HomeMy WebLinkAbout20082214.tiff RESOLUTION
RE: APPROVE SIX PURCHASE OF SERVICE AGREEMENTS WITH VARIOUS PROVIDERS
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with six Purchase of Service Agreements
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and the
providers listed below, commencing on the dates as listed on each agreement, with further terms
and conditions being as stated in said agreements, and
1. Plan de Salud del Valle
2. Colorado West Regional Mental Health Center
3. St. Vrain Valley School District RE-1J
4. Weld County School District RE-1 (Early Childhood)
5. Weld County School District RE-1 (Breakfast/Lunch)
6. Olathe Medical Clinic
WHEREAS,after review,the Board deems it advisable to approve said agreements, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the six Purchase of Service Agreements between the County of Weld,State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and the providers listed above, be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreements.
2008-2214
HR0079
CSC' , W-S l oL-CAA 4q-/0 O�
RE: SIX PURCHASE OF SERVICE AGREEMENTS WITH VARIOUS PROVIDERS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 18th day of August, A.D., 2008, nunc pro tunc June 9, 2008.
!, BOARD OF COUNTY COMMISSIONERS
C 114a WELD COUNTY, COLORADO
ATTEST: f141 4?
'/ 61 i Ali,
,fiM
r "i` William H. Jerke, Chair
Weld County Clerk to th '
t W EXCUSED
i ^ / / \ Robert D. Masten, Pro-Tem
BY: n/ /ilk 2
Den y Cler P o the Board < 1/ i
WilliaF. Garcia
AP D O `i1 J,
David E. Long
_V �
oun Attorney c� ,a `a Ytr
ouglgla ademac
Date of signature: 9/246%
2008-2214
HR0079
(Tr Memorandum Hic, Date: August 18, 2008
DII ' To: William H. Jerke, Chair, Board of County Commissioners
COLORADO From: Judy A. Griego, Director, Hum S vice De anent
RE: Purchase of Service Agreeme for th Weld unty
Department of Human Servic
Enclosed for Board approval are Purchase of Services Agreements between the Weld County
Department of Human Services and Contractors listed below. These Agreements were reviewed at
a Board Work Session on August 11 and 21, 2008.
No. Contractor& Type of Service& Rate & Maximum
Term Founding Source Contract Amount
1. Plan de Salud del Valle Dental Examination $75.00 Per Exam
Aug. 20, 08—May 29, 09 Head Start Max. $8,750.00
2. Colorado West Regional Therapy & Counseling $60.00 Per Hour
Mental Health Center
Jun. 30, 08 —Dec. 31, 08 Head Start Max. $5,000.00
3. St. Vrain Valley School Breakfast, Lunch, and Milk $0.65 - $2.50 Per Day
District RE-1J Per Child
Aug. 25, 08—May 29, 09 USDA Max. Not Limited
4. Weld School District RE-1 Early Child Hood Program $3,231.50 Per Student
Aug. 25, 08 —May 28, 09 Head Start Max. $132,491.50
5. Weld School District RE-1 Breakfast, Lunch, & Milk $0.75 - $2.75 Per Day
Per Child
Aug. 25, 08 —May 28, 09 Head Start Max. Not Limited
6. Olathe Medical Clinic Migrant Health Services $25.00 - $105.00 Per
Service Unit
Jun. 9, 08 —Oct. 31, 06 Head Start Max. $5,000.00
If you have any questions please give me a call at extension 6510. Filed BM 08 18 08 s-b2.DOC
Page 1 of 1
No. Contractor& Type of Service & Rate & Maximum
Term Founding Source Contract Amount
7. Olathe Medical Clinic Migrant Health Services $25.00 - $105.00 Per
Service Unit
Jun. 9, 08 — Oct. 31, 09 Head Start Max. $5,000.00
If you have any questions please give me a call at extension 6510.
Filed BM 08 18 08 s-bI.DOC
Page 2 of 2
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PURCHASE OF SERVICE AGREEMENT
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THIS AGREEMENT, made and entered into this j8 day of August, 2008, by arrao
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human
Services' Family Educational Network of Weld County, Head Start Program, hereinafter
referred to as "FENWC" and Plan de Salud del Valle hereinafter referred to as "Health
Center."
WITNESSETH
THAT FOR and in consideration of the covenants here in agreed to be kept and
performed; the Health Center hereby agrees to provide to FENWC the following described
services based upon the following terms and conditions:
1. The Health Center shall provide the dental services for the following Head Start
Centers: Frederick, Hudson, Platteville and Gilcrest. The Hudson and children will
receive services in Ft. Lupton and the Frederick, Platteville and Gilcrest children will
receive the services in Frederick. Services and appropriate documentation will be
completed by the end of the program year.
2. The Health Center shall provide prophylaxis therapy and application of topical
fluoride for each Head Start child. The Health Center agrees to provide all
restoration and/or extractions as deemed necessary on each referred child.
3. The Health Center will submit all bills to the below address:
Family Educational Network of Weld County
Head Start Program
Attn: Health Specialist
PO Box 1805
Greeley, CO 80632
4. FENWC agrees to reimburse the Health Center 75.00 per child for dental
examinations and other dental services as needed, not to exceed $8,750.00 for a
maximum of one hundred eighty (180) children.
