HomeMy WebLinkAbout20080685.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 27, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, February 27, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Commissioner Douglas Rademacher
Also present:
Assistant County Attorney, Cyndy Giauque
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of February 25, 2008, as printed. Commissioner Masden seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Garcia seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, UNIFORM BUILDING CODE BOARD OF APPEALS-MARK MUSE,SAM
AINSWORTH: Chair Jerke read the certificate into the record, recognizing Mark Muse and Sam Ainsworth
for their service on the Uniform Building Code Board of Appeals.
RECOGNITION OF SERVICES, HUMAN SERVICES COMMITTEE - BONNIE VEIK, JOHN LEE: Chair
Jerke read the certificate into the record, recognizing Bonnie Veik and John Lee for their service on the
Human Services Committee.
RECOGNITION OF SERVICES, NORTH COLORADO MEDICAL CENTER BOARD OF TRUSTEES-KAY
DRAKE: Chair Jerke read the certificate into the record, recognizing Kay Drake for her service on the
North Colorado Medical Center Board of Trustees.
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RECOGNITION OF SERVICES, SOCIAL SERVICES - BARBARA SCHWABE: Chair Jerke read the
certificate into the record, recognizing Barbara Schwabe for thirteen years of service with the Department
of Social Services. Ms. Griego stated Ms. Schwabe began as a caseworker in the Department, during
which, she helped many families in crisis, and she later worked with foster parents. She stated Ms.
Schwabe is one of the most positive and reliable employees in the Department and she appreciates her
quality work. Ms. Schwabe stated there have been many exciting changes in the Department over the last
few years, particularly in the Foster Care Program. Commissioner Garcia stated Ms. Schwabe has been
a breath of fresh air for him since clients always knew where they stood and what they needed to do.
Commissioner Masden stated Ms. Schwabe will be missed since she had a passion for her work and did
the job well. Commissioner Rademacher thanked her for her service. Chair Jerke thanked her for the work
she has done in regards to family reunification.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $227,951.72
Electronic Transfers - All Funds $3,640,344.95
Commissioner Rademacher moved to approve the warrants as presented by Mr. Warden. Commissioner
Masden seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Mr. Warden stated there are no bids to present.
APPROVE SOCIAL SERVICES-HUMAN SERVICES DESIGN BUILD BID - FINANCE DEPARTMENT:
Mr. Warden read the names of the nine vendors who submitted a bid into the record. Pat Persichino,
Director of Public Works, stated the recommended bid is from Roche Constructors, Inc., in the amount of
$685,038.00, because it quoted the shortest duration for the work to be completed in. Mr. Persichino
explained there will be a significant disruption to the Social Services parking lot during the construction of
this building, and if Roche Constructors does not complete the project on schedule, the company will pay
liquidated damage costs to Weld County. He stated the low bid, from Mishler Construction, is not
acceptable because it does not comply with the bid request. He explained the bid is supposed to be for
general conditions, for the total length of the contract, and Mishler Construction only provided the costs
for one month in it's submittal. In response to Chair Jerke, Mr. Persichino stated the bid from Mishler
Construction is not considered to be valid. In response to Commissioner Masden, Mr. Persichino stated
the general conditions quote from Roche Constructors is$4,000.00 higher. In response to Commissioner
Rademacher, Mr. Persichino explained liquidated damages are costs paid, per day, for each day the
construction continues past the projected end date. He stated the amount will be approximately$1,500.00
to $2,000.00, per day. He further stated the Board will be presented with a design contract and a
construction contract for this project. Del Fast, President of Mishler Construction, stated he attended the
bid opening on February 12, 2008, and each vendor read it's bid aloud. Mr. Fast stated he called
Mr. Persichino to discuss his company's bid since the other companies had not bid a monthly general
conditions fee. He stated Mr. Persichino calculated the general conditions using a twelve month time
frame; however, it was not required of contractors to provide a proposed schedule with the bid and one
was not requested at any point. He further stated Misher Construction is a local and highly qualified
company and he would like to be considered for the project. Mr. Fast stated he does not feel it is fair to
disqualify his company for submitting a bid representing monthly costs and he will pursue a formal
complaint. Tom Roche, President of Roche Constructors, stated he submitted a responsive bid on behalf
Minutes, February 27, 2008 2008-0685
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of his company and it was clearly described to the contractors that a general conditions bid was desired
by the County. Mr. Roche stated all of the other contractors provided a schedule with their bid proposals.
