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Home My WebLink About20081753.tiff RESOLUTION RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR HEALTHY MARRIAGE INITIATIVE PROJECT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for Federal Assistance for the Healthy Marriage Initiative Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Assistance Payments Division, to the U.S. Department of Health and Human Services, with terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for Federal Assistance for the Healthy Marriage Initiative Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Assistance Payments Division, to the U.S. Department of Health and Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of June, A.D., 2008. % BOARD OF COUNTY COMMISSIONERS �� WELD COUNTY, COLORADO r/ ATTEST: 186 e k--9 illiam H. Jerke, Chair Weld County Clerk to the . E: nee EXCUSED g Robert Mead , Pro-Tem BY: �ii�i.i .I _/✓3 Deputy Clerk :the Board W i F. Garcia 7PRO D A RM: c David E. Long Attorney 6.6 ,.,, Douglas Rademacher Date of signature: 7 �� 2008-1753 `�i L�( -)c- HR0079 Memorandum Aft‘'. 414- Date: June 23, 2008 WII To: William H. Jerke, Chair, Board of County Commissioners From: Judy A. Griego, Director, Dept. of Human Services COLORADO Subject: Continuation of the Healthy Marriage Demonstration Program Application ittil Enclosed for Board approval is an application for the continuation oft e Hea y Mania e Demonstration Program. This grant application was reviewed at the Board's Work Session of Jun 16, 2008. The application is for the third year of the grant. The Weld County Building Healthy Marriages Program has been streamlined within the Weld County Department of Human Services. The program has been moved to the Assistance Payments Division and has been expanded to include more opportunities for married couples. Activities include premarital education, marriage enrichment weekends, and marriage education for expecting couples. The total funding for the project remains the same,-- $974,358 (Federal)and $110,190 (County). If you have any questions, please contact me. Filed: BM 06 08 08.doc 2008-1753 OMB Number:4040-0004 Expiration Date:01/31/2009 Application for Federal Assistance SF424 Version 02 •1.Type of Submission: •2.Type of Application: 'If Revision,select appropriate letter(s): Cf Preapplication (]New Application 13 Continuation •Other(Specify) Changed/Corrected Application O Revision '3.Date Received: 4.Applicant Identifier. 190FE0134 5a.Federal Entity Identifier •5b.Federal Award Identifier: I90FE0134 I 190FE0134/02 State Use Only: 6.Date Received by State: 7.State Application Identifier I 8.APPLICANT INFORMATION: •a.Legal Name: 'Weld County b.Employer/Taxpayer Identification Number(EIN/TIN): •c.Organizational DUNS: 84-6000813 075757955 d.Address: Street1: 315B North 11th Ave Street2: *City: Greeley County: Weld I State: Colorado Province: 'Country: USA: UNITED STATES •Zip/Postal Code: 80631 e.Organizational Unit: Department Name: Division Name: IDepartment of Social Services I I f.Name and contact Information of person to be contacted on matters involving this application: Prefix: Mrs. *First Name: Ann Middle Name: Marie 'last Name: I Bruce Suffix: Title: I Assistance Payment Community Liaison Organizational Affiliation: I I 'Telephone Number (970)352-1551 ext 6225 Fax Number: (970)346-7662 •Email: Ibrucexam@co.weld.co.us orWY-/753 OMB Number:4040-0004 Expiration Date:01/31/2009 Application for Federal Assistance SF-424 Version 02 9.Type of Applicant 1:Select Applicant Type: County Government Type of Applicant 2:Select Applicant Type: Type of Applicant 3:Select Applicant Type: Other(specify): '10.Name of Federal Agency: USDHHS/ACF/Healthy Marriage Initiative 11.Catalog of Federal Domestic Assistance Number: 93.086 CFDA Title: Healthy Marriage Demonstration GrantS •12.Funding Opportunity Number: H H S-2006-ACF-O FA-F E-0033 Title: Healthy Marriage Demonstration Grant 13.Competition Identification Number: Title: 14.Areas Affected by Project(Cities,Counties,States,etc.): 15.Descriptive Title of Applicant's Project: Weld County Healthy Marriage Initiative Attach supporting documents as specified in agency instructions. OMB Number 4040-0004 Expiration Date:01/31/2009 Application for Federal Assistance SF-424 Version 02 16.Congressional Districts Of: a.Applicant *b.Program/Project Attach an additional list of Program/Project Congressional Districts if needed. 