HomeMy WebLinkAbout20083199.tiff RESOLUTION
RE: APPROVE APPLICATION FOR 2009 EMERGENCY MANAGEMENT PERFORMANCE
PROGRAM GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the 2009 Emergency
Management Performance Program Grant from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency
Management, to the Colorado Division of Emergency Management, commencing upon full
execution, with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
• County, Colorado, that the Application for the 2009 Emergency Management Performance
Program Grant from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Office of Emergency Management, to the
Colorado Division of Emergency Management be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 8th day of December, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
,-�0 WELD COUNTY, COLORADO
ATTEST: 4 "t,. =\
li m Berke, Chair
O �Weld County Clerk to t r s A.te1/44e ,�
RobertI}yLlasd-Pro-Tem
BY: G /� .!o `-`%1.�; i . '-,Deputy
Clerk to the Bo
F. Garcia
APPR AS ORM: `t• or
David E. Long
ou ty Attorney LAy��r./
uglasg-tademache
Date of signature: 701/23/4�
2008-3199
EM0013
CO OO'1& o..-c1
Annual Program Papers and Request for Funding Checklist
2009
Jurisdiction: Weld County Field Manager: Kuretich
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Annual Program Paper
Planned Activities
Received/Reviewed/Approved
(Part I)
Jurisdiction Info
Received/Reviewed/Approved
(Part II) v /
Funding Request Jvf p Do Not
Received/Reviewed/Approved
Request For Funding
Staffing Pattern Received
Reviewed/Approved ,-
Funding Request Received
Reviewed/Totals Verified
Signed umbreaa Contract on Me
Approved
$Amount..
Corrections,it needed
COMMENTS (use reverse side):
2009 Apr 01 9: 05 CDEM FTM Field Office 970-867-5887 p. 1
•
Colorado Division of Emergency Management
Annual Program Paper
PART I — Planned Activities
Emergency Management Performance Grant Program
0 Please check appropriate box for each reporting period
0 Submit quarterly reports adding comments to each EMF projected goals
0 4s' quarter submission should show progress and completion of goals set
at beginning of the year
X PROGRAM PAPER — PLANNED ACTIVITIES — 2009
1 at quarter 2nd quarter 3rd quarter 4th quarter
JURISDICTION NAME: Weld County
SUBMITTED BY: Roy Rudisili
TITLE: Director
SIGNATURES
Must be signed(En Ink)by the emergency manager and forwarded to the assigned CDEM
Regional Field Manager for approval. �jj�
Emergency Manager of Jurisdiction: #.14t
Date: /t 5 -sue
CDEM Raton,Field M
Date: /,-14
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Pagel of9
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EMF 1 — PROGRAM MANAGEMENT
Organization of local emergency management programs so that it is capable of coordinating
emergency preparedness, mitigation, response and recovery activities across multiple agencies
and organizations.
Maintenance of the County Local Emergency Planning Committee through regular
coordination meetings, sponsoring Citizen Corps programs and initiatives, exercises,
and resource identification and management. Complete all NIMS implementation
requirement through regular delivery of training opportunities, institutionalization through
the use of NIMS in exercises and actual events, and upgraded planning for Multi-Agency
Coordination in the interim EOC.
The Weld County Office of Emergency management reports to the Weld County Sheriff.
The Emergency Manager works closely with the Northeast All-hazards region, the
incorporated cities&towns and the county commissioners In the establishment of
emergency operations plans, mitigation plans, and response &recovery issues in the
event of a natural or man made disaster. This will continue in 2008
Intergovernmental agreements, mutual aid agreements are in place and all entities have,
through signed agreements established NIMS as the standard for incident management.
The ROSS requirement has been completed by all entities in the county and NIMS
training for current paid &volunteer personnel should be completed by years end. The
Weld County Office of Emergency Management also works closely with the State
Division of Emergency Management and the Northeast All-Hazards Region in planning &
exercising and preparing for disasters either natural or man made.
EMF 2 - LAWS & AUTHORITIES
Federal, State and Local statutes and any implementing regulations that establish legal authority
for development and maintenance of the emergency management program and organization and
define the emergency powers,authorities and responsibilities of the chief executive official and
the emergency program manager. The National Incident Management System (NIMS)should be
formally adopted as the standard for all incident management activities.
The Weld County Government has identified the legal authority for the
development and maintenance of the emergency management program with an
emphasis of NIMS for all incident management.
Weld County adopted NIMS by Resolution in January 2006 (#2006-0143) and
will use NIMS as the standard for all hazards incident management.
