HomeMy WebLinkAbout20081067.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR HEAD START PROGRAM
MEALS AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Head Start Program Meals between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
Family Educational Network of Weld County, and Weld County School District 6, commencing
June 12, 2008, and ending September 10, 2008,with further terms and conditions being as stated
in said agreement, and
WHEREAS,after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Head Start Program Meals
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Weld County School District 6 be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of April, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
Td
a, tg,,a WELD COUNTY, COLORADO
ei
ATTEST: ij '" " , �/-2
�r . m . Jerke, Chair
Weld County Clerk to the Board y & \r n
nn ,, ��QQ^^ I . «y Robert . fv1ae,-Pro-Tern
Dep Clerkto the Board U
William F. Garcia
APP AST EXCUSED
David E. Long
oun Attorney cltc'I—I pret vyto `
Douglas(Rademac er
Date of signature: 4 l'34 1°C1
°C1
2008-1067
HR0079
fie , /1 St--,30--,i5) a/- -os"
MEMORANDUM
DATE: March 26, 2008
I
1TO: Board of County Commissioners
O � FROM: Walt Speckman, Executive Director VU
COLORADO SUBJECT: Purchase of Services Agreement between FENWC
Migrant/Seasonal Head Start and School District 6
Presented for approval before the Weld County Board of County Commissioners is a Purchase
of Services Agreement between FENWC and Weld County School District 6, hereinafter
referred to as "School District."
School District will provide breakfast, lunches (including milk), and snacks for approximately 153
Migrant/Seasonal Head Start children and approximately 30 Full Day/Full Year Head Start
Children and approximately 57 adults at a cost of$1.30 per person for breakfast, a rate of
$2.65 per person for lunch, and snack at a rate of$.90 to FENWC classrooms.
FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number of children
lunches and the number of adult lunches needed. These lunches will be picked up by FENWC
between 10:30 a.m. - 11:15 a.m.
FENWC will apply directly to USDA for reimbursement for each child's meal.
The term of the Agreement shall be from June 12, 2008 through September 10, 2008.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
2008-1067
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this 95'day of March 2008, by and
between the County of Weld, State of Colorado,by and through the Board of County Commissioners
of Weld County, on behalf of the Weld County Division of Human Resources'Family Educational
Network of Weld County's Full Day/Full Year Head Start and Migrant/Seasonal Head Start
Program, hereinafter referred to as "FENWC" and Weld County School District 6, hereinafter
referred to as "School District."
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept and
performed, the School District hereby agrees to provide FENWC the following described services
based upon the following terms and conditions:
1. The School District will provide breakfast, lunches (including whole milk) and snacks for
approximately 153 Migrant/Seasonal Head Start children and approximately 30 Full Day/Full
Year Head Start Children and approximately 57 adults at a cost of$1.30 per person for
breakfast, lunch at a rate of $2.65, and snack at a rate of $.90 to FENWC classrooms,
Monday through Friday. Lunch will include '/2 cup fruit and 1/2 cup vegetable to equal one(1)
cup. Should a "plate waste study" conducted by FENWC determine that an adjustment in
portion is in order,fruit and vegetable will be reduced to 1/3 cup each to equal 2/3 cup. Such
reduction will carry a$.15 reduction in cost for lunch.
2. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number of
children lunches and the number of adult lunches needed. The breakfast will be picked up
between 6:45 a.m. and 7:30 a.m.,on specified days. Lunch,snack and breakfast for the next
day will be picked up by FENWC between 10:00 a.m. and 10:30 a.m. FENWC shall notify
the School District the day before any holiday or vacation that meals will not be needed for
those specified days.
3. The School District will submit a bill for services to the Family Educational Network of
Weld County, Weld County Division of Human Services, P.O. Box 1805, Greeley,
1
Colorado, 80632,by the 10th of the month for services provided during the preceding month.
4. FENWC will apply directly to USDA for reimbursement for each child's meal by type (full
paid, free or reduced) each month. The School District will not receive USDA
reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to Head Start children and
staff. Such reimbursement will be made within three(3)weeks of the receipt of a statement
of such charges from the School District. The rate will be as described in item#1 above.
