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smo.cipou'iWELD COUNTY LIBRARY
ANNUAL REPORT
1979
800584
WELD COUNTY LIBRA""
BOARD OF COUNTY COMMISSIONERS
Norman Carlson, Chairman
Lydia Dunbar
C. W. Kirby
Leonard Roe
June Steinmark
BOARD OF LIBRARY TRUSTEES
Ernest Ross, Chairman
Mrs. Mary Borg, Secretary
Dr. Ron Edgerton, Treasurer
Mrs.Esther McCrumb
Mrs. Berna Ruibal
STAFF OF LIBRARY, December 31, 1979
Mrs. Elizabeth A. Bowers, Director of Library
Mrs. Luella Kinnison, Associate Director of Library
Mrs. Jane Bateman, System Area Resource Center Assistant
Mrs. Jill Braden, Children's Librarian
Mrs. Sharon Florhr, Circulation Librarian
Mrs. Norma Gourley, Technical processing Clerk
Mrs. Frieda Grunczewski, Reference Librarian
Mrs. Phyllis Hansberry, Bookmobile Supervisor
Mrs. Connie Hansen, Library Aide/Driver
Mrs. Betty Holm, Mail-A-Book Librarian
Mrs. Kelly Langdon, Library Aide (part-time)
Mrs. Marlys Laue, Bookmobile Librarian
Mrs. Carol Reichhardt, Reader's Advisor
Ms. Margaret Reynolds, System Area Resource Center Librarian
Mrs. Mary Louise Schank, Library Aide (part-time)
Mrs. Marlene Selden, Library Aide
Miss Julie Tomlianovich, Bookmoible Librarian/Driver
Mrs. Nancy Utzinger,Media/Serials Librarian
STAFF OF MEMBER LIBRARIES
Ault Johnstown
Mrs. Evelyn Mauldin Mrs. Anne Salberg
Eaton Platteville
Mrs. Lynn MacNeil Mrs. Penelope Herren
Fort Lupton Windsor
Mrs. Janice Mustain-Wood Mrs. Elsie Streeb
Hudson
Mrs. Barbara Carey
WELD COUNTY LIBRARY
ANNUAL REPORT
1979
January, 1979, found the new building program at a standstill because of weather,
but by March the roof was on the addition, and several inches of snow and ice had been
cleaned off without damage to the cement floor laid in October. The contractor asked
if the remodeling of the present library could be started around patrons and staff;
consent was given, and the work was begun. The end of May brought moving time, and
the library closed for one week. The move was accomplished by the staff, a half-
dozen volunteers, and some men from the Building and Grounds department to move stacks.
The empty adult area was then finished, children's books were moved into it in a
couple of days, and then the last area was completed. Open houses for various groups
were held June 10, 14 and 16 and a general one on Sunday, June 17.
Much time was involved during the last half of 1979 with the Augustine Associates
management study. The staff prepared lists of job activities, and made hourly
tabulations of these activities. These tabulations and reports continue to be
gathered by administration on a three hour basis each day, totaled daily and weekly,
and delivered daily to the schedule coordinator at the Centennial Building.
Two large projects were completed primarily by Jill Braden, the children's
librarian. First, all of the juvenile non-fiction books were checked and divided
into E and J at approximately the third grade level. All copies were marked, and
with the help of volunteers, catalog cards were corrected. Then the decision was
made to assemble a special marked collection of juvenile titles for bookmobile use
only. Since these were all to be duplicates of titles available in the children's
room, books had to be checked against shelf-list and the change in location marked
there and inside the book.
2
•
The circulation department started a complete re-registration of patrons the
first of the year, and by December 31 enough new registrations had been completed to
allow some very old files to be discarded. Total registration is still far under
the former total, but daily new registrations average twenty to thirty. This depart-
ment also instituted a new fine system in the fall--one which is based on items rather
than notices.
The most drastic change in the technical processing department was the elimin-
ation of typing of book pockets.
The Mail-A-Book collection was moved out of the garage, and this total process
has been greatly streamlined by Betty Holm. Service was extended to Weld County Jail
inmates.
In order to make all materials more accessible to the public, a project to
interfile all filmstrip, recording and cassette cards into the main catalog was
begun. By the end of the year approximately one-third had been filed. With a new
separate business area, it became necessary to stamp this location on all appropriate
catalog cards. Frieda Grunczewski, reference librarian, had completed this task
by the end of the year.
A great deal of time was spent on preparation for computer keying from January
through May. With the help of volunteers many Library of Congress numbers were added
to the juvenile titles and recorded for the computer to use. Basically, 1979 saw
the completion of the tape through 1978 acquisitions except for reference titles.
Corrections had not been made, some proof-reading was still to be done, and all 1979
acquisitions needed to be keyed.
The volunteer program, started in October, 1978, grew impressively after the move
into the new building. Kate Osterholm continued to be the volunteer coordinator of
volunteers. By December there were 25 registered volunteers averaging two and a half
hours each per week. Work has included filing catalog cards, refiling borrowed
magazines, and clearing circulation records in 'preparation for overdue notices.