5. FENWC will not be charged for those children covered by Medicaid or private
insurance. Medicaid numbers shall be provided at the time of the appointment and
billing will be sent to the appropriate agency by the Health Center. Head Start is a
payer of last resort.
6. For services not reimbursed by FENWC, the amount will be designated as In-Kind
Contribution to the FENWC Program on behalf of the Health Center and will be
documented on the bill.
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7. The term of this Agreement is August 20, 2008 through May 29, 2009.
8. The Health Center assures that it carries adequate liability and malpractice
insurance.
9. In Kind:
Provision of the above outlined services at the designated costs represents an in
kind contribution of$51,880.00 to the FENWC program in the services and
amounts following; Dental, $51,880.00.
10. Assurances:
a. The Health Center agrees that he is an independent contractor and that his
officers, employees, and clients do not become employees of Weld County,
and therefore are not entitled to any employee benefits as Weld County
employees, as a result of the execution of this Agreement.
b. FENWC, the Weld County Board of Commissioners, its officers and
employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of the Health Center, its employees, volunteers
or agents while performing this Agreement. The Health Center, its officers
and employees, shall not be held liable for injuries or damages caused by
any negligent acts or omissions of FENWC, the Weld County Board of
Commissioners, its officers and employees. The respective contracting
parties shall provide such liability insurance and worker's compensation
coverage as each deems appropriate, and as required by the Colorado
Worker's Compensation Act.
c. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall
any portion of this Agreement be deemed to have created a duty of care with
respect to any persons not a party to this Agreement.
d. No portion of this Agreement shall be deemed to create an obligation on the
part of the County of Weld, State of Colorado, to expend funds not otherwise
appropriate in each succeeding year.
e. No officer, member, or employee of Weld County, and no member of their
governing bodies shall have any pecuniary interest, direct, or indirect in the
approved Agreement or the proceeds thereof.
f. The Health Center understands that monitoring and evaluation of the
performance of this Agreement shall be conducted by the Weld County
Department of Human Services and the results provided to the Weld County
x,
Board of Commissioners.
g. The Health Center and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986, and that no person shall on the grounds of race, creed,
color, sex, handicap or national origin be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under the
approved Agreement.
11.All modifications to this Agreement shall be in writing and signed by both parties.
12. This Agreement may be terminated by either party giving a thirty (30) days written
notice to the other party. If funding to FENWC should cease, this Agreement will
terminate immediately. If FENWC funding should be reduced, this Agreement will
be renegotiated immediately to reflect funding changes.
IN WITNESS WHEREOF, of the parties above hereunto placed their hands as of
the date first written above.
WELD COUNTY BOARD OF Plan de Salud del Valle
COUNTY COMMISSIONERS Ay
William H. Jerke, Chairperson
AUG a!: Stanley Brasher, Executive Director
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ATTEST:
WELD COUNTY CLERK TO T r`\t
% '
By:
Deputy Clerk the Board
WELD COUNTY DEPARTMENT OF
HUMAN SERVICAS
Judy riego, Director
PURCHASE OF SERVICE AGREEMENT
nat
This Agreement made and entered into this J8 day of Ic 2008, by and between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Human Services Family
Educational Network of Weld County Migrant Seasonal Head Start Program, hereinafter
referred to as "FENWC," and Colorado West Regional Mental Health Center, hereinafter
referred to as "CWRMHC."
WITNESSETH:
WHEREAS, FENWC is required to provide therapeutic services for
Migrant/Seasonal Head Start eligible children, in accordance with 45-CFR-1304,
Migrant/Seasonal Head Start Performance Standards, and
WHEREAS, FENWC wishes to provide consultation services to parents of Migrant
Head Start eligible children, families, and staff, and
WHEREAS, CWRMHC has the staff and facilities to provide such services, and
WHEREAS, the parties wish to establish an on-going policy for the provision of
services.
NOW, THEREFORE, in accordance with the mutual benefits, responsibilities, and
considerations set forth herein, the parties hereto covenant and agree as follows:
1. Engagement of CWRMHC. FENWC hereby retains CWRMHC and CWRMHC
hereby accepts engagement by FENWC upon the terms and conditions hereinafter
set forth.
2. Term. Subject to provisions contained herein, the term of the Agreement shall
commence on June 30, 2008 through December 31, 2008. This Agreement shall
be subject to review and renewal by the parties annually.
3. Nature of Agreement. During the term of the Agreement, CWRMHC agrees to
make its services available to FENWC. The average number of service hours per
week will be five (5) as mutually agreed to by FENWC and CWRMHC.
4. Scope of Work. CWRMHC will provide the following mental health services to
•
FENWC Head Start and Migrant/Seasonal Head Start eligible families, children, and
staff:
➢ Assist in planning and administering bilingual/multi-cultural mental health
program activities and services.
➢ Train Migrant/Seasonal Head Start Staff when requested by FENWC.
➢ Observe children and consult with teacher and other staff.
➢ Assist in providing special help for children with atypical behavior or
development.
➢ Orient parents and work with them to achieve the objectives of the mental
health program. Provide group and individual therapy, as appropriate.
➢ Take appropriate steps in conjunction with health and education services to
refer children for diagnostic examination to confirm that their emotional or
behavioral problems do not have a physical basis.
