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Home My WebLink About20081070.tiff RESOLUTION RE: APPROVE AGREEMENT FOR SERVICES UNDER FEDERAL GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Agreement for Services Under Federal Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado Division of Criminal Justice, Nineteenth Judicial District Probation Department, commencing December 1, 2007 and ending September 30, 2008, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Services Under Federal Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado Division of Criminal Justice, Nineteenth Judicial District Probation Department, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was,on motion duly made and seconded, adopted by the following vote on the 9th day of April, A.D., 2008, nunc pro tunc December 1, 2007. I " BOARD OF COUNTY COMMISSIONERS p '' '� WELD COUNTY, COLORADO ATTEST: `. tN ICI" 'j-'0r72 "21 r flit W' is H. J rke, Chair Weld County Clerk to th Robert s'-(171 Pro-Tem BY: 4u a 11 Dep Clerk the Board William F. Garcia A OV AST • EXCUSED David E. Long my torney Dou laci Radem cher "-Peke,�e� ate of signature: / 2008-1070 SO0029 (P ; 506 a-,x5) OdWactld # J- of 2 originals WELD COUNTY, COLORADO AGREEMENT FOR SERVICES UNDER FEDERAL GRANT The Parties to this Agreement are WELD COUNTY, COLORADO (herein "COUNTY") and the COLORADO JUDICIAL DEPARTMENT by and through the NINETEENTH JUDICIAL DISTRICT PROBATION DEPARTMENT (herein "DISTRICT"). The COUNTY and the DISTRICT may be referred to herein as the "Parties." WHEREAS, the Colorado Division of Criminal Justice (herein"DCJ") has received an award of Juvenile Accountability Incentive Block Grant (herein "JAIBG") funds from the Federal Office of Juvenile Justice and Delinquency Prevention of the Federal Department of Justice, being Award No. 2005-JB-FX-0034; AND WHEREAS, the COUNTY has applied for and received from DCJ an award of funds (herein "Subgrant") from the above described JAIBG Award, identified as DCJ Grant No. 26-JB-L-19-13, for the period from 12/01/2007 to 9/30/08 in support of the COUNTY'S project entitled "Weld County Juvenile Accountability"; AND WHEREAS, the said Subgrant includes financial support for the DISTRICT'S "Juvenile Female Offender Program" ("JFOP", or"Program") as described in the COUNTY'S grant application materials; AND WHEREAS, the COUNTY and the DISTRICT desire to enter into an agreement under which the DISTRICT will provide program services, and the COUNTY will reimburse the DISTRICT from JAIBG funds for the cost of providing those services. NOW THEREFORE, in consideration of their mutual promises and for their mutual benefit, the COUNTY and the DISTRICT agree as follows: 1. TERM OF THE AGREEMENT. Subject to termination as provided herein and notwithstanding the date of execution of this Agreement, the term of this Agreement shall be from December 1, 2007 through September 30, 2008. 2. DUTIES OF THE DISTRICT. a. Statement of Work. The DISTRICT shall provide services in its Juvenile Female Offender Program as described in the Statement of Grant Award (herein "SOGA") for Grant Number 26-JB-L-19-13, a copy of which is attached hereto as Exhibit A, the primary purpose of the Program being to reduce recidivism and hold juvenile female offenders accountable by offering a gender specific program that provides intensive supervision and increased access to resources and groups, in order to enhance accountability. Intergov WedCounty-1 9thDistProbation FemaleOffenderProgram JAIBG 12-01-07 to 09-30-08 2008-1070 b. Private Contractor. The DISTRICT shall provide the services required by the JAIBG Subgrant documents, through a contract with a private service provider, Hawk II Systems, LLC, to run weekly groups, prepare initial assessments for identified juvenile female offenders, participate in weekly home visits and case staffings with the Program's probation officer, and perform a variety of additional services as may be needed for the Program. The said private provider shall be an independent contractor, and not an employee of the DISTRICT, and therefore shall not look to the DISTRICT for any employment- related matters including but not limited to, the payment of salary and the provision of benefits, the withholding and payment of any payroll taxes and deductions, the provision of unemployment insurance and workers' compensation insurance, and the application of rules of employment. c. Invoices and Reports. The DISTRICT shall submit to the COUNTY quarterly invoices for services provided under this Agreement, as well as quarterly reports and a final report, including a "Financial Report," a "Professional Services/Consultant Certification Form" and a"Narrative Report." The said quarterly invoices and reports shall be due no later than the 9th day of the month immediately following the end of each quarter(ie. each 3-month period or fraction thereof following the start-date), throughout the contract term. The said due dates shall be March 9, June 9, September 9, and October 9, with the final report due on November 14, 2008. Failure to submit quarterly reports may result in withholding of funds and/or contract termination. d. Approved Expenditures. The DISTRICT agrees that all funds received under this Agreement shall be expended solely for the purposes stated in this Agreement, and in the Subgrant documents. Any funds not so expended shall be repaid to the COUNTY. e. Records. The DISTRICT shall make available to the COUNTY or to its authorized designee, upon reasonable request and at reasonable times, all records and other information relative to the implementation of this Agreement, except that records and information for which the DISTRICT owes a duty of confidentiality shall not be disclosed. 3. DUTIES OF THE COUNTY. The COUNTY shall compensate the DISTRICT for services performed under this Agreement at a total fee of up to $7663.00. The COUNTY shall make quarterly payments to the DISTRICT within thirty(30) days after receipt and approval of invoices. Such payments should be addressed to Colorado Judicial Department, Financial Services Division, Office of the State Court Administrator, 1301 Pennsylvania Suite 300, Denver, CO 80203, with a copy to Chief Probation Officer, 19th Judicial District Probation, 934 9th Avenue, Greeley, CO 80631. The disbursement of funds from the COUNTY shall be contingent upon the receipt of said funds by the COUNTY from DCJ, and shall be limited to the extent of the funds received. IntergovWeld County-I 9thDistProbation 2 FemaleOffenderProgram JAIBG I2--01-07 to 09-30-08 4. TERMINATION. Non-compliance with any portion of this Agreement may result in termination of the Agreement, withholding of funds, return of money to the COUNTY, and/or other action deemed necessary by the COUNTY. 5. CONFIDENTIALITY. In the event that the COUNTY obtains access to any records or files of the DISTRICT in connection with this Agreement, or in connection with the performance of its obligations under this Agreement, the COUNTY shall keep such records and information confidential and shall comply with all laws and regulations concerning the confidentiality of such records to the same extent that such laws and regulations concerning the confidentiality of such records apply to the DISTRICT. The COUNTY shall notify its employees and agents, if any, that they are subject to the confidentiality requirements as set forth above, and shall provide each employee or agent with a written explanation of the confidentiality requirements before the employee or agent is permitted access to confidential data. 6. AMENDMENT. This Agreement may be amended upon written agreement of the Parties. 7. INSURANCE. The DISTRICT, as a division of the Colorado Judicial Department is a "Public Entity"within the meaning of the Colorado Governmental Immunity Act, C.R.S. 24-10-101 et seq, as amended (hereinafter the "Act"), and therefore its liability for acts and omissions of its employees and agents is limited by the provisions of the said Act. To the extent required or permitted by the Act, the Judicial Department, through the state Office of Risk Management, will at all times during the term of this Agreement maintain such liability insurance, by commercial policy or self- insurance, as is necessary to meet its liabilities under the said Act. 8. STATE AND FEDERAL ASSURANCES. The DISTRICT shall comply with all applicable "Special Provisions and Certified Assurances"that the COUNTY is obligated by the DCJ SOGA to require of its contractors, including without limitation the "Federal Public Policy Assurances,"the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion" and the "Right of Privacy for Recipients of Service and Sharing of Information,"which are set forth in the SOGA attached hereto as Exhibit A. 9. ENTIRE AGREEMENT. This writing constitutes the entire Agreement between the Parties with respect to the subject matter herein, and shall be binding upon said Parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said Parties. 10. NO WAIVER OF IMMUNITY. No portion of this Agreement shall be deemed to constitute a waiver of any immunities that the Parties or their officers or employees may possess, nor shall any portion of this Agreement be deemed to have created a duty of care which did not previously exist with respect to any person not a Party to this Agreement. IntergovWeld County-I9thDistProbation 3 FemaleOffenderProgram JAIBG 12--0I-07 to 09-30-08 11. NO THIRD PARTY BENEFICIARY ENFORCEMENT. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned Parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned Parties that any entity other than the undersigned Parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement through their respective lawfully empowered representatives. WELD COUNTY, COLORADO JUDICIAL DEPARTMENT COLORADO By and through the 19TH JUDICIAL DISTRICT PROBATION DEPARTMENT By: `' ? �/it By: P4Jt,O- d2 L � Printed:William H. Jerke ,Chair Roger em Board of County Commissioners Chief Judge APR 0 9 2008 ATTEST BY: Meiji I RI • • LL / �(/�/ reel Kvt . Nelan Donald D. Warden Cis C - ' ,obation Officer By: -?.✓/ //ll�i• ,O, Deput Clerk to the a . 2) ATTESTING TO BOARD OF COUNTY �� 171 COMMISSIONER SIGNATURES ONLY Gerald A. M:rroney State Court ; dminist a IntcrgovWeld County-l9thDistProbation 4 FemaleOffenderProgram JAIBG I2--0I-07 to 09-30-08 ate-S—/j7,0 °<o COLORADO DIVISION OF CRIMINAL JUSTICE STATEMENT OF GRANT AWARD (SOGA) 'f 1g 96 FEDERAL PROGRAM INFORMATION CFDA Title& Number: #16.523 Federal Agency: Office of Juvenile Justice and Delinquency Prevention, OJP, DOJ Federal Award Name& Number: #2005-JB-FX-0034 Juvenile Accountability Incentive Block Grant Program Award Subqrantee Name: Weld County Project Director: Kenneth Poncelow Project Director Address: Weld County Sheriffs Office 1950 O Street Greeley, CO 80631 Grant Number: 26-JB-L-19-13 Project Title: Weld County Juvenile Accountability Grant Period: December 1, 2007 To September 30, 2008 Date Issued: November 7, 2007 In accordance with provisions of the Colorado Revised Statutes §24-33.5-502, the Division of Criminal Justice hereby awards a grant to the above-named subgrantee. The attached grant application (Exhibit A), including Special Provisions and Certified Assurances, is incorporated herein as a part of this document. APPROVED BUDGET BY PURPOSE AREA Purpose Area#/Project Federal Award Cash Match Total * 12a-NRBH-Collaborative Crisis Assessment and 7,664.00 1,703.00 9,367.00 Triage Services *15a-Juvenile Female Offender Program (JFOP) 7,663.00 0.00 7,663.00 TOTAL AWARD AMOUNT $15,327.00 $1,703.00 $17,030.00 * The detailed budget(s)found in the attached, approved plan provide budget category amounts for each purpose area. Use these approved detailed budget(s)for reporting expenditures by Purpose Area. • Purchase of equipment requires prior completion and approval of DCJ Form 13. * Professional services require prior completion and approval of DCJ Form 16. Special Condition(s): 1. This project was supported by Grant No. 2005-JB-FX-0034 awarded by the Office of Juvenile Justice and Delinquency Prevention through the Division of Criminal Justice, Colorado Department of Public Safety. The Office of Juvenile Justice and Delinquency Prevention is a component of the Office of Justice Programs,which also includes the Bureau of Justice Statistics, the National Institute of Justice,the Bureau of Justice Assistance, and the Office of Victims of Crime. Points of view or opinions in this document are those of the author and do not represent the official position or policies of the United States De nor the Division of Criminal Justice, Colorado Department of Public Safety. 