The Weld County Office of Emergency Management was established by
resolution by the Weld County Commissioners in 1988.
Page 2 of 9
EMF 3-HAZARD IDENTIFICATION, RISK ASSESSMENT& IMPACT
ANALYSIS
The process of identifying situations or conditions that has the potential of causing injury to
people, damage to property,or damage to the environment,and the assessment of the likelihood,
vulnerability,and magnitude of incidents that could result from exposure to hazards.
With the assistance of the Weld County LEPC, maintain current information
regarding chemical industries, and other sites of particular interest. Continued
cooperation with the Northeast All Hazards Homeland Security Region in
identifying and assessing risks of critical Infrastructure and Identifying a
continuation of government plan. Encourage communities to complete
vulnerability and risk assessments that identify their top three hazards.
Perform a risk assessment on the evacuation of special needs populations in this
area, including hospitals, care centers, nursing homes, and the home-bound in
conjunction with a resource assessment for mass transportation.
EMF 4—HAZARD MITIGATION
Systematic management approach to eliminate hazards that constitute a significant threat to the
jurisdiction or to reduce the effects of hazards that cannot be eliminated through a program of
hazard mitigation
Identify properties at risk of flooding and promote flood mitigation projects
designed specifically for these properties, including the completion of
environmental studies and other requirements for current FMA grant.
Continued efforts with the Weld County LEPC to manage chemical hazards of
business and industry in County. Promote Citizen Corps program training to
chemical facilities, industries, and educational institutions. Creation and
promotion of a Ready campaign to promote preparedness and mitigation in
private and non-profit facilities.
Work with the Northern Colorado Emergency Managers to update the Weld
County Mitigation plan, work with the local jurisdictions to participate and provide
needed information for the plan.
Page 3 of 9
EMF 5-RESOURCE MANAGEMENT
Systematic development of methodologies for the prompt and effective Identification,acquisition.
distribution,accounting,and use of personnel and major items of equipment for essential emergency
functions. Local jurisdictions will support the Colorado Resource Mobilization Plan by submitting
resource Information for inclusion in the Resource Ordering and Status System(ROSS)database.
Develop an accurate, and comprehensive Resource Management System listing
a variety of emergency response resources available for incidents in Weld
County. Make this data base available to command staff for each response
agency in Weld County. Through the Local Emergency Planning Committee ,
determine lead agency for Resource Support ESF.
Continue support and collaboration with the States ROSS System Database.
Request agencies in Weld County to update their data in the ROSS by July 1, 2009
and complete a data inspection for all agencies by September 30, 2009.
EMF 6—MUTUAL AID
Formal mutual aid agreements establish the capability for sharing response and recovery resources
across jurisdictional lines. Local jurisdictions should participate in the statewide intergovernmental
agreement for mutual ad.
Weld County will continue and encourage mutual aid agreements and
intergovernmental agreements with local, state and neighboring jurisdictions. There
are currently three meeting venues where this Information may be presented in
Weld County.
Work with the Northeast Colorado All-Hazards Region, participation with the Esteren
Colorado Incident Management Teams among the 11 counties with the ability to
deploy to local, regional, statewide, or national emergencies.
Work with the ESF 8 MACC to complete MOU's and AIG's for Alternate Care
Facilities.
EMF 7-PLANNING
The collection,analysis and use of information and also the development,promulgation,and
maintenance of the organizational comprehensive emergency management plan,action plans and
mitigation plans. Revisions to local emergency operations plans should conform to NIMS and the
EMF model established under the National Response Plan.Special emphasis should be placed on
planning for the specials needs of individuals with dkabilitles.
Maintain an All-Hazards emergency management plan and annexes consistent with
the state planning standards promulgated by CDEM
Continue to hold regular planning sessions with LEPC, response agencies, critical
infrastructure, chemical facilities, and health care facilities to ensure coordinated
planning for incidents large and small.
Page 4 of 9
Complete the reformatting of the LEOP to match the ESF format of the State EOP
and NRF. All plans will meet NIMS Standards
Coordinate with Weld County Health Department, local Housing Authority, Human
Services Department and other institutions for Special Needs planning.Coordinated
the development of a Weld County Special Needs registry.
After every major incident or exercise there is an"after action report" prepared that
helps to identify any necessary changes to the WCLEOP. Once identified,the
deficiencies are presented to a hazard specific committee. Suggested changes are
reviewed for the best method of implementation.
EMF 8—DIRECTION, CONTROL&COORDINATION
Development of the capability of the chief executive and key local officials to direct,control and
coordinate response and recover operations. Local jurisdictions should consider plan upgrades that
address policies and procedures related to continuity of government(COG)operations.
