HomeMy WebLinkAbout20082651.tiff RESOLUTION
RE: APPROVE GRANT APPLICATION FOR NORTHERN COLORADO REGIONAL
FORENSIC LABORATORY AND AUTHORIZE CHAIR TO SIGN-COLORADO DIVISION
OF CRIMINAL JUSTICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for the Northern
Colorado Regional Forensic Laboratory from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriff's Office, to the Colorado Division of Criminal Justice, commencing October 1, 2008, and
ending September 30, 2009, with further terms and conditions being as stated in said application,
and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Application for the Northern Colorado Regional Forensic
Laboratory from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the Colorado
Division of Criminal Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 1st day of October, A.D., 2008.
I���►� BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 11
•
Tw
illiam H. Jerke, Chair
Weld County Clerk to the
�►�I �� � EXCUSED
RBY::\ obb@�rt�j/ Pro-Tem
De Cler o the Board
j J Willia Garcia, AcctingrChai Pro-Tem
APPROVED,Pd J T ` ac
David E. Long
my torney C
Date of signature:
Ibis IDS Douglas ademach r
2008-2651
SO0029
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JAGColorado Division of Criminal Justice-2008 JAG application
COLORADO DIVISION OF CRIMINAL JUSTICE "C/VeD
JUSTICE ASSISTANCE GRANT PROGRAM - 2008 APPLICATION Pea Dale
282008
SECTION I - APPLICANT INFORMATION qg_
STATE USE ONLY 41��
AP": Q(0_(0 f_ ( Grant#.a8-, b a-O6 -a O - I Award: 78 8aa
PROJECT TITLE: Northern Colorado Regional Forensic Laboratory
APPLICANT AGENCY: Weld County Sheriffs Office
Address 1950 O Street City,ZIP Greeley, CO
Contact Name Matthew L.Jorgenson E-mail miorgenson(&,co.weld.co.us
Telephone (970)356-4015 ext. 4652 FAX (970)366-7258
Type of government(check one): ❑State ❑City/Town J County ❑Indian Tribe ❑District Attorney
Federal Employer ID Number 8 4 6 0 0 0 8 1 3
REQUESTED JAG AMOUNT: $78,900 PROJECT DURATION:
TOTAL PROJECT COST: $78,900 FROM: 10/01/2008 TO: 09/30/2009
PROJECT DESCRIPTION(Limit to space provided):
The Northern Colorado Regional Forensic Laboratory is a collaborative effort between the Colorado Bureau of
Investigations,Denver University,the National Law Enforcement and Corrections Technology Center-Rocky
Mountain Region,the Larimer County Sheriff's Office,the Weld County Sheriff's Office,Loveland Police Department,
Greeley Police Department,and Fort Collins Police Department. It is the goal of the group to bring forward a combined
effort toward the improvement of all areas of forensic services provided in Northern Colorado and the creation of a full
service regional forensic laboratory. This project will begin with the combination of each agency's ability to process and
analyze evidence from requests for service in the area of latent examination.
PROGRAM V Law Enforcement—Including ❑ Planning, Evaluation, ❑ Drug Treatment Programs
AREA: Drug Task Forces Technology Improvement
(check one) ❑ Corrections and Community El Prosecution and Court ❑ Prevention and Education
Corrections Programs Programs Programs
PRIOR DCSIP/JAG FUNDING FOR THIS PROJECT: If none, indicate that this is a V NEW project.
GRANT NUMBER FEDERAL FUNDS MATCH AMOUNT
IMPLEMENTING AGENCY: Weld County Sheriff's Office
Address 1950 O Street City, ZIP Greeley,CO
Contact Name Matthew L.Jorgenson E-mail miorgenson(a1co.weld.co.us
Telephone (970)356-4015 ext. 4652 FAX (970)366-7258
SERVICE AREA: U. S. Congressional District(s): ❑1 ❑2 ❑3 V 4 ❑5 ❑6 ❑7 ['Statewide
Judicial District(s)(Identify by District Number): The 8`h and 19'h Judicial Districts
Cities and Counties Larimer County to specifically include Loveland and Fort Collins and Weld County to
List primary cities and specifically include Greeley.
counties to be served
Age of Target Population(check all that apply): V All ❑0-12 ❑13-17 ❑18-24 ['Over 25
1 2OO8-2651
Colorado Division of Criminal Justice-2008 JAG application
SECTION II - PROJECT SUMMARY
(Refer to Instructions)
1. PROBLEM STATEMENT
What is the problem that the project will be addressing? Briefly describe the statistics and/or
information gathered to illustrate the problem. Use local data when possible (Limit - one page)
Larimer and Weld County Colorado have large populations (283,000 and 229,000 respectively) that are
spread over rural and municipal law enforcement jurisdictions. The area includes three major cities:
Fort Collins (132,000), Greeley(83,000) and Loveland (61,000). Two of the communities also have
medium to large public colleges, Colorado State University and the University of Northern Colorado
(enrollment 24,000 and 13,000 respectively). There is much diversity in our respective communities,
including how we police. Over the past two decades much has been accomplished in terms of sharing
resources. Drug Task Forces and Special Weapons and Tactics teams work together, as well as the
existence of joint Emergency Management plans. Until recently,however, little has been discussed
about what we have and what could be shared in the area of forensic investigative services.
The two Sheriffs Offices and three city Police Departments each provide forensic services and have
staff of varying size and specialties. Our agencies' latent print examiners have completed combined
totals of 3840 and 2770 cases for years 2006 and 2007. This volume explains the backlog of requests
for service and has delayed the turnaround time and efficiency for each agency as individuals. Although
each agency has at least one position trained in latent print examination, our agencies have relied heavily
on the state's crime lab at the Colorado Bureau of Investigation (C.B.I.) in Denver for analysis of
evidence that each agency's limited resources can not get to. In order to address the large amount of
requests for service, we have partnered with the National Law Enforcement and Corrections
Technology Center, Rocky Mountain Region (N.L.E.C.T.C.-R.M.) , C.B.I. and the University of Denver
(D.U.) to establish a regional crime lab in northern Colorado. This is where we are seeking grant
funding; to better implement the existing resources from our respective labs, compliment these with new
equipment, training and certification in latent examination, and combine all of this into a single section
of latent examiners for all law enforcement agencies in our region to share.