➢ Provide mental health related services to FENWC staff.
The scope of such services shall be guided by FENWC. CWRMHC services shall be
provided to those children and families referred by FENWC. CWRMHC shall provide
FENWC with written reports summarizing said services, which shall fulfill the legal
requirements of the parties hereto. Such reports shall be maintained by FENWC.
5. Scheduling of Engagements. CWRMHC shall schedule services so as to be
rendered during hours meeting the needs of FENWC and its clients. CWRMHC
shall provide the Grand Junction center within FENWC with forty-eight (48) hours
prior notice of all scheduled services. All engagements shall be scheduled at
mutually agreeable times and dates.
6. Equipment and Supplies. It is agreed that all equipment and supplies will be
maintained by each agency as necessary in the scope of regular business.
FENWC will share with CWRMHC equipment or supplies owned by FENWC as are
reasonably necessary in order for CWRMHC to perform its obligations under the
Agreement. Notwithstanding the foregoing, CWRMHC shall supply small portable
equipment as is usual for such services.
7. Nature of Relationship. The relationship between FENWC and CWRMHC is
strictly that of independent entities and is not an agency or employment relationship.
No party is an employee, agent or representative of any other party by virtue of this
Agreement nor shall any such party have any expressed or implied right to authority
to assume or create any obligation or responsibility on behalf of or in the name of
any other party by virtue of the Agreement. Contractor also acknowledges that it will
not be entitled to participate, by reason to this Agreement, in any employee benefits
provided by FENWC. FENWC as contracted to receive services only and is
interested in the results of CWRMHC's efforts. CWRMHC shall be solely and
entirely responsible for its own acts and omissions during the performance of this
Agreement.
8. CWRMHC Representatives. In connection with the CWRMHC services provided
hereunder, FENWC will interact administratively with such individual as CWRMHC
may designate. The CWRMHC Program Director shall assign a therapist who is
registered with the Colorado Department of Regulatory Agencies, or is clinically
supervised by an individual who is so registered, to provide services pursuant to this
Agreement. By registration, it is understood that the CWRMHC therapist or his/her
supervisor shall be a graduate of an accredited mental health curriculum and in
good standing with his/her accrediting organization.
9. Billing Information. Immediately following the provision of services, CWRMHC
shall provide to FENWC on a form that is acceptable to both parties, specific billing
and utilization information for the services rendered. CWRMHC shall make
available to FENWC all financial records relating to CWRMHC's services at the
request of FENWC. CWRMHC shall submit to FENWC, an aggregate statement
listing all charges on a monthly basis.
10. Fees. CWRMHC shall charge FENWC for services performed on an hourly basis.
Services for consultation with FENWC staff, counseling services with non-medicaid
eligible families, and/or individual children and FENWC staff shall be calculated at
the rate of $60.00 per hour, not to exceed a total cost per year of $5,000.00.
Services for medications needed for mental health issues shall be calculated and
billed between $20.00 and $150.00 for complete assessment. Preparation of
evaluation reports, preparation and attendance at staffing and all other consulting
services is included in the aforementioned fee schedule of$60.00 per hour. Under
no circumstances may the fee schedule be modified without the express prior
written authorization of the parties hereto.
11. In-Kind Contributions
Provision of the above outlined services at the designated costs represents an
in-kind contribution of$ 60.00 per billed hour to the FENWC program in the
services provided by CWRMHC
12. Compensation. In consideration of the rehabilitation services provided by
CWRMHC, FENWC shall pay CWRMHC within thirty (30) days from receipt of
CWRMHC's aggregate monthly statement.
13. Confidentiality. CWRMHC and FENWC agree not to disclose any personal or
privileged information to third parties without first obtaining the written consent of
responsible party thereof, unless otherwise permitted or required under applicable
law.
14. Indemnification. CWRMHC shall indemnify, defend and hold harmless FENWC
from any claims, losses, damages, liabilities, costs, expenses or obligations,
including but not limited to attorneys' fees, court costs and punitive or similar
damages, arising out of or resulting from any act or omission by CWRMHC or any of
its employees, agents or representatives in the furnishing of CWRMHC services or
supplies, or arising out of or resulting from the negligent, fraudulent, dishonest or
other acts or omissions of CWRMHC or its employees, agents or representatives in
its performance under the terms of this Agreement.
Likewise, FENWC, the Weld County Board of County Commissioners, its officers
shall indemnify, defend and hold harmless CWRMHC from any claims, losses,
damages, liabilities, costs, expenses or obligations, including but not limited to
attorneys' fees, court costs and punitive or similar damages, arising out of or
resulting from any act or omission by FENWC or any of its employees, agents of
representatives in the furnishing of comprehensive educational services of supplies,
or arising out of or resulting from the negligent, fraudulent, dishonest or other acts of
omissions of FENWC or its employees, agents or representatives in its performance
under the terms of the Agreement.
15. Representations. CWRMHC neither represents nor warrants that the services
provided hereunder shall assure FENWC of accreditation or licensure by the
Colorado Department of Social Services, Colorado Department of Education, by
any other accrediting body, or by any licensing agency.
16. Employment Covenant It is agreed and understood by both parties that neither
CWRMHC nor FENWC shall hire or attempt to hire the other party's employees
during the term of this Agreement or for a period of twelve (12) months thereafter,
without mutual consent.