Continue efforts of the local jurisdictions and County to update or develop a
Continuity Of Operations Plan (COOP).
Provide exercises to fully test and evaluate the COOP/LEOP/EOC/IC coordination
during a disaster response.
Chief Executives of local, state and federal agencies are invited to all Weld County
OEM exercises and meetings. Meetings will be attended on a regular basis with
elected officials to keep them updated on the latest issues involving the protection of
life, property and the environment. FEMA and DEM handouts will be distributed and
discussed with newly elected Chief Executives within Weld County.
EMF 9—COMMUNICATIONS &WARNING
Development and maintenance of a reliable communications capability to alert public officials and
emergency response personnel,warn the public,and effectively manage response to an actual or
impending emergency.
Upgrade and develop additional warning systems in Weld County. Restructure the
EAS system in Weld County to increase the amount of information available to the
public, reduce the time of delivery,address the needs of special needs populations
for early warning. Identify early warning systems that are more reliable in various
media formats. Expand 800 MHz digital radio resources among the agencies in
Weld County through grants and investigate funding mechanisms for conversion of
all radios in the County. Identify redundant radio systems that will help to support the
800 DTRS.
Page 5 of 9
EMF 10—OPERATIONS&PROCEDURES
Development,coordination,and implementation of operational policies, plans and procedures.
Work with the City of Greeley OEM to complete a EOC Operations Plan that will
identify ESF's Roles for EOC operations, Include a standard flow chart for EOC
staffing and Command and Control. Solidify operational procedures for LEPC
activities regarding chemical facilities, including information exchange and reporting.
Continue Citizen Corps training and activities, develop a CERT/Medlcal Volunteers
SOP manual regarding mobilizations, reporting, documentation, etc. Work with local
jurisdictions to establish new Citizen Corps programs.
EMF 11 —LOGISTICS& FACILITIES
Identification,location,acquisition,distribution,and accounting for services,resources,materials,and
facilities to support emergency management.
The Weld County Office of Emergency Management supports local, state and
regional initiatives to plan for large-scale emergency operations, addressing
traffic, shelters, and special needs populations, volunteers, and non-profit
organizations that provide critical resources and recovery assistance.
After a disaster or incident, reports are prepared again using the EMF 11 items.
Colorado law allows for billing for hazardous materials incidents as does SARA Title
III, specific reports covering these items are mandatory for accountability of funds
and assets.
EMF 12—TRAINING
Assessment,development and implementation of a treiningfeducadonal program for public officials
and emergency response personnel, including NIMS Gasses.
Help coordinate NIMS training requirements for all County emergency responders.
Promotion of volunteer training initiatives such as NOM storm spotters and Citizen
Corps programs. Train local agencies on managing emergencies through ESFs
Attend training in Command and General Staff S-402, EOC-IMT training,
Governors Conference on Emergency Management, Colorado Emergency
Planning Committee Conference, complete additional training for Advanced
Professional Development Series coordinated with DEM.
Weld County citizens will be encouraged to take EMI online classes to further
emergency management knowledge in their respective communities.
Page 6 of 9
EMF 13-EXERCISES, EVALUATIONS,AND CORRECTIVE ACTIONS
Assessment and evaluation of emergency response plans and capabilities through a program of
regularly scheduled tests and exercises. Exercises and follow-up actions should conform to HSEEP
standards for after-action reports and Improvement plans.
Working with all First Responder agencies and Organizations in Weld County
through the LEPC, plan exercises that will establish ICS/EOC operational
procedures and protocols that are NIMS compliant. This will include several
planning sessions, drills,table top exercises, and functional exercises. Utilizing the
HSEPP model.
October 2008
Pan Flu Table Top Exercise; Elected Officials Weld County, City of Greeley, City of
Evans
November 2008
Pan Flu Functional Exercise; Multi County, Multi agency, Multi State
Hudson Tabletop LEOP exercise Multi agency
March 2009
Weld County EOC Tabletop exercise/Sheriffs Office Command Staff
June 2009
Law Enforcement SWAT Exercise Full Scale/ Multi Agency
EMF 14—CRISIS COMMUNICATIONS, PUBLIC EDUCATION&INFORMATION
Procedure to disseminate and respond to requests for pre-disaster,disaster,and post-disaster
information involving employees,responders,the public and the media. Also,an effective public
education program regarding hazards affecting the jurisdiction.
