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Home My WebLink About840910.tiff rocit-cenmEmoRAnDum WilkT. Norman Carlson, Chairman Date December 17, 1984 COLORADO From Walter J. Speckman, Executive Director, Human Resources subject: Modification to the Head Start Grant On December 10th, the modification to the 1984 Head Start Basic and Handicap grant was approved during the board meeting. The modification was submitted to the Department of Health and Human Services and they have requested that additional information be provided within the document before they approve the changes. It should be noted that the grant modification was submitted in draft form to the federal representative prior to the December 10th board meeting. We were to be notified by HHS if they wanted any changes made to the document prior to your approval . Unfortunately, HHS did not notify this agency of the changes they wanted made until December 11, 1984. The document before you incorporates all the requested changes of HHS. The purpose of the modification is to adjust the budget line items to accurately reflect the spending pattern of Head Start and to add an additional $1,272.00 to the total grant amount to pay for Weld County's Head Start Program to participate in the Head Start Measures Battery Effort. The new dollars are being provided by HHS. The total proposed funding level is now $616,767.00. If you have any questions, please feel free to telephone me. 84091 0 1411 J �II Sys[{1 T • • • OMB Approval No.29-ROfl8 • FEDERAL ASSISTANCE •- 2. APPU- s. NUMBER 3. STATE a. NUMBER •_ CANTS 080110019/11 APPLICA- r 1. TYPE APPIi- ~b. GATE TION ----------_ OF 0 GTIpRftPtilGIT1OIIor 117th i lDEHTI• a b. DATE Year month day ACTION 0 APPUON CATION 19 n PIER ' ASSIGNED 19 (Mork ap. NOTIFICATION OF INTENT (Opt) 1,,,,,,, • pbox) Q REPORT OF FEDERAL ACTION Stank 4. LEGAL APPLICANT/RECIPIENT :S. FEDERAL EMPLOYER IDENTIFICATION NO. II.Appfiunt Nam' Weld County 84-6000813 _ r b. Organization Unit : Division of Human Resources E, c stra•t/P.O. Baa : P.O. Box 1805 t PRO- a. NUMBER 11131.]6[0101 , GRAM b. TITLE e. City = Greeley c Gounly : Weld 1 ' (Prom Child Development t L Stale : Colorado LDP"' 80632 !Federal Head Start It. Contact Pamirs (Name Walter J. Speckman, Executive Director j Catataa' ;z & trkphon.Noes :(303) 3,53-0540 __ O▪ 7. TITLE AND DESCRIPTION OF APPLICANTS PROJECT j 8.TYPE OF APPLICANT/RECIPIENT . -Shb It-Community Action Agency 1984 Head Start Basic (PA 22) I A--Stabs as. I—t(+gb«Educ tio,al Insti:•(;an C—Sabadato 1— D Ic Oberrpecify):Indian Tribe 1984 Head Start Handicap (PA 26) D-Cbeety University of Arizona Measures Battery tisc.l District G-Special Purse f� 3 District Eater approprv+te letter[D . • 9.TYPE OF ASSISTANCE A-Bn;e Grant 0-Insurance sit B-Supplemental Grant (-Ollie( Enter appro- FLoaa priate letter(•)��Y _ aM 10. AREA OF PROJECT IMPACT (Nonage of cities.' eorwtiu. 11. ESTIMATED NUM- i 12- TYPE OF APPLICATION i Stara.Ns.) BER OF PERSONS !A tie r C-Rw;sloe E-,Augmentation BENEFITING El—RemovalD—Cont,nwtion • 1i Weld County 225 Enter appropriate Utter U 1 13. PROPOSED FUNDING 14. CONGRESSIONAL DISTRICTS OF: !IS. TYPE OF CHANGE (For Its or Jul 11 ;1I-Lase Dollars F-0th« (Specify): s. FEDERAL $ 437,501 .00I a. APPLICANT b. PROJECT B--pecgs•Dollars b. APPLICANT 144,266 .col 4 County-Wide D-Inr:reas•s Duration uitl --- i D-Incres s• on c. STATE ,O0 16. PROJECT START 17. PROJECT 1`-�1NNfatnon DATE r month day DURATION 1 Eater appro- i I d. LOCAL I CO 19 1 1 12 Mo-.Jt' ! priests letter(e) [ L, e. OTHER 35,000 to 18. ESTIMATED DATE TO Year mantle dray 119. EXISTING FEDERAL IDENTIFICATION NUMBER BE• FEDERAL)TTED TO I AGENCY► 19 84 12 14 1 08CH0019/11 __ L_ UMW s 616,767 eo �_ i 20. FEDERAL AGENCY TO RECEIVE REQUEST (Nacre.City,Stale,ZIP cod.) 21. REMARKS ADDED I Administration for Children, Youth and Families ❑ Yes 6 N i 22. a. To the bet of my kamitedge and Wig. b. IF required by OMB Circular A-95 Ys.e sedation was submitted, pursuant to i.t No re-. Response i = atractions Lti«ein, to appropriate ciearir-',oeses and all responses are et:scari: • n►e