He recommended beginning the construction phase as soon as possible,since materials,such as concrete
and steel, may increase in cost if there is a delay. He further stated he is confident the County will save
far more than $4,000.00 by choosing his company to perform the work. Mr. Fast stated it is difficult to set
a schedule without the design work being complete and he would like the opportunity to submit a schedule.
Mr. Persichino stated the general cost estimates were based on the best schedules the contractors were
able to provide, and his recommendation is to hire Roche Constructors to complete the project. In
response to Commissioner Rademacher, Mr. Persichino stated there is language concerning"acts of god"
in the contract, and if a change order is generated by the County, additional time will be negotiated
between the County and the general contractors. Mr. Warden stated there is also language regarding
days not worked due to adverse weather conditions. Chair Jerke stated he does not find the bid from
Mishler Construction to be nonresponsive; however, he finds the seven month schedule proposed by
Roche Constructors to be a compelling factor in selecting a contractor to perform the work. Commissioner
Rademacher stated it is important to keep the disruption to a minimum, and Roche Constructors has
presented an aggressive construction schedule. Chair Jerke stated the County has previously utilized
Roche Constructors for many projects and even through last year's inclement winter weather conditions,
the company adhered to it's schedule,which suggests a high level of competence. Commissioner Garcia
stated the Social Services and Human Services buildings serve the public; therefore, it is important to limit
the amount of time construction is occurring. Commissioner Masden concurred with his colleagues.
Commissioner Rademacher moved to approve the recommended bid, based on staff's recommendation.
Commissioner Garcia seconded the motion. Chair Jerke thanked all of the companies that submitted a
bid and encouraged the companies which were not selected to continue to submit bids for future projects.
There being no further discussion, the motion carried unanimously.
APPROVE ON-CALL CONCRETE AND WASHED ROCK BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Warden read the names of seven vendors that submitted bids into the record. He stated the
recommended bids are from Rock Products of Colorado and Varra Companies for the washed rock portion
of the bid. He explained Rock Products of Colorado was the lowest bidder at$9.00 per ton; however,they
have only one plant from which material may be picked up; therefore, it is recommended that Varra
Companies also be utilized, at a cost of$10.75 per ton. He stated Varra Companies has five plants from
which materials may be picked up. Mr. Warden stated staff recommends acceptance of the bids from L.G.
Everist and Varra Companies for the squeegee portion of the bid since, although being the lowest bid, at
$2.75 per ton, L.G. Everist only has one plant, which is located in Fort Lupton. He explained Varra
Companies was the next lowest bid at $2.95 per ton and the company has several plants from which
materials may be picked up. He stated staff recommends that the concrete bid, for both northern and
southern Weld County, be awarded to Aggregate Industries since it provided the lowest bid for each type
of concrete, with prices of$82.45 per yard for Six-Sack, Class B, and State Class B Concrete, and $87.95
per yard for Class D Concrete. Commissioner Garcia moved to approve said bids, based on staff's
recommendations. Seconded by Commissioner Masden the motion carried unanimously.
APPROVE CATTLE GUARDS BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the low
bid is from Big R, in the amount of$5,999.00 each, for an estimated total of$47,992.00. Commissioner
Masden moved to approve said low bid, based on staff's recommendation. Seconded by Commissioner
Rademacher the motion carried unanimously.