17. Liability Insurance. CWRMHC will carry at its own expense professional liability
insurance coverage in the amounts equal to at least $1,000,000 annual in
aggregate.
18. Termination. Either CWRMHC or FENWC may terminate the independent
contractor relationship established by this Agreement with or without cause, by
giving thirty (30) days written notice to the other party.
19. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery of failure to deliver or otherwise to perform any obligation under this
Agreement, where such failure is due to any cause beyond his reasonable control,
including but not limited to Acts of God, fire, strikes, war, flood, earthquakes or
Governmental action.
20. Entire Agreement, Amendment, Waiver. This Agreement merges all previous
negotiations between the parties hereto and constitutes the entire agreement and
understanding between the parties with respect to the subject matter of this
Agreement. No alteration, modification or change of this Agreement shall be valid
except by an agreement in writing executed by the parties hereto.
21. Notices. Any notice required to be given under this Agreement shall be in writing
and shall be sent by certified mail, return receipt requested, postage pre-paid, to
CWRMHC at:
Colorado West Regional Mental Health Center
515 28 % Road
Grand Junction, CO 81501
ATTN: Sharon Raggio — Exec. Director
Remittance will be sent to Janis Norris at same address.
And to FENWC at:
Weld County Department of Human Services
Family Educational Network of Weld County
1555 N. 17th Ave.
PO Box 1805
Greeley, CO 80632
ATTN: Sharon Benson
22. Assignment. This Agreement is not assignable by FENWC without the express
written consent of CWRMHC.
23. Severability. If any provision of this Agreement or the application thereof to any
person or circumstance shall be invalid or unenforceable to any extent, it is the
intention of the parties that the remainder of this Agreement and the application of
such provision to other persons or circumstances shall not be affected thereby and
shall be enforced to the greatest extent permitted by law.
24. Captions. The captions contained in this Agreement are for convenience or
reference for the parties and are not intended in any manner whatsoever to
construe, define or limit the scope or intent of this Agreement or any provisions
hereof.
25. Counterparts. This Agreement may be executed in one or more counterparts,
each of which when so executed shall be an original, but all of which together shall
constitute one agreement.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day and year first herein above set forth.
Weld County Board of County Colorado West Regional Mental Health
Commissioners Center
William H. Je ke, Chairperson AUG ; 108 Sharon Raggio, LPC, LMFT, MBA
! . ;c fJ p, Executive Director— CWRMHC
5'
Attest: „ \�
18
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Weld County Clerk to the c�, a� _
Deputy Clerk t• the Board
ATTESTING TO BOARD OF COUNTY
COMMISSIONER SIGNATURES ONLY
Weld Co pin bf Human Services
LLCC
Judy Grie o, D ctor f
r
R
?m3OI / n
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this in day of S` 2008, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human Services'
Family Educational Network of Weld, County hereinafter referred to as "FENWC" and St. Vrain
Valley School District RE-1J, hereinafter referred to as "School District."
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept and
performed, the School District hereby agrees to provide FENWC the following described services
based upon the following terms and conditions:
1. The School District will provide lunches and milk for approximately fifty(50)children at a cost
of two dollars and fifty cents ($2.50) per child, Tuesday through Friday, and breakfast for
approximately thirty-five (35) children at one dollar and thirty-five cents ($1.35), and snack
for approximately thirty-five (35) children at a rate of sixty-five ($.65) cents. Lunch will
include 1/2 cup fruit and 1/2 cup vegetable to equal one (1)cup. Should a"plate waste study"
conducted by FENWC determine that an adjustment in portion is in order,fruit and vegetable
will be reduced to 1/3 cup each to equal 2/3 cup. Such reduction will carry a$.15 reduction
in cost for lunch.
The School District will provide breakfast, lunches(including milk)and snacks on Mondays
for approximately twenty(20) Full Day-Full Year children and approximately three(3)adults
at the costs listed above for the FENWC classroom.
The School District will provide lunches and milk at a cost of two dollars and seventy cents
($2.70) per adult, breakfast and snack per adult are the same cost as for children.
2. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number of
children lunches and the number of adult lunches needed. These lunches will be picked up
by FENWC between 10:30 a.m. - 11:15 a.m. FENWC shall notify the School District the day
before any holiday or vacation that meals will not be needed for those specified days.
Breakfasts are picked up at 8:00 a.m.
3. The School District will submit a bill for services to the Weld County Division of Human
Services, P.O. Box 1805, Greeley, Colorado, 80632, by the 10th of the month for services
f c9c )
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provided during the preceding month. The School District agrees to provide information on
the cost of the quantity of lunches served to enable FENWC to comply with USDA
reimbursement requirements.
4. FENWC will apply directly to USDA for reimbursement for each child's meal by type (full
paid, free or reduced) each month. The School District will not receive USDA
reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to Head Start children and
staff. Such reimbursement will be made within three (3)weeks of the receipt of a statement
of such charges from the School District. The rate will be as described in item #1 above.
5. FENWC agrees to provide the containers necessary for food transportation,and proper food
storage equipment and further agrees to provide for all transportation of the food from the
School District to the FENWC Center.
