HomeMy WebLinkAbout20081076.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 9, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, April 9, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of April 7, 2008, as printed. Commissioner Rademacher seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
PRESENTATIONS:
GOVERNMENT FINANCE OFFICERS ASSOCIATION, NOTICE OF DISTINGUISHED BUDGET
PRESENTATION AWARD- DON WARDEN: Chair Jerke read the certificate into the record, recognizing
Don Warden for his quality work on the County finances. He stated Mr. Warden's leadership greatly
contributes to Weld County's finances being run smoothly. Commissioner Rademacher stated he attended
the Big 10 County Conference and he found it impressive where Weld County ranked among the other
counties, and this is greatly attributed to Mr. Warden. Commissioner Masden stated he appreciates
Mr. Warden's efforts, professionalism, his ability to maintain government responsibilities in a financially
responsible way, and his ability to be accountable to the people of Weld County. Commissioner Garcia
stated successful budget preparation is a shared vision, and Mr. Warden's leadership is a critical part of
this, as well as his ability to educate others on financial matters.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
2008-1076
BC0016
C)61- 73 &2
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $499,026.73
Commissioner Rademacher moved to approve the warrants as presented by Mr.Warden. Commissioner
Garcia seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Mr. Warden stated there are no bids to present for approval.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE AND AUTHORIZE CHAIR TO SIGN - SE1/4,
S10, T7N, R64W: Mr. Warden stated the process for the oil and gas leases begins with the County
soliciting written bids, and then the bidders in the top 10 percent may participate in the oral auction. He
stated for this lease, Contex Energy Company and Petro-Canada Resources (USA) Inc. submitted bids.
The representative of Contex Energy Company declined to bid; therefore, Mr. Warden recommended
acceptance of the high bid from Petro-Canada Resources (USA Inc. Commissioner Masden moved to
accept the high bid, as recommended by staff. Commissioner Rademacher seconded the motion, which
carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE AND AUTHORIZE CHAIR TO SIGN - NW1/4,
S12, T7N, 64W: Mr. Warden stated Contex Energy Company and Petro-Canada Resources (USA) Inc.
submitted bids for this lease. The representative of Contex Energy Company declined to bid; therefore,
Mr. Warden recommended acceptance of the high bid from Petro-Canada Resources (USA) Inc.
Commissioner Rademacher moved to accept said high bid, based on staff's recommendation. Seconded
by Commissioner Garcia, the motion carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE AND AUTHORIZE CHAIR TO SIGN -
E1/2NE1/4, S12, T6N, R63W: Mr. Warden stated only Contex Energy Services submitted a bid for this
lease; therefore, Mr. Warden recommended acceptance of the bid. Commissioner Rademacher moved
to accept said bid, based on staff's recommendation. Commissioner Masden seconded the motion,which
carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE AND AUTHORIZE CHAIR TO SIGN -
E1/2SE1/4, S12, T6N, R63W: Mr. Warden stated only Contex Energy Services submitted a bid for this
lease; therefore, Mr. Warden recommended acceptance of the bid. Commissioner Masden moved to
accept said bid, based on staff's recommendation. Seconded by Commissioner Garcia,the motion carried
unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE AND AUTHORIZE CHAIR TO SIGN -
N1/2NE1/4, S18, T6N, R62W: Mr. Warden stated only Contex Energy Services submitted a bid for this
lease; therefore, Mr. Warden recommended acceptance of the bid. Commissioner Rademacher moved
to accept said bid, based on staff's recommendation. Seconded by Commissioner Masden, the motion
carried unanimously.
NEW BUSINESS:
CONSIDER PURCHASE OF SERVICES AGREEMENT FOR MIGRANT/SEASONAL HEAD START
PROGRAM DENTAL SERVICES AND AUTHORIZE CHAIR TO SIGN - MARILLAC DENTAL CLINIC:
Walter Speckman, Director, Department of Human Services, stated this clinic has volunteered to provide
dental services for children in the Migrant/Seasonal Head Start Program. In response to Commissioner
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Page 2 BC0016
Rademacher, Mr. Speckman stated the cap was not included in the documentation submitted; however,
the cap is determined by multiplying the estimated amount of children, which is approximately 70, times
the screening expense, which is $15.00, and, generally, a small extra amount is figured into the cap.
Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. Seconded
by Commissioner Garcia, the motion carried unanimously.
CONSIDER PURCHASE OF SERVICES AGREEMENT FOR MIGRANT HEAD START HEALTH
SERVICES AND AUTHORIZE CHAIR TO SIGN -SAINT MARY'S HOSPITAL AND MEDICAL CENTER,
INC., FAMILY PRACTICE RESIDENCY PROGRAM: Mr. Speckman stated this agreement is to provide
basic health care services for children in the Migrant Head Start Program on the western slope.