APPROVE SKID LOADER BID (RE-BID) - DEPARTMENT OF PUBLIC WORKS: Mr. Warden read the
names of the six vendors that submitted a bid into the record. He stated the low bid is from
B and G Equipment, in the amount of $24,243.00. In response to Commissioner Rademacher,
Mr. Warden stated the company is located in Greeley. In response to Commissioner Garcia, Mr. Warden
stated there are two different bids submitted by B and G Equipment; however, one does not meet the
Minutes, February 27, 2008 2008-0685
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horse power specifications. Commissioner Rademacher moved to approve said low bid, based on staffs
recommendation. Seconded by Commissioner Masden the motion carried unanimously.
NEW BUSINESS:
CONSIDER APPLICATION FOR VICTIM WITNESS ASSISTANCE AND LAW ENFORCEMENT(VALE)
GRANT FOR DISTRICT ATTORNEY VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE CHAIR
TO SIGN: JoAnn Holden, District Attorney's Office, stated this is an ongoing grant and the Department
applies for the funding each year. Ms. Holden stated the funding received from this grant is generally the
largest grant funding received, and there is no requirement for matching funds from the County. She
stated this year the Department is requesting $91,300.00. Commissioner Rademacher moved to approve
said application and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried
unanimously.
CONSIDER STATEMENT OF GRANT AWARD FOR DOMESTIC VIOLENCE FAST TRACK PROGRAM
AND AUTHORIZE CHAIR TO SIGN: Ms. Holden stated this is an ongoing source of grant funding the
Department has received for several years; the County received $14,972.00 with a County match of
$4,991.00, for a total of$19,963.00 being awarded to the Department. She stated this grant will be used
towards the Victim Witness Assistant's salary. In response to Chair Jerke, Ms. Holden stated the District
Attorney's Office has had the Fast Track Program since 2001, and it has proven to be a way to process
cases quickly. She stated the Department receives bond information from the jail in the morning, and the
client appears at court the same afternoon; therefore, cases may be resolved the same day. In response
to Commissioner Rademacher, Mr. Warden stated the Program has been budgeted for. Commissioner
Garcia moved to accept said statement of grant award and authorize the Chair to sign. Seconded by
Commissioner Masden, the motion carried unanimously.
CONSIDER COURT SECURITY GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN: Mr.Warden
stated a work session was held on Monday regarding this matter and he has since been provided with an
updated copy of the application. He stated this is a competitive grant; therefore, the County may not be
chosen for the grant award. He further stated there is not a requirement for the County to match any funds
which are awarded through the grant. Commissioner Masden moved to approve said application and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER INTERGOVERNMENTAL AGREEMENT FOR JOINT SCHOOL RESOURCE OFFICER
PROGRAM AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT RE-3J: Ken
Poncelow, Sheriffs Office, stated the school district utilizes an officer for nine months out of the year, and
during the summer the Sheriffs Office utilizes the officer. In response to Commissioner Garcia,
Mr. Poncelow explained the officer remains inside the school to address discipline problems, maintain
security, and to provide assistance executing emergency procedures if necessary. In response to
Commissioner Masden, Mr. Poncelow stated the officer is based out of the highschool and is provided an
office there; however, the officer also rotates to other schools according to the schedule the school district
works out. In response to Commissioner Rademacher, Mr. Poncelow stated this is the only school district
provided with an officer; however, the district pays 75 percent of the officer's salary and benefits.
Commissioner Masden moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, February 27, 2008 2008-0685
Page 4 BC0016
There being no further business, this meeting was adjourned at 10:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: / 14 71-1-7 A 4„
xt,414 is H. Jerke, Chair
Weld County Clerk to the Board
Robert D. Masden, Pro-Tem
Deputy Clerk to the Board —5\ ' (49 (
�•. William F. Garcia
EXCUSED
D id E. Long
Douglas ademach
Minutes, February 27, 2008 2008-0685
Page 5 BC0016
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