attached o data in nil praappiiwti.a/appliatiar are a• � THE true and correct, tlo document ba been 1 APPLICANT logy as by UN goe«ning body (1) Lorimer—Wel Council of Governments ] I LI e_ S CERTIFIE the eppligat and t. appli cant win gmpiy THAT► . with the skid aeauraneen It be a»ist— CZ) State Division of Planning FA El Y ante i3 approved. _ (3) _ CI 0 at 23. a. TYPED NAME AND TITLE b. SIGNATURE c. DATE SIGNED t.o CERTIFYING' Norman Carlson, Chairman Year month day li VSEEPRE- N SENTATIVE I Board of County Commissioners 19> 24. AGENCY NAME 25. APPLICA- Year month day TION RECEIVED 19 26. ORGANIZATIONAL UNIT 27. ADMINISTRATIVE CFFICE 28. FEDERAL APPLICATION IDENTIFICATION x O __ FEDERAL GRANT 30. ,c 29. ADDRESS IDENTIFICATION o "r 31. ACTION TAKEN 32- FUNDING -I Year month day 34. Year month doe KSTARTING • D a. AWARDED a. FEDERAL I $ _.00 133. ACTION DATE► 19 DATE__ 19 _ _ _ b. REJECTED b. APPLICANT I .00 i 35. CONTACT FOR AODITIONAL INFORMA• 36. Year month dry u _.. —1 TION (Name Ay :e,pituns number) 1 ENDING `I n c. RETURNED FOR c. STAT DATE 19 • '- —— 1?EN0.4E.it i d. 1.C1L f_._.. —._ CO l 37. 1:E.SIARKS ADDED- ___________I o © d. DciEP.'.ED e. OTHER I. .00 I Ws. WITHDP.AW1 i t. TOTAL I S T —� .00 I O Yes UNo _ 33. •. is tat;ng shin'action, any con-imams received from clearinghouses wee. rn• . b_ FEDERAL AG'._YCY A-95 OFFICIAL si3erad. It rlanc,response is due under provisions of Part 1, OMB Circular J--S5. ; (Name on:I t-l.phun.no.) FEDERAL AGENCY it to Srea or is Wing made. A-95 ACTION • STANDARD FORM 424 PAGE 1 (10-75) Prescribed by GSA.Fatten!Management Circular 71-7 ( ( . • • • - PART 11 . r ems NO.11.0-1.1O• tN PROJECT APPROVAL INFORMATICS lien 1. Does this assist:ne•request require State, local, Nome of Governing 3edy regional, or other priority rating? Priority Rating Yes No Iiem 2. Does this assistance request require Store,or',col Noav of snr advisory, educat:evel orheelrle clearances? f3oo•.1 ^�/ "�! )l ) `�\��•�1; Yes No (A ttac.Daa.s.eetetian) • • Item 7. Does this ossi seance request require clearinghouse (Attach Comments) review in occorde.cewi:n Oka Circular A-9S? Yes No Rent. Does this ossis,nee requ••t require Stet', local, None of Approving Agency- rag iorvol or other?:e+rim,f*proved? Dots Y•s r • Item S. is th•proposed project covered by cn approved comp's- Check on.: Stole 0 . hen sive plan? Local 0 Regional 0 Yes No Laotian of Plan Item 6. Will the a>su>anc•rrgrn>tell serve c Fed•nl Nona of Federal Installation installation? - Yes No Federal Population btnefiting from Project__ _I Item m 7. Will the assistance toque stied be on Fedrrel fond or Name of Federal Installation • instollotion? Location of Federal Loud Y.s No Port set of Project Item 8. Will the assistance rrpaired he-vs on impact or •^act Ste inst.rjctions foe cdditienol information to be on the •nvinn_ment? provided. Yes No Item 9. Number of: I' Will the ossists:e requested cause the displacement Individual s a individuals, fca,Gss, Lisines sirs,or forms? Families Business.s Yes No For.—.s Item 10, 1. Is there other r.lored osslstcnce on this project previous, See ins--r-ctions fog odditionol information to be �. pending, or er,ticpered? provide?. Yes No • • t_ PART II . airs no.e0.140 us PROJECT APPROVAL INFORMATION Item 1. Da.lthis assistance request require State, local, Name of Govrrn. .9 3,4 regional,or other priority rating? Priority'Zarin; _ _Yes X N. Item 2. Does this assistance request require Slot., or local Nome of Ajency advisory,educational or health clearances? Booed X Yes N. (Anson Docueeentotion) Item 3. Does this oss.stence request require clearinghouse (Attach Canaents) review in occordvnce with CM3 Circular A-95? X Yes No It.,,4. Dots this ossisbnce request require State, local, Nome of Approving Agency regional or other planning approval? Dote X Y►s No • Item 5. Is the proposed project covered by on approved comp..