HomeMy WebLinkAbout20083143.tiff MEMORANDUM
DATE: November 25, 2008
II ID
TO: William H. Jerke, Chair, Board of County
��Cff9 (( ' Toners
0 FROM:Judy A.Griego,Director,Hu git `IIep•
f
COLORADO �
RE: Addendum to the Agreements to Purchase Out-of-Home
Placement Services for Specialized Group Home Care
between the Weld County Department of Human Services
and Various Providers for Consent Agenda
Enclosed for Board approval are Addendums to the Agreements to Purchase Out-of-Home
Placement Services for Specialized Group Home Care between the Weld County Department
of Human Services and various providers. These Agreements can be placed on the Consent
Agenda.
The major provisions of these Agreements are listed below:
No. Provider Rate
1. C & E Group Home $50.04 per Day
2. C & M Group Home $50.04 per Day
The term for these Agreements is July 1, 2008 through June 30, 2009.
If you have questions, please give me a call at extension 6510.
Cf.)l� 2008-3143
ars • DEPARTMENT OF HUMAN SERVICES
P.O. BOX A
GREELEY, CO. 80632
Website:www.co.»eld.co.2
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
ik
COLORADO
MEMORANDUM
TO: Judy Griego — Director
U
FROM: Lesley Cobb - Child Welfare Rate Negotiator
DATE: October 23, 2008
SUBJECT: Weld Addendum to the Agreements to Purchase Out-
of-home Placement Services (SS-23A)
Attached please find the Weld Addendum to the Agreements to Purchase
Out-of-home Placement Services (SS-23A) for the following providers:
2008-2009 CONTRACTS FOR
SPECIALIZED GROUP HOME SERVICES
.e ^ bq }�}fin. ST
C&E Group Greeley, CO
1 Home 1519595 10101 W 13`h St Rd 80634 $50.04
C&M Group Greeley, CO
2 Home 9875 1920 81st Ave 80634 $50.04
These contracts have been presented for consent approval to the
Board of County Commissioners however; I am requesting your
signature along with the Board's to complete these contracts for the
FY 2008-2009. If you have any questions please call me at Ext. 6441.
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Specialized Group Home Care
Services (the "Agreement") between C & E Group Home and Weld County
Department of Human Services for the period from
July 1,2008 through June 30, 2009.
The following provisions, made this / day of , 2008, are added to the referenced
Agreement. Except as modified hereby, all terms o t Agreement remain unchanged.
1. County agrees to purchase and Contractor agrees to provide the care and services, which
are listed in this Agreement at a rate of$50.04,per day for children placed within the
Group Home identified as Provider ID#1519595. These services will be for children
who have been deemed eligible for social services under the statutes, rules and
regulations of the State of Colorado.
2. Section I, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day
maximum for a child's temporary absence from a facility, including hospitalization. Bed
hold requests must have prior written authorization from the Department Administrator
before payment will be release to provider.
3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group
Home services may include, but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), direct child
care, transportation, administrative overhead, support overhead, service delivery staff,
which may include but are not limited to: Parent training for teens, independent living
training, mentor/advocate, and supervised visitation.
4. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or intake
screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 304-2749.
5. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel
available for staffing current placements with the Utilization Review Team. This review
team convenes every Monday morning, excluding holidays.
6. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Human Services to shorten the duration of placement.
7. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County. If the child received the required full medical and
dental examinations prior to placement with this Contractor, and documentation is
provided to the group home parent, then the group home parent shall schedule and keep
regular appointments for the child while the child is placed in the home.
1 Weld County SS-23A Addendum
8. Add Paragraph 15 to Section IV. Meet with the Department of Human Services
supervisor for a minimum of two hours weekly (7.709.21), the specialized group home
parent will also be available to meet with Weld County's assessment specialist for the
purpose of measuring the youth's level of functioning.
9. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers,
mental health professionals, GALs, CASA volunteers, mentors and family members
when appropriate.
10. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by
high-risk youth. The trainings will be sponsored by the Weld County Department of
Human Services. The group home parent is encouraged to invite their respite provider(s)
to the monthly trainings. Hours spent in training by the specialized group home parent
may be applied to annual training requirements mandated in section 7.714.170 in the
State Quality Standards.
11. Add Paragraph 18 to Section IV. Shall utilize a minimum of 48 hours of respite monthly.
The specialized group home parent will be responsible for the cost of any respite.
12. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team,
the specialized group home parent will accompany other key professionals to school
conferences, IEP meetings, or school-related staffings.
13. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality
Standards (7.714.200). Transportation to and from appointments may include, but are not
limited to, visitation with family members, medical/dental or mental health appointments,
extracurricular school activities, court hearings or other specialized programming.
14. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the
youth, to the youth's assigned caseworker. Issues may be medical, behavioral, legal/
criminal, or educational in nature. If a youth becomes a threat to him/herself or others,
appropriate "critical incident" documentation must be prepared by the specialized group
home parent according to State guidelines (7.701.52), in addition to notification to the
caseworker. While specialized group home parent attempts to maintain the youth at the
group home level of care, the specialized group home parent will be familiar with Weld
County's continuum of care and understand when a child needs to be forwarded or
regressed through the continuum.
15. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
16. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
2 Weld County SS-23A Addendum
17. Add Paragraph 9 to Section VI. The Director of Human Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Human Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Human Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Human Services and the
Contractor, or by Human Services as a debt to Human Services or otherwise as
provided by law.
18. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Human Services
in the event which it is a party defendant or respondent in a case, which involves services
provided under the agreement. The Contractor, within five(5) calendar days after being
served with a summons, complaint, or other pleading which has been filed in any federal
or state court or administrative agency, shall deliver copies of such document(s) to the
Human Services' Director. The term "litigation" includes an assignment for the benefit
of creditors, and filings in bankruptcy, reorganizations and/or foreclosure.
19. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to
modify this contract as necessary.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST: 44#402444
Weld County C =. Board
1 ,-,49 WELD COUNTY BOARD OF
/ it �Iy HUMAN SERVICES, ON BEHALF
1 ' ` OF THE WELD COUNTY
`""� •' DEPARTMENT OF HUMAN
�� SERVICES
j..
By: /( .,I i, 1. j By: - ,ciGw
Deputy - rk to the Board Chair Signature
La: 0 1 2008
CONTRACTOR
C & E Group Home
10101 W 13th Street RD
Greeley, CO 80634
By: &ktti
WELD COUNTY DEPARTMENT
OF HUMAN SERVICES
By:
ire for
4 Weld County SS-23A Addendum
o8.-- 3/5C
4
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Specialized Group Home Care
Services (the "Agreement") between C & M Group Home and Weld County
Department of Human Services for the period from
July 1, 2008 through June 30, 2009.
The following provisions, made this / day of 2008, are added to the referenced
Agreement. Except as modified hereby, all terms o th Agreement remain unchanged.
1. County agrees to purchase and Contractor agrees to provide the care and services, which
are listed in this Agreement at a rate of$50.04,per day for children placed within the
Group Home identified as Provider ID#9875. These services will be for children who
have been deemed eligible for social services under the statutes, rules and regulations of
the State of Colorado.
2. Section I, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day
maximum for a child's temporary absence from a facility, including hospitalization. Bed
hold requests must have prior written authorization from the Department Administrator
before payment will be release to provider.
3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group
Home services may include, but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), direct child
care, transportation, administrative overhead, support overhead, service delivery staff,
which may include but are not limited to: Parent training for teens, independent living
training, mentor/advocate, and supervised visitation.
4. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or intake
screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 304-2749.
5. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel
available for staffing current placements with the Utilization Review Team. This review
team convenes every Monday morning, excluding holidays.
6. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Human Services to shorten the duration of placement.
7. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County. If the child received the required full medical and
dental examinations prior to placement with this Contractor, and documentation is
provided to the group home parent, then the group home parent shall schedule and keep
regular appointments for the child while the child is placed in the home.
Weld County SS-23A Addendum
8. Add Paragraph 15 to Section IV. Meet with the Department of Human Services
' supervisor for a minimum of two hours weekly(7.709.21), the specialized group home
parent will also be available to meet with Weld County's assessment specialist for the
purpose of measuring the youth's level of functioning.
9. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers,
mental health professionals, GALs, CASA volunteers, mentors and family members
when appropriate.
10. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by
high-risk youth. The trainings will be sponsored by the Weld County Department of
Human Services. The group home parent is encouraged to invite their respite provider(s)
to the monthly trainings. Hours spent in training by the specialized group home parent
may be applied to annual training requirements mandated in section 7.714.170 in the
State Quality Standards.
11. Add Paragraph 18 to Section IV. Shall utilize a minimum of 48 hours of respite monthly.
The specialized group home parent will be responsible for the cost of any respite.
12. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team,
the specialized group home parent will accompany other key professionals to school
conferences, IEP meetings, or school-related staffings.
13. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality
Standards (7.714.200). Transportation to and from appointments may include, but are not
limited to, visitation with family members,medical/dental or mental health appointments,
extracurricular school activities, court hearings or other specialized programming.
14. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the
youth, to the youth's assigned caseworker. Issues may be medical,behavioral, legal/
criminal, or educational in nature. If a youth becomes a threat to him/herself or others,
appropriate "critical incident"documentation must be prepared by the specialized group
home parent according to State guidelines (7.701.52), in addition to notification to the
caseworker. While specialized group home parent attempts to maintain the youth at the
group home level of care, the specialized group home parent will be familiar with Weld
County's continuum of care and understand when a child needs to be forwarded or
regressed through the continuum.
15. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
16. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
2 Weld County SS-23A Addendum
• 17. Add Paragraph 9 to Section VI. The Director of Human Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Human Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Human Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Human Services and the
Contractor, or by Human Services as a debt to Human Services or otherwise as
provided by law.
18. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Human Services
in the event which it is a party defendant or respondent in a case, which involves services
provided under the agreement. The Contractor, within five(5) calendar days after being
served with a summons, complaint, or other pleading which has been filed in any federal
or state court or administrative agency, shall deliver copies of such document(s) to the
Human Services' Director. The term"litigation"includes an assignment for the benefit
of creditors, and filings in bankruptcy, reorganizations and/or foreclosure.
19. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to
modify this contract as necessary.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST: is /4"�- r
Weld County Clerk to the Board
WELD COUNTY BOARD OF
HUMAN SERVICES, ON BEHALF
„ ( ( OF THE WELD COUNTY
l ) DEPARTMENT OF HUMAN
'+ SERVICES
°UX 1.
By: By:
Deputy erk to the Board Chair Signature ut- In i 2008
CONTRACTOR
C & M Group Home
1920 81st Ave
Greeley 806346n/ 2- i
By: 9ez &t
WELD COUNTY DEPARTMENT
OF HUMAN SERVICES
By:
[rector
4 Weld County SS-23A Addendum
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