5. FENWC agrees to provide the containers necessary for food transportation,and proper food
storage equipment and further agrees to provide for transportation of the food from the
School District to designated FENWC Centers.
6. The School District agrees to provide meals and snacks according to the USDA Food
Program Regulations 7 CFR 226.20(as administered by the Colorado Department of Public
Health and Environment, Child and Adult Care Food Program [CDPHE-CACFP]) and the
CDPHE-CACFP Center Manual and the Creditable Food Guide.
a. The School District agrees to maintain and provide records as stated in the Food Service
Management Contract as required by CDPHE-CACFP.
b. The School District agrees to provide FENWC with copies of menus one month in
advance so that the FENWC dietitian can review the menu.
7. FENWC will maintain a daily record of the number of meals served by type.
8. The District will assist FENWC to encourage parent involvement in the review of
menus through participation at parent committee meetings and provision of parent activities
which might include a public meeting and a food vendor sampling day.
9. The term of this Agreement shall be from June 12, 2008 through September 10, 2008.
2
10. This Agreement may be amended at any time with the written mutual consent of both parties.
11. The School District and FENWC mutually agree to accept that this Agreement may be
terminated by either party upon a thirty (30) day written notice being provided to the other
party, however, this Agreement will be terminated if the Migrant and Seasonal Head Start
Program funding is stopped.
12. Provision of the above outlined services at the designated costs represents an in kind
contribution of$ 0 to the FENWC program in the services and
amounts following; 0 , $ 0
13. ASSURANCES:
a. The School District agrees that it is an independent contractor and that its officers,
employees,and clients do not become employees of Weld County, and therefore are
not entitled to any employee benefits as Weld County employees, as a result of the
execution of this Agreement.
b. Each party to this agreement shall hold the other harmless from any and all liability
caused by the negligence of its employees or agents in performing the tasks pursuant
to this agreement and to save and hold harmless the other party from any and all
claims, demands or causes of action of whatsoever kind of nature resulting from the
party's participation in this agreement. The School District shall provide Worker's
Compensation for all employees of the School District engaged in the performance of
this Agreement,as required by the Colorado Worker's Compensation Act. Likewise,
FENWC, by and through the Board of County Commissioners, shall provide
adequate liability and Worker's Compensation Insurance for all its employees,
volunteers and agents engaged in the performance of this Agreement.
c. No officer,member,or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest,direct or indirect in the approved Agreement
of the proceeds thereof.
3
d. The School District understands that monitoring and evaluation of the performance
of the Agreement shall be conducted by the Weld County Division of Human
Resources and the results provided to the Board of County Commissioners of Weld
County.
e. The School District and FENWC assure compliance with Title VI of the Civil Rights
Acts of 1986, and that no person shall on the grounds of race, creed, color, sex or
national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under the approved Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties of their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect to
any persons not a party to this Agreement.
g. No portion of this Agreement shall deemed to created an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in
each succeeding year.
14. SEVERABILITY:
If any section,subsection,paragraph,sentence,clause,or phrase of this Agreement is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this
Agreement and each and every section, subsection,paragraph, sentence,clause,and phrase
thereof irrespective of the fact that any one or more sections, subsections, paragraph,
sentences, clauses, or phrases might be declared to be unconstitutional or invalid.
IN WITNESS WHEREOF,the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first hereinabove set forth.
4
WELD COUNTY BOARD OF WELD COUNTY SCHOOL DISTRICT 6
COMMISSIONERS
z, V71PA"/DI&
William H. Jerke, Chairperson Mona Martinez-Brosh,Nutrition and
APR 0 9 2008 Procurement Director
Wayne ds, Chief Operating Officer
ATTEST: , -
WELD COUNTY \� /e -ik.a-2.- JO'
TO THE BOA a ` .. Dr. Renae Dreier, Superintendent
1861 '„._. . .,�f ___,
, , 2;/
, .
(7e--7„/„,s-A 5y- 7>,-.)
By: Deputy Clerk to the Board ,79
ATTESTIFlG TO BOARD OF COUNTY
OOcii5,S$ Ec: 2LS ONLY
WELD COUNTY DIVISION OF
HUMAN SERVICES aei
WWalt J. Speckman, Executive Director
s
07en -/06 7
Hello