- Check one: Starr D hensiv.plan? Loco' 0 Rep.o..ol O Yes X No Location of Pion Item 6. Will the assisto.rc•requested seine a Federal X Nom.of Federal 'lotion installation? Yes No Federal Population benefiting from Project__ It.,,7. Will the ossistcnce requested be on Federal land or Nome of Federal Installation installation? Location of Feder."' Land _ —_— Yes X No Pertevt of Project Item 8. Will the assisttnce requested hove an impoct sq or effect See in srructions for r additional information to be on the environment? povided. Yes X No loom 9. Number of Will the assistance requested cans. the displacement Individuals of individuals, families, businesses, or farms? 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I tII w -H I f O j ' w _ _ N.5 cy » ( I „ ° u p- C'cc 4 O E D i I �' T • _ Z -1 I p a - I i � Weld County Head Start (PA 22 and PA 26) Grant Modification Narrative , Throughout the course of the 1984 Head Start Program Year, the Weld County Head Start Program has been transitioning through various stages of reorganization. The main thrust of the reorganization came as a result of the Community Needs Assessment which was conducted in the time period of April to June, 1984. When the Needs Assessment was completed, there was further evidence that supported the attempts to improve and streamline the program' s entire administrative and programmatic structure. The reorganization had a positive effect on the 1984 budget and projected expenditure pattern. Due to the dollars saved through staff attrition, unemployment insurance, and new service delivery contracts, Head Start was enabled to undertake new projects that will or have upgraded the quality of services provided to the Head Start children and their parents. In regards to the reorganization, the following details the specifics: A. Staff Attrition: During the 1983-1984 program year, three (3) of the highest paid staff positions were refilled. Naturally, the new individuals who were hired were not brought in at the same salary level of the former staff members. This resulted in a savings. In addition, the Needs Assessment specifically cited that the Weld County Head Start should start providing double sessions in all centers in order to raise the enrollment levels. In response to the Needs Assessment, the Weld County Head Start Program began conducting split sessions as defined on page 64 of the Head Start Performance Standards. The split session enabled Head Start to reduce the teaching staff and again, the result was a dollar savings for the program. B. Unemployment Insurance: In the past, Head Start was required to allocate numerous dollars to this line item to cover the staff over the summer months. This year Head Start was capable of keeping the vast majority of the staff employed during the summer (by providing employment through the Colorado Migrant Council Head Start and/or the Summer Youth Program). Therefore, unemployment Insurance liabilities were significantly reduced and a savings was the result. C. Service Delivery Contracts: In the fall of 1984, new contracts for physical and dental services for the children were entered into with the local community health center. By coordinating these two required health services through the local community health center, the children are receiving continued quality services, but the program is saving numerous dollars over previous year . The new projects that have resulted from the dollar savings include the following examples: A. Parent/Child Care Training B. Free Child Care for parents enrolled in GED programs (5 days a week x 3 hours per day) . C. Increase in enrollment level from 225 to 275. D. A renovation project for the Head Start facility. ' The 1984 Weld County Head Start grant must be modified to reflect a more realistic picture of the actual expenditures experienced by the program. There are changes to both the 1984 Head Start Basic (PA 22) and the Head Start Handicap (PA 26) grants. The corresponding revised budget pages are attached. The three major areas of change identified are the following: A. Equippment: New playground equipment and a new vacuum sweeper were purchase . B. Supplies: Materials needed for the renovation project were purchased. C. Trans o�rtation: Monies are being provided for vehicle replacement and a ministration costs. 