2. Must provide information on the JCEC by December 31, 2007. Version 4-4-05 I" P:\dcj\OAJJA\JABG\JB SOGAS\26-JB-19-13soga.wpd ,r .Stater rent of Grant Award (SOGA) INSTRUCTIONS 1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and the approved detailed budget(s)within the attached application,which supersedes any earlier budget request submitted,and which may be different from the budget originally submitted in your application. The subgrantee must secure prior written approval from DCJ if there is to be a change in any budget category (see DCJ Form 4-A). 2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary financial reports. 3. The Subgrantee Agency affirms that the parties'agreement consists of a two-part document, the Statement of Grant Award (SOGA), and Exhibit A, attached to the SOGA, which contains the Grant Application (including Project Summary, Budget and other Documents), the Certifications, the State Special Provisions, the Grant Requirements, the Federal Certified Assurances, and signatures of persons authorized to sign on behalf of the Subgrantee Agency on each part of the two-part document. 4. Review carefully the"Administrative Guide for Federal Justice Grant Programs Administered by the Colorado Division of Criminal Justice,"which includes procedures regarding this document,draw-down of grant funds, reporting requirements and requesting grant modifications. 5. This grant award shall be effective upon the final approval by the State Controller or designee. No payment shall be made pursuant to the grant prior to State Controller approval. 6. This grant award may be voided in whole without further cause if it is not signed by the subgrantee's Authorized Official and returned to the Division of Criminal Justice within 45 days of the date of issuance. 7. The signature of the Authorized Official below should be the same as the one onthe grant application.The subgrantee must promptly notify the Division of Criminal Justice of any changes in the Authorized Official, Project Director, or Financial Officer,by completing and submitting DCJ Form 4-B. (If changes have already occurred,submit completed DCJ Form 4-B with this document). ADDITIONAL DCJ REQUIREMENTS (1) Commencement within 60 Days. If the Division concludes that the project has not commenced within 60 days of the start date of the grant period, the subgrantee must report the following by letter to the Division of Criminal Justice: a. the steps taken to initiate the project; b. the reasons for delay; and, c. the expected starting date. (2) Operational Within 80 Days. If the Division concludes that the project is not operational within 80 days of the original start date of the grant period, the Division of Criminal Justice may begin termination or reduction in grant award proceedings as described in"Special Provisions &Certified Assurances", Section entitled"Termination or Reduction in Grant Award." (3) All subgrants are conditioned on the ability to report to the Division of Criminal Justice all the information contained on the DCJ quarterly narrative and financial reporting forms,which are provided with this SOGA. Technical assistance is available upon request. (4) These funds cannot be guaranteed beyond the end date of the grant period on page 1 of this SOGA. Unexpended funds remaining at the end of the grant period must be returned to the Division of Criminal Justice. RETURN: ALL SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office of Juvenile Justice, 700 Kipling Street, Suite 1000, Denver, CO 80215. After other required signatures are obtained, the white SOGA copy with approved application will be returned to your Project Director. Statement of Grant Award (SOGA) Page 2 of 3 Version 4-4-05 P'.\dcj\oAJJA\JABG\JB SOGAS\JAIBG SOGA.pages2-3.april05.frm THE PARTIES HERETO HAVE EXECUTED THIS BINDING SUBGRANT AWARD SUBGRANTEE: STATE OF COLORADO: Weld County The Honorable Bill Ritter, Jr. , GOVERNOR Legal Name of Subgrantee Agency Agency FEIN(or Social Security) # 84-6000-813 Z ��a"`- By ,2,01 By c � SIGNATURE of Authorized Official DI CTOR Colorado Division of Criminal Justice David E. Long, Chair Jeanne Smith, Director Print Name & Title of Authorized Official Print Name & Title Date Signed: 11/21/2007 Date Signed: lz---7872 Provide below for Corporate/Board Secretary or Equivalent,or Town/City/County Clerk to Certify that person named as Authorized Official above ATTEST BY: has the legal authority to enter into binding legal STATE OF COLORADO LEGAL REVIEW: contracts on behalf of this agency, and is in fact See Contract Routing Waiver# 127 the person who signed where indicated. (or, it not waived) • 11/21/200: ignature Clerk to the Board Date John Suthers , ATTORNEY GENERAL 970-356-4000 Title 2 � E1 tb the Board Phone BY: P E • 186t Date Signed: A • • a�t �g y ALL CONTRACTS &SUBGRANT AWARDS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This subgrant award is not valid until the State Controller, or such assistant as he may delegate, has signed it. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided. STATE CONTROLLER: \ LESLIE M. SHENEFELT BY C- -4-4 L DATE Iif1 Version 4-4-05 Page 3 of 3 P:\dcj\OAJJA\JABG\JB SOGAS\JAIBG SOGA.pages2-3.apri105.frm • . ' COLORADO DIVISION OF CRIMINAL JUSTICE JJUVENILE ACCOUNTABILITY BLOCK GRANT APPLICATION FOR PROGRAM FUNDS SECTION I - APPLICANT INFORMATION STATE USE ONLY I I App#:af0 a cy i/"1-4 I Grant#a&rit L"19- 1.31 Award; 1 APPLICANT Weld County AGENCY: City, Greeley,CO Address 1950 O Street ZIP Project Kenneth E.Poncelow E-mail kponcelow@co.weld.co.us Director FAX 970-304-6467 Telephone 970-356-4015 X2802 Federal Employer ID Number FEDERAL FUNDS REQUESTED: $15,327 CASH MATCH: $1,703 TOTAL: $ 17,030 TYPE OF APPLICATION: X JABG Local Allocation 0 State Program Funds ❑Other New: Continuation: ❑ Start a new project ® Continue a project currently receiving JABG ❑ Expand or enhance an existing project not funds previously JABG-funded ❑ Expand/enhance an existing project receiving JABG funds For continuation applications,list up to three years of prior JABG funding in the table below. GRANT NUMBER FEDERAL FUNDS DURATION 25-JB-L-19-13 $16,259 12/1/07-9/30/08 PROJECT TITLE: Weld County Juvenile Accountability PROJECT DURATION: From 10/1/07 To 9/30/08 PROJECT DESCRIPTION (Limit to space provided):These funds support services to juvenile offenders in Weld Count through two agencies. North Range Behavioral Health(NRBH)will deliver needed mental health services to detained youth from Weld County at the Platte Valley Youth Services Center. Services to be provided will include risk and needs assessments of juvenile offenders,crisis intervention,and referral to ongoing mental health care as needed. The 19th Judicial Probation Department will provide gender specific probation services in an effort to provide greater access to services/accountability for 15-20 female juvenile offenders utilizing an Individual Probation Plan(IPP).In addition to the IPP the girls will participate in weekly groups and collaborative case management. PURPOSE AREA#1: 12 PURPOSE AREA#2(if applicable): 15 PROJECT WILL BE USING EVIDENCE-BASED PROGRAMS OR ACTIVITIES: ®Yes ❑No IL S. Congressional District(s): 91 02 03 ®4 95 96 07 SERVICE AREA: Statewide Judicial District(s)(Identify by District Number): 19 Cities and Counties to be served: Weld County ONLY Junsc�ictron' IS THE JURISDICTION(S)TO BE SERVED IN COMPLIANCE WITH THE 'MA-WO,Gompll f t JJDP Yuri JJDP ACT? /Yes ❑No ElNo,but working with DCJ Compliance Monitor. -1- 2007-3380 SECTION II: LOCAL JUVENILE CRIME ENFORCEMENT COALITION (JCEC) Minimum required representation includes categories A-G: (If any category was impracticable, explain on a_n attached page.) A. Police F. Schools: School district and/or local middle B. Sheriffs and/or C. Prosecutors:District, County and/or City High schools (Please include students.) D. Probation Services G. Business E. Juvenile Court: District and/or H. Prevention organizations municipal jurisdiction I. Religious-affiliated, fraternal, nonprofit, and/or social services NAME AGENCY/ORG & ADDRESS CATEGORY JCEC MEMBERSHIP AND INVOLVEMENT IN YOUR LOCAL JBAG PLAN (Limit 1/2 page) —2— SECTION III - PROJECT SUMMARY 1. PROBLEM IDENTIFICATION (Limit 1 page) Identify the problem r by description of the data and/or community needsassessment used eto identify the problem. work the NRBH: Through its work with JAIBG, its member agencies, and other is areas reasel of aware in the communities of Weld County,North Range Behavioral Health (NRBH) Y variety of problems facing youths who come into contact with the juvenile justice system. Over the past few years, progress has been made in the identification of detained juvenile offenders who are in need of mental health services while they are detained and after they are released back into the community. Recidivism rates remain higher than acceptable and are still increasing for those juvenile offenders with identifiable mental health issues who have not received appropriate mental health care. This project, in the past,has helped to improve the communication between the numerous agencies, offices, institutions, and individuals involved with these juveniles but more work remains to be done in terms of holding the youths accountable for their actions, reducing recidivism, and ensuring greater integration of services in working with each juvenile. 