HomeMy WebLinkAbout20081796.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 25, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, June 25, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of June 23, 2008, as printed. Commissioner Rademacher seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: Chair Jerke added New Item of Business #1, and renumbered the
remaining New Items of Business accordingly: Consider Modification to Weld County Youth Conservation
Corps Contract and authorize Electronic Submittal - Governor's Commission on Community Service,
Colorado AmeriCorps Program [2008-1795]
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the consent agenda as printed.
Commissioner Garcia seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES,ASSESSOR'S OFFICE-PAULA FRANK: ChairJerke read the certificate
into the record, recognizing Paula Frank for 17 years of service with the Assessor's Office. Christopher
Woodruff, Assessor, stated Ms. Frank has been a pleasure to work with, and he has always enjoyed
working alongside Ms. Frank. He indicated Ms. Frank was a wonderful appraiser and an exemplary
employee, who always acted professionally, and he wished her well in her retirement. Ms. Frank was
present to receive her certificate and stated she has enjoyed working for the Assessor's Office for the past
17 years, where she has met a lot of nice people. She indicated it is hard to believe that it is already time
for her retirement. Commissioner Rademacher indicated that Ms. Frank received a standing ovation from
her peers, which indicates she will be greatly missed within the office. He expressed his appreciation to
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Ms. Frank for her time and dedication. Commissioner Masden expressed his appreciation to Ms. Frank
for her time and efforts assisting the citizens of Weld County. He indicated his wife works in the
Assessor's Office for Adams County, so he understands the sacrifice and dedication required of
Ms. Frank's duties. He wished her luck in her retirement endeavors. Chair Jerke expressed his
appreciation to Ms. Frank for her diligent service.
COMMISSIONER COORDINATOR REPORTS: Commissioner Masden stated he testified twice last week
regarding the Northern Integrated Supply Plan for future water needs within Weld County, which he
supports. He further stated he testified on Monday, June 23, 2008, regarding the new rules and
regulations for oil and gas operations within the State of Colorado. He stated the Executive Director of the
Colorado Oil and Gas Conservation Commission (COGCC) has acknowledged the existing rules within
Weld County, and he is hopeful that no adverse effects will take place within the oil and gas industry with
Weld County. He clarified the oil and gas industry employs about 7,000 residents, and provides for
approximately 40 percent of Weld County's tax base.
Commissioner Rademacher indicated the Department of Public Works provided major assistance during
the recent tornado, and he commended the staff for their excellent work. He further indicated the
Department was hit hard emotionally with the death of an employee, Doug Whigham, and he expressed
his appreciation of Mr.Whigham's dedicated service to the County. He expressed his condolences to the
family of Mr. Whigham.
Commissioner Long indicated he has been involved with various committees set up to assist with the
tornado damage repair, and the representation and examination by the Federal Emergency Management
Agency (FEMA) has been extremely helpful to local authorities to create committees to aid in long-term
recovery efforts. He stated the County has benefitted from the experience of FEMA,and clarified two basic
committees have been set up for long-term recovery, for both individuals and for communities, which he
believes will be very successful. He further stated the training sessions offered have been very thorough,
the long-term recovery effort will be very successful, and he confirmed a large amount of faith-based effort
has also been involved in the recovery efforts.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $734,429.27
Commissioner Rademacher moved to approve the warrants as presented by Mr. Warden. Commissioner
Garcia seconded the motion, which carried unanimously.
BIDS:
APPROVE EMERGENCY MANAGEMENT SYSTEM ANALYSIS BID - PARAMEDIC SERVICE: Monica
Mika, Director of Administrative Services, stated the Weld County Paramedic Service has provided a letter
of recommendation regarding the bids received from five vendors. She stated she was very pleased with
the quality of the vendors, and explained the analysis will review the existing system for the Paramedic
Service, including review of organization, operations, clinical training and education, and finances. She
stated telephone interviews were conducted, which narrowed the choice to two vendors, Fitch and
Associates and Matrix Consulting Group, of which references were contacted. She indicated both
companies received good references;however, upon comparison of the process proposed by each vendor,
staff recommends acceptance of the bid from Fitch and Associates. Ms. Mika clarified the recommended
bid is the low bid, includes the process for conducting self-interviews and surveys, and relies upon
computers to assist with the analysis process.
Minutes, June 25, 2008 2008-1796
Page 2 BC0016
Dave Bressler, Director,Weld County Paramedic Service, expressed his appreciation to the Board for the
opportunity for the feedback received during the interview process. He indicated both of the finalists are
well-respected professionally,and clarified the review of the bid did focus on the methodology to be utilized
in dealing with the stakeholders defined within the scope of work. He expressed his desire for the vendor
to be professional and objective regarding staff members, stakeholders, and outside agencies of public
safety. He clarified a local hospital has utilized Fitch and Associates within the past, for review of the
expansion of helicopter services, and provided a glowing recommendation of the services provided. He
further clarified he was pleased that Fitch and Associates provided multiple options for all objectives listed
within the scope of services, and the analysis will consist of review of the previously named components
for the next five years. He stated the recommended vendor has demonstrated the ability to analyze the
comparison to other local and state entities, including the necessary growth to be able to provide service
with limited resources. He further stated he was pleased to receive copies of previous studies completed
so that the quantity and quality of previous work could be reviewed.