Continue to utilize Citizen Corps Council as the lead organization of public education
and outreach. Including promotion of CERT and CART, public visits to community
groups, release of PSA material, visits to local media outlets. Also, continued
promotion of materials, brochures, etc. provided by DHS, Red Cross, Citizen Corps,
and Ready Colorado
Participation in the Northeast Public Information Officer quarter meetings.
Assist with upgrading the Northeast Colorado All Hazards Web Site.
Weld County will request the assistance of the National Weather Service in the
presentation of Storm Spotter classes to help Inform citizens and assist the county
with timelier information regarding weather.
Page 7 of 9
EMF 15-FINANCE&ADMINISTRATION
Development of fiscal and administration procedures to support emergency measures before,during,
and after disaster events and to preserve vital records.
Quarterly reports will be prepared for DEM and Weld County Sheriffs Office. These
reports will be filed with the appropriate agencies involved and copies are
maintained with WCOEM.
Recordkeeping will be maintained for all resources during an emergency or disaster
for submission of reimbursement from any responsible agency.
MISCELLANEOUS
Please list and Include any activities that do not fit into any of the above EMF categories.
Support the Northeast Colorado Emergency Managers Group, Front Range
Emergency Managers Group, local fire/le/ems planning groups....
Weld County OEM is under the Weld County Sheriff and sometimes acts as the
investigative and informational area for environmental crimes and prosecution. This
will continue as drug cases and illegal dumping continue to rise. I will meet all
requirements of C.R.S. to maintain my certification as a Peace Officer to be able to
perform this function.
I am also on the Weld County Citizen Corps Board, I will work with this organization
to help the citizens of Weld County become aware of their need for preparedness,
and to promote the other areas of Citizen Corps.
Attend/host CDEM and FEMA courses for Advanced Professional Development
Series, NIMS, HSEEP.
Page 8 of 9
Colorado Division of Emergency Management
Annual Program Paper
PART II- Jurisdictional Information and Signature
Jurisdiction
Name:Weld County
Emergency Program Manager
Name: Roy Rudisill
Job Title:Director
Mailing Address: 1950 O Street Greeley,Co.80631
Physical Address(If different): 1104 H Street Greeley,Co.80831 No Mail Delivery
Phone Contact Information
Office Phone number:970-304-8540
24 Hour Emergency Line:970-356-4015 x2700
Office Fax:970-304-6540
Cellular:970-381-0417
Pager:N/A
E-Mail Address: rrudisiil@co.weld.co.us
Employment Status
(Please indicate how many)
Paid Full Time: 1 Paid Part Time: Volunteer: Other.
Jurisdiction Job Title
Program Manager Reports to: Under Sheriff Margie Martinez
Hours worked per week for
jurisdiction in all job titles:40
Hours worked per week
devoted to Emergency Management:40
Additional Emergency Management Staff
Type of Employment How many? Total staff hours/week Total E.M.hours/week
Paid full time professional 1 40 10
Paid full time clerical 1 40 4
Paid part time professional
Paid part time clerical
Volunteer
Other personnel
Senior Elected Official(Name and Title)_Commissioner William Jerke
Chief Executive Officer(if different from above)
Signature/Chief Executive ,0-6r Signature/Emergency Manager/Coordinator Director Roy Rudisill/ PV�. +/61
Date DEC 0 8 2008
ow" 3/99
Colorado Division of Emergency Management(CDEM)
Emergency Management Program Grant(EMPG)
Local Emergency Manager Support(LEMS)
Program Funding Application
Staffing Pattern for FFY2009
Note:This for MUST be resubmitted whenever the jurisdiction has personnel changes.
JURISDICTION:
1a) 21 3) 4)
Date o Appoint- Employee Status-
Classiflcation Specification/Full men( or Type
Ernployee Name Position Title Date Hired of Appointment
R. Rudisllll Director Weld Coun OEM-FT Oct-89 •=rmanet
Mare le Martinez Under Sheriff Weld Coun FT Feb-79 •=rmanet
Jennifer Intulaksana Office Tech IV-PT 6-Ma •=rmanet
it l =. , °II 10) 11)
..i .'rt.i.�n Gras<rllnuil Rrtcunr
,rnti�,llnr.i. l C+I plryrr- p d LE GI LEM LEMS LE-1S
s il. ry iAll,iJ:j Pic,s "I::.I H ).,r`, H'surs. Flnur� FIi11i015 riic;ihle
I'rl-0 6nplryae N.inic It lus) Br 1 t VJcek Weak V/rek Salary L, tits
Rudisill 72504 28987 40 40 100% $72,504 $28,987
Ma eieMartinez 86185 34457 40 10 25% $21,546 $8,614
Jennifer Intulaksana 32544 13011 40 4 10% $3 254 $1,301
Totals 191233 76455 Lt„ , r •t 6_t,1
I "% rt .T y; i
ri ,
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•
Colorado Division of Emergency Management (CDEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support(LEMS)
Program Funding Application
Staffing Pattern and Program Funding for FFY2009
Note:This for MUST be r submitted whenever the jurisdiction has personnel changes.
