HomeMy WebLinkAbout20081255.tiff MEMORANDUM
DATE: April 23, 2008
Co TO: Clerk to the Board, Donna Bechler
COLORADO FROM: Linda Perez,
SUBJECT: Marketing Funds Grant Award Letter
This is your original Marketing Funds Grant Award Letter modification from the
Department of Local Affairs under our Master Grant Contract, 08WF09WC. Budget line
items were changed. As per discussion with Don Warden, it should be listed under
Correspondence on one of the Board's Agenda.
If you have any questions, please telephone me at 970-353-3800, extension 3363.
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Grant Award Letter 08WF09WC (3 Pages)
Attachment 1 (1 Page)
Attachment 2 (1 Page)
Attachment 3 (1 page)
Amendment#1
Department of Local Affairs
Colorado Office of Workforce Development
Marketing Grant
Weld County / Employment Services of Weld County
The"Effective Date" of this Award shall be the latter of the beginning date of performance period, located on
provision#9, or the date of approval by the State Controller, or his designee, located on the final page of this
document with the State Controller's signature. Work by the Contractor/Grantee shall not begin prior to the
Effective Date, nor shall the State be responsible for any sum expended by the Contractor/Grantee prior to the
Effective Date, unless otherwise specifically permitted by law.
ACCEPTANCE OF THIS AWARD LETTER BY GRANTEE:THE GRANTEE HEREBY AGREES THAT THE TERMS AND CONDITIONS OF
THE MASTER GRANT CONTRACT EXECUTED BY CONTRACTOR/GRANTEE DATED 4/26/06 CONSISTING OF 11 PAGES SHALL
APPLY TO SERVICES PERFORMED UNDER THE GRANT AWARD LETTER. THE TERMS OF THE MASTER GRANT CONTRACT ARE
HEREBY SPECIFICALLY INCORPORATED BY REFERENCE INTO THE GRANT AWARD LETTER,AND SPECIFICALLY REAFFIRMED BY
THE CONTRACTOR/GRANTEE AS IF EXECUTED ON THIS DATE. BY SUBMITTING A REQUEST FOR PAYMENT OF WORK
PERFORMED WITHIN THE SCOPE OF SERVICES SET FORTH BELOW,THE CONTRACTOR/GRANTEE ALSO HEREBY ACCEPTS THE
GRANT AWARD LETTER OFFER,AND SPECIFICALLY AGREES TO THE TERMS OF THE GRANT AWARD(INCLUDING
ATTACHMENTS),AS WELL AS THE TERMS OF THE MASTER GRANT CONTRACT. IF THE GRANT AWARD LETTER HAS BEEN
WITHDRAWN BY THE STATE FOR ANY REASON, IT MAY NO LONGER BE ACCEPTED BY THE CONTRACTOR/GRANTEE.
Amendment Summary
The purpose of this amendment is to modify the budget lines.
Details of this amendment are listed below
Part I. Grantee &Award Information
1. Award Made to: Employment Services of Weld County Remit Address if Different:
PO Box 1805
Greeley,CO 80632
2. Grantee's Responsible Administrator: Linda Perez, Director
3. Award/Encumbrance Number: 08WF09WC 4. Master Contract Number: 06WFWC
5. Contract Logging Inquiry Number(CLIN): 01'478 6. Vendor Code: 846000813y
7. Funding Information:
Source of Funds CFDA# Orgn Appr Object Gbl Rptc Amount
Marketing Grant 17.260 LWBO 446 5120 6JZF 4446 $ 25,000.00
Total $ 25,000.00
Part II. Terms
8. Award Amount. The total Award Amount provided under this Grant Award shall not exceed the sum of$25,000.00,
including all Amendments.