In response to Commissioner Garcia, Mr. Bressler indicated both of the preferred vendors emphasized the
Informational Data Request(IDR)which will be completed before the analysis process begins, in order to
determine where strengths and weaknesses lie within the data. He further stated both companies felt like
a very aggressive and inclusive proposal was provided. He indicated the vendors did request a
prioritization and definition of what is expected due to the wide scope of the project. Further responding
to Commissioner Garcia, Mr. Bressler indicated the computer utilization will be sufficient to involve all of
the necessary stakeholders, especially through the utilization of focus groups.
Responding to Commissioner Long, Mr. Bressler indicated the self-interview sends electronic media to be
utilized for surveys,which works well for employees, due to shift work schedules. He indicated Paramedic
Service staff is familiar with these types of surveys, and the methodology has been proven through the
department previously. He clarified the information gathered will be utilized to gain an understanding of
how the focus groups will be organized.
Commissioner Rademacher expressed his appreciation to staff for the time involved for this bid process,
and indicated he evaluated the vendors personally before the phone interviews were conducted. He
confirmed his top two choices were the top two presented by staff, and he preferred the methodology of
Matrix Consulting Group; however, the cost of Fitch and Associates was a deciding factor. In response
to Chair Jerke, Mr. Bressler indicated the cost quoted by Fitch and Associates may rise if additional visits
are necessary, as requested by staff; however, the Board will be notified before any additional costs are
incurred. Commissioner Rademacher indicated the advantage for Matrix Consulting Group was that the
company has a local office located within the Denver area, and all other vendors are located outside of the
State of Colorado. Ms. Mika indicated Fitch and Associates will create value by concentrating on smaller
groups, and will be conducted by specific topics, instead of a generalized approach.
Chair Jerke indicated Fitch and Associates is the less expensive option, and staff also received a large
number of positive references; however,only one positive reference was received for the Matrix Consulting
Group, from Plano, Texas, where the company is based. He clarified it does not mean that Matrix is
underqualified; however, Fitch and Associates were able to provide positive recommendations from all
regions of the country. Mr. Bressler indicated when he questioned the references as to whether the
services would be utilized again,almost every entity indicated Fitch and Associates has been utilized again.
He stated Matrix undertook a huge project within Plano, Texas, which was put together very well.
Commissioner Garcia indicated he participated in the telephone interviews, and he found all five vendors
to be very competent, and he supports staff's recommendation. Chair Jerke indicated the analysis is very
important to the Board even though the Weld County Paramedic Service is a separate enterprise. He
stated the services provided are an important service for Weld County residents, and medical care is
Minutes, June 25, 2008 2008-1796
Page 3 BC0016
increasingly under assault, therefore, the Board would like the services provided to be the best possible.
Commissioner Garcia indicated several of the vendors questioned why the County was seeking this type
of analysis, and the vendors were informed that the County is seeking to be pro-active and look forward
to improving the services within the future. He indicated the vendors complimented the County for the
foresight regarding these issues. Commissioner Rademacher moved to approve said bid, based upon
staff's recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
NEW BUSINESS:
CONSIDER MODIFICATION TO WELD COUNTY YOUTH CONSERVATION CORPS CONTRACT AND
AUTHORIZE ELECTRONIC SUBMITTAL- GOVERNOR'S COMMISSION ON COMMUNITY SERVICE,
COLORADO AMERICORPS PROGRAM: Judy Griego, Director, Department of Human Services, stated
a modification has been made to the contract due a change in funding, in the amount of$6,282.00, to be
reinvested within the program. She indicated the term of the performance for the funds is September 10,
2007, through September 9, 2008, and the funds will be utilized for staff mileage, team building, tools and
safety equipment, and mandatory attendance at a national conference. She further stated the funds will
be utilized in place of the cash match previously approved. In response to Chair Jerke, Ms. Griego
indicated the tools purchased will be physical tools. Commissioner Long moved to approve said
modification and authorize the electronic submittal of same. Seconded by Commissioner Masden, the
motion carried unanimously.
CONSIDER CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN -
ADOLESCENT AND INDIVIDUAL DEVELOPMENT: Ms. Griego stated the term of the agreement is
June 1, 2008, through May 31, 2009, and the source of funding is Child Welfare Block funds. She stated
the contractor will provide anger management services for adolescents residing in southern Weld County.
She stated the adolescents are court-ordered to receive anger management services,and the Department
will reimburse the contractor a maximum of$10,000.00,according to the rates described in the agreement.