6. The School District agrees to provide meals and snacks according to the USDA Food
Program Regulations 7 CFR 226.20(as administered by the Colorado Department of Public
Health and Environment, Child and Adult Care Food Program [CDPHE-CACFP]) and the
CDPHE-CACFP Center Manual and the Creditable Food Guide.
a. The School District agrees to maintain and provide records as stated in the Food Service
Management Contract(see attachment) as required by CDPHE-CACFP.
b. The School District agrees to provide FENWC with copies of menu one month in
advance so that the FENWC dietitian can review the menu.
7. The School District will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared,menu,portion sizes
of menu items and amounts of food used to prepare menu items. This is a
requirement at the preparation kitchen for all meals served.
b. Milk invoices. (Sent in monthly)to the Food Services Office).
8. FENWC will maintain a daily record of the number of meals served by type.
9. The term of this Agreement shall be from August 25, 2008 through May 29, 2009.
10. This Agreement may be amended at any time with the written mutual consent of both
parties.
11. The School District and FENWC mutually agree to accept that this Agreement may be
terminated by either party upon a thirty (30) day written notice being provided to the other
party, however, this Agreement will be terminated if Head Start or Colorado Preschool
Program funding is stopped.
12. In Kind:
Provision of the above outlined services at the designated costs represents an in kind
contribution of$ 0 to the FENWC program in the services and
amounts following; 0 , $_0
0 , $ 0 ; and 0
$ 0
13. ASSURANCES:
a. The School District agrees that it is an independent contractor and that its officers,
employees, and clients do not become employees of Weld County, and therefore are not
entitled to any employee benefits as Weld County employees, as a result of the
execution of this Agreement.
b. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries of damages caused by any negligent
acts or omissions of the School District or its employees,volunteers,or agents while
performing functions as described in this Agreement. The School District shall
indemnify, defend and hold harmless Weld County, the Board of County
Commissioners of Weld County, its officers and employees for any loss occasioned
as a result of the performance of this Agreement by its employees, volunteers,
clients and agents. The School District shall not be held liable for injuries or
damages caused by any negligent acts or omissions of Weld County, the board of
County Commissioners of Weld County, its employees, volunteers, or agents while
performing this Agreement. The School District shall provide Worker's
Compensation for all employees of the School District engaged in the performance
of this Agreement, as required by the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of County Commissioners, shall
provide adequate liability and Worker's Compensation Insurance for all its
employees, volunteers and agents engaged in the performance of this Agreement.
c. No officer, member, or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct of indirect in the approved
Agreement of the proceeds thereof.
d. The School District understands that monitoring and evaluation of the performance
of the Agreement shall be conducted by the Weld County Department of Human
Services and the results provided to the Board of County Commissioners of Weld
County.
e. The School District and FENWC assure compliance with Title VI of the Civil Rights
Acts of 1986, and that no person shall on the grounds of race, creed, color, sex or
national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under the approved Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties of their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect to
any persons not a party to this Agreement.
g. No portion of this Agreement shall deemed to created an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in
each succeeding year.
14. SEVERABILITY:
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the validity
of the remaining portions. The parties hereto declare that they would have entered into this
Agreement and each and every section, subsection, paragraph, sentence, clause, and
phrase thereof irrespective of the fact that any one or more sections, subsections,
paragraph, sentences, clauses, or phrases might be declared to be unconstitutional or
invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first hereinabove set forth.
WELD COUNTY BOARD OF ST.VRAIN VALLEY SCHOOL DISTRICT RE-1J
COMMISSIONERS
William H. Jerke, ChairpersonAUG 1 8 2008 Shelly Allen utrition Services Director
ilda
414/1/
ATTEST:
WELD COUNTY CLER
TO THE BOARD WA
By: Deputy Cler to the Board
WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
Judy Grie o, Director
ADD 3'-aa/i
•
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of July 2008,4y and 3
between the County of Weld, State of Colorado, by and through the Board of Count )
Commissioners of Weld County, on behalf of the Weld County Division of Human -
Services' Family Educational Network of Weld County, hereinafter referred to as
"FENWC", and Weld County School District RE-1, hereinafter referred to as "School -"
District RE-1".
WITNESSETH:
-o
WHEREAS, School District RE-1 provides public education to the students of
Weld County District RE-1, and
WHEREAS, School District RE-1 wishes to expand its services on behalf of
children who are preschool age and eligible under the Colorado School Finance Act, House
Bill 1341, and
WHEREAS, School District RE-1 receives funding and authority for the Colorado
School Finance Act of 1988, House Bill 1341, to provide quality education to eligible
preschool age children, and
WHEREAS, FENCW has expressed a desire to establish an early childhood
program so that eligible children may receive a quality preschool experience and be better
prepared for entry into the School District RE-1 system.
NOW, THEREFORE, in consideration of the premises, the parties hereto covenant
and agree as follows:
1. Term of Agreement:
The term of this Agreement is from August 25, 2008 through May 28, 2009.
2. Geographic Areas to be Served:
Early Childhood Education services shall be provided to eligible children who are
enrolled in School District RE-1.
3. FENWC Responsibilities:
a. Implement the Preschool Program as defined in the Colorado School
Finance Act of 1988, House Bill 1341, and as per School District RE-1 grant
with the Colorado Department of Education.