Page 1 of 3
r Salary and Benefits 7,000.00 -2,000.00 5,000.00
Supplies/Printing 6,500.00 4,000.00 10,500.00
Other $4,200.00 $1,150.00 $5,350.00
Travel $300.00 ($150.00) $150.00
Contract Services $6,000.00 ($3,000.00) $3,000.00
Registration/memberships $1,000.00 $0.00 $1,000.00
Total Award $25,000.00 $25,000.00
Flexibility is allowed within the budget provided no single line item is increased or decreased by more than 10%. If the
Contractor/Grantee exercises this option,the Contractor/Grantee shall report the detail of such budget transfer in Box 8
(Comment box)of the Request for Payment form. Changes in excess of the allowed threshold and any changes in the
prohibited line(s)must receive prior written approval from the State.
9. Performance Period: 8/20/07 through 7/31/08.
10. Grant Purpose: Marketing funds to promote the Weld County workforce region.
11. Scope of Services. Contractor/Grantee shall provide:
Funds will be used to produce collateral materials to advertise our programs to potential clients/job seekers, purchase
memberships and participate in local chambers, recognize key businesses and stakeholders that work closely with us,structure
and conduct career and employment functions through which employers and job seekers can interact on employment needs and
continue analyzing our local industries to ensure we are meeting their current and future workforce needs.
Task Summary Deliverable Timeline Responsible Party
Job/Career Fairs • Host and co-Host • Salary allocations •Aug 2007 Marie Llamas, Unit
employment functions with •Appropriate cost • Sept 2007 (2) Manager &
local community colleges, receipts • Feb 2008 Tedi Guerrero
employers and community • Mar 2008 Admin Assistant
based organizations •Apr 2008 (2)
Appreciation Events • Host employer appreciation • Invoices/receipt • September 07, Tedi Guerrero
from appropriate • December 07 Admin Assistant&
service business •As appropriate Unit Managers
(catering business-
grocery store)
Community Events • Staff informational • Invoices/receipts of • Events held in Tedi Guerrero,
booth at six registration forms June, July, Admin Assistant&
community events • Collateral material Aug (2) Sept(2) Employment Service!
• Presentation at chambers or •Through the Staff
trainings year
Marketing Collateral •Contract with local print • Receipts if •Contract with Tedi Guerrero,
&Advertisement shops to create marketing purchase local print shops Admin Assistant&
materials for use by job for presentation at various times Marie Llamas
seekers and employers; folders,fliers, throughout the Employer Relations
notices yard signs, year Managers
•Advertisements in local ads in newspapers •Advertisements
newspapers and give-aways will run through-
out the year,
depending on
marketing
activities/events
Staff trainings& • Development of a • Power point •August through Linda Perez, Director
Research marketing brand presentation November
ambassador training for •Survey tools and •January through
staff and board members survey results June 2008
• Marketing research for
targeted industries
Page 2 of 3
,' Deliverables: See above scope of work.
12. Reporting: The Contractor/Grantee shall meet all reporting requirements currently required by the State or federal law
or regulation,or as may be subsequently required by State or federal law or regulation, any time during the
performance of this Grant Award Letter. Changes shall be submitted to the Contractor/Grantee in writing. Regular
required reports by Contractor/Grantee are as follows:
a. Attachment One: Request for Payment. Contractor/Grantee shall submit three(3)copies of quarterly interim
Requests for Payment within 20 days following the end of a calendar quarter using the form herein attached as
Attachment One. Request for final payment shall be submitted no later than 30 days after the end of the
Performance Period.
b. Attachment Two: Performance Report. The Contractor/Grantee shall submit three (3)copies of quarterly
Performance Reports within 20 days following the end of a calendar quarter using the form herein attached as
Attachment Two. The Contractor/Grantee shall also submit a final narrative completion report to the State no later
than 30 days after the end of the Performance Period.
13. Payment and Completion:The final Request for Payment and the narrative project completion report are due to the State
(OWD) no later than 30 days after the end of the Performance Period. Project funds will not remain encumbered for
further reimbursement after the project is ended.
14. Certification of Legal Residency. The Contractor is receiving federal or state funds under this contract and must confirm
that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS
24-76.5-103(4)when such individual applies for public benefits provided under this Contract, by completing the Affidavit
attached hereto as Attachment 3.