19th Judicial Probation: In the last five years in Weld County there has been a significant increase of female offenders being served by Juvenile Probation Officers.In 200 Ithere were 101 juvenile female offenders were served by probation, in 2006 there were 148, an increase of 47 females in just five years. Female probationers considered at maximum level or"highest risk"are referred to probation officer,Donna DeLuca,who oversees and coordinates the Juvenile Female Offender Program(JFOP). The term"high risk"as it relates to JFOP is defined as: a female juvenile who is not profiting from standard probation interventions that have been implemented to date and who is continuing to put herself or others at risk through her current behavior. Between 70-80%of these young women present with multiple issues such as prior sexual assault, family violence and substance abuse the need to be addressed by multiple agencies and programs. Without program intervention,maximum level/high risk female offenders are not successful at completing probation. Gender specific issues tied directly to their"high risk" behaviors must be addressed to increase the chance of successful completion of probation. -3- 2. CONTRIBUTING FACTORS (Limit 'A page) Provide an analysis of contributing factors, such as risk and protective factors, which contribute to the problem or are needed to achieve the outcome. Describe how this project's planned services/programming does not duplicate others offered in the community. NRBH: Despite ongoing efforts, not enough youth in Weld County are receiving the mental health and related services they need. This is, in part, due to their own reluctance and that of their families to follow through with recommended mental health care after leaving detention. There is an over-representation of Hispanic youth in the population served by PVYSC and the local juvenile justice system. There appears, despite the best efforts of the local juvenile justice system,to be a lack of immediate and meaningful consequences to the illegal behaviors of youth. There is a high level of gang influence in the community for the population targeted by this project. 19th Judicial Probation: A key factor understands the gender specific relationship between victimization, traumatic and abusive home life and juvenile female crime. In order to appreciate the complexity of these gender specific issues, it is critical to consider the inter-relationship of all the accompanying behavior variables that play a major role in determining probation outcomes. 1. Youth and Family Issues: Parental disengagement, sexual assault, domestic violence, pregnancy, gang involvement, extensive substance abuse, multiple educational failures, and unidentified educational needs and significant loses with in the family. 2. Probationer Behaviors: Defiant, aggressive, resistive, belligerent, antagonistic, angry,uncooperative, truant, irresponsible, impulsive,thoughtless. 3. System Issues: Previously failed placements, failure to access or profit from needed services, inappropriate referrals, and program or agency resistance to provide services, lack of gender specific programs, incomplete assessment of needs, lack of access to specific programs or services that might address these. Unfortunately the attention to families and professionals is often focused on a single, isolated behavioral variable. Their reaction to the isolated behavior determines how they relate to these young women and triggers requests for punitive detention, suspension, expulsion, or even DYC commitment. Rather, their focus must be driven by the dynamic interplay of victimization, the trauma of an abusive home life and dysfunctional parents. 3. INTENDED LONG-TERM OUTCOMES/CHANGES (Limit'A page) Describe the intended long-term change/outcome desired related to the data and contributing factors. NRBH: Reduce the overall recidivism rate of youths entering the juvenile justice system and the negative impacts of their behavior on their families and the Weld County community. 19th Judicial Probation: To provide a greater access to appropriate services for juvenile female probationers with the goal of successfully completing all probation requirements. -4- 4. PROJECT DESCRIPTION (Limit 1 ''A pages) Describe in detail the project that will be supported with these funds. Include a description of services and activities which will be provided through this project. Describe the specific part of your total program for which you are requesting funding. NRBH: Through this proposal, NRBH seeks to be able to continue to quickly and appropriately identify, assess, evaluate, and treat those detained youth at the Platte Valley Youth Services Center (PVYSC) who are in need of mental health services; to communicate effectively with the juvenile court,probation officers, social services workers, detention facility staff, mental health therapists, school personnel, and pertinent others about each referred individual; and to provide timely mental health treatment to those identified in need of such. JAIBG funds have helped accomplish some of these tasks in past years. NRBH again requests continued and increased funding of its efforts. Because of proposed funding cuts this year, 6.87 hours (.1717FTE) of a mental health clinician's time will be made available weekly to serve these juveniles through this grant. This will allow up to 20 juveniles to be admitted annually to treatment services. In addition to this,up to three detainees may be seen each day the therapist is on site at their own requests through "Counselor Alerts" or via referrals made by the Court, the staffs of the PVYSC,the Weld County Department of Social Services(WCDSS,) and Weld County Probation Services for crisis intervention. Many juveniles in this latter group, expected to number at least 100, do not need ongoing mental health care but have an emergent or urgent need to speak to a counselor. NRBH proposes to continue to be funded to provide both direct and indirect mental health services to the referred juveniles and to improve its ability to communicate the results of assessments, evaluations, and other interventions to the juvenile court and probation officers so they may have more timely information concerning detained youths involved in this project. It is projected there will be more than 700 detention admissions of Weld County youth to PVYSC this fiscal year. This figure is not equal to the number of juveniles being admitted but to the total number of admissions which is a duplicated count. NRBH proposes to serve at least 100 of those juveniles through this funded project. l9`h Judicial Probation: To increase the number of juvenile female offenders that will be served, expedite access to appropriate services and greater accountability and increase the number of probationers that successfully complete the probation. Will provide more intensive supervision, weekly gender specific groups and the development of an Individualized Probation Plan(IPP). Through a more aggressive and collaborative staffing process, and the use of an IPP, issues can be identified, assessed and stabilized in an immediate manner. Immediate attention to issues is part of the integral difference between regular probation services and JFOP. This grant will continue probation's current services. It will also continue to implement the HAWK II System through the personnel who are trained in specialty areas such as family/group dynamics and substance abuse/mental health needs. -5- 2007 JABG Application Direct Awards 5. POPULATION TO BE SERVED (Limit `/:page) Complete the Table provided to define the proposed target population. NRBH: Number,of Juveniles Targeted,to be Served.` s White Black Hispanic Asian/Pacific Native Other/ Total Islander American Unknown Males 33 4 33 1 3 4 78 8 1 2 1 22 Females 8 2 5 5 100 Total 41 6 41 2 5 Percent of Total to be Served with Limited English Proficiency: Provide a description of the target population including age, gender, ethnicity and other characteristics of those the project is intending to serve. NRBH: Culturally competent services will be provided to all clients served by this project by staff from the Outpatient Child and Family Services (OCFS)program with consultation when needed from the Multi-Cultural Services Program of NRBH, which is housed at the Monfort Children's Clinic. Following up on an initial round of training in cultural competency and sensitivity in May 2002 that has been and will be updated annually, NRBH provides culturally competent care to those seeking its services. Similarly, gender specific services will be available to meet the identified needs of the target population. 19th Judicial Probation: Number of Juveniles Targeted to be,Served White Black Hispanic Asian/Pacific Native Other/ Total Islander American Unknown 0 Males 15-20 Females 8-10 7-8 0 1-2 Total Percent of Total to be Served with Limited English Proficiency: Provide a description of the target population including age, gender, ethnicity and other characteristics of those the project is intending to serve. 19th Judicial Probation: Gender specific services will be provided to 15-20 female probationers (ages 10-18) with a estimated ethnic composition of 50%Caucasian, 40% Hispanic and 10%Native American or other heritage. These females are considered the highest risk or maximum level will be referred to the program. The term"high risk" as it related to JFOP is defined as: a juvenile female who is not profiting from standard probation interventions that have been implemented to date and who is continuing to put herself or others at risk through her current behavior. -6- 2007 JABG Application Direct Awards - 7- o •E "' a) o 3 u cz ¢ 0 'ti o A b 0 b i z o o g b .5 .-,t9 .S d a ,G C7 q �" ° d o >, y >, a y N .d ° Q. b y +' topp N ry U �A N co ti =zi ti • 0 q°. TS 'U r] v °FEL, CI ro �'' ° �'' o" m is N ig y O. F N w w_ 3 �o . 3w° 5. Oil -• Nw°}w rt �., y x - -5 „ '.a- 'Z� a� v c7 'd 'C is x v °� 'C �a x ro y C ,y �s q W „ ° a) o C , v 3 ° ro " 3 ° o >, � ^C " R W 7, TT ad, v oU°A¢ Gww °tl' 00.< rCawww u >0Q 0 R O 0 0 ow Gw ou ° ° 0 g QOOO e> 0w U " q > .C a"i a"i O 7. m ca q u 0 q g O o 0 p `« C ..q. d C AAAj w (/� AA of y Q, (N g 7 1' g N cJ w 'PI ca in C 0 C o FD W Z v o axi Z Z Z o ai • ,,, ZZZF C v�+ 5 4 w A y u IA R Z N .< q y o api o a q o b o ro a,. o ° O 'b C 0 g u wi. 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U 4,0 a i P. O.ig .a. v' Y ° .d .0, -0..2E...4, W b F (10-i a y P+ 0-C 0 0O H > 0 R, > 'o b t> •,7, o pc, o f .0 E b C o ° ate.. o 0 --, C7 0b 0 my a w .9 aoOP Ew 5 Ow 0 • ob R U ti P C 2007 JABG Application 7. PROJECT/PROGRAM IMPLEMENTATION OR ENHANCEMENT (Limit 1 page) Describe how the proposed strategy/program will result in the intended outcomes. Site evidence or research that indicates your proposed project/program will result in the desired outcomes. 