17.Proposed Project: *a.Start Date: September 30.2006 *b.End Date: September 29.2011 18.Estimated Funding($): a.Federal $974,358 •b.Applicant $110,190 •c.State *d.Local •e.Other •f. Program Income •g.TOTAL $1,084,548 •19.Is Application Subject to Review By State Under Executive Order 12372 Process? a.This application was made available to the State under the Executive Order 12372 Process for review on • b.Program is subject to E.O. 12372 but has not been selected by the State for review. TA c.Program is not covered by E.O. 12372. •20.Is the Applicant Delinquent On Any Federal Debt?(If"Yes",provide explanation.) Yes DNo 21.*By signing this application,I certify(1)to the statements contained in the list of certifications**and(2)that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) Q ••IAGREE •• The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Commissioner •First Name: IINIIIIam Middle Name: H. •Last Name: Jerke Suffix: Title: Chair,Weld County Board of Commissioners 'Telephone Number 97O-356-4OOO X4200 Fax Number. 970-352-0242 'Email: kierke@co.weld.co.us 'Signature of Authorized Representative: '(.L L."" �� •Date Signed: 06/23/2008 Authorized for Local Reproduction Standard Form 424(Revised 10/2005) Prescribed by OMB Circular A-102 o -/753 Year Three Continuation Letter OFA Healthy Marriage Demonstration Program Grant # 90FEO134 I. STATUS UPDATE ON YEAR TWO ACTIVITIES For the first six months of year two, Weld County Building Healthy Marriage Initiative (BHM) was focused on bringing marriage education to low income couples. With this we offered intensive wrap around services and our goals were based on the number of couples who participated in each service. However; with the Federal Project Officer's and Technical Assistance site visits, we became aware that the focus should be on the target population rather than the class sizes. In order to comply with the demonstration grant requirements, this reporter needed to look at what each couple participated in and try to categorize them accordingly. The following describes this process: Allowable Activity Area #3 — In the new BHM program strategic plan, it was proposed to serve 5 non-married expecting couples (10 individuals). Since this plan is for the 6 months left in year two, it logically follows that the target number for year 2 is 10 couples (20 individuals) even though a target number was not technically set. Our instructors and family advocates were able to identify 14 couples who were expectant and with further research found that 6 of those couples considered themselves not married. All 6 couples completed the full 14 hours of marriage education. Allowable Activity Area #4 —Thus far in year two, 12 couples participated in the pre- marital inventory Prepare and Enrich. Of these twelve couples, 7 couples completed 10 hours of education and are being counted in this AA. Of the remaining five couples, 4 couples participated in 5.5 or less hours of premarital follow ups but also completed the 14 hours of marriage education. One couple only participated in the premarital inventory with only 5.5 hours of follow up and therefore is not included in the count.; making the total for this AA, 11 couples. Due to the BHM focus being couples only, there were no individuals counted in this AA. This has been rectified and programming is being planned to encompass individuals and market/recruit from the local university. Allowable Activity Area #5 — In this tracking period 54 couples participated only in marriage education. Of these 54, six were counted in AA #3 as stated above leaving a total of 48 couples to be counted in AA #5. Allowable Activity Area #7 —There were two Marriage Enrichment Weekends conducted within this tracking period in which 19 couples participated. The numbers below are representative of the Allowable Activity Areas as they are described in the Demonstration Grant description. Table 2 demonstrates how services were delivered in year 2 up to April. 1 Allowable Activity/Eve Schedule of Activities/Events Accomplished Activity nt Activities/Events during this Area(s) Reporting Period Proposed Date of Target` Number Number completion completion/scat Servedi Complete date us d " 1(Public Presentations Continuous Continuous as Advertising) to: Opportunities Exchange Occur Club of Greeley, Farm Credit (Business), Ft. Lupton Pastor, UNC Student Nurses, United Way of Weld County, Union Colony Kiwanis, Wal Mart HR personnel on 23rd Ave and West 10`h St. 1(Public We provided Continuous Continuous Advertising) information to throughout the the public at year the following: Love to Learn Conf, Weld Co Social Services, Employment Services Resource Fair, FENWC event, Social Services Benefits Fair, UW Children's Festival 1(Public Informational Continuous Continuing Advertising) brochures were distributed in both Spanish and English 2 1(Public Billboard and January 31 January 31 Advertising) bus bench advertising was completed in both Spanish and English 1(Public Posters were