HomeMy WebLinkAbout20082003.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JULY 21, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, July 21, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem - EXCUSED
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of July 16, 2008, as printed. Commissioner Garcia seconded the motion, and it
carried unanimously.
READ ORDINANCE BY TAPE: Commissioner Garcia moved to read Code Ordinance #2008-8 by tape.
Commissioner Rademacher seconded the motion, which carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Rademacher moved to approve the Certification of
Hearings conducted on July 16, 2008, as follows: 1) USR #1629 -A. Dale Slater Trust B/United Power,
Inc. Commissioner Garcia seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Garcia moved to approve the consent agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
2008-2003
BC0016
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $1,788,870.67
Commissioner Garcia moved to approve the warrants as presented by Mr. Warden. Commissioner
Rademacher seconded the motion, which carried unanimously.
BIDS:
APPROVE HOUSEHOLD HAZARDOUS WASTE SERVICES BID-DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT(CON'T FROM 07/14/08): Mr.Warden stated six vendors submitted a bid, and staff
recommends acceptance of the low bid, from MXI Environmental Services, LLC, in the amount of
$66,080.00. In response to Chair Jerke, Trevor Jiricek, Department of Public Health and Environment,
stated staff checked references of the vendors, and the company indicated it is trying to begin business
operations west of the Mississippi River, therefore, the company has reduced its costs in order to begin
operations. He clarified staff checked four references provided by the company, and all of the references
gave good recommendations. He further stated one of the employees was formerly employed with CARE
Environmental, which was the Department's first contractor for these services back in the early 1990's,
therefore, he is familiar with Weld County's program. He confirmed the company understands the needs
of the program and does have a long list of clients, including governmental entities, which utilize their
services; however, all of the clientele is located within the eastern portion of the country. In response to
Commissioner Garcia, Mr. Jiricek stated the primary concern of the Department is being able to receive
the necessary supplies, since the company mainly provides the supplies and picks up waste. He clarified
the program is mostly self-sufficient, as to the operation of the program, and the Department discussed
the necessary supplies with the contractor. Further responding to Commissioner Garcia, Mr. Jiricek
confirmed a brand new vendor,which presented a significantly reduced bid price than its competitors, has
been utilized for the Mosquito Surveillance Program for the past year,which has been working out well for
the County. Commissioner Rademacher moved to approve said low bid, based upon staffs
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
NEW BUSINESS:
CONSIDER SIX PURCHASE OF SERVICE AGREEMENTS WITH VARIOUS PROVIDERS AND
AUTHORIZE CHAIR TO SIGN: Judy Griego, Director, Department of Human Services, stated the
agreements are between the Area Agency on Aging,and Meals on Wheels, to deliver meals, North Range
Behavioral Health, to provide peer counseling, Rehabilitation and Visiting Nurse Association (RVNA), for
personal care services, Attorney Charles Connell, for legal consultation services, Catholic Charities
Northern, for hispanic outreach and educational services, and Eldergarden, for adult day services. She
indicated the term of the agreements is July 1, 2008, through June 30, 2009, and the necessary funds are
provided through the Older Americans Act and other State resources. In response to Commissioner
Rademacher, Ms. Griego indicated she is not aware of the exact number of meals that Meals on Wheels
provides on a daily basis; however, she confirmed the service provided has never exceeded the maximum
budget provided. Commissioner Garcia moved to approve said agreements and authorize the Chair to
sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER ELEVEN CHILD PROTECTION AGREEMENTS FOR SERVICES WITH VARIOUS
PROVIDERS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated the term of the agreements is
June 1, 2008, through May 31, 2009, and she reviewed the names of the eleven providers, the services
to be provided, and the maximum amount of reimbursement for each provider. She indicated the primary
sources of funding for the services are provided through CORE Services and Child Welfare Administration
funds. In response to Chair Jerke, Ms. Griego indicated BSW stands for Bachelor of Social Work.
Responding to Commissioner Garcia, Ms.Griego stated the rates provided for the services are established
Minutes, July 21, 2008 2008-2003
Page 2 BC0016
by the State. Commissioner Garcia moved to approve said agreements and authorize the Chair to sign.
Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 46 BETWEEN CRS 37 AND 39: Don Carroll, Department
of Public Works, stated County Road 46, between County Roads 37 and 39,was closed on an emergency
basis on July 16, 2008, and the necessary work is expected to be completed by July 24, 2008. He gave
a brief description of the detour route and indicated the closure is necessary to replace an 18-inch culvert
which collapsed. Commissioner Rademacher moved to approve said temporary closure. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER PROFESSIONAL SERVICE AGREEMENT FOR DEMOLITION DERBY EVENT AND
AUTHORIZE CHAIR TO SIGN - DEMOLITION DERBY RACING ASSOCIATION: Bruce Barker, County
Attorney, stated the agreements for events to be conducted in conjunction with the Weld County Fair. He
indicated this agreement provides for a demolition derby event, and he is not sure of the success rate of
the derby from the previous year. He indicated the association provides all of the necessary staff,
equipment, and reimburses a portion of the proceeds as a contribution to the Weld County Fair Board.
He confirmed the proper insurance documents have been provided,and he recommended approval of the
agreement. Commissioner Rademacher indicated the demolition derby event was not very successful the
previous year, and he is surprised the Fair Board is opting to provide the event again this year.