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Colorado Division of Criminal Justice-2008 JAG application
2. PROJECT PLAN
A. Describe the plan to accomplish your project's goals and objectives. Identify the timeline
and milestones needed for completion. Include a discussion of project resources and
responsible parties. (Limit - two pages. This section includes goals & objectives)
The first step of this project is to bring together all of the resources that each agency currently possesses
under one roof. The second step of this project, and where we seek the grant funding, will be to acquire
and put into use the resources sought and to have staff complete training to enhance the local service
deliverables. The following outlines these actions as agreed upon by the Board of Directors made up
from each of the respective agencies involved in the Northern Regional Lab Group (N.R.L.G.).
Objective One: Acquire and use the AFIX brand AFIX Tracker system, a latent finger and palm
impression searching tool. Fingerprints are and will continue to be the backbone of forensic
investigation. The AFIX Tracker system will provide the Northern Region with an automated
fingerprint identification system which will enable us to search for a possible suspect in a regional
database populated from law enforcement agencies throughout Larimer and Weld Counties. This will
also enable us to connect to the information currently obtained through the other regional Colorado law
enforcement agencies' Identix brand finger and palm print booking systems as well as have access (with
permission) to any department's AFIX system such as Denver PD and Lakewood PD. Also
advantageous is the AFIX system's ability to identify palm impressions in addition to those of fingers.
Approximately thirty percent of latent print impressions recovered from crime scenes and off of
evidence are palm prints. The N.R.L.G. currently has no access to a database with palm print
capabilities. The awarding of this grant will grant us access to search for that thirty percent of evidence
that currently are of no value without a specific suspect's prints to compare them to.
The addition of AFIX will be complimentary to our current system operated by the Colorado Bureau of
Investigation, Sagem-Morpho AFIS, and IAFIS which is currently being accessed by Ft. Collins PD.
With the consolidation of all of these systems under one roof, the local latent examiners will have an
incredible advantage.
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Colorado Division of Criminal Justice-2008 JAG application
Objective Two: Provide connectivity between the proposed AFIX Tracker and the existing Identix Live
Scan Systems already located in Weld County and Larimer County. This will allow for direct transfer of
prints being obtained into the AFIX Tracker database when persons are being booked and their prints are
obtained by the Live Scan.
Objective Three: Provide training to each Latent Print examiner and make available all resources
necessary to be able to successfully complete the International Association for Identification's (IAI)
certification program. This program is rigorous and includes a testing process that training courses will
prepare the analysts for. This goal will help in providing the highest quality of latent examination in the
Northern Region and facilitate not only certification for the individual examiners, but accreditation for
the laboratory as a whole.
Objective Four: Acquire an FX8B Forensic Optical Comparator. This tool will be an asset to each
analyst in the comparison section. With its ease of view, this instrument will facilitate more accurate
and quick comparison and aide in peer review of casework essential for accreditation standards.
Objective Five: Acquire the proper storage facilities for each analyst in the comparison section. With
each agency in the Northern Region submitting evidence to one site for analysis by the comparison
section, a secure storage facility will be necessary for each analyst. This measure will also be beneficial
when looking at accreditation of the laboratory.
B. Goals & Objectives: Concrete objectives should be defined for the project that are time
framed and have measurable outcomes/outputs. These are the elements against which your
project will be evaluated.
GOAL 1: Set up a regional comparison section and outfit it with the equipment and OUTPUT/OUTCOME
training necessary to efficiently and effectively perform analysis on requests for forensic MEASURE &TIME FRAME
services in Northern Colorado, specifically those involving latent print evidence.
OBJECTIVE 1.1: Acquire an AFIX Tracker System and set up a Northern Regional Install system and begin
Database of latent finger and palm prints. populating database by 04/09.
OBJECTIVE 1.2: Equip the laboratory with connectivity between AFIX Tracker and the Purchase upon receipt of grant
existing IDENTIX systems in Larimer and Weld Counties. and implement immediately.
OBJECTIVE 1.3:Train all of the latent print examiners and ready them to complete the Training throughout the year
IAI certification test. and testing by end of 2009.
OBJECTIVE 1.4: Acquire an FMB optical comparator to expedite the process of latent Purchase upon receipt of grant
print examination and verification. and implement immediately.
OBJECTIVE 1.5: Equip the comparison section with storage lockers to help secure the Install and begin using upon
chain of custody for evidence analyzed by this section. receipt of grant award.
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Colorado Division of Criminal Justice-2008 JAG application
3. PROJECT EVALUATION (Limit - one page)
A. How will project success be determined? How will it be measured? How will the results be
analyzed? Describe the impact of the project and its affect on other agencies and
organizations.
Note: Specific performance measures may be required for each grant program area when
required by federal grant guidelines.
Objective One: The acquisition of the AFIX brand AFIX Tracker system will provide a more refined
database search of only local offenders (local people commit local crimes). The connectivity to other
AFIX tracker systems will provide the latent examiners the additional opportunity to search local
databases that are currently inaccessible.
Success will be measured by the number of ten-print cards that are entered into the system within the
first twelve months and by the number of latent print impressions entered by the examiners. The
number of`hits' recorded against our own databases and those of other agencies will also measure our
success. In addition, `hits' from other agencies against our database will be recorded.
Objective Two: Connectivity between the proposed AFIX Tracker and the existing Identix Live Scan
Systems will allow for direct transfer of prints being obtained and continuously update our database.
The number of known offender prints being transferred will be kept and compared against solved cases.
Objective Three: The high level of training provided for each analyst will in turn allow them to give the
highest caliber of service to the requesting agencies, increasing their ability and efficiency to complete
casework and improving their impact as expert witnesses on the stand. To best perform this quality of
service, having analysts with IAI certification is highly desirable. This training will best prepare the
analysts to achieve this goal.
Objective Four: The acquisition of an FX8B Forensic Optical Comparator will help provide the highest
quality to our users by the probability to increase the number of individualizations made by the latent
print examiners. It will also facilitate verification by multiple examiners viewing prints simultaneously.
Objective Five: Proper chain of custody is paramount to forensic investigation. With the acquisition of
these secure storage lockers, each analyst will ensure secure, individualized storage of evidence. This
measure will also be beneficial when looking at accreditation of the laboratory.
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Colorado Division of Criminal Justicc-2008 JAG application
B. Will research be conducted as part of this project? 1 NO ❑ YES
If yes, check the type of research proposed:
❑ The planned research/evaluation activities do not involve the collection of
information identifiable to private persons.
❑ The planned research/evaluation activities involve the collection of information
identifiable to private persons.
If the second box is checked, describe the procedures that will be put in place to
ensure administrative and physical security of identifiable data and to preserve
anonymity of private persons to whom information relates (Limit Y: page).