Continuous Continuing Advertising) distributed in both Spanish and English 1(Public Informational March 30, May 16, 2008 Advertising) Kiosks were 2008 developed 1(Public Family Fun Sept. 1, Continuing Advertising) Run 2008 committee has met to start planning 2n° annual 3(Marriage Marriage Oct.3 Nov. 14, 07 .10 6 couples Education) Seminars Oct. 23 Dec. 11 couples (14 hours) Oct. 25 Dec. 13 Jan. 16 Feb. 27, 08 Jan. 26 Feb. 9 Feb. 13 Mar 26 Feb. 21 Apr. 3 Mar. 29 Apr. 12 Apr 5 Apr. 19 June 10th July 1st Jun 11 July 23 June 27th June 28th July 9`h July 30`h (at Waypoints) July 9`h July 30th (at CCC) August 5th August 26th August 7th August 28th ** 4(Pre- Premarital Continuous Continuing 52 11 marital) Inventories( Couples Couples 6-11/2 hour follow up visits) 5(Marriage Marriage Oct.3 Nov. 14, 07 110 48 Enhancement Seminars Oct. 23 Dec. 11 Couples Couples (14 hours) Oct. 25 Dec. 13 Jan. 16 Feb. 27, 08 Jan. 26 Feb. 9 Feb. 13 Mar 26 Feb. 21 Apr. 3 3 Mar. 29 Apr. 12 Apr 5 Apr. 19 June 10th July 1st Jun 11 July 23 June 27th June 28th July 9`h July 30th (at Waypoints) July 9`h July 30th (at CCC) August 5th August 26th August 7th August 28th ** 7(Marriage One Marriage Feb. 8— 10. 60 18 Mentoring) Enrichment Apr. 25-27 Couples Couples Weekend (2 *June 20-22 night, 3 day Aug. 8-10 intensive workshop using PREP) Marriage Jan 12 Mentoring Mar 8 (Marriage May 24 skills training that focused on conflict resolution, Arranged at financial the management, convenience employment of the support, and couple. premarital inventories) * This weekend will be monolingual (Spanish) and an additional monolingual weekend is being planned in order to accommodate all the couples who would like to participate. ** Several more seminars are being planned; however, the dates have not yet been set. II. APPROACH Organizational Profile(s) The Weld County BHM project is delivered through a Grantee: Weld County Department of Social Services and three partners: Head Start: Intake, Community Mediation Project: Educational Administration, and United Way: Public Education/Marketing. 1) Grantee: Weld County Department of Social Services The personnel of DSS consist of the Program Manager — Ann Bruce 1FTE. Duties/Responsibilities: Act as the point of contact for the Federal Project Office and liaison between the Federal Government (OFA) and the BHM partners. Develop and plan the delivery of BHM program and its activities in accordance 4 with the mission and goals of the organization. Develop good working relationships and collaborative arrangements with the partners to help achieve the BHM goals. Conduct oversight of program activities to ensure they operate within the policies and procedures of the organization and the grant guidelines. 2) Intake: Head Start The Intake department currently consists of the Family Support Coordinator - Mary Jo Vasquez 1 FTE. Duties/Responsibilities: Trains, supervises and evaluates the performance of the Community/Family Liaison and Intake/Assessment staff. Develops relationships with referral organizations and manages operations to meet the needs of the program. Reviews case files, intake files and complete referral and enrollment reports. Community/Family Liaison 3 FTE and are: TBA. Duties/Responsibilities: Provides individualized support to program couples, identifying strengths and needs, providing information and referral, assisting in practice of strategies learned, identifying and eliminating barriers to participation, co-facilitating workshops, meeting regularly with clients to assess progress toward goals. 3) Educational Administration: Community Mediation Project Community Mediation Project has a staff of three. Marriage Education Manager, 1 FTE: Craig Conrad. Duties/Responsibilities: Oversees the Healthy Marriage Educational program--secures and supervises contracted BHM staff, marriage educators and coaches. Establishes the CMP/BHM budget, expenditures and provides financial reports. Responsible for building the faith-based Healthy Marriage Educational Partnership throughout Weld County Hispanic Marriage Education Manager, at .75 FTE: Juvenal Cervantes, Duties/Responsibilities: Markets BHM throughout the Weld County Hispanic community and builds the Hispanic faith-based network for the Community Educational Partnership. Recruits and refers Hispanic couples to participate in the program or serve as educators, and coaches. Facilitates monolingual Spanish BHM education events Marriage Education Coordinator, 1 FTE Allison Conrad, Duties/Responsibilities: Schedules and coordinates marriage education events, establishes and maintains the database to track educators, coaches, mentors and program participants, establishes and maintains the infrastructure for effective marriage education programs. Educators and Coaches: Seventy-three (73) educators and coaches who are qualified as follows: 19 in PREP and WOR, 28 in PREP, WOR and Prepare/Enrich, 16 just in Prepare/Enrich, and (10) who are strictly coaches. 