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b. Since FENWC will provide Early Childhood services, therefore FENWC
will provide liability insurance for the children participating in the program.
c. Facilitate accessibility to childcare services to those families who want an
extended full day program.
d. Provide an early intervention program for preschool age children in need of
language development, to help ensure future academic success.
e. Utilize the child's dominant language for concept development and transfer
of the concept into the English language, with those children who are
monolingual in a language other than English.
f. Maintain an adequate child/staff ratio to ensure needed individualized
language stimulation. There will be a maximum of 15 children per
classroom, with one teacher and one teacher aide.
g. Coordinate efforts among School District RE-1 staff, FENWC staff, and
parents to maximize the opportunities for a successful transition of students
and parents into the public school system.
h. Promote active parent participation in their children's education by
participating in the preschool program and by reinforcing concepts in the
home that children learned in school.
i. Promote active services such as transportation and childcare for parents in
order for them to attend training sessions and be actively involved in the
program.
j. FENWC will utilize the DIAL-R (Developmental Indicators for the
Assessment of Learning) or other appropriate assessments to determine the
developmental needs of the children.
k. Provide an ongoing training plan for staff and parents.
I. Provide adequate materials for staff and parents to enable them to implement
teaching activities in the classroom and in the home.
m. Provide School District RE-1 and the Colorado Department of Education
with information for improving existing preschool programs and designing
effective programs for the future.
4. School District RE-1 Responsibilities:
a. Reimburse FENWC the amount of the 2008 preschool student unit for
School District RE-I, for each preschool student as per the Colorado School
Finance Act of 1988, House Bill 1341.
FENWC reimbursement will be limited to a maximum of 41 student
equivalents as per Colorado Department of Education allocation of
preschool slots.
School District RE-1's 2008 preschool student funding unit for the period
August 25, 2007 through May 28, 2008 is $3,231.50. The maximum to be
reimbursed to FENWC is $132,491.50 ($3,231.50 x 41 =$132,491.50)
b. Reimburse FENWC at the end of each month (September, October,
November, December, January, February, March, April, and May) for
program operation with one-ninth (1/9) of total budgeted program dollars or
$14,721.28 per month.
5. Modification of Agreement:
All modifications to this agreement shall be in writing and signed by both parties.
6. Assignment:
This Agreement shall be binding upon the parties hereto, their successors, heirs,
legal representatives, and assigns. FENWC may not assign any of its rights or
obligations hereunder without the prior written consent of School District RE-1.
7. Applicable Law:
FENWC agrees to follow policies and procedures of School District RE-1 as
construed in accordance with the Colorado School Finance Act of 1988, House Bill
1341, regulations and other applicable laws and regulations.
8. Assurances:
a. School District RE-1 agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County,
and therefore are not entitled to any employee benefits as Weld
County employees, as a result of the execution of this Agreement.
b. FENWC, the Weld County Board of Commissioners, its officers and
employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of School District RE-1, its employees,
volunteers, or agents while performing this Agreement. School District
RE-1, its officers and employees, shall not be held liable for injuries or
damages caused by any negligent acts or omissions of FENWC, or its
employees, volunteers, or agents while performing functions as described in
this Agreement. School District RE-1 shall provide adequate liability and
worker's compensation insurance for all of its employees, volunteers, and
agents engaged in the performance of this Agreement, as required by the
Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of Weld County
Commissioners, shall provide adequate liability and worker's compensation
insurance for all employees of FENWC engaged in the performance of this
Agreement.
c. No officer, member, or employee of Weld County and no member of their
governing bodies shall have a pecuniary interest, direct or indirect, in the
approved Agreement or the proceeds thereof.
d. FENWC understands that monitoring and evaluation of the performance of
this Agreement shall be conducted by School District RE-1.
e. School District RE-1 and FENWC assure compliance with Title VI of the
Civil Rights Act of 1986, and that no person shall, on the grounds of race,
creed, color, sex, handicap, or national origin be excluded from participation
in, be denied the benefits of, or be otherwise subjected to discrimination
under the approved Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall
any portion of this Agreement be deemed to have created a duty with respect
to any persons not a party to this Agreement.
g. No portion of this Agreement shall be deemed to create an obligation on the
part of the County of Weld, State of Colorado to expend funds not otherwise
appropriated in each succeeding year.
9. Termination:
This Agreement may be terminated at any time by either party giving a thirty (30)
days written notice and is subject to the availability of funding.
10. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with
respect to the subject matter hereof, and may not be changed or modified except as
stated in Paragraph 5 herein.
If any section, subsection, paragraph, sentence, clause or phrase of this Agreement
is for any reason held or decided to be unconstitutional, such decision shall not
affect the validity of the remaining portions. The parties hereto declare that they
would have entered into this Agreement and each and every section, subsection,
paragraph, sentence, clause and phrase thereof irrespective of the fact that any one
or more sections, subsections, paragraph, sentences, clauses, or phrases might be
declared unconstitutional or invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be
duly executed as of the day and year first hereinabove set forth.
WELD COUNTY BOARD OF WELD COUNTY SCHOOL
COMMISSIONERS DISTRICT RE-1
1p _1, ,iart4ze
William H. Jerke, Chairperson AUG 1 8 2008 Dr. Jo Ba ie, Superintendent
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ATTEST: WELD COUNTY DIVISION OF
WELD COUNTY CLE T► LC too �' D HUMAN SERVICES
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By: I�./J//L/ ��11•_`� .,y /.