3
Other volunteers have helped in technical processing, mail-a-book, shelving and other
areas of the library. In addition to the above number, the Weld County Genealogical
Society furnished a volunteer in that department every Tuesday, all day, and every
Saturday morning.
An additional volunteer, Mary Ellen Kingsbury, provided displays of the works of
local artists, changing them every six weeks. This spurred the revival of the Weld
County Friends of the Library, because many of the pictures were for sale, and an
agent to handle this for the library was needed. The organization will be completed
in January of 1980.
The System Area Resource Center continued to serve the members of the High Plains
Regional Library System. Its requests increased by 1,000 and it again made the
Weld County Library the state's top net-lender in the second half of the year. In
addition to its interlibrary loan work, it has the capability of using a computer
terminal to do searches for patrons in a number of data banks. Margaret Reynolds,
the SARC librarian continued to serve on the ad hoc Colorado Interlibrary Loan
Committee.
Use of the new meeting room in the library has not been extensive. A second
Pre-Retirement Seminar was held and plans are underway for an art demonstration in
January.
A "Christmas Happening" was offered to all children on December 15, and over
250 came to share in the handicraft, stories and "goodies" from the broken pinatas.
Small groups from pre-school and head-start programs continued to visit for stories
or video-tapes.
Several organizational changes should be recorded. First, the separate Library
Fund was completed to include all amounts formerly in the Special Library Fund and the
budgeted amount from the General Fund. This puts all receipts and expenditures
through the County Finance Office and computer. All maintenance of the building
(inside and out) has been transferred to the Buildings and Grounds department, and
4
the two custodians assigned to the library are part of that staff. Purchasing
procedures were changed to route all orders except those for regular books through
that department. A new budget process was used for 1980.
Total reference questions for 1979 fell a bit under 1978, but figures are
incomplete for June and July as the old method of counting was being switched to
revised forms. In addition, no figures from the reader's advisor desk for January
to May are available. In 1979 a total of 8,782 reference questions were tallied
and 3,123 directional (July 14-December 31). 3,602 requests for specific titles
were processed, an increase of 10% over 1978.
GOALS AND OBJECTIVES
The purpose of the Weld County Library is to attempt to meet the individual cultural,
informational and recreational needs of all people within its boundaries. Service
to the public is its main objective, to be accomplished by providing and organizing
print and non-print materials and by giving guidance in their use.
Administration: To provide for the overall administration of the library including
the maintenance of a staff and physical facilities, the finances, the public relations,
and the development of useful print and non-print collections.
Objectives from the Budget:
1. Hold at least one staff meeting per month.
2. Provide at least 6 opportunities for in-service training
for staff members.
Circulation: To make all the resources of the library accessible to all county residents.
Objectives from the Budget:
1. Complete revision of patron registration file.
Reference - Adult Services: To attempt to answer all patron questions within the proper
scope of a public library, and to seek answers from other sources when the Weld County
Library's holdings will not suffice; to give guidance and aid in research for any patron;
to aid in the selection of leisure reading, the use of the card catalog, and answering
general inquiries on library operation.
Objectives from the Budget:
1. Establish a ready reference collection for phone questions
in order to be able to answer at least 10% of the calls.
2. Evaluate and expand the business collection to double its
present size.
Children's Room: To meet the library needs of all children from pre-school through the
sixth grade, both by providing guidance to the materials and by various activities for
the younger patrons.
Objectives from the Budget:
1. Offer 104 pre-school story hours.
2. Speak about children's books and/br library services to at
least 6 groups.
3. Provide six special programs on Saturdays for children.
Extension: To make all possible resources of the library available to county residents.
Objectives from the Budget:
1. Increase Mail-A-Book circulation by 8%.
2. Add at least two new community bookmobile stops to the circuit.
3. Reregister all bookmobile patrons
4. Provide at least an educational program for adults each quarter.
Collection Development and Maintenance: To develop and maintain collections of print
and non-print materials for the use of all people of the county.
Objectives from the Budget:
1. Catalog back-log of books to a maximum of fifty titles in arrears.
2. Add fifteen periodical titles to the collection in the most
needed areas.
3. Interfile all non-print catalog cards in the main catalog.
4. Withdraw all catalog cards for books withdrawn by December 1979
5. Check Library of, Congress List of Subject Headings for cross
references and make for the card catalog.