Commissioner Masden moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER PURCHASE OF SERVICES AGREEMENT FOR HEAD START PROGRAM MEALS AND
AUTHORIZE CHAIR TO SIGN-WELD COUNTY SCHOOL DISTRICT 6: Mr. Speckman stated this is an
ongoing agreement with Weld County School District 6 to provide meals for children in the Head Start
Program. Commissioner Garcia moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER COMMUNITY SERVICES BLOCK GRANT AGREEMENT AND AUTHORIZE CHAIR TO
SIGN: Mr. Speckman stated the money from this grant is used for a variety of things and has primarily
been used for transportation needs. Mr. Warden stated it will not be primarily used for transportation this
year since the appropriate funding was built into the budget this year for that purpose. Commissioner
Masden moved to approve said grant agreement and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 80 BETWEEN CRS 29 AND 31: Don Dunker, Department
of Public Works, stated this will be a four day closure, to replace two rusted culverts. Mr. Dunker stated
all of the detour route is paved, and the closure is located approximately one mile south of County Road
14, and near the Town of Ault. Commissioner Garcia moved to approve said temporary closure.
Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER AGREEMENT FOR SERVICES UNDER FEDERAL GRANT AND AUTHORIZE CHAIR TO
SIGN: Mr. Warden stated this is an agreement for the Juvenile Accountability Incentive Block Grant for
the Probation office. He stated the grant is for the Female Offender Program, and some of the funds go
toward addressing mental health issues. Commissioner Rademacher moved to approve said agreement
and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER LEASE AGREEMENT FOR INMATE HOUSING UNIT AND AUTHORIZE CHAIR TO SIGN -
COLORADO RESOURCE SYSTEMS(CRS): Rick Dill, Sheriff's Office,stated this agreement to lease out
one housing unit at the north jail complex. Mr. Dill stated the lease costs factored in the building cost,
overhead expenses, and facility support. He stated the unit is completely self-contained and no county
staff will be provided; therefore, the agreement is only for the space rental. He further stated the
agreement will be for a six-month period. In response to Commissioner Rademacher, Mr. Barker stated
County liability concerns are covered with the existing language. Commissioner Rademacher moved to
approve said lease agreement and authorize the Chair to sign. Seconded by Commissioner Masden, the
motion carried unanimously.
CONSIDER APPLICATION FOR SEARCH AND RESCUE FUND YEAR END AWARD: Roy Rudisell,
Office of Emergency Management,stated the grant application focuses on equipment for the Union Colony
diving rescue team. In response to Commissioner Rademacher,Mr.Rudisell stated the funding is provided
Minutes, April 9, 2008 2008-1076
Page 3 BC0016
by the Department of Local Affairs and the State Search and Rescue Board. In response to Chair Jerke,
Mr. Warden stated this was not figured into the budget; therefore, it will be supplemental funding.
Mr. Rudisell stated this is not a grant applied for each year; however, the opportunity was available this
year. In response to Commissioner Rademacher, Mr. Rudisell stated there is no County match required
for this grant. In response to Commissioner Garcia, Mr. Rudisell stated he is unsure how many people are
presently on the dive team. Commissioner Jerke stated he located the answer to his question, the
documentation states there are a total of 12 dive team members. Chair Jerke stated the incorrect amount
of miles Weld County encompasses is listed in the application. Mr. Rudisell stated he will investigate and
correct the error. Commissioner Rademacher moved to approve said application. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER APPLICATION FOR 2008 EMERGENCY MANAGEMENT PERFORMANCE PROGRAM
GRANT AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisell stated the Department applies for this grant
each year for emergency management. He stated the grant funds are provided to the State by the Federal
Emergency Management Association (FEMA). In response to Commissioner Rademacher, Mr. Rudisell
stated there is a 50 percent County match of funds, which is usually approximately $30,000.00. In
response to Chair Jerke, Mr. Rudisell stated the matching funds come from the Office of Emergency
Management funds, not from the general fund. Commissioner Masden moved to approve said application
and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER LEASE WITH OPTION TO PURCHASE AGREEMENT AND AUTHORIZE CHAIR TO SIGN-
KANSAS STATE BANK OF MANHATTAN: Dave Bressler, Director, Paramedic Services, stated this is
a lease to replace diagnostic and monitoring equipment in an ambulance. In response to Commissioner
Rademacher, Mr. Bressler stated the Department does trade in old models of equipment. Commissioner
Rademacher moved to approve said lease with the option to a purchase agreement and authorize the
Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:45 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 1 e^/�itinl A-,.` ---1.-2--. /--6.7-�.,
C . .� W. .am H. Jerke, Chair
Weld County Clerk to the Boad, : ,,,'L.,1
4 >� ^, it
i 1Y. 111�.J
Robert lyts Pro-,m
B ,V111 �Q�lP. �.J �)
De y Cle o the Board
illiam F. Garcia
EXCUSED
David E(.`Long
Douglaa Rade acher
Minutes, April 9, 2008 2008-1076
Page 4 BC0016
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