1984 Program Budget • Head Start CCFP Reim- Basic bursement Personnel Salaries, Administration S 21,200 Salaries, Staff 212,293 $ 14,461 Salaries, Transportation 28,400 Total Personnel 5 261,893 r 14,461 Fringe Benefits Sick and Vacation Liability 5 8,000 Unemployment Insurance 2,000 Workers Compensation 1,415 71 Health and Life Insurance 19,433 1,156 FICA 19,610 1 ,012 Total Fringe Benefits 5 50,458 $ 2,239 Travel Mileage S 250 Accomodations & Registration 1 ,725 Meals 1,100 Total Travel 5 3,075 Equipment Equipment S 8,475 Total Equipment 5 8,475 Supplies Office Supplies $ 2,000 Medical/Dental Supplies 950 Food -0- $ 17,500 Janitorial/Building Supplies 15,500 Classroom Supplies 2,438 Kitchen Supplies 2,000 Total Supplies 5 22,888 $ 17 ,500 Contractual Contract Labor 5 2,000 Janitorial Services 4,000 Dental Services 4,500 Medical Services 2,100 Management Services 14,000 Consultant Services -0- Transportation 23,465 Insurance 1 ,150 Total Contractual 5 51,215 Construction Construction -0- Other ' Gas & Oil 10,000 Postage 350 Printing 2,400 Subscriptions 150 Memberships & Dues 50 Program Development 500 Utilities 10,000 Telephone 5,500 Storage -0- $ 800 Audit 3,400 Repair & Maintenance - Vehicles 7,500 Repair & Maintenance - Equipment 1,000 Staff Travel 2,800 Parent Activities 2,000 Books 1,321 Child Care 500 Building Rent 8,000 Tuition 100 Total Other Costs S 55,571 $ 800 Federal Expenditures 5453,575 Plus: Anticipated CCFP Reimbursement 35,000 Total Program Expenditures 5488,575 The costs of developing and administering the Head Start Program will not exceed 15% of the total costs of the program. ( ( 1984 Salaries Head Start Basic Latest Head CCFP Percent Monthly Period Total Start Reim- of Time Salary (# Months) Salary Basic bursement Director 100% $1,566.99 12.0 $ 18,030.06 $ 18,030.06 Community Services Worker 100% 804.00 10.0 8,560.84 8,560.84 SS/PI Coordinator 100% 1,082.00 10.9 13,442.68 13,442.68 Education Coordinator 100% 1 ,055.00 9.4 10,016.55 10,016.55 Health Coordinator 100% 1,005.00 9.4 9,451.10 9,451 .10 Special Needs Coordinator 100% 949.99 2.0 1,899.98 1,899.98 Office Technician II 100% 878.33 12.0 10,522.2.9 10,522.29 SS/PI Assistant 100% 881.25 9.6 8,414. 12 8,414. 12 SS/PI Assistant 100% 834.00 8.9 8,357.25 8,357.25 Greeley Cook 100% 818.67 8.4 6,841.76 6,841.76 Greeley Cook 100% 747.00 5.0 4,622.08 4,622.08 Cook Assistant 73% 747,00 5.0 4,101.36 1,104.20 2,997. 16 Teacher 1 100% 996.65 8.6 8,711.61 8,711.61 Teacher 2 100% 967.08 8.6 7,496.65 7,496.65 Teacher 3 100% 967.07 7.0 6,270.45 6,270.45 Teacher 4 100% 957.00 5.0 4,785.00 4,785.00 Teacher 5 100% 943.35 8.6 7,998.05 7,998.05 Teacher 6 100% 943.36 4.0 4,162.35 4,162.35 Teacher 7 100% 943.36 7.6 6,462.70 6,462.70 Teacher 8 100% 943.36 7.6 6,328.85 6,328.85 Teacher 9 100% 920.63 8.6 7,094.23 7,094.23 Teacher 10 100% 876.18 8.6 6,708.53 6,708. 53 Teacher 11 100% 817.20 8.6 6,546.15 6,546.15 Teacher Aide 1 100% 763. 15 8.6 6,247.29 6,247.29 Teacher Aide 2 100% 743.97 8.6 6,173.68 6,173.68 Teacher Aide 3 100% 739.37 5.0 3,805.07 3,805.07 Teacher Aide 4 100% 691.05 8.6 5,460.67 5,460.67 Teacher Aide 5 100% 766.00 8.6 6,580.66 6,580.66 Teacher Aide 6 100% 675.59 8.6 5,721.87 5,721.87 Teacher Aide 7 100% 674.44 7.6 4,496.58 4,496.58 Teacher Aide 8 100% 674.44 7.0 3,940.29 3,940.29 Janitor I/Maintenance 100% 4.03/hr N/A 3,223.36 3,223.36 Substitute Teacher Aide 1000 hrs . 4.28/hr N/A 4,280.00 4,280.00 Total Head Start Salaries $226,754. 11 $212,293. 11 S14,461.00 1984 Salaries Head Start Handicap Special Needs Coordinator 70% 1,079.00 9.4 7 ,770.00 1984 Head Start Basic Modific=_:ion • Detail of Expenditures Equipment Playground S 8,130 Vacuum 345 • 8,475 Supplies Carpet 8,000 Paint 500 Electrical 1,000 Hardware, Lumber, Nails, Building Supplies , etc. 5,088 Office Supplies 1,000 Kitchen Supplies 1 ,000 16,588 Transportation Miles Driven Jan. - Dec. 84 97,757 miles x .241= 23,461 1 (. 