19th Judicial Probation: Over the past 7 years the 19th Judicial Probation Department has contracted with Hawk II Systems L.L.C. to work with the Juvenile Female Offender Program. Without question, the over riding key to addressing these multiple needs is the consistent in-home work with the families throughout the probationary process. While the initial assessment of needs, the development of the IPP, the ability to access services in a timely manner, and providing increased supervision to these young women is vital; it is the sustained on-going alliance with the parents that holds the key to these young women being successful on probation. Over time, by utilizing this approach, we have been aggressive in reducing recidivism, minimizing the number of technical violations, increasing our interventions with parents and increasing the number of females successfully completing probation. - 11 - 2007 JABG Application 8. APPLICANT AGENCY CAPACITY, COMMUNITY COLLABORATION AND SUPPORT. (Limit `h page) NRBH: As its mission, "North Range Behavioral Health provides professional, culturally competent mental health services for Weld County." Known previously as the Weld Mental Health Center, Inc., NRBH has served the mental health needs of the people in this area for more than four decades. From 1995 to 1997, it functioned as the Mental Health Assessment Service Agency (MHASA) for Weld County. In 1998, NRBH joined with the Larimer Center for Mental Health and Centennial Mental Health Center to form Northeast Behavioral Health, which is now the Behavioral Health Organization (BHO) for Weld County, Larimer County, and the 12 counties comprising the northeastern corner of Colorado. NRBH has developed numerous collaborative efforts over the years. Most notably, it currently works with Weld County School District Six(District Six)to provide day treatment, residential treatment, and education services through the Kathleen P. Littler Center in Greeley to children 12 years of age and under facing serious mental health problems. We have also worked with staff from District Six and other Weld County school districts to provide mental health services to students attending alternative educational programming at Weld Opportunity School,Trademark, and Colorado High. Staff members of NRBH also provide on-site services to the students of Centennial, Dos Rios, and Cameron Elementary Schools and Northridge, Greeley Central, and Greeley West High Schools. A positive working relationship between the Family Education Network of Weld county and NRBH enables selected Head Start students to receive mental health care in their schools. Staff of NRBH also worked collaboratively with staff of the Platte Valley Youth Services Center (PVYSC) and with the Juvenile Services Planning Committee (Senate Bill 94 or SB 94) to provide basic mental health services to detained youth. In addition, NRBH was again awarded a JAIBG grant for the current fiscal year that helped provide services to juveniles while they are detained. NRBH is a regular participant in meetings of the local Juvenile Services (SB94)Planning Committee, local JAIBG, the Greeley-Evans Prevention Council, and the Weld County Community Juvenile Review Board, and the Weld County Child Abuse Team. NRBH is a member of the Weld County Interagency Oversight Group and works with A Kid's Place in the reviewing and updating of the Weld County Child Abuse Protocol. An NRBH administrator is a member of the Board of Directors of A Kid's Place, which operates the local children's advocacy center and the Court Appointed Special Advocate (CASA) program. A related collaborative effort,Promises for Children, is now in place as well, necessitated by continuing needs in the community. An ongoing collaborative effort called the Multidisciplinary Youth Assessment Team (MYAT) is now in its fourth year. Comprised of the Weld County Department of Social Services (WCDSS,) the Weld County Division of Human Services through its Employment Services Program, the IGRTC, and NRBH, this team has planned for and developed a community-wide system to meet various needs of youth and families in conflict or in need of positive youth development. NRBH has also joined in a community collaborative resulting in the formation of the Juvenile Assessment Center (JAC,) a program designed to assess, provide crisis intervention and triage services to appropriate services for juveniles in the community. 19th Judicial Probation: The mission of the 19th Judicial District Probation Department is to provide the Courts those services mandated by Statute; to comply with the Directives and Policies of the Chief Justice, Judicial Department, and the Chief Judge of the 19th Judicial District Probation Department; and to protect the community and rehabilitate offenders. An organizational chart is attached for the reader's convenience. The Juvenile Female Offender Program @FOP) has been developing and evolving since approximately 2000 as a result of the direct work of Probation Officer Donna DeLuca and the specialized program provider, Rick Hawkins, of Hawk II Systems. A description of their extensive credentials is attached. - 12- 2007 JABG Application The Colorado Judicial Department requires all staff to be trained in Anti-Harassment and offers Cultural Diversity Training. This probation department has recognized the need to serve the mono-lingual Spanish population and has an on-staff interpreter, who is available for meetings with clients, their family and can assist in other communications. Gender specific training will be provided to probation staff and other agencies delivering services to this population. Our Juvenile Female Specific Programming has taken the efforts of professional, multi- disciplinary team members representing the various aspects of community resources to assess needs, outline a collective plan, communicate routinely, and review cases. In Weld County, we interface with the Department of Social Services; North Range Behavioral Health for counseling and psychological services; Island Grove Regional Treatment Center for drug and alcohol counseling and programs; Weld County Educational Services, which includes Public, Alternative, and Charter Schools; Partners, Inc. for restitution / community services / restorative justice services; First Steps and C.A.R.E. for pregnancy and parenting related issues; SB-94 alternatives; and numerous other private providers specific to the needs of each client. In the 19th Judicial District, these parties have consistently worked together to support the clients served by JFOP. SECTION IV -PAST PERFORMANCE (For Continuation Applications Only) 1. Summarize the progress made in meeting your grant goals and objectives, the specific services that have been provided, changes or improvements made and/or problems encountered. (Limit ' page) NRBH: All goals and objectives for the current fiscal year will be met or exceeded, based on data gathered through 4/18/O7. Timely evaluation, case management, and treatment services have been provided to all referred juveniles. The racial balance of those referred was markedly different than predicted with Hispanic/Latino youths comprising about 60% of those referred, down from 70% the previous year. This also reflects the disproportionately high percentage of detained youth who are Hispanic/Latino. Timely responses to both the referred youths and to the agencies/individuals who referred them occurred more than 95% of the time. The expected proportion of the youths seen under this grant needed only crisis intervention services while detained. Ongoing services were offered to the rest and included as part of their release plans. - 13- • 2007 JABG Application 19th Judicial Probation: All goals and objectives for the current fiscal year have been met based on the information gathered in June 2007. All young women referred to and accepted into JFOP have received an IPP that was developed with the young woman and all other involved parties. The development of the WP was implemented within 15 days of the young woman being referred to the program as noted in progress notes. For the young women who are appropriate,weekly groups are provided. Each family receives individual,intensive intervention through the collaboration of the probation officer and Hawk II Systems. - 14 - 2007 JAB@ Application 2. Explain the effectiveness and impact of the project to date. (Limit 1/2 page) 19111 Judicial Probation: Given this program has been in effect for approximately seven years, the effectiveness and impact of the program has been documented. We have seen an increase in parent participation and understanding of the criminal justice system, we are continually working to reduce the number of revocations and to increase the number of young women successfully completing probation. Through the collaborative approach, we are working more closely with outside agencies which in turn increasing the effectiveness of the services being implemented. The program has recently received additionally funding from the local Senate Bill 94, which indicates success with this difficult population. 3. Share any information that is not/was not part of the original evaluation design.(Limit 1/z page) Not Applicable - 15- 2007 JABG Application SECTION V- PROJECT EVALUATION 1. Specifically define the outcome, impact, or product you intend to achieve. Explain how you will document the progress on your objectives and explain how you will measure the degree to which your grant-funded activities are achieving the intended outcome, impact, or product. (Limit th page) NRBH again seeks to continue its capacity to provide services to youths detained at the PVYSC. This project has served, and will continue to serve, as a pilot or model for how initial triage and evaluation, treatment, and case management services can be provided to this target population in a manner best suited to reducing recidivism and the severity of repeat offenses for those who do re- offend. Ideally, a full array of mental health services should be available to detained juveniles and their families. This project, as proposed, when linked with the other services to youths provided by the NRBH OCFS program will serve as a larger step toward achieving that ideal. The treatment and case management services to be delivered are part of a service plan developed with and for each youth admitted to NRBH services. Some of the youths to be served by this project will not complete their mental health services during the fiscal year, even some of those who are referred early on in the year. NRBH will continue to track them once they do finish and add their data to that of the others. Those who do finish will immediately help prove the value of services such as these and demonstrate the need for continuing this work. Over the time this project has been funded, the benefit of such services to the children and their families has been clearly shown, demonstrating that NRBH does provide cost savings to the community and the state as the mental health treatment costs are much less than those involved in detaining them and immensely less than serving them as committed youth. This project will continue to allow NRBH access to juveniles who otherwise would have nothing to do with mental health care either because they would have refused it or never would have been referred to it. Access is also gained to their siblings and other family members of the referred youths, again expanding NRBH's ability to help others make positive changes in their lives. Measurement of the achievement of the goals set forth herein will be ongoing with reports made at required or requested intervals. Both positive and negative results will be used to modify plans as the year progresses to realize maximum goal attainment and to ensure attainment of the desired impact on the needs the therapists are striving to meet. NRBH will continue to regularly evaluate how best to serve the target population over the course of the new grant period. The efficacy of various evaluation and treatment approaches will be studied to show what, if any, revamping of services is indicated. Strong efforts will be made to improve communications with all others involved in this project and the overall grant. 19th Judicial Probation: Utilizing the Individualized Probation Plan (IPP) as a collaborative steering document for the "high risk"female offenders,Probation Officer Donna DeLuca,coordinating the JFOP services will be able to measure: 1. The initial intensive involvement of Hawk II Systems for the 30 days lets the family know that their struggles are going to be addressed in timely yet planned manner. 2. The goals set by the family will give clear progress on a weekly basis for six months or more depending upon the needs. 3. The 30 day staffings after the initial referral will give data on progress and allow for other agencies or programs to make recommendation and give input. 4. The family and the probationer's regular involvement give weight and ownership of this process more and more to the family. 