEW BUSINESS:
CONSIDER FAMILY EDUCATIONAL NETWORK OF WELD COUNTY 2008 PERSONNEL POLICIES,
HEAD START POLICY COUNCIL BY-LAWS, AND MEDIATION POLICY, AND AUTHORIZE CHAIR TO
SIGN ANY NECESSARY DOCUMENTS: Walt Speckman, Director,Human Services,stated these policies
are reviewed each year. In response to Chair Jerke, Mr. Speckman stated there are no significant
changes to the documents from previous years. Commissioner Garcia moved to approve said personnel
policies, by-laws, and mediation policy, and authorize the Chair to sign any necessary documents.
Seconded by Commissioner Rademacher, the motion carried unanimously.
Minutes, January 30, 2008 2008-0336
Page 2 BC0016
CONSIDER INTERGOVERNMENTAL AGREEMENT FOR BUS SERVICE BETWEEN GREELEY AND
LOVELAND AND AUTHORIZE CHAIR TO SIGN: Bruce Barker, County Attorney,stated he reviewed and
revised this agreement last fall. Mr. Warden stated he has discussed the agreement with the City of
Greeley. He explained the agreement is regarding the expansion of bus service from Greeley to Loveland
and since the route will transport people through unincorporated Weld County, Weld County needs to
participate in the agreement. He further stated there will be no financial obligation to the County to enter
into the agreement; however, if the County does not enter into the agreement, it will be subject to
regulation outside of the local jurisdictions. In response to Commissioner Rademacher, Mr.Warden stated
this is a three year pilot program. In response to Commissioner Garcia, Mr. Barker confirmed there is no
cost to Weld County. Commissioner Rademacher moved to approve said agreement and authorize the
Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER ESTABLISHING THE NEIGHBORHOOD TO BE SERVED, DESIGNATING A
COMMISSIONER TO MAKE ON-SITE INSPECTION, AND SETTING THE HEARING DATE
CONCERNING THE APPLICATION FOR A MASSAGE PARLOR LICENSE - PCT, LLC, DBA THE SPA:
Mr. Barker stated an application for a massage parlor license was received and the State Statutes
regarding these establishments are similar to those for liquor licenses; therefore, the Resolution will
establish the neighborhood to be served, will set a date for a hearing, and appoint a designee to inspect
the establishment. In response to Commissioner Jerke, Mr. Barker stated the regulations he is using as
a guideline are State Statutes, and the changes being made to the County Code are simply additions to
include massage parlors as a Use by Right in Commercial and Industrial Zones and a Use by Special
Review in other zones. In response to Commissioner Rademacher, Mr. Barker stated the inspection needs
to be conducted prior to the hearing and he will provide a list of items to be considered at the inspection.
In response to Chair Jerke, Mr. Barker stated, similar to liquor licensing, the Board is able to consider the
needs of an area in regard to an establishment; however, he will review the Statute in detail. In response
to Commissioner Rademacher, Mr. Barker stated he will not approve or deny the application based on his
inspection, he will simply report his findings to the Board. Commissioner Masden moved to schedule a
hearing date of February 27,2008, at 9:00 a.m. Commissioner Garcia seconded the motion,which carried
unanimously. Commissioner Rademacher made a motion to establish the neighborhood to be served and
designate himself to make the on-site inspection. Commissioner Masden seconded the motion and
explained the inspector does not have veto power, he/she simply shares the information obtained by the
inspection with the Board. In response to Chair Jerke, Mr. Barker stated he believes it is a State Statute
that a County Commissioner conducts an inspection in these type of matters. There being no further
discussion, the motion carried unanimously. (Clerk's Note: Due to the delay of background investigation
results, and subsequent scheduling conflicts, the hearing to consider the application was set for
July 7, 2008, at 9:00 a.m., and was continued to July 9, 2008.)
