HomeMy WebLinkAbout20081411.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 12, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, May 12, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
Assistant County Attorney, Cyndy Giauque
Acting Clerk to the Board, Jennifer VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of May 7, 2008, as printed. Commissioner Rademacher seconded the motion, and it carried
unanimously.
READ ORDINANCE BY TAPE: Commissioner Long moved to read Code Ordinance #239-A by tape.
Commissioner Masden seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
PROCLAMATIONS:
OIL AND GAS DAY IN WELD COUNTY- MAY 13, 2008: Commissioner Masden read the certificate into
the record, recognizing May 13, 2008, as Oil and Gas Day in Weld County. Chair Jerke indicated the
certificate will also be read at Island Grove Regional Park during the Oil and Gas Energy Expo on May 13,
2008, where a significant number of oil and gas companies will be represented.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
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WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $1,794,569.40
Commissioner Rademacher moved to approve the warrants as presented by Mr.Warden. Commissioner
Masden seconded the motion, which carried unanimously.
BIDS:
PRESENT PAVEMENT TESTING BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden read the
names of the four vendors who submitted a bid into the record, and stated the bid will be considered for
approval on Wednesday, May 28, 2008. He stated the low bid from Ground Engineering Consultants will
be investigated, as it is significantly lower than the other provided bid amounts. Commissioner Masden
indicated his concern about the recent findings of the bid process within Adams County, and in response,
Mr. Warden confirmed that each extended bid within Weld County must receive the approval of the Board.
Chair Jerke stated Weld County does not do project blending, as was described by Adams County, and
discrepancies of bid funds will be found within an audit.
NEW BUSINESS:
CONSIDER TEMPORARY CLOSURE OF CR 39 BETWEEN CR 80 AND SH 14: Wayne Howard,
Department of Public Works, stated County Road 39, between County Road 80 and State Highway 14,
will be closed from May 19, 2008, to May 30, 2008, for a bridge deck replacement. He gave a brief
description of the detour route, and indicated magnesium chloride will be utilized for dust suppressant, if
necessary. Commissioner Rademacher moved to approve said temporary closure. Seconded by
Commissioner Long, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 13 BETWEEN CRS 50 AND 52: Mr. Howard stated County
Road 13, between County Roads 50 and 52, will be closed from May 19, 2008, to May 22, 2008, in order
to replace a culvert and siphon. He gave a brief description of the detour route, and indicated magnesium
chloride will be utilized for dust suppressant, if necessary. Commissioner Garcia moved to approve said
temporary closure. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER RELEASE OF WEED CONTROL ENFORCEMENT LIEN - DEUTSCHE BANK NATIONAL
TRUST COMPANY: Tina Booton, Department of Public Works, stated the landowner has paid the
necessary property taxes, which included the lien placed on the property for non-payment of weed
enforcement work. She indicated the lien must be officially released by the Board. In response to Chair
Jerke, Ms. Booton explained the property was foreclosed upon, and the bank is trying to sell the property;
however, the property cannot be sold until the lien is released. She further stated the property is located
within Aristocrat Acres. Commissioner Garcia moved to release said lien. Seconded by Commissioner
Masden, the motion carried unanimously.
CONSIDER CANCELLATION OF BOARD OF COUNTY COMMISSIONERS MEETING SCHEDULED FOR
JUNE 11,2008: Commissioner Masden moved to approve said cancellation. Seconded by Commissioner
Long, the motion carried unanimously. Chair Jerke stated the Board meeting will be cancelled due to a
majority of the Commissioners attending the annual Colorado Counties, Inc.,conference,and he confirmed
that he will be attending a conference in Washington, D.C., the same week.