5. The ongoing staffings whether at Probation, Social Services, mental health, school, etc, keep - 16 - 2007 JABG Application the focus and sense of importance focused on the identified needs that seem to be driving this "high risk"behavior. 6. The probationers weekly participation in Female Offender Groups allows for ongoing assessment, skill development and gives the young woman regular, positive feedback on an ongoing basis. 7. Formal and informal training sessions allow for many opportunities to keep the family and providers focused on gender specific issues. Critical Program Activities: 1. Initial referral from Coordinating Probation Officer to Hawk II Systems. 2. Hawk II Systems response to family needs within 3 working days. 3. Family's identification of critical goals on the Individualized Probation Plan. 4. Cooperation and responsiveness to in home services for the first 30 days. 5. 30 day IPP staffing including agencies or programs participating in IPP. 6. Regular communication and in home sessions after initial 30 days. 7. Regular scheduled reviews and interventions when needed. 8. Probationers/families ongoing participation in Female Offender Groups 9. Gender specific training opportunities with Families and providers. Evaluation Strategy: 1. Probation records will define successful completion of probation. 2. All activities in accordance with the Individualized Probation Plan will be documented in the probation file on a regular basis. 3. Participation in Female Offender Group will be documented in probation file. 4. Female Offenders will graduate from group based on verbal presentations. 5. All training and in-service meetings will be documented. 6. Surveys will be conducted regarding gender specific training. Potential Barriers and Modifications: 1. If the family is not responding to the individualized probation planning, in-home education and supervision,a staffing could be scheduled for overall case review. 2. Female Offender is demonstrating extremely unsafe behavior at any point, returning to court may be warranted. 3. Dynamics within the family change to the point of needing an urgent staffing. The supervising probation officer and deputy chief will be entering any data required by Colorado MT. Likewise, these two parties will coordinate efforts with OMNI Research and Training in the evaluation and reporting of program outcomes. A laptop computer was recently purchased for the sole use of the JFOP program, and it will be utilized in data collection and program evaluation. 17 2007 JABG Application 2. Will research be conducted as part of this project? (Limit 'A page) ✓ NO ❑ YES If yes, check the type of research proposed: ❑ The planned research/evaluation activities do not involve the collection of information identifiable to private persons. ❑ The planned research/evaluation activities involve the collection of information identifiable to private persons. If the second box is checked, describe the procedures that will be put in place to ensure administrative and physical security of identifiable data and to preserve anonymity of private persons to whom information relates. - 18 - 2007 JABG Application SECTION VI- SUSTAINABILITY 1. Describe the plan for reducing reliance on federal funding in the future. Describe the steps you have taken to diversify your funding sources, and/or incorporate this project into local funding sources, e.g. state or local government funding, and/or broad-based community support. (Limit IA page) NRBH views this project as a necessary part of its services to the Weld County community and will seek funding to perpetuate and expand it. NRBH will continue to look to JAIBG, Senate Bill 94, federal, state, and other sources for continuing funding. 19`h JD Probation: The Juvenile Female Offender Program(JFOP) started approximately five years ago. In that time, we have received funding from the following sources-Juvenile Accountability Incentive Block Grant (JAIBG), Offender Services Special Project Fund and most recently from our local SB94 agency. Additionally, we will be meeting with other collateral agencies at least quarterly to discuss how we can better utilize the time, resources and services that are currently available to the young women in the program. We are committed to training other community professionals using our multidisciplinary staffing forum and the Individualized Probation Plan (IPP) format as a vehicle for learning and sharing. With the decrease in funding throughout the state,we will attempt to find more creative training resources to share with our collateral agencies. In an effort to further develop our program, the probation officer will attend Girls ETC meetings quarterly. We are dedicated now more than ever to the fact that gender specific services are essential in addressing the multifaceted needs of young women in our community. We have worked hard at identifying those skills, programs or services that seem to impact our clients in a healthy and positive manner. Continued effort will be made to refine our program, and evaluate"best practice"programs. - 19 - 2007 JABG Application SECTION VII - BUDGET Copy this Budget Table and complete the Table and Narrative for each purpose area as well as the applicant agency's administrative portion of the funds. For continuation applicants: Identify and justify all new budget items and increases in each budget category from previous year funding. Project Title: NRBH- Collaborative Crisis Assessment and Triage Services Purpose Area: 12—Establishing and maintaining programs to conduct risk and needs assessments of juvenile offenders that facilitate the effective early intervention and the provision of comprehensive services, including mental health screening and treatment and substance abuse testing and treatment of such offenders. (1) (2) (3) (4) TOTAL Source Annual Full- Annual Sub-Total % of time Fed$ Match time Salary Fringe for This 1.PERSONNEL Benefit Cost Project + = X % $ + = X % $ + = X % $ + = X % $ fah ';',4") '' 'i 2 n"*1 kv" ax P p. *jiff.t$ ,4A4 et TOTAL Source 2.SUPPLIES AND OPERATING 4 Fed$ Match at 7 oa L "1ID0'" rn!' ,. e s $ TOTAL Source 3.TRAVEL(Designate specifically in-state and out-of-state travel.) Fed$ Match §r t' t' t �� . $ TOTAL Source Fed$ Match 4. EQUIPMENT knt,, 's„t, mss'i,;,... Bg a.. a h . J . $ 5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Source Attach a copy of each contract with a detailed budget. Fed$ Match $9367 7664 1703 Therapist $ w ri. "C ,e y :"aye rc✓,a,,ta17`r iu a" � x�, {i `L:-. 4 ,,I*itt. "- �`�"y,1,"°ky ` `4 v 6. TOTAL OF ALL PROJECT TOTAL Source COSTS Fed$ %of Total Match$ %of Total (1 through 5) r �'' inn 1 -,v �` $9367 7664 90 10 100 .''�aw.)i..k`fOT��t,COST? .,. .d. -20- • • 2007 JABG Application 2. BUDGET NARRATIVE: (Limit 3 pages) Refer to instructions. Follow the same categories and line items as in the Budget Table. Complete a Budget Narrative for each purpose area/project as well as the applicant agency's administrative portion of the funds. For continuation applicants: Identify and justify all new budget items and increases in each budget category from previous year funding. Project Title: NRBH- Collaborative Crisis Assessment and Triage Services Purpose Area: 12 —Establishing and maintaining programs to conduct risk and needs assessments of juvenile offenders that facilitate the effective early intervention and the provision of comprehensive services, including mental health screening and treatment and substance abuse testing and treatment of such offenders. This request is for$9,367,for the following: E.Contracted Consultant/Professional Services: Contract personnel expenses of$9367 include the salary and fringe benefits for the clinical staff who will be performing the services to be delivered. Fringe benefits account for 23%of gross salary and are prorated based on the full time equivalent. Additional personnel expenses such as the salaries of the Program Director and clinical supervisor are not included here nor is grant support sought for them. Data from Mountain States Employers Council, Inc. of Denver indicates the proposed salary is consistent with what is paid for equivalent positions and employee qualifications in this area. -21 - 2007 JABG Application SECTION VII - BUDGET Copy this Budget Table and complete the Table and Narrative for each purpose area as well as the applicant agency's administrative portion of the funds. For continuation applicants: Identify and justify all new budget items and increases in each budget category from previous year funding. Project Title: 19111 Judicial Probation —Juvenile Female Offender Program (JFOP) Purpose Area: 15 —Establishing and maintaining programs to enable juvenile courts and juvenile probation officers to be more effective and efficient in holding juvenile offenders accountable and reducing juvenile recidivism. (1) (2) (3) (4) TOTAL Source Annual Full- Annual Sub-Total % of time Fed$ Match time Salary Fringe for This 1. PERSONNEL Benefit Cost Project + = X % $ + = X % $ + = X % $ + = X % $ q S f E"I�' Nv t � } f p � C �•fi[t r teltereritiY.' Ma TOTAL Source 2.SUPPLIES AND OPERATING Fed$ Match y $ t E* '.r s i a bar, r T. xk Mli r,°". x4# a rk towee io roe Z a,Dr—'31 ,2nm SIII LI$.Y'„" D ' ' r x „,:tf 4 n $ TOTAL Source 3.TRAVEL(Designate specifically in-state and out-of-state travel.) Fed$ Match $firet. fd*lfih-MkEMtirt': 1, _`gta. i t '"fi t ;fox . 1, . 6 W y', s .' N TOTAL Source Fed$ Match 4. EQUIPMENT $ 5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Source Attach a copy of each contract with a detailed budget. Fed $ Match Weekly Groups staffing and case management through Hawk II Systems $7664 7664 -0- $ 1r'ts ' ,. r l,1 , di,, mTOI'ALCp1�'TME,6TE0.CO$;C,, r a �,>w an`fre �. . «L �t $ r .W .e.�.r.....S v. 6. TOTAL OF ALL PROJECT TOTAL Source COSTS Fed$ %of Total Match$ %of Total (1 through 5) f 0d7.§a t� r 0i r•. 