Commissioner Garcia indicated the agreement lists the event date as July 19, 2008, therefore, the event
has already taken place. Commissioner Garcia moved to approve said agreement and authorize the Chair
to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER PROFESSIONAL SERVICE AGREEMENT FOR OPEN TEAM ROPING EVENT AND
AUTHORIZE CHAIR TO SIGN - DWIGHT ARNOLD ROUND-UP ENTERPRISES: Mr. Barker stated this
is another agreement for a separate event to take place on July 26, 2008. He confirmed the correct
insurance information has been provided, therefore, he recommended approval. Commissioner Garcia
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Rademacher, the motion carried unanimously.
PLANNING:
FIRST READING OF WELD COUNTY CODE ORDINANCE#2008-8, IN THE MATTER OF REPEALING
AND REENACTING, WITH AMENDMENTS, CHAPTERS 2 ADMINISTRATION, 23 ZONING, 24
SUBDIVISIONS, AND 27 PLANNED UNIT DEVELOPMENT, OF THE WELD COUNTY CODE:
Brad Mueller, Department of Planning Services, presented a memorandum, marked Exhibit A, and
indicated staff has been working on this particular set of Code changes for the past year and a half. He
stated the Department of Planning Services desires to increase the efficiency of the overall land use
process, and to overall improve customer service for Weld County residents. He stated the Department
has been receiving input from the public about the land use process, and in November, 2007, the
Department received good feedback from the development community. He indicated the feedback was
presented within work sessions, and to the Planning Commission, and upon the recommendation of the
Board to move forward with changing the land use process, staff began to implement the administrative
requirements. He further stated the Code changes were presented to, and approved by, the Planning
Commission in May, 2008, and the Board will review the Code changes through a series of three
Ordinance readings. Mr. Mueller reviewed his memorandum, for the record, providing an outline of the
major features to be modified through this Ordinance, including: the addition of a Pre-Application Meeting
with the applicant; a Completeness Review with the Departments of Public Health and Environment and
Public Works; an additional meeting with the applicant after referral comments are received, in order to
make necessary revisions to the application; the removal of the requirement to scheduled the Planning
Commission hearing within 60 days of receipt of the application materials; the encouragement of optional
neighborhood meetings; and scheduling a date for a hearing before the Board of County Commissioners
Minutes, July 21, 2008 2008-2003
Page 3 BC0016
in conjunction with the Planning Commission date, approximately one month apart. He stated the
Department anticipates that the new process will require the same amount of time; however, it will provide
more time for the applicant to react to the referral comments provided, and to revise any necessary
portions of the application, in order to speed up the process of approval once the application is heard by
the Planning Commission and Board of County Commissioners. He stated the necessary Code changes
are parallel for all types of land use processes, including Use by Special Review Permits, Change of Zone,
Final Plan, Planned Unit Development, etcetera. He clarified both Department staff and the Planning
Commission recommend approval of the necessary modifications, and a work session was held with the
Board several months ago; however, staff is open to scheduling another work session to review the
changes in detail, at the Board's request.
In response to Commissioner Garcia, Mr. Mueller indicated the extension of the required range to provide
notice to surrounding property owners is not addressed within this Ordinance;however,modifications could
be included on second or third reading. Responding to Commissioner Rademacher, Mr. Mueller stated
the Comprehensive Plan Review Committee has held discussions regarding municipalities agreeing to
provide notification to surrounding property owners within one-quarter of a mile of the proposed property
when an annexation request is being considered. Commissioner Rademacher indicated he prefers to see
the language be modified within the Comprehensive Plan before any amendments are made to the Weld
County Code. In response to Chair Jerke, Mr. Mueller confirmed all of the proposed Code changes are
consistent with the language presented within the Comprehensive Plan. He further stated the
Comprehensive Review Plan Committee has indicated a need for more efficiency on behalf of the
Department of Planning Services, and an opportunity for landowners to be engaged within the land use
process. He indicated the modifications proposed through this Ordinance do provide improved customer
service for landowners, applicants, and consultants, allowing the opportunity to become fully aware and
engaged within the land use process.
Chair Jerke indicated it may be appropriate to modify the wording regarding neighborhood meetings by
replacing the words "recommended by the Department of Planning Services staff' with the words
"suggested by the Department of Planning Services staff." He stated the word "recommended" may give
the wrong impression, and he concurs that neighborhood meetings are generally a good idea; however,
there are times when it is in the best interest of the applicant to not hold a neighborhood meeting.
Commissioner Rademacher concurred with Chair Jerke, and indicated he wants to ensure that
neighborhood meetings are not required. Mr. Mueller confirmed the neighborhood meetings are not
required; however, staff does like to suggest that an applicant hold a neighborhood meeting in order to
receive feedback regarding the application. No public testimony was provided concerning the matter.
Commissioner Garcia moved to approve Ordinance#2008-8 on first reading. Seconded by Commissioner
Rademacher, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. Ordinance #2008-8 was approved on first reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, July21, 2008 2008-2003
Page 4 BC0016
There being no further business, this meeting was adjourned at 9:45 a.m.
BOARD OF COUNTY COMMISSIONERS
F WELD COUNTY, COLORADO
ATTEST: �� 4{/v '�%'
1861 N.&-9 William H. Jerke, Chair
Weld County Clerk to the Boa. it
i EXCUSED
`'. Robert Q. Maslen, Pro-Tern
BY: f� / 7z,/
Deputy Clerk t. e Board (� 2
William F. Garcia
EXCUSED
David E. Long / r
Dougla2 Rademacher
Minutes, July21, 2008 2008-2003
Page 5 BC0016
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