Responding to Commissioner Rademacher, Ms. Griego clarified the contractor is located within the
southern portion of the County, therefore, the services will be provided to adolescents who reside within
the area. She further clarified a separate contractor provides anger management services for adolescents
living within the northern portion of the County. Commissioner Rademacher moved to approve said
agreement and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried
unanimously.
CONSIDER PERMIT APPLICATION AND REPORT OF CHANGES FORACHANGE OF MANAGER AND
AUTHORIZE CHAIR TO SIGN - A AND G CONCEPTS, INC., DBA BEARS SPORTS SALOON: Bruce
Barker,County Attorney,stated Bears Sports Saloon has provided the required application and information
for a Change of Manager, and indicated Stephanie Gough will now act as manager for the establishment.
He indicated the Sheriffs Office did provide a memorandum indicating no concerns, and no arrest record
was located for Ms. Gough, therefore, he recommended approval. In response to Chair Jerke, Stephanie
Gough, Manager, stated she has previously been involved with the purchase and sale of four
liquor-licensed establishments within the State of Colorado, she has previously acted as a manager at
another bar which was sold in February, 2008, and confirmed she has criminal record. Responding to
Commissioner Masden, Ms. Gough clarified she actually has two residences, her residence within the City
of Aurora, which is her mailing address, and her residence within the City of Greeley, which is where she
currently resides. In response to Commissioner Long, Mr. Barker clarified that Tavern establishments must
report the information of the operating manager to the State if the manager is not the owner/operator of
the establishment. Responding to Chair Jerke, Ms. Gough confirmed the establishment could be
described as a family operation since the owner is her brother-in-law. Commissioner Long moved to
approve said application and report of changes and authorize the Chair to sign. Seconded by
Commissioner Masden, the motion carried unanimously.
Minutes, June 25, 2008 2008-1796
Page 4 BC0016
CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN -
JENNIFER SCHNEIDER: Commissioner Gracia moved to appoint Jennifer Schneider as a Deputy District
Attorney. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN -
KATHARINE JOHNSON: Commissioner Garcia moved to appoint Katharine Johnson as a Deputy District
Attorney. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER AUTHORIZATION FOR THE WELD COUNTY ATTORNEY TO PROCEED WITH LEGAL
ACTION AGAINST EXPENDIO LAS AMERICAS FOR VIOLATION OF THE WELD COUNTY CODE: Dan
Joseph, Department of Public Health and Environment, stated the Department is requesting the Board
authorize the County Attorney to proceed with legal action against the establishment, since the operator
has not obtained a current Food Service License. He clarified Manuel Orona now claims to be the owner
of the establishment; however, he did not complete the necessary paperwork for a Change of Ownership
from Rosa Orona, the previous owner. He indicated the facility has previously experienced compliance
issues during the ownership of Ms. Orona; however, due to the fact that Mr. Orona did not provide the
necessary paperwork and license fees, a $750.00 civil penalty has been assessed. He requested the
Board authorize legal action in order to close the facility until the proper license and civil penalty fees are
paid. He indicated the requested action is similar to the action the Board took regarding the Comfort Inn
within the City of Greeley several months ago. In response to Chair Jerke, Mr. Joseph explained the
location of the facility within the City of Fort Lupton. Responding to Commissioner Rademacher,
Mr. Joseph clarified Mr. Orona has since filed the necessary paperwork to obtain a license; however, he
has not provided any of the required fees. He further indicated he has not spoken to Mr. Orona personally;
however, Mr. Orona spoke with various staff members regarding the situation, and he confirmed
instructions have been provided to him in both English and Spanish,even though Mr. Orona has previously
corresponded with staff members in English. Commissioner Masden moved to authorize the County
Attorney to proceed with immediate legal action. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER AUTHORIZING BOARD OF COUNTY COMMISSIONERS TO CONVENE AS A BOARD OF
EQUALIZATION FOR CALENDAR YEAR 2008: Chair Jerke indicated Christopher Woodruff, Assessor,
and his staff have done an excellent job of working with the citizens of Weld County regarding the valuation
of properties, and works hard to minimize the number of disputes. Commissioner Garcia indicated he
enjoys the opportunity to interact with the property owners within Weld County, and it is appropriate for the
Board to be present to receive comments and concerns from the citizens. Chair Jerke indicated he
believes it is better government for citizens to make an appeal to elected officials rather than an appointed
board. Commissioner Rademacher moved to authorize the Board to convene as a Board of Equalization
for calendar year 2008. Seconded by Commissioner Masden, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, June 25, 2008 2008-1796
Page 5 BC0016
There being no further business, this meeting was adjourned at 9:55 a.m.
BOARD OF COUNTY COMMISSIONERS
E / WELD COUNTY, COLORADO
ATTEST: geld
eE 4 Lw
William I-I. Jerke, Chair
Weld County Clerk to the B rrd:, (Z4
Robert D. Masden, Proms-Tem�
BY:
Deputy Cler o the Board u
Willia . Garcia
David E. Long
i
Douglas ademacher
Minutes, June 25, 2008 2008-1796
Page 6 BC0016
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