1j j r t f 4 1 ,`l� $7664 7663 100 0 0 2. BUDGET NARRATIVE: (Limit 3 pages) -22- • 2007 IABG Application Refer to instructions. Follow the same categories and line items as in the Budget Table. Complete a Budget Narrative for each purpose area/project as well as the applicant agency's administrative portion of the funds. For continuation applicants: Identify and justify all new budget items and increases in each budget category from previous year funding. This is a contract to Hawk II Systems for case management related to female juvenile offenders in the amount of$7,664. Expenses will cover Hawk II Systems' provision of the weekly on-going cognitive girls' groups; in order for the girls and their families to receive support and program consistency, regular in-home and/or school visits will be conducted jointly by Hawk II Systems and the probation officer. Hawk II Systems will attend monthly staffings where the IPP will be developed and reviewed and new goals for the upcoming month will be created. -23 - 2007 JABG Application 3. TOTAL PROJECT FUNDING: From 10/01/07 to 09/31/08 Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this grant? YES / xNO If yes, what % of the total project costs will be supported by these federal funds? List the type and amount of other funding that will be provided to this project. Fund Type/Describe Amount Federal State County Government Municipal Government Private Other- specify TOTAL -24 - 2007 JABG Application 4. FINANCIAL MANAGEMENT: Please complete the items below. A. Has a copy of your last independent audit or financial review been previously submitted to DCJ? YES/ NO. If YES, to which program? If audit last provided to DCJ is older than one year, include one copy of the most recent audit or financial review, including any management report or other auditor comments in the appendix. Also, if there were findings,please attach the audit resolutions and/or corrective action plan. B. Does your agency expend over $500,000 from combined federal sources in a year? YES / NO If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan. C. Please respond to the following questions about whether your accounting system meets the criteria for managing federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the agency's responsibility to meet all federal and state requirements for these grant funds.) LJ Does your accounting system separate ALL revenues and expenditures by YES NO funding source? • U Does your system track revenues and expenditures for each grant award YES NO separately through a sub-ledger system? • U Does your system allow expenditures to be classified by the broad budget YES NO categories listed in the approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel, Equipment and Professional Services? Li Do you reconcile sub-ledgers to your general ledger at least monthly? YES NO L� Do you mark your invoices with the grant number? YES NO • U Do you maintain time sheets, signed by the employee and supervisor for each YES NO employee paid by DCJ grant funds? • LJ Do you have written financial policies and procedures in place? YES NO l≥≤1 U Do you have accounting internal controls in place, such as separation of duties, YES NO two signatures on certain checks,reconciliations or other reviews? For Continuation Applicants only L� Do you use your accounting system data to prepare your quarterly financial YES NO reports for DCJ? U Do you reconcile your accounting system data with your quarterly financial YES NO reports for DCJ? If you answered "No"to any questions above,please provide an explanation on an inserted page referencing Section V Item #4. -25 - 2007 JABG Application SECTION VIII - CERTIFICATION OF MATCH This Certification of Appropriation of Match form should be completed by all agencies providing match. Certification of Appropriation of Match Date: October 29, 2007 Colorado Division of Criminal Justice Office of Adult and Juvenile Justice Assistance 700 Kipling Street Denver, Colorado 80215 To Whom It May Concern: Please be advised that Weld County Board of County Commissioners has committed support in the form of cash match in the amount of$ /707. 00 to match the State of Colorado funds for the Juvenile Accountability Block Grant for(Project Title or Agency) Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget process for use as matching funds for this grant application. � / J Sincerely, October 29, 2007 /. Date David E. Long, Chair, Board of Weld County Commissioners Typed Name and Title -26 - 2007 JABG Application P.O. Box 758, 915 10th Street, Greeley, Colorado 80632 Agency, Address -27- COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP)ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 1 of 10 August 21,2007 CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY: Inter-Governmental Grant Grant to a Colorado State Agency(Section A does not apply) X. Grant to a Unit of Local Government,Tribal Government,or Special District. Grant to a Non-Profit,Private Organization(Non-Governmental) The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing legislation as indicated below; that all information contained in the application is correct;that there has been appropriate coordination with affected agencies;and,that the applicant will read,understand and comply with all provisions of the governing legislation and all other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal Justice. GOVERNING LEGTSLATION FOR THIS GRANT PROGRAM: Juvenile Accountability Block Grant Program. From the United States Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention,under federal statutory authority,PL107-273,November 2002,Making Appropriations for the Departments of Commerce,Justice and State,the Judiciary,and related Agencies and for other Purposes(Appropriations Act) and under applicable program guidelines established by said federal program office. A. STANDARD STATE SPECIAL PROVISIONS Effective Date of Special Conditions: August7,2006 1. CONTROLLER'S APPROVAL.CRS 24-30-202(1) This subgrant award shall not be deemed valid until it has been approved by the Colorado State Controller or designee. 2. FUND AVAILABILITY.CRS 24-30-202(5.5) Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available. 3. INDEMNIFICATION. a. The Subgrantee Agency shall indemnify, save,and hold harmless the State, its employees and agents,against any and all claims, damages, liability and court awards including costts es e es end ttorne fees and nd related ela etors,dr assignees incurred nca pe as s a result of any act or omission by the Subgrantee Agency, employees, agents, t to the terms of this subgrant award. FOR INTERGOVERNMENTAL GRANTS ONLY: b. No term or condition of this subgrant shall be construed or interpreted as a waiver, express or implied, of any of the immunities,rights,benefits,protection,or other provisions,of the Colorado Governmental Immunity Act,C.R.S.Section 24-10-101, et seq.,or the Federal Tort Claims Act, 28 U.S.C. 2671,et seq.,as applicable,as now or hereafter amended. The Subgrantee Agency,by execution of this grant containing this indemnification clause, does not waive the operation of any law concerning the parties' ability to indemnify. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP)ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES RA vi FUNDS RANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 2 of 10 August 21,2007 4. INDEPENDENT CONTRACTOR. 4 CCR 801-2: (THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES): THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE AGENCY NOR ANY AGENT, SUB-CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE AGENCY SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE AGENCY ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE AGENCY OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE AGENCY SHALL NOT HAVE AUTHORIZATION,EXPRESS OR IMPLIED,TO BIND THE STATE TO ANY AGREEMENTS,LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SHALL BE SOLELY RESPONSIBLE FOR ITS ACTS OF ITS EMPLOYEES,INDEPENDENT SUB-CONTRACTORS AND AGENTS. 5. NON-DISCRIMINATION. The Subgrantee Agency agrees to comply with the letter and the spirit of all applicable State and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution,and enforcement of this subgrant. Any provision of this subgrant,whether or not incorporated herein by reference, which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint,defense,or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant,to the extent that the subgrant is capable of execution. At all times during the performance of this subgrant,the Subgrantee Agency shall strictly adhere to all applicable federal and State laws,rules,and regulations that have been or may hereafter be established. 7. VENDOR OFFSET.CRS 24-30-202(1) &CRS 24-30-202.4 (THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:) The State Controller may withhold payment of certain debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education;(d) amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State or its agencies as a result of final agency determination or reduced to judgment,as certified by the State Controller. 8. EMPLOYEE FINANCIAL INTEREST.CRS 24-18-201&CRS 24-50-507 The signatories aver that to their knowledge,no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this subgrant award. 9. SOFTWARE PIRACY PROHIBITION.(Governor's Executive Order D 002 00) No State or other public funds payable under this subgrant shall be used for the acquisition,operation,or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby certifies that,for the term of this subgrant and any extensions,the Subgrantee Agency has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Subgrantee Agency is in violation of this paragraph,the State may exercise any remedy available at law or equity or under this subgrant, including,without limitation,immediate termination of the Subgrant and any remedy consistent with federal copyright laws or applicable licensing restrictions. 10. FEDERAL FUNDING. This subgrant is subject to and contingent upon the continuing availability of Federal funds for the purposes hereof COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP)ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 3 of 10 August 21,2007 11. (NOT APPLICABLE TO INTERGOVERNMENTAL GRANTS ILLEGAL ALIENS-PUBLIC CONTRACTS FOR SERVICES AND RESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17.5-101 and 24-76.5-101 The Subgrantee Agency certifies that it shall comply with the provisions of CRS 8-17.5-101 et seq. The Sub grantee Agency shall not knowingly employ or contract with an illegal alien to perform work under this subgrant or enter into a contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency represents,warrants,and agrees that it(i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise shall comply with the requirements of CRS 8-17.5-102(2)(b). The Subgrantee Agency shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. Failure to comply with any requirement of this provision or CRS 8-17.5-101 et seq., shall be cause for termination for breach and the Subgrantee Agency shall be liable for actual and consequential damages. Subgrantee Agency,if a natural person eighteen(18)years of age or older,hereby swears or affirms under penalty of perjury that the Subgrantee Agency(i)is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law,(ii) shall comply with the provisions of CRS 24-76,5-101 et seq,and(iii)shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this subgrant. B. GRANT REQUIREMENTS 1. FINANCIAL&ADMINISTRATIVE MANAGEMENT a. The Subgrantee Agency assures that fund accounting, auditing,monitoring,evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls,proper financial management, efficient disbursement of funds received, and maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether charged on a direct or indirect basis. b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be permitted. c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative Guide of the Division of Criminal Justice which is hereby incorporated by reference. However,such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with applicable state and federal laws,rules and regulations. 2. PAYMENT&REPORTING a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of performance, in accordance with current Colorado State Fiscal Rules,not to exceed the amount specified herein as the Total Award Amount,as identified in the Statement of Grant Award. b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby incorporated by reference. c. Advance payments cannot exceed 30-day operating expenses. d. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and information as the Division of Criminal Justice reasonably requires to administer the program. e. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of each calendar quarter and shall be current and actual. f. The Subgrantee Agency further assures that final financial and narrative reports shall be submitted on the forms provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A,4B, 4C, and 4D,which are hereby incorporated by reference. h. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including all financial reporting requirements and certifications contained in this grant award. • COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP) ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions &Certified Assurances must remain attached to the application SPCA Page 4 of 10 August 21,2007 3. PROCUREMENT AND CONTRACTS a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal Justice. b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention, original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and works of any similar nature,the following requirements apply: i. The Division of Criminal Justice reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: The copyright in any work developed under an award or subaward; and 2) Any rights of copyright to which a recipient or subrecipient purchases ownership with support. ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work sponsored by the Federal award or subaward funds,such facts must be promptly and fully reported to the awarding agency,Division of Criminal Justice. The awarding agency shall determine whether protection on the invention or discovery shall be sought. The awarding agency will also determine how rights in the invention or discovery(including rights under any patents issued thereon)shall be allocated and administered in order to protect the public interest pursuant to published Presidential and government memorandums and guidelines,and the regulations promulgated by the Department of Commerce in 37 CFR Part 401. iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantee Agencies must clearly: a) State the percentage of the total cost of the program or project, which will be financed with this grant money; b) State the dollar amount of state or federal funds for the project or program; c) Use the phrase-"This project was supported by grant# , issued by the Colorado Division of Criminal Justice." e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice. 4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION a. The Subgrantee Agency assures that it will procure an audit or financial review, incorporating this subgrant,by an independent Certified Public Accountant(CPA), licensed to practice in Colorado. If the agency expends more than $500,000 per year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments, and non-profit organizations). If the agency expends less than $500,000 per year in combined federal funds,the following policy applies: Agencies with total annual revenue from all sources of$200,000 or more shall procure a financial audit; a financial review shall not be sufficient to meet this requirement. Agencies with total annual revenue of less than $200,000 shall procure either a financial review or financial audit. i. At such time as the audit or financial review is completed,ONE COPY OF THE REPORT, INCLUDING THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be completed and received within 12 months of the end of the fiscal years that includes the end date of the grant. ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety in the event that the audit report or financial review: a) does not meet the applicable A-133 or DCJ standards; b) is not submitted in a timely manner;or, c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP)ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 5 of 10 August 21,2007 b. The Subgrantee Agency assures that: i. It will retain all project records,as will facilitate an effective audit, for seven years after the end of the state fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY would be July 1,2001-June 30,2002. The files could be destroyed after 6/30/2009); except, ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,then records must be retained beyond the seven-year period until such issues are resolved. c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts related to this subgrant in a separate file bearing the project title and grant number. d. The Division may periodically request submission of supporting financial and programmatic documentation, subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review, or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgrant agency, and at the location of any collaborating entities, for the same purpose. Subgrantee Agencies will be notified in advance of any on-site monitoring visit. e. The Subgrantee Agency assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have access for purposes of monitoring,audit and examinations to any bonds, documents,papers and records of the Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these provisions. f. The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, monitoring site visit,conference or meeting conducted by the Division of Criminal Justice. 5. COLORADO VICTIM RIGHTS ACT The Subgrantee Agency assures that the application signatories,all staff and all volunteers assigned to the funded project have read and understand the rights afforded to crime victims pursuant to§ 24-4.1-302.5 C.R.S.,and the services delineated pursuant to §§24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and enabling legislation. 6. TERMINATION or REDUCTION IN GRANT AWARD The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in the application, Section VI required herein. The Division will provide reasonable assistance to the Subgrantee Agency concerning project goals, performance standards and subgrant requirements. Any determination of substandard performance on the part of the Subgrantee Agency shall be within the discretion of the Division,based upon the Division's review of the terms and conditions of the Grant Award, the application and project summary, the grant terms and assurances, and the requirements of applicable law. Substandard performance, as determined by the Division, shall constitute non-compliance, which may result in termination for cause,or reduction of the Grant Award for cause,as follows: a. Reduction In Grant Award Amount for Cause i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for reduction costs. ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for acceptable work or deliverables received up to the date of reduction. iv. In the event this grant is reduced for cause,final payment to the Subgrantee Agency may be withheld at the discretion of the Division until completion of final Division review. b. Termination for Convenience: i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state, the Subgrantee Agency shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. c. Termination for Cause: i. The Division may terminate the grant for cause without compensation for termination costs. ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be terminated in the event problems have not been corrected to the satisfaction of the Division. COLORADO DIVISION OF CRIMINAL JUSTICE • JUVENILE JUSTICE AND DELINQUENCY PREVENTION(JJDP)ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions d Certified Assurances must remain attached to the application SPCA Page 6 of 10 August 21,2007 iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for acceptable work or deliverables received up to the date of termination. iv. In the event this grant is terminated for cause, final payment to the Subgrantee Agency may be withheld at the discretion of the Division until completion of final Division review. d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal Justice upon termination of the grant for any of the above reasons. 7. ORDER OF PRECEDENCE vin precedence in the following order: (a) Special Any inconsistency or conflict in this grant shall be resolved by giving .Provisions and Certified Assurances, (b)Statement of Grant Award; and,(c)the final approved Subgrant Application. 8. DISPUTE RESOLUTION (THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS): My failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement. Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be presented to the executive directors of each department for resolution. Failing resolution by the executive directors,the dispute shall be submitted in writing by both parties to the State Controller,whose decision on the dispute will be final. C. FEDERAL CERTIFIED ASSURANCES 1. FEDERAL PUBLIC POLICY ASSURANCES a. The Subgrantee Agency hereby agrees that it will comply,and all of its contractors will comply with the applicable provisions of: i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended; ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate; iii. All other applicable Federal laws,orders,circulars,regulations or guidelines. b. The Subgrantee Agency hereby agrees that it will comply,and all of its contractors will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including: i. Part 18,Administrative Review Procedure; ii. Part 22,Confidentiality of Identifiable Research and Statistical Information; iii. Part 23,Criminal Intelligence Systems Operating Policies; iv. Part 30 Intergovernmental Review of Department of Justice Programs and Activities; v. Part 35,Nondiscrimination on the Basis of Disability in State and Local Government Services; vi. Part 38,Equal Treatment for Faith Based Organizations; vii. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure; viii. Part 61 Procedures of Implementing the National Environmental Policy Act; ix. Part 63 Floodplain Management and Wetland Protection Procedures;and, x. Federal Laws or regulations applicable to Federal Assistance Programs. 2. FINANCIAL Si ADMINISTRATIVE MANAGEMENT a. Subgrantee Agency assures that it will comply with appropriate federal cost principles and administrative requirements applicable to grants as follows: i. For state,local or Indian tribal government entities; a) OMB Circular A-87, Cost Principles for State, Local&Indian Tribal Governments b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments c) 28 CFR 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments ii. For non-profit organizations; a) OMB Circular A-122, Cost Principles for Non-Profit Organizations b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education,Hospitals and Other Nonprofit Organizations c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and other Non-Profit Organizations COLORADO DIVISION OF CRIMINAL JUSTICE i JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP) ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 7 of 10 August 21,2007 iii. For colleges and universities; a) OMB Circular A-21,Cost Principles for Educational Institutions b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education,Hospitals and Other Nonprofit Organizations c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and other Non-Profit Organizations iv. For each agency spending more than$500,000 per year in federal funds from all sources; a) OMB Circular A-133,Audits of States, Local Governments and Nonprofit Organizations b. The Subgrantee Agency assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice Programs OC Financial Guide for Grants,current edition. (For practical purposes,the requirements pertinent to the management of these funds have been extracted from the above documents and are contained in the current applicable Administrative Guide of the Division of Criminal Justice, which is hereby incorporated by reference. However, such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with applicable state and federal laws,rules and regulations.) 