CONSIDER COST TARGET ADJUSTMENT FOR 2008 FLEET MAINTENANCE-ALL STAR TECHNICAL
SERVICES: Barb Connolly, Controller,stated this is the annual contract for the County Fleet maintenance
with All Star Technical Services. Ms. Connolly stated this year All Star Technical Services has requested
a 3.4 percent increase for the CPI Index and an additional$87,875.00 due to the increase in the fleet size,
for total increase of $135,123.49, and the total 2008 contact cost will be $1,523,846.34. In response to
Commissioner Rademacher, Mr. Warden stated this contract is put out for bid once every five years. He
stated the most significant change is twenty trucks and twenty trailers were added for hauling purposes.
In response to Chair Jerke, Mr. Warden stated the maintenance of the new vehicles has been budgeted
for. In response to Commissioner Masden, Ms. Connolly stated the amounts are for 2008 only.
Responding to Commissioner Masden, Mr.Warden stated there is a 3.4 percent cost of living increase and
the cost may be increased up to five percent for an increase in fleet size. In response to Commissioner
Garcia, Mr. Warden stated it is in the agreement that if the fleet size increases five percent or more, the
provider may increase the cost. In response to Commissioner Rademacher, Mr. Warden stated if there
is a decrease in the fleet size, the cost will be reduced. Commissioner Rademacher moved to approve
Minutes, January 30, 2008 2008-0336
Page 3 BC0016
said cost target adjustment for 2008 fleet maintenance. Seconded by Commissioner Garcia, the motion
carried unanimously.
CONSIDER AMENDED HIPAA COMPLIANCE PLAN TO UPDATE GENERAL HIPPA SECURITY
POLICIES FOR WELD COUNTY: Monika Mika, Director of Administration, stated this is the general
HIPAA security policies, and the only significant changes are in regards to volunteers and interns. In
response to Commissioner Rademacher, Ms. Mika stated the only two changes are the ones which state,
"Each departmental HIPAA Security Officer shall develop a work plan delineating roles and appropriate
task assignments for departmental volunteers and interns", and "Any procedures and protocol for
department volunteers". Commissioner Masden moved to approve said amended compliance plan.
Seconded by Commissioner Garcia, the motion carried unanimously.
PLANNING:
CONSIDER LONG-TERM ROAD MAINTENANCE AND IMPROVEMENTS AGREEMENT AND AMENDED
LONG-TERM ROAD MAINTENANCE AND IMPROVEMENTS AGREEMENT (CRS 30, 32, AND 43),
AUTHORIZE CHAIR TO SIGN,AND ACCEPT COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT
#1614 - SEMCRUDE, LP: Rich Hastings, Department of Planning Services, stated this is a crude oil
unloading facility located near the Towns of Keenesburg and Hudson. Mr. Hastings explained he was
asked to review this agreement in September and he noted there was an omission regarding the haul route
designation, which could have been costly to the County. He stated this amendment designates and
clarifies a haul route. In response to Commissioner Masden, Mr. Hastings stated Semcrude, LP, will also
be responsible for constructing acceleration and deceleration lanes. Further responding to Commissioner
Masden, Mr. Hastings stated it will be at the County's discretion in determining if road maintenance is
necessary. He stated sometimes the companies will perform the maintenance themselves, depending on
the situation, and other times County crews will perform the maintenance. He stated it is a cooperative
agreement between the County and the companies,and a County representative will perform an inspection
once a year, generally, to determine if the road is in need of maintenance. In response to Commissioner
Masden, Mr. Hastings stated inspections are usually a collaboration, since the company usually has an
inspector and the County has an inspector. Commissioner Maden moved to approve said agreements,
authorize the Chair to sign, and accept collateral for USR#1614. Seconded by Commissioner Garcia, the
motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, January 30, 2008 2008-0336
Page 4 BC0016
There being no further business, this meeting was adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
c 12,11_,/ WELD COUNTY, COLORADO
ATTEST: �G b i ,-:A
Issi .-' ^ _ `\ 'I Willi m H. Jerke, Chair
Weld County Clerk to the ar ,+ M 11 .& �n
t°� 'J YN�
pr ,� -,/ Robert D Masaeni, Pro-Tem
BY: / , ,/ C
Deputy Clerk the Board - G-' / r (/
William F. Garcia
EXCUSED
David E. Long
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Minutes, January 30, 2008 2008-0336
Page 5 BC0016
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