19 replacement cost + .05 administrative cost) C Head Start Program Non Federal Share FY 1984 Parent and Student Volunteers: Parents are requested to contribute a minimum of eight (8) hours per month volunteering in the classroom at committee meetings, council meetings, etc. Students from the Uni - ver≤ ity of Northern Colorado and Aims Community College volunteer time in the classroom as part of their prac- ticLm. 17,910 hours @ $3.35/hr. $ 60,000 Volunteer Outreach Program: Outreach and supportive services provided to the Head Start Program through the Outreach Volunteer Program at Human Resources. 3,5C0 hours @ $3.50/hr. 12,250 • Donated Space: Space donated to the Head Start Program by school , organizations, and civic groups for such things as parent and teacher activities , projects , fund- raising activities, etc. Value of donated space is based on property appraisals or normal rents charged. Includes space at University of Northern Colorado, Aims Community College, Rodarte Center, 4-H Building. Value of Space 2,000 Donations: Includes donations from businesses, civic groups, and individuals during the course of the year. Such dona- tions include classroom supplies, building materials for the playground, merchandise and food donated for fund raisings, special gifts from businesses for Christmas, and radio/newspaper advertising during the year for special activities and recruitment. Approximate value 26,102 Psychological testings and screenings , diagnostic evaluations and professional staffings: School District 6 Early Intervention Specialist Debbie Fletcher, M.A. , Carol Norton , M.A. , Mental Health , Joann Harris , M.A. , BOCES. $50/hr. x 145 hrs./wk. x 25 weeks -- 17,500 Dental examinations and follow-up work: Services rendered by local dentists exceeding their charge per child. @ $42 per child for 50 children -- 2,100 ( < Testing and therapy at University of Northern Colorado: Audiology screenings for 250 children @ 514/child ---- 3,500 Auditory follow-ups for 30 children @ $20/child ---- 600 Play therapy provided by master degree student interns 18 children @ $9/hr. x 3 hrs./wk. x 24 weeks --- 11,664 Instructor of Play Therapy (Byron Norton, Ph.D) for preparation time, lectures, observations and review @ $25/hr. x 12 hrs./wk x 24 weeks •---- 7,200 Group and individual speech/language therapy pro- vided by graduate students to approximately 20 children @ $9/hr. x 5 hrs./wk. x 30 weeks S---- 1,350 Total Non-Federal Share $144,266 Head Start Handicap 1984 Budget Modification Personnel Salaries, Staff $ 8,815 Total Salaries $ 8,815 Fringe Benefits Worker' s Compensatioi 43 Health & Life Insuraice 267 FICA 617 Total Fringe Benefits 927 Contractual Speech/Hearing 7,543 Mileage (UNC) 349 Total Contractual 7,892 Total Head Start Handicap $ 17,634 Weld County Head Start Measures Battery Effort Grant Modification Narrative It should be noted that in addition to the revision brought about by reorganization, $1,272 is being added to the grant for the Head Start Measures Battery Effort. The project period is November, 1984 through ' May, 1985. The Weld County Head Start Program will be participating in the Head Start Measures Battery and intends to purchase services from the University of Arizona. Thirty (30) children from the Greeley Center will be tested utilizing the Measures Battery Assessment Kit. The testing will include: 1. Language Scale, Math Scale, Nature and Science Scale, Perception Scale, Reading Scale, Social Development Scale. 2. Associated manipulable materials. 3. Optical scanning score sheets for two (2) administrations per participating child per year. The $1 ,272 will provide the following: 1. Cost of services purchased from the University of Arizona for thirty (30) children at $35 per child. $1,050 Computation is based on written correspondence from David C. Chapa, dated November 2, 1984 ($35 x 30 = $1,050) 2. Cost for training session for trainees (conducted by the University of Arizona, for hotel , meals, and travel ). 242 3. Total $1,292 University of Arizona Measures Battery Budget Training Hotel $53 x 2 nights $ 106 Meals $30 per diem x 3 days 90 Travel 232 miles x .20 per mile 46 242 Purchased Services 30 children x $35 per child 1,050 1,050 Total Measure Battery Expenditures 1,292 Hello