4) Public Education/Marketing: United Way of Weld County United Way dedicates 1FTE for the purpose of Marriage Project Coordinator, Ron Anderson. Duties/Responsibilities: Work with DSS and United Way of Weld 5 County to assist in coordinating support services to clients participating in the Building Healthy Marriage Project of Weld County. The Marriage Project Coordinator also provides assistance with developing and distributing marketing materials as well as collaborating with project partners to facilitate Building Healthy Marriage special events and outreach activities. And a Prorata share of Resource Investment Director, Elizabeth Barber Duties/Responsibilities: responsible for supervising the Marriage Project Coordinator and working collaboratively with the entire project partners to oversee the overall program components. This entails attending various Building Healthy Marriage meetings and events as well working with the Marriage Project Coordinator to develop and review budgets, and review materials and event plans. 5) Evaluation: University of Northern Colorado Evaluation services are provided by the University of Northern Colorado to include bi-annual project reports. The lead researcher is Mary Sean O'Halloran, PhD, Professor and Director, Psychological Services Clinic, School of Professional Psychology &Counselor Education. Service Delivery During the Federal Project Officer's on-site visit in February discrepancies were discovered. These were clarified with the Technical Assistance on-site visit in March of 2008. What was discovered was that BI-IM was following the Supporting Healthy Marriage model rather than the Demonstration Grant model of services delivery. In order to correct this, Weld County Building Healthy Marriages has proposed and initiated a two pronged program with the support of the Public Advertising/Education of Allowable Activity (PA) #1 in an effort to become more in line with the Healthy Marriage Demonstration Grant. The first part of the proposed program will be called Public Events and will include a community saturation mode of delivery to satisfy AA's #3, 4, and 5 (See Table # for specifics per Allowable Activity Area). We will conduct at least 30 Marriage Education Seminars of 8 hours each to serve the target number of couples/individuals. In year three we will add Within My Reach and hold public events that will target single populations. Venues that we are exploring include the dormitories and Greek houses of the local University. These public seminars may be held as day long events, spread over 2 days or longer dependant upon the needs of the participants and educators. Participant will enter the Public Events program by registering on line or calling the program number for one of our advertised events. Whether seminars are a single day or multiple sessions, participants will be required to sign in and self identify themselves as (M) married, (R) in a relationship, (S) Single and Expecting, or (I) as an individual interested in relationship skills and to verify completion of 8 hours of education. We are also looking at several different modes of encouraging retention such as earning raffle tickets for each section completed to be entered into a drawing at the end of the class. For evaluation purposes, participants will be required to complete a satisfaction survey. 6 At the conclusion of any public event, participants will be invited to contact Building Healthy Marriages to assess their eligibility to participate in the second phase. Called the Mentoring Program, this phase will support the needs of those who meet the specified target populations as stated in AA #7 and #3. Beginning with an intake to determine eligibility, the specific needs of couples or individuals will be identified. They will then be assigned a mentor who will act as coaches as well as assist them in signing up for appropriate services or referrals (i.e. marriage enrichment weekends, financial management education, conflict resolution coaching, employment services, health care, etc.). Each of the services will include 8 hours of relationship skills training. We will also conduct Prepare-Enrich inventories as appropriate with anyone interested in premarital or marriage education/enhancement. The Mentoring Program will be evaluated with a pre-test and a post- test satisfaction survey. At this time several changes have taken place in the effort to become more aligned with the demonstration grant. The first