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Colorado Division of Criminal Justice 2008 JAG applicator
SECTION III - COLLABORATION
(See Application Instructions)
1. Other Agencies and Organizations (Limit to one-page)
A. Describe the collaborative efforts/planning that have already occurred.
All of the agencies involved in this endeavor have been meeting on a regular basis and have created a Board of
Directors consisting of members from each participating agency. This Board has been making considerable
head-way in the development of the Northern Regional Forensic Laboratory. Without the existence of one roof
under which to house the entire laboratory staff, an intermediary solution has been fashioned. The current assets
that each agency has in place in the area of latent print examination will be housed in the Fort Collins Police
headquarters building in the area that currently houses their laboratory. A technical lead has been assigned and
this position will be working on unifying standard operating procedures. The examiners will be checking in
evidence under one case tracking system and will be working cases for the region as a whole, no longer as
individual agencies. This is a great first step in the combination of all forensic services into a full service forensic
laboratory servicing all of Northern Colorado.
B. Identify other agencies, organizations, and planning groups that will be included in the planning and
implementation of this project.
Larimer County Sheriff's Office
Weld Count Sheriff's Office
Fort Collins Police Department
Greeley Police Department
Loveland Police Department
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Colorado Division of Criminal Justice 2008 JAG applicatior
SECTION IV - CONTINUATION APPLICANTS
(See Application Instructions)
FOR CONTINUATION APPLICATIONS(PROJECTS) ONLY.
1. Project Changes (Limit - one-half page)
Describe significant project changes (programmatic and/or budgetary) in the new grant application.
2. Plans for future funding (Limit - one-half page)
Briefly describe the plan for reducing reliance on federal funding and how the project will be wholly (or
partially) funded at the end of the 48 months of funding eligibility.
Please note: Lack of a plan to fund this project after 48 months could result in denial of funding. Also, the
Advisory Board looks more favorably upon projects that increase their percentage of match each year.
3. Evaluation of past progress (Limit - one page)
Address the extent to which each of the project's goals and/or objectives were met, with supporting data included.
If a specific objective was not achieved, or only partially achieved,provide an explanation.
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Colorado Division of Criminal Justice 2008 JAG application
SECTION V - BUDGET
1. BUDGET TABLE: Please refer to application instructions for more detail on completing the budget
tables.
(1) (2) (4)
A.PERSONNEL Annual Annual (3) %to be paid by TOTAL
Full-time Fringe Sub-Total grant funds
Salary Benefit Cost
+ = X % $
= X % $
= X %
+ = X % $
+ = X % $
TOTAL PERSONNEL COST to be charged to this grant $
B. SUPPLIES AND OPERATING TOTAL
1)FX8B Forensic Optical Comparator $ 1,995
2)Storage Lockers(a combination of single tier and triple tier lockers in various combinations) $ 1,890
3)Class Registration @600 per analyst per class x 7 analysts and 2 classes each—Out of State(OS) $ 8,400
TOTAL SUPPLIES AND OPERATING COST to be charged to this grant $ 12,285
C. TRAVEL(Designate specifically in-state and out-of-state travel.) TOTAL
Airfare, Per Diem,and Hotel Costs @1000 per analyst per class x 7 analysts and 2 classes each—(OS) $ 14,000
*** It will be noted that classes in this discipline can be found throughout the United States.*** $
Travel to Denver via Automobile-$.505 per mile x 480 miles $
TOTAL TRAVEL COST to be charged to this grant $ 14,000
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Colorado Division of Criminal Justice-2008 JAG application
D. EQUIPMENT(Items costing $5,000 or more- see Instruction Manual) TOTAL
1)AFIX Tracker System+additional initial scans(10,000 @ approximately$ 1.00 a scan) $47,000
2) Identix Connectivity to the proposed AFIX Tracker System $ 5,537
$
TOTAL EQUIPMENT COST to be charged to this grant $ 52,537
E. CONTRACTED,CONSULTANT AND PROFESSIONAL SERVICES TOTAL
TOTAL CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES COST
to be charged to this grant $ 0
F. CONFIDENTIAL FUNDS TOTAL
TOTAL CONFIDENTIAL FUNDS COSTS to be charged to this grant $
G. TOTAL OF ALL PROJECT COSTS (A through F)
(This should equal the requested JAG amount listed on page 1) $ 78,822
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Colorado Division of Criminal Justice 2008 JAG application
2. BUDGET NARRATIVE:
Refer to instructions. Follow the same categories and line items as in the Budget Summary. YOU
MUST INCLUDE A COST CALCULATION AS THE BASIS FOR YOUR BUDGETED AMOUNTS.
(Limit- three pages)
Budget item 1.B.1: The FX8B Forensic Optical Comparator was chosen as a tool needed for the newly
formed latent section k the personnel themselves. It was chosen from list of possible instruments that
would perform this function for its practicality and cost. This tool would function as the most effective and
cost-efficient way to provide verification with multiple examiners viewing the print simultaneously. It is
listed as a one time purchase and will be utilized by all seven examiners in the latent section, making it
price out at approximately $285 dollars per examiner.
Budget item 1.B.2: The storage lockers will be a compilation of different tiers of lockers and groupings of
those lockers and the cost breaks out as follows:
• Two triple tier, single locker systems @ $180 each=total of$360
• Two triple tier, triple locker systems @ $450 each=total of$900
• Two single tier, single locker systems @ $140 each=total of$280
• One single tier, triple locker system @ $350
This storage system will be an essential part of setting up this latent section and insuring secure storage of
evidence for each analyst. This in turn will keep the chain of custody intact.
Budget item 1.B.3: The level of training needed for each analyst to give the highest caliber of service to
the requesting agencies will require continued education including at least two training venues per year.
These classes will be tailored to each individual examiner as each is at different levels of experience and
duplicate classes would be counter productive. The training plans will be implemented using the Ron Smith
and Associates classes that can be found on-line as the benchmark for prices expected for class tuition; this
breaks down per analyst as follows:
• Two classes per year per examiner @ $600 each =total of$1200 per analyst
• Seven analysts in the latent section @ $1200 of training each =total of$8400
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Colorado Division of Criminal Justice 2008 JAG application
Budget item 1.C: The above mentioned classes are located all over the United States and without specific
sites and classes picked; it is difficult to break the prices out for each specific class. A best-faith estimate
of$1000 per analyst per class would include a round-trip flight, a week's lodging, and a week's per diem at
the appropriate government rate for the specific class site. At seven analysts and two classes each, that will
total $14,000 for travel. This below table gives an approximation per venue:
Airfare per Training Venue Hotel per Training Venue Per Diem per Training Venue
$260 $100 per night x 5 nights = $500 $40 per day x 6 days = $240
The total amount awarded will be monitored and all of the training will be accomplished within the allotted
amount of funding. If this results in a shortage, the individual agencies will be responsible for the overage.