15. Attachments to Award Letter. The following attachments are hereby incorporated into the Grant Award Letter:
• Request for Payment, Attachment 1
• Performance Report,Attachment 2
• Affidavit of Legal Residency,Attachment 3
Part III. Signature
Reviewed B Issued B Colorado Office of Workforce Development
II
Pre-Approved Form Contract Reviewer Susan E. Kirkpatrick, Executive ir or
Department of Local Affairs
Approval: CRS 24-30-202 requires that the State Controller approve all state contracts. This Award Letter is not valid
until the State Controller, or such assistant as he may delegate, has signed it.
State Contr ler: Les ie M.Sh e elt
By: V � `_ Date: b SI % V
/Rose M ie Aut , Controller, Department of Local Affairs
Page 3 of 3
ATTACHMENT 1 - 08WFO9WC
Marketing Grant
REQUEST FOR PAYMENT FORM
1. GRANTOR 2. TYPE OF PAYMENT 3. RECIPIENT ORGANIZATION
(Name, Address, Telephone Number)
Department of Local Affairs _ Partial Employment Services of Weld County
Office of Workforce Development PO Box 1805
1313 Sherman St, Room 521 _ Final Greeley,CO 80632
Denver, CO 80203
4. PERIOD COVERED BY THIS REQUEST 5. PAYMENT REQUEST 6. AWARD LETTER NUMBER
From: TO #: 08WFO9WC
7. PURPOSE FOR GRANT FUNDS REQUESTED
Expenditures
Previous Current Request
Budget Line(s) Per Award Letter Budget(A) Request(s) (B) (C) Balance (A-B-C)
TOTAL:
8. COMMENT:
9. CERTIFICATION: I certify to the best of my knowledge and belief the data above is correct and that all
expenditures were made in accordance with the grant requirements.
SIGNATURE OF AUTHORIZED OFFICIAL NAME AND TITLE (Type or Print) DATE
STATE REVIEW Comment:
Approved by:
Program/Project Manager Date
ATTACHMENT 2 — 08WF09WC
Marketing Grant
PERFORMANCE REPORT
Workforce Region:
Address:
City, State & Zip code:
Telephone Number: Fax Number:
Responsible Administrator:
Email address:
Award Letter: 08WF09WC Reporting Period From: To:
NARRATIVE SECTION: To be completed by Contractor/Grantee(please add addition page(s)if necessary):
I. Project Status: Have the project goals for this quarter been met? Have the deliverables for this quarter been achieved? If
not,what is the status and the plan for accomplishing the goals and deliverables?
II. Describe the work to be undertaken during the next reporting period. What deliverables will be accomplished? If there is
slippage in work,what is your plan to catch up and achieve key deliverable dates? Have you communicated all problems,
questions,or issues with the State promptly? Remember that changes in the Scope of Services or completion dates cannot be
made without an agreement in writing signed by the State.
III. Describe any challenges that have been encountered and how the challenges were met?
IV. Participant Totals, if applicable, and Expenditures
Planned(cumulative) Actual(cumulative) %of Plan
Total Enrollments
Total Terminations
Total Expenditures
Signature of Authorized Official Name and Title(Type or Print) Date
Submit Report To: Office of Workforce Development, 1313 Sherman St, Room 521, Denver, CO 80203
Attachment 3
AFFIDAVIT OF LEGAL RESIDENCY
I , swear or affirm under penalty of
perjury under the laws of the State of Colorado that (check one):
I am a United States citizen, or
I am a Permanent Resident of the United States, or
I am lawfully present in the United States pursuant to Federal law.
I understand that this sworn statement is required by law because I have applied for
a public benefit or I am a sole proprietor entering into a contract or purchase order
with the State of Colorado. I understand that state law requires me to provide proof
that I am lawfully present in the United States prior to receipt of this public benefit
or prior to entering into a contract with the State. I further acknowledge that
making a false, fictitious, or fraudulent statement or representation in this sworn
affidavit is punishable under the criminal laws of Colorado as perjury in the second
degree under Colorado Revised Statute 18-8-503 and it shall constitute a separate
criminal offense each time a public benefit is fraudulently received.
Signature Date
Name (please print) Social Security Number(optional)
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