Deputy Cle 'to the Bow A. Gri go, Dire or
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PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this 1st day of July 2008, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Division of Human
Resources' Family Educational Network of Weld County, hereinafter referred to as
"FENWC" and Weld County School District RE-1,hereinafter referred to as "School
District".
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be
kept and performed, the School District hereby agrees to provide FENWC the following
described services based upon the following terms and conditions:
1. The School District will provide breakfast and milk for approximately sixty (60)
children at a cost of one dollar and twenty-five cents ($1.25) per child, Tuesday
through Friday.
The School District will provide breakfast and milk for one dollar and fifty cents
($1.50)per adult.
2. The School District will provide snacks for approximately sixty (60) children at a cost
of seventy-five cents ($0.75) per child, Tuesday through Friday.
3. The School District will provide lunches and milk for approximately sixty (60)
children at a cost of one dollar and seventy cents ($1.70) per child, Tuesday through
Friday.
The School District will provide lunches and milk for two dollars and seventy-five
cents ($2.75) per adult.
4. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number
of children lunches and the number of adult lunches needed. These lunches will be
picked up by FENWC between 10:45 a.m.-11:30 a.m. FENWC shall notify the
School District a week before any holiday or vacation that meals will not be needed
for those specified days. Breakfasts are picked up at 8:00 a.m.
5. The School District will submit a bill for services to the Weld County Division of
Human Services, P.O. Box 1805, Greeley, Colorado, 80632, by the 10th of the month
for services provided during the preceding month. The School District agrees to
provide information on the cost of the quantity of lunches served to enable FENWC to
comply with USDA reimbursement requirements.
O2Qi1)--O?OQ 171,' j
6. FENWC will apply directly to USDA for reimbursement for each child's meal by type
(full paid, free or reduced) each month. The School District will not receive USDA
reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to Head Start children
and staff. Such reimbursement will be made within three (3) weeks of the receipt of a
statement of such charges from the School District. The rate will be described in item
#1 above.
7. FENWC agrees to provide the containers necessary for food transportation, and proper
food storage equipment and further agrees to provide for all transportation of the food
from the School District to the FENWC Center.
8. The School District agrees to provide meals in accordance with the regulations of the
United States Department of Agriculture's Child Adult Care Food Program as shown
in Attachment A hereto, which is hereby incorporated into this agreement.
9. The School District will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared, menu, portion
sizes of menu items and amounts of food used to prepare menu items. This is a
requirement at the preparation kitchen for all meals served.
b. Milk invoices. (Sent in monthly to the Food Services Office.)
10. FENWC will maintain a daily record of the number of meals served by type.
11. The term of this Agreement shall be from August 25, 2008 through May 28, 2009.
12. This Agreement may be amended at any time with the written mutual consent of both
parties.
13. The School District and FENWC mutually agree to accept that this Agreement may be
terminated by either party upon a thirty (30) day written notice being provided to the
other party; however, this Agreement will be terminated if Head Start of Colorado
Preschool Program funding is stopped.
ASSURANCES:
a. The School District agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County,
and therefore are not entitled to any employee benefits as Weld County
employees, as a result of the execution of this Agreement.
b. Weld County, the Board of County Commissioners of Weld County, its
officers and employees, shall not be held liable for injuries or damages caused
by any negligent acts or omissions of the School District or its employees,
volunteers, or agents while performing functions as described in this
Agreement. The School District shall indemnify, defend and hold harmless
Weld County, the Board of County Commissioners of Weld County, its
officers and employees for any loss occasioned as a result of the performance
of this Agreement by its employees, volunteers, clients and agents. The School
District shall not be held liable for injuries or damages caused by any negligent
acts or omissions of Weld County, the Board of County Commissioners of
Weld County, its employees, volunteers or agents while performing this
Agreement. The School District shall provide Worker's Compensation for all
employees of the School District engaged in the performance of this
Agreement, as required by the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of County Commissioners, shall
provide adequate liability and Worker's Compensation Insurance for all its
employees, volunteers and agents engaged in the performance of this
Agreement.
c. No officer, member, or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect in the
approved Agreement or the proceeds thereof.
d. The School District understands that monitoring and evaluation of the
performance of the Agreement shall be conducted by the Weld County
Division of Human Resources and the results provided to the Board of County
Commissioners of Weld County.
e. The School District and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986, and that no person shall on the grounds of race, creed,
color, sex, or national origin, be excluded from participation in, be denied the
benefits of, or be otherwise subject o discrimination under the approved
Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall
any portion of this Agreement be deemed to have created a duty of care with
respect to any persons not a part to this Agreement.
g. No portion of this Agreement shall be deemed to create an obligation on the
part of the County of Weld, State of Colorado, to expend funds not otherwise
appropriated in each succeeding year.
SEVERABILITY:
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is
for any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have entered
into this Agreement and each and every section, subsection, paragraph, sentence, clause, and
phrase thereof irrespective of the fact that any one or more sections, subsections, paragraph,
sentences, clauses, or phrases might be declared to be unconstitutional or invalid.
IN WITNESS WHEREOF,the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first hereinabove set forth.