Each agency is committed to this endeavor and training is an integral part of its success.
Budget item 1.D.1: The requested $47,000 for this instrumentation will not only provide the latent
examiners in the Northern Region with the ability to database local latent prints, it would give them access
to other local databases that they currently do not possess. This tool will also open access to database palm
prints, which are almost one-third of the latent print evidence recovered from crime scenes in our region.
These latent palm prints are currently not databased; this instrumentation will allow for this desirable
capability. In addition, the requested funds for existing cards to be entered into the system before being
installed would populate the database with thousands of prints and makes for immediate potency of the
latent print section.
Budget item 1.D.2: Connectivity to existing Identix Systems is also essential to a viable regional database
and the set-up breaks down as follows:
• Seven TP-COMX-AFIX communication upgrades @ $661 each=total of$4,627
• Seven Custom Remote Installs @$130 each=total of$910
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Colorado Division of Criminal Justice 2008 JAG application
•
3. TOTAL PROJECT FUNDING:
Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this grant?
YES / X NO
If yes, list the type and approximate amount of other funding that will be used to support this project.
Fund Type/Describe Amount
Federal
Direct Federal JAG Award* (see below)
State
County Government
Municipal Government
Private
Other-specify
TOTAL
*Certain jurisdictions (cities and counties) are eligible to receive JAG funds directly from the Bureau of Justice
Assistance. A list of eligible jurisdictions can be found on the Division of Criminal Justice or the Bureau of Justic
Assistance websites. If your jurisdiction is eligible to receive JAG funds directly from the Bureau of Justice
Assistance, please specify the amount of those funds devoted to this project.
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Colorado Division of Criminal Justice 2008 JAG application
4. FINANCIAL MANAGEMENT: Please complete the items below.
A. Has a copy of your last independent audit or financial review been previously submitted to DCJ?
X YES / NO. If YES, to which program? Paul Coverdell Forensic Sciences Improvement Program,
If audit last provided to DCJ is older than one year, include one copy of the most recent audit or financial review,
including any management report or other auditor comments in the appendix. Also, if there were findings, please
attach the audit resolutions and/or corrective action plan.
B. Does your agency expend over $500,000 from combined federal sources in a year? X_YES / NO
If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan.
*** a copy of this has already been submitted and is also available at
httn://www.co.weld.co.us/departments/audit2006/Ddfs/2006cafr sinoleaudit.pdf ***
C. Please respond to the following questions about whether your accounting system meets the criteria for managing
federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through
other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the agency's
responsibility to meet all federal and state requirements for these grant funds.)
J YES ONO Does your accounting system separate ALL revenues and expenditures by funding source?
J YES ONO Does your system track revenues and expenditures for each grant award separately through a sub-
ledger system?
J YES ENO Does your system allow expenditures to be classified by the broad budget categories listed in the
approved budget in your grant, i.e.Personnel, Supplies and Operating, Travel,Equipment and
Professional Services?
J YES ONO Do you reconcile sub-ledgers to your general ledger at least monthly?
J YES ENO Do you mark your invoices with the grant number?
J YES ENO Do you maintain time sheets, signed by the employee and supervisor for each employee paid by DCJ
grant funds?
J YES ENO Do you have written financial policies and procedures in place?
J YES ENO Do you have accounting internal controls in place, such as separation of duties, two signatures on
certain checks,reconciliations or other reviews?
For Continuation Applicants only.
EYES ENO Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
OYES ONO Do you reconcile your accounting system data with your quarterly financial reports for DCJ?
If you answered"No"to any questions above, please provide an explanation on an inserted page referencing Section V
Item#4.
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Colorado Division of Criminal Justice-2008 JAG application
APPENDIX A- MULTI - JURISDICTIONAL DRUG TASK FORCE
(See Application Instructions)
1. Project Priorities. Rank the project's top 3 priorities from the following with a "1" as first priority to a "3" as third
priority:
Distribution Violent Crime Gang Activity Street Sales
Importation Transportation Financial Backing Money Laundering
Possession Crop Cultivation Manufacturing Official Corruption
Diversion Other(list)
2. Agency Participation. The chief executive of ALL participating agencies or units of local government, by his/her
signature hereby agrees, "There is a reasonable agreement and concurrence by political subdivisions or units of government
to participate in this project." If the agency is a participant (part of the MOU) mark with a P after Agency Type. If the
agency is a collaborating agency only, (not part of the MOU)mark with a C after Agency Type.
Participating Agency Agency
Name of Authorized Official Type* Signature of Authorized Representative Date
* See instructions for further information
JAG Appendix A Page 1
(For use by Multi-Jurisdictional Drug Task Force grant applicants only)
Colorado Division of Criminal Justice-2008 JAG application
APPENDIX A- MULTI JURISDICTIONAL DRUG TASK FORCE (page 2)
3. Asset Forfeitures. Please answer the following questions:
a. How are asset forfeiture funds distributed? (Check all that apply)
Project. Indicate percentage of forfeiture given:
District Attorney's Office. Indicate percentage of forfeiture given:
Home agencies of participating Drug Task Force members. Indicate how amount given to home agency
is determined:
Other agencies assisting with investigation. Indicate how amount given to other agency(ies) is
determined:
Other, please specify:
b. How are asset forfeiture funds expended? (Check all that apply)
Project expenses as cash match for continuation projects
Project expenses not as cash match
Non-project expenses
4. Drug Task Force Organizational Chart. Please attach a current organizational chart for the Drug Task
Force.
JAG Appendix A Page 2
(For use by Multi-Jurisdictional Drug Task Force grant applicants only)
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
/` Inte -Governmental Grant
Grant to a Colorado State Agency(Section A does not apply)
XGrant to a Unit of Local Government,Tribal Government, or Special District.
Grant to a Non-Profit, Private Organization(Non-Governmental)
SECTION VI - CERTIFICATIONS
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below; that all information contained in the application is correct; that there has been appropriate coordination
with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all
other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further
understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions
set forth in the Statement of Grant Award,and in the current applicable Administrative Guide of the Division of Criminal Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM.