JURISDICTION: 2(a
Salaries& Benefits
LEMS Eligible Salary
A (Staffing Report Block 10 Total): $97,305
LEMS Eligible Benefits
B (Staffing Report Block 11 Total): $38,902
C Total Salary and Benefits(a+b): $ $ 136,207.00 I
Travel Expenses
Local Travel
D (mileage,fleet expense, or other): $ 1,500.00
E Out of State Travel: $ 4,000.00
Conference&Seminars(Registration Fees,
F Hotels, etc.): $ 2,000.00
Training
G (Registration Fees, hotels,etc.): $ 3,000.00
H Per Diem: $
Other
I (designate): $
J _ Total Travel Expenses (D+E+F+G+H+I): $ 10,500.00
Office Support Expenses(more than$200 for year)
K Office Supplies and Materials: $ 2,650.00
L Equipment Purchase: $ 1,600.00
M Equipment Lease: $
N Rent, Utilities, etc.: $ 500.00
O Printing 8 Copying: $ 500.00
P Postage: $ 500.00
Other: EOC and 35 cell phones, Membership
Q dues $ 29,512.00
R Total Office Support Expenses(K+L+M+N+O+P+Q): $ $ 35,262.00
S Total Request(C+J+R): $ 181,969.00
T Federal (Eligible for Reimbursement)Amount(One half of S): $ 90,984.50
Jurisdiction Emergency Manager S Date
Jurisdiction Chief Financial Officer Signature Date
CDEM Field Manager Signature Date
Weld County Three Year Exercise Plan
FFY 2009
October 2 2008
Pan Flu Table top Exercise for Elected Officials
November 14 2008
Pan Flu Functional Exercise; Multi State, Multi County, Multi Jurisdiction /
Agency
November 17 2008
Hudson EOP Tabletop Exercise; Multi agency
March 2009
Weld County EOC Tabletop Exercise /Weld County Sheriff's Office
Command Staff
April 2009
Alternate Care Facility Tabletop Exercise Aims Community Collage
June 2009
Law Enforcement SWAT Exercise Full Scale/ Multi Agency
Weld County EX Plon November 19,2008 1
Weld County Three Year Exercise Plan
The dates for the exercises for 2010 and 2011 are subject to change, the purpose is to
have a guideline for planed exercises. The listed exercises are recommended by Weld
County Department of Health and the Office of Emergency Management.
FFY2010
1g Quarter
Mass Fatality Tabletop Exercise; Multi Agency
Weld County/City of Greeley EOC Exercise; Multi agency All Hazard focus
on Special Needs Populations
2"d Quarter
3n° Quarter
Mass Fatality Full Scale Exercise; Multi agency
4th Quarter
Tabletop Exercise Palliative Care Facility; Multi agency/ organization
Weld County EX Plan November 19,2008 2
Weld County Three Year Exercise Plan
FFY 2011
1st Quarter
Medical Surge Functional Exercise; Multi Agency/ organization
Weld County/ City of Greeley EOC Tabletop Exercise; Multi Agency All
Hazard
2"d Quarter
3`d Quarter
Law Enforcement Full Scale Exercise; Multi Agency All Hazards Incident
4th Quarter
Weld County/ City of Greeley EOC Tabletop Exercise; All Hazards
incident
Weld County EX Plan November 19,2008 3
Page l of 1
Donna Bechler
From: Roy Rudisill
Sent: Monday, December 01, 2008 4:03 PM
To: CTB
Subject: 2009 EMPG Application
Attachments: Weld County Three Year Exercise Plan.doc; Part Il.doc; Planned Activities Partl.doc;Weld
County StaffingPattemBudget.xls
Can you please add this to the Commissioners meeting for December 8th,This is the Emergency
Management Program Grant that OEM applies for each year.The application needs approved by the
BOCC and signed by the Chair. Please let me know if you have any questions.
Roy
Director Roy Rudislil
Weld County Sheriffs Office
Office of Emergency Management
970-304-6540 W
970-381-0417 C
www.weldsheriff.com
2008-3199
12/3/2008
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