change was to re-design the sign in sheet in order to capture the correct target population data. The next was to bring on board the educators and referral sources to the new format. This was accomplished over two meetings with the focus now on scheduling more classes. Community Mediation Project has initiated an "educational lab"site within their facility that will host classes every six weeks. And finally the marketing strategy has been revised to reflect the new program; this includes modifying existing promotional material and increasing the use of television and radio to target a roader target area. Oversight and Management of Program Activities As noted above the organization of the grant has been modified significantly in order to become more efficient in the management and oversight of the grant. Much of the Administrative overhead has been reduced in an effort to increase communication and streamline processes. Thus the following will be policy. The Program Manager will be accountable to the Federal Project Officer for the oversight of the program, budgeting and partners. This will include the maintenance of contracts and budgets. All documents used by BHM for service delivery as well as contracts (MOUs) will be reviewed by the Program Manager to ensure compliance with the Faith- based guidelines and other federal regulations. All forms of marketing/promotional material will be sent to the Federal Project Officer for Federal approval before initiating the campaign. The partners will meet a minimum of every three weeks to report on their activities. In addition to this the Program Manager will conduct regular technical assistance meetings on a one-on-one basis as situations require. Annual training will be conducted for all Partners and staff and will include but are not limited to: Faith-based Initiative, Domestic Violence, Cultural Competence, and Substance Abuse Indicators. BHM Partners will also make every effort to attend the monthly webinar sessions that are provided by National Healthy Marriage Resource Center. Documentation of the training and the participants will be maintained by the appropriate manager (i.e. Program Manager —the Partners. And Marriage Education Manager - Educators and Facilitators) Sight visits of all events 7 will be conducted by at least one of the following: the Program Manager and/or a member of the Educational Administration Team. Targets for Year Three Table 3: a timeline of activities and proposed target numbers for year three Planned Allowable Activities/Approach Year Three Target Responsible Proposed Activity (If applicable, Numbers(Identify Staff/Partners Completion Area identify curriculum ` whether Date to be used and,# individuals/couples) classroom hours) 1 Conduct 6 family- Grantee with September friendly community Community Saturation contractor United 2009 events that will raise the Way awareness of the benefits of healthy marriages and relationships. Attend and exhibit at community events throughout Weld County. Evaluate and redesign current media as necessary to reflect the new philosophy of service delivery. Direct and indirect contact with all referral sources. Saturate Weld County with as much print, television, electronic, and radio advertising as the budget allows. Building Healthy Marriages Fun Run. Utilize all partner agencies and staff to implement public advertising/education strategy. Hispanic Faith-Based and Community Orientation to BHM. 3 Conduct relationship 15 couples or a total of Grantee with September skills education to 30 individuals contractor CMP 2009 couples and individuals using PREP/Prepare and Within My Reach 4 Conduct singles and 60 couples or a total of Grantee with September premarital dasses using 60 individuals contractor CMP 2009 8 (Within My Reach and PREP/Enrich)for 8 hours at multiple public events. 5 Conduct marriage 200 couples Grantee with September education lasses using contractor CMP 2009 (PREP/Prepare)for 8 hours at multiple public events 7 BM Family Mentors will 90 couples Grantee with September ensure 8 hours of contractor 2009 education by assisting FENWC and CMP with enrolling couples in any of the following: Marriage Education Seminar, Marriage Boosters; Marriage Enrichment Weekends; pairing with trained mentor couples, provide and conduct appropriate Prepare/Enrich inventories with trained and qualified counselors. plus provide or make referrals to, and monitor participation in the following appropriate services as needed: communication and conflict resolution coaching; employment services; financial management coaching; using (Money Smarts or The Marriage Garden) SUMMARIES OF CURRICULA USED IN BUILDING HEALTHY MARRIAGES The PREPARE Program, which we use in