Edward Byrne Memorial Justice Assistance Grant Program. From the United States Department of Justice, Bureau of Justice
Assistance, under federal statutory authority Title I of the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3701,
et seq., as amended,and under applicable program rules and regulations established by said federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
Revised May 13,2008
1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1)
This subgrant award shall not be deemed valid until it has been approved by Colorado State Controller or designee.
2. FUND AVAILABILITY. CRS 24-30-202 (5.5)
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being
appropriated,budgeted, and otherwise made available.
3. INDEMNIFICATION.
a. The Subgrantee shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result of
any act or omission by the Subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of
this subgrant award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. No term or condition of this grant shall be construed or interpreted as a waiver,express or implied, of any of the
immunities,rights,benefits,protection,or other provisions, of the Colorado Governmental Immunity Act, Section 24-
10-101,et seq., C.R.S. or the Federal Tort Claims Act, 28 U.S.C. 2671,et seq. as applicable, as now or hereafter
amended.
JAG Special Provisions and Certified Assurances Page 1 of 10 May 13,2008
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4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN
INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR
ANY AGENT, SUB-CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO
BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE SHALL PAY
WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY
MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS
EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE OR
THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE
PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO
BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET
FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE SHALL
PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND
UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SHALL BE
SOLELY RESPONSIBLE FOR ITS ACTS OF ITS EMPLOYEES,INDEPENDENT SUB-CONTRACTORS AND AGENTS.
5. NON-DISCRIMINATION.
The Subgrantee agrees to comply with the letter and the spirit of all applicable State and federal laws respecting discrimination
and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado, and rules and regulations issued pursuant thereto, shall be applied in the interpretation,
execution,and enforcement of this subgrant. Any provision of this subgrant, whether or not incorporated herein by reference,
which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at
law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision
will not invalidate the remainder of this subgrant,to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant, the Subgrantee shall strictly adhere to all applicable federal and State laws,
rules, and regulations that have been or may hereafter be established.
7. VENDOR OFFSET.CRS 24-30-202(1)& CRS§24-30-202.4
(THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:)
The State Controller may withhold payment of certain debts owed to State agencies under the vendor offset intercept system for:
(a)unpaid child support debt or child support arrearages; (b)unpaid balance of tax, accrued interest, or other charges specified in
Article 21,Title 39, CRS;(c)unpaid loans due to the Student Loan Division of the Department of Higher Education; (d)amounts
required to be paid to the Unemployment Compensation Fund; and(e) other unpaid debts owing to the State or its agencies, as a
result of final agency determination or reduced to judgment,as certified by the State Controller.
8. EMPLOYEE FINANCIAL INTEREST.CRS 24-18-201 &CRS 24-50-507
The signatories aver that to their knowledge,no employee of the State has any personal or beneficial interest whatsoever in the
service or property described in this subgrant award.
9. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00
No State or other public funds payable under this subgrant shall be used for the acquisition, operation, or maintenance of
computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee hereby certifies
that, for the term of this subgrant and any extensions,the Subgrantee has in place appropriate systems and controls to prevent
such improper use of public funds. If the State determines that the Subgrantee is in violation of this paragraph, the State may
exercise any remedy available at law or equity or under this Subgrant, including, without limitation, immediate termination of
the Subgrant and any remedy consistent with federal copyright laws or applicable licensing restrictions.
10. FEDERAL FUNDING
This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
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11. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer, issuance,
or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental
agreements, or information technology services or products and services] The Subgrantee Agency certifies, warrants, and
agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this subgrant and will
confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work
under this subgrant, through participation in the E-Verify Program or the Department program established pursuant to CRS §8-
17.5-102(5)(c), the Subgrantee Agency shall not knowingly employ or contract with an illegal alien to perform work under this
subgrant or enter into a contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall
not knowingly employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency(a) shall not
use E-Verify Program or Department program procedures to undertake pre-employment screening of job applicants while this
subgrant is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if the
Subgrantee Agency has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under
this subgrant, (c) shall terminate the subgrant if a subcontractor does not stop employing or contracting with the illegal alien
within three days of receiving the notice, and (d) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of Labor and Employment. If the Subgrantee Agency
participates in the Department program,the Subgrantee Agency shall deliver to the contracting State agency, institution of higher
education or political subdivision a written, notarized affirmation, affirming that the Subgrantee Agency has examined the legal
work status of such employee, and comply with all of the other requirements of the Department program. If the Subgrantee
Agency fails to comply with any requirement of this provision or CRS §8-17.5-10I et seq., the contracting State agency,
institution of higher education or political subdivision may terminate this subgrant for breach and, if so terminated, the
Subgrantee Agency shall be liable for damages.
12. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101. Subgrantee Agency, if a natural person eighteen
(18)years of age or older,hereby swears and affirms under penalty of perjury that he or she(a) is a citizen or otherwise lawfully
present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-101 et seq., and (c)
has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this subgrant.
B. GRANT REQUIREMENTS
1. FINANCIAL &ADMINISTRATIVE MANAGEMENT
a. The Subgrantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary
will be maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of
funds received, and maintenance of required source documentation for all costs incurred. These principles must be
applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee assures that it will comply with the provisions of the current applicable Administrative Guide of the
Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every
foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and federal
laws, rules and regulations.
2. PAYMENT&REPORTING
a. The Division of Criminal Justice will pay the Subgrantee the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ
Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby incorporated by
reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee assures that it shall maintain data and information to provide accurate quarterly program and financial
reports to the Division. Said reports shall be provided in such form, at such times, and containing such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of
each calendar quarter and shall be current and actual.
f The Subgrantee further assures that final financial and narrative reports shall be submitted on the forms provided by the
Division of Criminal Justice within 45 days of the end date of the subgrant.