6. Clear back-log of cataloging problems.
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TABLE IV
WELD COUNTY LIBRARY
COMPARISON OF USE, HOLDINGS, COST BY CLASS
(Each figure indicates a percentage of total amount)
Circulation Additions Cost of Total
1979 1979 Purchase Holdings
Easy & Juvenile fiction 38% 22% 18% 27%
Juvenile Non-Fiction 11% 10% 8% 20%
TOTAL JUVENILE 49% 32% 26% 47%
Adult Fiction 26% 33% 30% 18%
Adult Non-Fiction 25% 35% 44% 35%
TOTAL ADULT 51% 68% 74% 53%
100% 100% 100% 100%
Although total percentages remained very close to those of 1978, there was a slight
shift of purchasing from adult to juvenile titles: 1% in number of additions and 3% in cost
of purchase. Since many outdated books were withdrawn from the juvenile collection as the
titles were being checked for age level and bookmobile assigning, the increase was not
enough to maintain the percent of holdings. This dropped 1% while the adult collection
increased by the same amount.
TABLE V
WELD COUNTY LIBRARY
ADDITIONS AND WITHDRAWALS OF ,-,ATERIALS, 1979
New Added Total
Titles Copies
Easy books 242 588 830
Juvenile fiction 172 352 524
Juvenile non-fiction 285 344 629
TOTAL JUVENILE 699 1,284 1,983
Adult fiction 916 1,148 2,064
Adult Non-fiction 1,568 593 2,161
TOTAL ADULT 2,484 1,741 4,225
Spanish Collection 32 32
GRAND TOTAL 3,215 3,025 6,240
Total books purchased & processed 6,016
Total gift books processed 224
Total books processed 6,240
Total books withdrawn 1,967
Total books reinstated 132
Net Gain 4,405
Total volumes January 1, 1979 145,416
Total volumes December 31, 1979 149,821
Non-Print Stock
Filmstrips Video-cassettes
Added 0 Added 1
Withdrawn 238 Withdrawn 0
Slides Cassettes - Music
Added 0 Added 11
Withdrawn 0 Withdrawn 24
Recordings Cassettes - Learning
Added 84 Added 10
Withdrawn 108 Withdrawn 3
Films,8mm Microfilm
Added 0 Added 48
Withdrawn 4 Withdrawn 0
Films,16mm Framed prints
Added 0 Added 0
Withdrawn 0 Withdrawn 0
As the narrative report indicated, circulation of non-print materials increased less
than 1% from June through December while printed items' circulation increased 22%. The
minimal additions indicated above undoubtedly account for part of this lack of use, because
an audio-visual collection must be replenished constantly to meet patrons' interests. The other
factor hindering circulation could have been the time elapsing between the return of these
items and their being available for circulation. All tapes, films and records must be checked
for condition after each circulation, and time has not been available on a regular basis for
this.
TABLE VI
WELD COUNTY LIBRARY
Report of Holdings, December 31, 1979
Book Collection
E (easy books) 16,127 ( 5,458 titles)
Juvenile Fiction 24,311 ( 7,834 titles)
Juvenile Non-Fiction 29,074 (10,872 titles)
Total Juvenile 69,512 (24,164 titles)
Adult Fiction 27,423 (14,454 titles)
Adult Non-Fiction 52,664 (40,061 titles)
Total Adult 80,087 (54,515 titles)
Special collections - Spanish 170 ( 85 titles)
Adult beginning readers 52 ( 30 titles)
Grand Total 149,821 (78,794
titles)
Audio-Visual Collection
Framed prints 126
Filmstrips 1,763
Recordings 1,967
Slides (sets) 16
8mm films 125
16mm films 8
Video cassettes 33
Cassettes - Music 289
Cassettes - Learning 532
Microfilms 1,129
Total Audio-Visual 5,988
Other
Government documents 164
Pamphlets 6,203
Current magazine subscriptions 171
Current newspaper subscriptions 18
Uncataloged paperbacks, Browsing 1,500 (est)
Mail-A-Book paperbacks 5,000 (est)
TABLE VII
WELD COUNTY LIBRARY
STATEMENT OF EXPENDITURES
1979
•
ITEM SOURCE
TOTAL
COUNTY LIBRARY HIGH PLAINS PAYMENT FOR
FUND SARC LENDING
Salaries 152,941 18,625 --- 171,566
Employee benefits 24,132 2,512 --- 198,210
Materials
Books (including
subscription services). 35,359 -- 14,892 50,251
Periodicals, pamphlets
etc. 2,807 -- -- 2,807
Rebinding 0 -- -- 0
Audio-Visual 1,342 -- -- 1,342
Plant Operation
Janitorial supplies 0 __ ___ 0
Telephone 1,433 262 --- 1,695
Insurance 0 -- --- 0
Services
Supplies 4,212 468
4,680
Postage 2,393 184 2,577
Vehicle operation 6,946 795 7,741
Equipment leasing 1,500 679 2,179
Other
Mileage & conventions 423 166 589
Institutional & trustees
dues 285
285
Miscellaneous -- 637 637
TOTALS $233,772 $24,328 $14,892 $272,992
Revenue
Sharing
Library Expansion Fund
$593,201
Other County
Funds
Insurance 6,651 6,651
Utilities 13,665 13,665
Janitorial and
Maintenance services 30,751 30,751
Equipment repair 300 300
TOTAL $51,367
$ 51,367
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