the Public Education phase of Building Healthy Marriages, is for premarital counseling and premarital education. We also use it in the Mentoring phase along with the ENRICH Program, which is for marriage counseling and marriage education. Both programs include a comprehensive couple assessment followed by six 90-minute follow-up sessions that include six skill building exercises designed to achieve the following goals: • To explore Relationship Strengths and Growth Areas • To learn Assertiveness and Active Listening Skills 9 • To learn how to resolve conflict using the Ten Step Model • To help the couple discuss their Family-of-Origin • To help the couple with financial planning and budgeting • To focus on personal, couple and family goals The Marriage Garden is a small group discussion curriculum that is used in the Public Education and Mentoring phases of Building Healthy Marriages. Using gardening metaphors it contains stories, illustrations, and guided discussion to impart knowledge around the following six primary lessons: • Make and honor promises • Expand your strengths • Do the work of loving • Cultivate compassion for your partner • Turn differences into blessings • Give back to your community To ensure that each participant receives a full 8 hours of education, there are also the following supplemental lessons from which to choose: • Communication with Your Partner • Understanding Builds Marriages • Kindness Builds Strong Marriages • Forgiveness in a Strong Marriage • Learning Languages of Love in Marriage • Dealing with Conflict in Marriage • Getting Past Problems to Solutions in Marriage An 8-hour version of the PREP (Prevention and Relationship Enhancement Program) curriculum is used in our Marriage Education Seminars in the Public Education phase of Building Healthy Marriages. It is a marriage education program based on up-to-date research in the areas of communication, conflict management, affect regulation, commitment, expectations, intimacy enhancement, and gender differences. PREP attempts to help couples reduce or limit risk factors and raise protective factors, with the overarching focus being to help couples develop and maintain security and commitment. It includes the following topics: • Communication danger signs of future problems • Gender differences • Using structure to promote safety • The Speaker/Listener Technique • Problem solving • Ground Rules for handling conflict • Strategies for dealing with issues and events • Clarifying expectations and core beliefs • Forgiveness and commitment • How to preserve and enhance fun, friendship, and sensuality 10 A compilation of custom exercises as well as lessons and exercises from the WOR (Within Our Reach) curriculum is used for the Marriage Enrichment Weekends in the Mentoring phase of Building Healthy Marriages. WOR is similar to PREP, but with several new emphases. It is a strengths-based approach with a central aim to help couples identify and overcome barriers to meeting the goals that they have by drawing on the positive qualities they share. Further, there is a primary focus on helping participants discover new way to cope with the on- going stress that is common among low-income families. Personal responsibility and self-knowledge are encouraged. Further emphasis is on commitment, expectations, and the maintenance of a strong relationship. Core themes of WOR are: • Models of healthy relationships and marriages • Productive ways to mange disagreements and conflicts • Encouragement for developing a strong network of healthy relationships as well as establishing boundaries around less healthy ones • The effects of family-of-origin development on the individual and the couple relationship • Moving couples in proactive directions in developing decision-making practices Evaluation The research team from the University of Northern Colorado has several goals. These include: 1) evaluating the knowledge and satisfaction with each program the couples participated in. Knowledge and Satisfaction Surveys (KSS) were developed to gather this information; 2) assessing marital satisfaction prior to beginning the education programs and through the post-test given on the one year anniversary of the couples joining the Building Healthy Marriages program; 3) Examining several factors, including the relationships between demographic variables, the number and types of services couples participated in, the level of knowledge and satisfaction, and what, if any, changes can be reflected in marital satisfaction. III. BUDGET NARRATIVE Please include a budget narrative that describes how the categorical costs are derived as outlined in your SF-424A. IV: BUDGET and ASSURANCES Please submit a budget on Standard