WELD COUNTY BOARD OF WELD COUNTY SCHOOL
COMMISSIONERS DISTRICT RE-1
William H. Jerke, Chairperson Dr. Jo Barbit)
AUG 1 8 2008 Superintendent of Schools
ATTEST:
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WELD COUNTY C ' yu T'NAr' O D WELD COUNTY DIVISION OF
py� HUMAN SERVICES
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Ju . Grie o, Dire r
AameL7
By: Deputy erk to the Board
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PURCHASE OF SERVICES AGREEMENT
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THIS AGREEMENT, made and entered into this /8 day of , 2008 by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human Services'
Family Educational Network of Weld County hereinafter referred to as "FENWC" and the
Montrose Memorial Hospital, Olathe d.b.a., Olathe Medical Clinic hereinafter referred to as
"Health Center."
WITNESSETH
WHEREAS, FENWC is required to provide medical/dental services according to the
Head Start Performance Standards 45CFR 1304-1, 3,4, & 5.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
1. The Health Center shall provide the health services for the Migrant Head Start Centers
located at 290 Hap Court, Olathe. Services and appropriate documentation will be
complete by the end of the program year.
a. The Health Center will schedule appointments for referred children, for
preventive health care, i.e., physical examinations and immunizations.
b. The Health Center will see ill children at the clinic, as needed and assess children
who may be in need of medical services.
c. FENWC will provide transportation for children and families to make
appointments as necessary.
2. The Health Center agrees to provide physical examinations including, hematocrit, blood
pressure, hearing, vision, and height and weight necessary for any Migrant Head Start
child.
3. FENWC agrees to reimburse the Health Center at the rate of$25.00 per child for health
services (sick child visits). Physical examinations for $90 per child 0-1, $100 per child I-
4 and $105 per child 5-11. Immunizations will be reimbursed at the current going rate.
All health services are not to exceed $5,000.00. Children must have a written referral to
receive services above and beyond Physical Examinations and routine care. Prescriptions
will not be covered in the above-cited rate.
4. FENWC will not be charged for those children covered by Medicaid, CHP+ or private
insurance. Medicaid numbers shall be provided at the time of the appointment and the
Health Center shall send the billing to the appropriate agency. Children who are
receiving Farm worker's insurance, FENWC will only cover the co-pay.
O,2D8- 62O7/1
5. The Health Center will submit itemized bills according to child and service to:
Family Educational Network of Weld County
Migrant Head Start Program
Attn: Health Specialist
PO Box 1805
Greeley, CO 80632
6. This Agreement may be modified upon the written consent of both parties.
7. Services provided by the Health Center that are not reimbursed by FENWC will be
designated as a non-federal match/in-Kind contribution to the FENWC Program on
behalf of the Health Center. Non-Federal Match/In-Kind Contributions must be
submitted with the bills.
8. The Health Center and FENWC mutually agree that either party may cancel this
Agreement after a thirty (30) day written notice. This Agreement will be terminated
immediately in the event funding for the Head Start Program is stopped.
9. The term of this Agreement is from June 9, 2008 through October 31, 2008.
10. The Health Center assures that it carries adequate liability and malpractice insurance.
11. In Kind:
Provision of the above outlined services at the designated costs represents an in kind
contribution of to the FENWC program in the services and amounts following; Physical
Exam 0-1 years of age, $85 per physical; Physical Exam 1-4 years of age, $85 per
physical; and Physical Exam 5-11 years of age, $80 per physical..
12. Assurances:
a. The Health Center agrees that it is an independent contractor and that its officers,
employees, and clients do not become employees of Weld County, and therefore
are not entitled to any employee benefits as Weld County employees, as a result
of the execution of this Agreement.
b. FENWC, the Weld County Board of Commissioners, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or
omissions of the Health Center, its employees, volunteers, or agents while
performing this Agreement. The Health Center, its officers and employees, shall
not be held liable for injuries or damages caused by any negligent acts or
omissions of FENWC, its employees, volunteers, or agents while performing
functions as described in this Agreement. The Health Center shall provide
adequate liability and worker's compensation insurance for all of its employees,
volunteers agents engaged in the performance of this Agreement, as required by
the Colorado Worker's Compensation Act. Likewise, FENWC, by and through
the Board of Weld County Commissioners, shall provide adequate liability and
2
J +
workers'compensation insurance for all employees of FENWC engaged in the
performance of this Agreement.
c. No officer, member, or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in the
approved Agreement or the proceeds thereof.
d. The Health Center understands that the Weld County Division of Human
Resources shall conduct monitoring and evaluation of the performance of this
Agreement and the results provided to the Weld County Board of Commissioners.
e. The Health Center and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986, and that no person shall, on the grounds of race, creed, color,
sex, handicap, or national origin be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under the approved
Agreement.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day and year first herein above set forth.
WELD COUNTY BOARD OF OLATHE MEDICAL CLINIC
COUNTY COMMISSIONERS
dLh. C-61/
William H. Jerke, Chairperson AUG 1 8 2008
414 -i/
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aMontroorial Hospital
ATTEST:
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By: laT1, le`
Deputy Clerk the Board ��►
WELD COUNTY DIVISION OF HUMAN SERVICES
Judy riego, Director Ait
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