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g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award
for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and
objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A,4B, 4C, and 4D, which are
hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications
contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee assures that open, competitive procurement procedures will be followed for all purchases under the
grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per
item, with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions of
services(other than purchase of supplies or standard commercial or maintenance services)that is not incorporated in the
approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications, requirements,
statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention, original
computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and
works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice has the right to use, duplicate and disclose, the above material in whole or in
part in any manner for any purpose whatsoever and authorize others to do so.
ii. If the material or invention is copyrightable, the Subgrantee may copyright such, but the Division of Criminal
Justice reserves a perpetual, royalty-free, non-exclusive and irreversible license to practice, reproduce, publish
and use such materials in whole or in part,and authorize others to do so.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantees
must clearly:
a) State the percentage of the total cost of the program or project, which will be financed with this grant
money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant # , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division of
Criminal Justice.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee assures that it will procure an audit or financial review, incorporating this subgrant, by an independent
Certified Public Accountant (CPA), licensed to practice in Colorado. If the agency expends more than $500,000 per
year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular A-133 (Audits of
States, Local Governments, and non-profit organizations). If the agency expends less than $500,000 per year in
combined federal funds, the following policy applies: Agencies with total annual revenue from all sources of$200,000
or more shall procure a financial audit; a financial review shall not be sufficient to meet this requirement. Agencies
with total annual revenue of less than$200,000 shall procure either a financial review or financial audit.
i. At such time as the audit or financial review is completed,ONE COPY OF THE REPORT,INCLUDING THE
CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF
CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be
completed and received within 12 months of the end of the fiscal years that includes the end date of the grant.
ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner; or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any
audit findings.
b. The Subgrantee assures that:
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i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY
would be July 1,2001-June 30, 2002. The files could be destroyed after 6/30/2009); except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee assures that it will keep copies of all documents, correspondence, and required receipts related to this
subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review,
or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgranl
agency, and at the location of any collaborating entities, for the same purpose. Subgrantees will be notified in advance
of any on-site monitoring visit.
e. The Subgrantee assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have access
for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the Subgrantee and
to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the Subgrantee to notify
any of its project collaborators and subcontractors of these provisions.
f. The Subgrantee assures that signatories of the application and subgrant award and personnel employed through this
subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting
conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee assures that the application signatories, all staff and all volunteers assigned to the funded project have read
and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S., and the services delineated pursuant to
§§24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act, and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The
Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and
subgrant requirements;however, substandard performance as determined by the Division will constitute noncompliance with this
grant award. Substandard performance may result in termination or reduction of grant award as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee,
stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount
will be reduced in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee may be withheld at the discretion
of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate the
grant.
iii. If the grant is terminated for convenience by either the Subgrantee or the state, the Subgrantee shall be paid the
necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount
based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee,
stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be
terminated in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
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d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal
Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special Provisions
and Certified Assurances, (b) Statement of Grant Award;and,(c)the final approved Subgrant Application.
8. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement.
Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to
superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be
presented to the executive directors of each department for resolution. Failing resolution by the executive directors, the dispute
shall be submitted in writing by both parties to the State Controller, whose decision on the dispute will be final.
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee hereby agrees that it will comply, and all of its contractors will comply with the applicable provisions
of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act, as appropriate;
iii. All other applicable Federal laws, orders, circulars,regulations or guidelines.
b. The Subgrantee agency hereby agrees that it will comply,and all of its contractors will comply with the provisions of 28
CFR applicable to grants and cooperative agreements including:
i. Part 18,Administrative Review Procedure;
ii. Part 22, Confidentiality of Identifiable Research and Statistical Information;
iii. Part 23, Criminal Intelligence Systems Operating Policies;
iv. Part 30,Intergovernmental Review of Department of Justice Programs and Activities;
v. Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services;
vi. Part,38, Equal Treatment for Faith Based Organizations;
vii. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
viii. Part 61 Procedures of Implementing the National Environmental Policy Act;
ix. Part 63 Floodplain Management and Wetland Protection Procedures;and,
x. Federal Laws or regulations applicable to Federal Assistance Programs.
c. Grantee agrees to comply with the requirements of 28 C. F. R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval,if appropriate, and subject informed consent.
d. Grant agrees to comply with all confidentiality requirements of 42 U. S. C. section 3789g and C. F. R. Part 22 that are
applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C. F. R. Part 22 and, in particular,
section 22.23.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements
applicable to grants as follows:
i. For state,local or Indian tribal government entities;
a) OMB Circular A-87, Cost Principles for State,Local&Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
c) 28 CFR 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122, Cost Principles for Non-Profit Organizations
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
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c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education, Hospitals, and other Non-Profit Organizations
iii. For colleges and universities;
a) OMB Circular A-21, Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education, Hospitals, and other Non-Profit Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
a) OMB Circular A-133,Audits of States, Local Governments and Nonprofit Organizations
b. The Subgrantee assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice
Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the
management of these funds have been extracted from the above documents and are contained in the current applicable
Administrative Guide of the Division of Criminal Justice, which is hereby incorporated by reference. However, such a
guide cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with
applicable state and federal laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS (Governmental Agencies Only)
a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this
subgrant are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee's expenditures for the purpose described in this application for the annual period are as
great as for the preceding year plus the average annual increment in such expenditures for the past two, three,
four or five years;OR
iii. Where the certification above(3bii)cannot be made, and there is a reduced or unchanged local investment,
then the Subgrantee shall give a written explanation demonstrating that the Subgrantee's reduced or unchanged
commitment would have been necessitated even if federal financial support under this federal grant program
had not been made available.
4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS (Subgrantees receiving $100,000 or more in total federal
funds per year. See 28 CFR Part 69.)
The prospective Subgrantee certifies,by submission of this proposal, that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with the making of any federal grant, the entering into of any cooperative
agreement,and the extension, continuation,renewal, amendment, or modification of any federal grant or cooperative
agreement; and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with this subgrant, the prospective Subgrantee shall complete and submit Standard
Form-LLL, "Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION
(Subgrantees receiving$100,000 or more in total federal funds per year. See, 28 CFR Part 67)
The prospective Subgrantee certifies,by submission of this proposal,that neither it nor its principals, subcontractors or suppliers:
a. Are presently debarred, suspended,proposed for debarment, declared ineligible,sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded from participation in this transaction by any Federal
department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public(Federal, State, or local)transaction or contract under a public transaction;violation of Federal or
State antitrust statutes or commission of embezzlement,theft,forgery,bribery, falsification or destruction of records,
making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State,or
local)with commission of any of the offenses enumerated in paragraph(5)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public transactions(Federal, State,or
local)terminated for cause or default;and
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e. Where the prospective subgrantee is unable to certify to any of the statements in this certification,he or she shall attach
an explanation to this application.
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE (See, 28 CFR Part 67,Subpart F.)
The prospective Subgrantee certifies,by submission of this proposal,that it will comply with the Drug Free Workplace Act of
1988, as implemented at 28 CFR Part 67, Subpart F.
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.)
a. Upon award, each Subgrantee will be provided DCJ's Form 30, entitled "Certification of Compliance with Regulations
Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and will be required
to do the following:
i. The Project Director must submit the form to the Subgrantee Agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for
reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The DCJ 30 Form with original signature must be returned to the Division with the Statement of Grant Award
(SOGA).