3. NON-SUPPLANTING OF FUNDS (Governmental Agencies Only) a. The Subgrantee Agency certifies that any required matching funds used to pay the non-federal portion of the cost of this subgrant are in addition to funds that would have otherwise been made available for the purposes of this project. b. The Subgrantee Agency certifies that federal funds made available under this grant: i. Will not be used to supplant state or local funds; ii. That the Subgrantee Agency's expenditures for the purpose described in this application for the annual period are as great as for the preceding year plus the average annual increment in such expenditures for the past two,three,four or five years;OR iii. Where the certification above(3bii)cannot be made,and there is a reduced or unchanged local investment, then the Subgrantee Agency shall give a written explanation demonstrating that the Subgrantee Agency's reduced or unchanged commitment would have been necessitated even if federal financial support under this federal grant program had not been made available. 4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS(Subgrantee Agencies receiving$100,000 or more in total federal funds per year. See 28 CFR Part 69.) The prospective Subgrantee Agency certifies,by submission of this proposal,that: a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any federal grant or cooperative agreement;and, b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this subgrant, the prospective Subgrantee Agency shall complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities." 5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION (Subgrantee Agencies receiving$100,000 or more in total federal funds per year.See, 28 CFR Part 67.) The prospective Subgrantee Agency certifies,by submission of this proposal, that neither it nor its principals,subcontractors or suppliers: a. Are presently debarred,suspended,proposed for debarment,declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court,or voluntarily excluded from participation in this transaction by any Federal department or agency; b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public(Federal,State,or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State,or local)with commission of any of the offenses enumerated in paragraph(5)(b)of this certification; and d. Have not within a three-year period preceding this application had one or more public transactions(Federal,State,or local)terminated for cause or default;and COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION(JJDP)ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 8 of 10 August 21,2007 e. Where the prospective Subgrantee Agency is unable to certify to any of the statements in this certification,he or she shall attach an explanation to this application. 6. CERTIFICATION REGARDING DRUG FREE WORKPLACE (See, 28 CFR Part 67, Subpart F.) The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with the Drug Free Workplace Act of 1988,as implemented at 28 CFR Part 67,Subpart F. 7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.) a. Upon award,each Subgrantee Agency will be provided DCJ's Form 30, entitled"Certification of Compliance with Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and will be required to do the following: i. The Project Director must submit the form to the Subgrantee Agency's Authorized Official for this grant; ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for reporting civil rights findings of discrimination; iii. The Authorized Official must accurately complete the required information and provide all information requested; iv. The Authorized Official must provide an original signature on the form as indicated;and, v. The DCJ 30 Form with original signature must be retumed to the Division with the Statement of Grant Award(SOGA). b. of eceipttofrthis grant awarrd,of and to discrimination Office forr be reported Civil Rights, the Office rofsion of Just e Programs,r days agency ms, U.S. Department of Justice. 8. NON-DISCRIMINATION The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973,as amended; Subtitle A,Title II of the Americans with Disabilities Act of 1990,42 U.S.C. 12101, et. seq. and Department of Justice Regulations on Disability Discrimination, 28 CFR Part 35 and Part 39;Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42,Subparts C, D, E, and G; and Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations,41 CFR Part 60.1 et. seq.,as applicable to construction contracts. 9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT (NHPA)COMPLIANCE (42 USC§§4321-4370 and 16 USC§470) a. The Subgrantee Agency agrees to assist the Division of Criminal Justice and the Office of Justice Programs,U.S. Department of Justice,in complying with the National Environmental Policy Act,the National Historic Preservation Act(NI-IPA) and other related federal environmental impact analyses requirements in the use of these grant funds either directly by the Subgrantee Agency or by a subcontractor. As long as the activity needs to be undertaken in order to use these grant funds,this NEPA requirement first must be met whether or not the activities listed below are being specifically funded with these grant funds.The activities covered by this special condition are: b. New construction; c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of Historic Places,or located within a 100-year flood plain; d. Renovation,lease or any other proposed use of a building or facility that will either result in a change in its basic prior use,or significantly change its size. e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an incidental component of a funded activity and traditionally used,for example, in office,household,recreational or educational environments. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (This provision applies only to entities that provide medical care and treatment) The Subgrantee Agency acknowledges that it is a covered health care provider under the Health Insurance Portability and Accountability Act,42 U.S.C. 1320d-1320d-8,and its implementing regulations and agrees to comply with the requirements of HIPAA concerning any uses and disclosures of protected health information. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP) ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 9 of 10 August 21,2007 11. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (Government Entities Only) The prospective Subgrantee Agency certifies,by submission of this proposal,that it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970,which govern the treatment of persons displaced as a result of federal and federally-assisted programs. 12. Political Activity of Certain State and Local Employees (5 U.S.C. §§ 1501-08 and §§ 7324-28— applies to Government Entities Only) The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State and local government employees whose principal employment is in connection with an activity financed in whole or part by federal assistance. D. PROGRAM SPECIFIC REQUIREMENTS The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special requirements of law,program requirements, and other administrative requirements which must be passed on to subgrant award recipients. 1. Right if Privacy for Recipients of Service and Sharing of information. The prospective Subgrantee Agency certifies,by submission of this proposal,that: a. Pursuant to Section 223(a)(18)of the Juvenile Justice and Delinquency Prevention Act,procedures have been established to ensure that this program will not disclose program records containing the identity of individual juveniles. Exceptions to this requirement are authorization by law;consent of either the juvenile or his/her legal authorized representative;or justification that otherwise the functions of this title cannot be performed. Under no circumstances may public project reports or findings contain names of actual juvenile service recipients. b. Necessary information will be shared appropriately among schools,law enforcement,courts and juvenile- serving agencies pursuant to the Family Educational Rights and Privacy Act(FERPA) (20 U.S.C.§1232g), as amended by Improving America's School Act of 1994(IASA). FERPA allows schools to play a vital role in a community's effort to identify children who are at risk of delinquency and provide services prior to a child's becoming involved in the juvenile justice system. c. Necessary information will be shared in accordance with the"Children's Code Records and Information Act," 19-1-301 et seq.,Colorado Revised Statutes,to balance the best interests of children and the privacy interests of children and their families with the need to share information among service agencies and the need to protect the public safety. 2. In addition to the"Termination for Cause"item,F.3 under Grant Requirements above,the subgrant may be suspended or terminated by the Division of Criminal Justice if the Subgrantee Agency fails to comply with the core requirements of the Juvenile Justice and Delinquency Prevention Act, 1974,as amended: Deinstitutionalization of Stats Offenders,Section 223 (a)(12)(A);Separation of Juveniles from Incarcerated Adults,Section 223(a)(13); Removal of Juveniles from Adult Jails and Lockups,Section 223 (a)(14);Disproportionate Minority Confinement, Section(a)(23). COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP)ACT APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 10 of 10 August 21,2007 SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS (ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories)The they have read the Certified gA sue Agency e fullyonsible signatories cogniza t of their duties and rey sponsibilities for this project.The Subgr ntee Agenccation y under the stands anecial d agrees that any subgrant award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for d Project o will pn ofdr fiscal e reporting to the Division and for operational ease,d to eand in no way limits theauthority and responsibility p all such roY he Au This Official.egation is for purposes P gblic record. accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is consid 'JOV ?) �C C By AUTHORIZED OFFICIAL icily 1, w 2 N Name David E. Long Position Chair, Board of Count Commissioners Agency Weld County, Colorado Mailing Address p,0. Box 758 City,State,Zip Greeley, Colorado 80632 Telephone# (970) 356-4000 Ext 4200 Fax# (97O) 352-0242 E-mail Address dl, g@co weld co us •; @r, :a5 itkM .� x ..a�' '�Sv' {� .n Ftah FINAN r1sL OFFICER Name Donald D. Warden Position Director of Finance and Administration Agency Weld County, Colorado Mailing Address P.O. Box 758 City,State,Zip Greeley, Colorado 80632 Telephone# (970) 356-4000 Ext 4218 Fax# (970 ;352-0242 E-mail Address dwa don@co.we d o us I / ••••,,,, rw sr a, 2 i r l l < * to414 0,70/10,44041,41,17,714490 @ 6. @ ioi x ^#r .A;;411,4;� q ��}k � t � d Og ._ f .141 o.,d+°`tk.Yl .,,a .: is.*r"° '`-' P•'•J CT DI ECTOR Name Kenneth E. Poncelow Position Commander Agency Weld County Sheriff's Office Mailing Address 1950 0 Street City,State, Zip Greeley, Colorado 80631 Telephone# (970) 356-4015 Ext 2802 Fax# (970) 304-6467 E-mail Address kponcelow@co weld co us . t I� ,� 4 .r Date l# x xµ l aYc'„ 4wrb 5 v+r ap ,°y'4' y- '�. ` t*. exr xw 6 w t S1 nature°..rtr+y:"'s .. r � ' ass°fy s • '')� r � @ r k( <} ' F Iyxb�¢' Y`�1 W ,x:u�' ,!� H x �,�, 2 9 BOO -4,7 �':�.,44 ac=v „,? r+' :', .,,fix �',,^ s,. tai o ,FY, , 'z x t5,,A. r x r t. #ky?I:4444,4: n'4y' � ��ry'.v".1- a't� .? t,241,--P,14'.4-c.W ,t et�',if�"35`v�tT�. k ,,:Y`x„`++�f ,...�, t� =._ Jnn7_ .53 62( Hello