EMERGENCY ORDINANCE NO.239-A, IN THE MATTER OF SUPPLEMENTAL APPROPRIATION FOR
THE YEAR 2008: Mr. Warden stated the first supplemental appropriation will be completed a little earlier
than normal this year, due to the needs of the Sheriff's Office. He clarified after the 2008 Budget was
adopted, the Sheriffs Office received additional contracts with AIMS Community College and several
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municipalities. He further clarified additional full-time staff was hired, and, in order to provide better
tracking, a new budget unit was created so that contract expenses and reimbursements are evenly
matched. In response to Chair Jerke, Mr. Warden stated the previous contracts for the Sheriffs Office
were a part of the operational budget for patrol; however, all contracts will now be listed within one budget
unit. He further stated funds from several grants were received mid-year, including the Upstate Colorado
Economic Development Grant. He clarified government accounting standards require that year-end
encumbrances be appropriated, which are carry-over purchase orders and contracts from last year with
funds to be spent this year.
Mr. Warden stated the Department of Public Works has received additional grant funds for bridge repairs,
and re-appropriations will be completed for funds associated with the County Road 13 Improvements
Project. He stated a revenue adjustment will be completed for the Solid Waste Fund, which is a result of
the annexation of the Erie landfill. He further stated funds associated with courtroom remodels and the
grant funds received for the new building for the Department of Social Services will be appropriated within
the Capital Fund, and the addition of grant funds will be appropriated within the Health Fund. In response
to Commissioner Masden, Mr.Warden clarified the Sheriff's Office has provided the costs for two vehicles
for the AIMS Community College contract from the reserve funds; however, the value of the vehicles will
be depreciated over the cycle of the contract. He further clarified the contracts are designed to cover
necessary costs, and the Sheriffs Office does not generate revenue from the contracts; however, the rate
is expected to increase for the 2009 Budget in order to continue to cover the necessary costs, such as fuel
prices. Commissioner Rademacher moved to approve Ordinance No. 239-A, on an emergency basis.
Seconded by Commissioner Garcia, the motion carried unanimously.
PLANNING:
FINAL READING OF WELD COUNTY CODE ORDINANCE 2008-2, IN THE MATTER OF REPEALING
AND REENACTING, WITH AMENDMENTS, CHAPTER 29 BUILDING REGULATIONS, OF THE WELD
COUNTY CODE: Commissioner Masden moved to read by title only. Seconded by Commissioner Garcia,
the motion carried unanimously, and Cyndy Giauque, Assistant County Attorney, read said title into the
record. Roger Vigil, Department of Building Inspection, indicated staff is proposing to modify the effective
date of the ordinance from May 26, 2008, to July 1, 2008. In response to Chair Jerke, Mr. Vigil indicated
the later effective date will allow staff to make the necessary modifications on publications, and provide
notice to contractors of the upcoming changes. He clarified the State indicated July 1, 2008, is the last
date allowed to enact all necessary modifications. Further responding to Chair Jerke, Mr. Vigil clarified all
jurisdictions must adopt the 2003 International Energy Code, or newer, by July 1, 2008, and Weld County
has been following the minimum regulations required by the State for approximately the past 20 years,with
no updates. Mr. Vigil further stated the proposed adoption has been reviewed by the Building Trades
Advisory Committee, the Planning Commission, and by the Board through three readings of this
Ordinance. No public testimony was provided concerning the matter. Commissioner Long moved to
approve the final reading of Ordinance#2008-2,with the amendment of the effective date as July 1, 2008.
Seconded by Commissioner Masden, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. Ordinance No. 239-A was approved on an emergency basis, and Ordinance #2008-2 was
approved on final reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
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Page 3 BC0016
There being no further business, this meeting was adjourned at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
,,,,®� ����, WELD COUNTY, COLORADO
ATTEST: �i4 Z-- /
� Wi . Jerke, Chair
Weld County Clerk to the Boa . 0 iv �f�
/FW A� Robert D. Masden, ro-Tem
BY: �'.� / G fir % A�
Deputy Clerk t. he Board ( /C
William-F. Garcia
David E. Long
Douglas ademache
Minutes, May 12, 2008 2008-1411
Page 4 BC0016
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