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days of
receipt of this grant award, and to the Office for Civil Rights,Office of Justice Programs,U.S. Department of Justice.
8. NON-DISCRIMINATION
The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus
Crime Control and Safe Streets Act of 1968,as amended;Title VI of the Civil Rights Act of 1964; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A,Title II of the Americans with Disabilities Act of 1990,42 U.S.C.
12101,et. seq. and Department of Justice Regulations on Disability Discrimination,28 CFR Part 35 and Part 39;Title IX of the
Education Amendments of 1972;the Age Discrimination Act of 1975;the Department of Justice Nondiscrimination Regulations
28 CFR Part 42, Subparts C,D,E,and G; and Executive Order 11246,as amended by Executive Order 11375, and their
implementing regulations,41 CFR Part 60.1 et. seq.,as applicable to construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC§,¢4321-4370 and 16 USC§470)
a. The Subgrantee agrees to assist the Division of Criminal Justice and the Office of Justice Programs, U.S. Department of
Justice, in complying with the National Environmental Policy Act, the National Historic Preservation Act (NHPA) and
other related federal environmental impact analyses requirements in the use of these grant funds either directly by the
Subgrantee or by a subcontractor. As long as the activity needs to be undertaken in order to use these grant funds, this
NEPA requirement first must be met whether or not the activities listed below are being specifically funded with these
grant funds. The activities covered by this special condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of Historic
Places,or located within a 100-year flood plain;
d. Renovation,lease or any other proposed use of a building or facility that will either result in a change in its basic prior
use,or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an
incidental component of a funded activity and traditionally used, for example, in office,household,recreational or
educational environments.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT(This provision applies only to entities that
provide medical care and treatment)
The Subgrantee acknowledges that it is a covered health care provider under the Health Insurance Portability and Accountability
Act,42 U.S.C. 1320d-1320d-8,and its implementing regulations and agrees to comply with the requirements of HIPAA
concerning any uses and disclosures of protected health information.
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Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
11. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(Government Entities Only)
The prospective subgrantee certifies,by submission of this proposal,that it will comply with the requirements of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970, which govern the treatment of persons displaced as a result
of federal and federally-assisted programs.
12. Political Activity of Certain State and Local Employees(5 U.S.C. §§ 1501-08 and §§ 7324-28—applies to Government
Entities Only)
The prospective subgrantee certifies,by submission of this proposal, that it will comply with requirements of 5 U.S.C. §§ 1501-
08 and §§7324-28,which limit certain political activities of State and local government employees whose principal employment
is in connection with an activity financed in whole or part by federal assistance.
13. The recipient shall submit to the Division of Criminal Justice, who will then forward to the Bureau of Justice Assistance, one
copy of all reports and proposed publications resulting from this agreement thirty(30)days prior to public release. Any written,
visual,or audio publications,with the exception of press releases, whether published at the grantee's or government's expense,
shall contain the following statement:
"This project was supported by Grant No. 2004-DB-BX-0033 awarded by the Bureau of Justice Assistance. The Bureau of
Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics, the
National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, and the Office of Victims of Crime.
Points of view or opinions in this document are those of the author and do not represent the official position or policies of the
United States Department of Justice.
JAG Special Provisions and Certified Assurances Page 9 of 10 May 13,2008
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances, and are fully cognizant of their duties and responsibilities for this project. The Subgrantee understands and agrees that any subgrant award
received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting
requirements are delegated to the designated Project Director,who will sign all such reports. This delegation is for purposes of reporting to the Division
and for operational east, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised
Statutes 24-72-202.6,information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name William H. Jerke
Position
Chair, Weld County Board of Commissioners
Agency Weld County Government
Mailing Address 915 10th Street
City, State,Zip Greeley, CO 80631
Telephone# (970)356-4000 X4200
Fax# (970)352-0242
E-mail Address bjerke@co.weld.co.us
Signature Date
10/01/2008
FINANCIAL OFFICER
Name Barbara Connolly
Position Controller
Agency Weld County Government
Mailing Address 915 10th Street
City,State,Zip Greeley, CO 80631
Telephone# (970)356-4000 X4445
Fax# (970)352-9019
E-mail Address bconnolly@co.weld. o.us
Signature x Q , Date
4
IOlO1%2008
CSALc2PROJECT I CTOR
Name M A.h-4cu y L. �o�En15o�.1
Position L lF}S6 1)cLI I eleurrbR.. f L{
Agency 1
/I aftr l.€-1 — LASE-Lb Cou.sh-9 L.,4%t:12.4-10
Mailing Address ICj Sv "o" S+R.-c
City,State,Zip CoG,L_a rnA 1 c8 D1o31
Telephone# 9'70_ "SS-10. 4-1015- 9h'& 4(,C-2.
Fax# 9-7o , 33Lo . 7Z.sc8
E-mail Address
M304-3e"5mr\CO CO, t.J2‘ CO S
.Signature
JAG Special Provisions and Certified Assurances Page 10 of 10 May 13, 2008
Spe ..1 Provisions and Certified Assurances
Specia rovisions&Certified Assurances must be submitted with the application
SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS
GINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of prope . gnatories.)
The Subgrantee .. • responsible signatories certify by signing that they have read the Application including the Spec. Provisions and Certified
Assurances,and are Hy cognizant of their duties and responsibilities for this project. The Subgrantee understands and . , ees that any subgrant award
received as a result o . 's application shall incorporate by reference the information contained herein. Responsibility narrative and fiscal reporting
requirements are delegat- to the designated Project Director,who will sign all such reports. This delegation is for p seises of reporting to the Division
and for operational ease, • in no way limits the authority and responsibility of the Authorized Official. In ac.rdance with the Colorado Revised
Statutes 24-72-202.6,informa •n supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name
n Co eke—
PositionSw. 4P r r(
Agency 63a• $64-1•Cc'5 0.Nt
Mailing Address 1450 •` +,r�.�
City,State,Zip 6fe�.-�c., t . 80(03
Telephone# o ,. 3SLII- •1S" A- $O1
Fax# 97 o - 3&-4 - (0 •1
E-mailAddress o• wt. 0.4;
' .ok� c
.gin'
FI• •N I. O• CER
Name VA FIic.4 • n
Position ubltc- Sit 4'. •D &"u(e-awC-�1'(-
Agency W 9
2ld •�.• , icC'S d ' •
Mailing Address 1°60 o' c4- -a1/2-
City,State,Zip r, , pyt Co 80(031
Telephone# b49. — gip- yI61s IL1CL. 2809
Fax# 1O — boy - to
E-mail Address k ell thI.htao.e co.yu,)do•u,s
.m, s i "t a .�
v.,-= . . ema4 nx,:� -� . :. .. i. �':: zip:
II PROJECT DIRECTOR
Name Ma-fl- TOl9PJ\,Sor.
Position L0.6era•1-o�••I /t(eCor (r'� __ II � (� 1
Agency Gra.l�y - llJei dl G k t-6rtris;C. lA bora-Ibr1
Mailing A' i ress 1950 to' S��k /
City,S e,Zip /3
refllc I Co gO(�31 ''II
Tele one# C.1'l'1 0 '-3&(0 - y O1 S ax , 466l
Fax# (71 0 - J5(o -12 S$
E-mail Address � Orate-SOnI . CA 044 CD•uS
w+,xy,. , '• i q aJ s iev'tns 7. ' 41d,•Lt z
.5'7 na},nre, m , z `t a r. su ° kt 1 , 4--"' .ak "fix k;.r s xw,r r,r , Atrial
r
h., rrxx `, .:ht' Eri ' '" .£�' 0 rt;fin 'A 9a "*, �tji �tp ' ^2r't'�' 2 ':' C�J
JAG Special Provisions and Certified Assurances Page 10 of 10 August 2007
DCJ FORM 30
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAPEC�Vrn BY DCJ
FOR SUBGRANTS ISSUED BY THE COLORADO DIVISION OF CRIMINAL J Trot
SFP 3 r1 ?MR
INSTRUCTIONS: Complete the identifying information, which is found on the Statement of Grant Award(SOGA), in the
table below. Read the form completely, identifying, under "I,"the person responsible for reporting civil rights findings;and
checking only the one certification under "II"that applies to your agency. Have your Authorized Official sign at the bottom
of page 2,forward a copy to the person you identified under "I"and return the original to the Colorado Division of Criminal
Justice, 700 Kipling,� Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date.
# 2 Grant '-21 5- Zo - I Grant Project Title: Ncr-l-L.r r1 (o(oraSo Re 4+, c c Lab
r t�
Subgrantee Name(Funded Entity): U.)2[d C�1/44— tj I 5L kc r- 5 5LP
Address: 19 CD tbL3 (
1 ��rt e-� Grotty
Duration: Beginning date: lob/Zoo End date: 9I/3o)'bog Award: $ Q €2Z. 00
Project Director's Name& Phone#: Lucca,o M 410-1( A3 26tmS1.t 970 55 ( b 1 s ex
AUTHORIZED OFFICIAL'S CERTIFICATION: As the Authorized Official for the above Subgrantee,I certify,by my
signature below,that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. REQUIREMENTS OF SUBGRANT RECIPIENTS: All subgrant recipients (regardless of the type of entity or the amount
awarded)are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to
provide meaningful access for persons with limited English proficiency.
♦I certify that this agency will maintain data(and submit when required)to ensure that: our services are delivered in an
equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity
Requirements, 28 CFR 42.207 and 42.301 et seq.;our projects and activities provide meaningful access for people with
limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order#13166).
♦I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of
discrimination will submit these findings,if any, to the Division of Criminal Justice within 45 days of the finding, and/or if
the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date. A copy of
this Certification will be provided to this person, as identified here:
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP) CERTIFICATIONS: Check the box before ONLY THE ONE
APPROPRIATE CERTIFICATION(A,B, or C below)that applies to this subgrantee agency during the period of the grant
duration noted above.
Re CERTIFICATION "A" [NO EEOP IS REQUIRED if(1), (2) or(3),below, apply.] This is the Certification that
most non-profits and small agencies will use. Check all that apply to your entity.
This funded entity:
(1) is an educational,medical or non-profit organization or an Indian Tribe;
✓(2) has less than 50 employees;
(3) was awarded through this grant from the Colorado Division of Criminal Justice less than $25,000 in federa
U.S. Department of Justice funds.
Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR 42.301, et sec
(CONTINUED ON REVERSE SIDE)
Colorado Division of Criminal ustice Page 1 of 2 (Rev.4/212008)
,...e607-A651
DCJ FORM 30:
CERTIFICATION OF COMPLIANCE WITH REGULATIONS,
OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS (Continued)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP)CERTIFICATIONS: (Continued)
CI CERTIFICATION "B" (EEOP MUST BE ON FILE)
This funded entity, as a for-profit entity or a state or local government having 50 or more employees,is receiving,through
this grant from the Colorado Division of Criminal Justice,more than $25,000,but less than$500,000 in federal U.S.
Department of Justice funds.
Therefore, I hereby certify that the funded entity has formulated an Equal Employment Opportunity Plan in accordance
with 28 CFR 42.301,et seq., subpart E,that it has been signed into effect within the last two years by the proper authority
and disseminated to all employees, and that it is on file for review or audit by officials of the Division of Criminal Justice
or the Office for Civil Rights, Office of Justice Programs as required by relevant laws and regulations.
El CERTIFICATION "C" (EEOP MUST BE SUBMITTED) This funded entity, as a for-profit entity or a state or local
government having 50 or more employees, is receiving,through this grant from the Colorado Division of Criminal
Justice,more than$500,000 in federal U.S. Department of Justice funds.
Therefore, I hereby certify that the funded entity will submit,within 60 days of the award, an EEOP or an EEOP Short
Form to the U.S. Department of Justice, Office for Justice Programs, Office for Civil Rights that will include a section
specifically analyzing the subgrantee (implementing) agency. (If you have already submitted an EEOP applicable to this
time period, send a copy of the letter received from the Office for Civil Rights showing that your EEOP is acceptable.)
Person responsible for reporting civil rights findings of discrimination: (Name, address& phone)
itkpTT lcecrws t9i5L `t>' Jrte(- 970 - 1St . 4bi( ec !-
As the Authorized Official for the above Subgrantee, I certify,by my signature below,that I have read and am fully cognizant of
our dudes and responsibilities under this Certification. I, hereby, also certify that the content of this form, other than the data
ent required,has not been altered.
aa -o�S
[Au orized Of ides signature] [Date
William H. Jerke, Chair
[T ed Name] [Title]
* * * * * * * * * *
This original signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO
80215, within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the
box above. DCJ will forward a copy to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
Colorado Division of Criminal Justice Page 2 of 2 (Rev.4/2/2008)
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