Form - 424A. In addition, please submit SF-424 as your cover page(s), and attach SF-424B and required assurances. All of these forms and assurances need to be signed and dated by your grant's authorized representative. These forms and assurances can all be found here: http://www.acf.hhs.gov/grants/grants resources.html#application 1I BUDGET JUSTIFICATION Item Year 3 Year 3 Federal Grant Cash Match Costs GRANT ADMINISTRATION - WELD COUNTY DEPARTMENT OF SOCIAL SERVICES PERSONNEL Program Manager- 1 FTE $ 48,689 Name: Ann M. Bruce Duties/Responsibilities: Develop and plan the delivery of BHM program and its activities in accordance with the mission and goals of the organization. Develop good working relationships and collaborative arrangements with the lead agencies and its constituents to help achieve the BHM goals. Ensure that program activities operate within the policies and procedures of the organization. FICA; Salary ($4,037.87mo.) X 0.0765 = $308.90 $ 8,619 Health Ins = $56.01 Dental = $0 FUTA = $4.67 Life Ins.; Salary ($4,037.87 mo.) X 0.003914 = $15.80 Long-term Disability; Salary ($4,037.87 mo.) X 0.00166 = $6.70 Retirement; Salary ($4,037.87 mo.) X 0.08 = $323.03 Total Fringe: $715.11 per month. PERSONNEL, OVERHEAD, SUPPLIES, AND EQUIPMENT Family Support Coordinator 1 @ $32,469 $289,582 Name: Mary Jo Vasquez Duties/Responsibilities: Trains, supervises and evaluates the performance of the Community/Family Liaison and Intake/Assessment staff. Develops relationships with referral organizations and manages operations to meet the needs of the program. Reviews case files, intake files and completes referral and enrollment reports. Assessment Technician 2 @ $30,348 1 Names: Rebecca Tapia, Candi de la Cruz. Duties/Responsibilities: Conducts intakes and assessment on potential participants in the BHM program. Assists with recruitment and awareness raising community events. Initiates file maintenance on new partidpants Community/Family Liaison 4 @ $30,348 Names: Nichole Fenster, Kim Ketchum; Arlene Rivera, Dolly Zamora. Duties/Responsibilities: Provides individualized support to program couples, identifying strengths and needs, providing information and referral, assisting in practice of strategies learned, identifying and eliminating barriers to participation, co- facilitating workshops, meeting regularly with clients to assess progress toward goals. Fringe (for above personnel- $56,427 Supplies and Administrative Overhead - $18,598 TRAVEL OFA Travel: $ 3784 Air @ $550/2 persons/2 trips = $2,200.00 Hotel @ $200.00/day/2 persons for 3 days = $1,200.00 Per diem @ $64/day/2 persons for 3 days = $384. Mileage includes all staff mileage, $ 25,566 Including Department of Human Services - $ 13,000 Community Mediation Project - $ 10,192 and United Way of Weld County - $2,328 Staff assigned to Building Healthy Marriages TOTAL - WELD COUNTY DEPARTMENT OF $ 376,240 SOCIAL SERVICES CONTRACTUAL SOFTWARE DEVELOPMENT The IT Technician $ 10,000 Name: 3T Duties/Responsibilities: will be responsible for the development of data management through the Tapestry system. Software development is based on current market rate. TOTAL SOFTWARE DEVELOPMENT $ 10,000 PARTNER— UNIVERSITY OF NORTHERN COLORADO 2 Evaluation services provided by the University of Northern $ 69,120 Colorado to include a project report as a 60-page bound report with color cover. TOTAL UNIVERSITY OF NORTHERN COLORADO $ 69,120 PROGRAM SUPPORT MEETINGS AND TRAINING Cultural Competency Training cost is based on current rate $ 5,000 for half-day training. Group size limited to 20, because learning on this topic is more likely to take place in smaller groups. This includes but is not limited to Substance Abuse Awareness, Domestic Violence Indicator, Faith Based Guidelines, and technical assistance training as offered by the Federal Program. The rates are based on current market rate in Weld County. Food or all education classes is included. EDUCATIONAL SUPPORT Educational Support Materials to include but not limited to $ 9,000 materials written in Braille or translated into any language other than English. Educational Support Services to include but not limited to $ 5,550 sign language interpreter or translation services for any language other than English. Participant Stipends Stipends serve the purpose of attracting couples to the $ 7,000 program, encouraging honest disclosure, confirming the value of working toward a healthier family, and recognizing worthy contributions. - 70 couples @ $100/couple for successful completion of 8 hours of mentoring program Childcare/Transportation Assistance Childcare and Transportation stipends are figured by $ 25,000 totaling: (1) number of couples at marriage seminars times 6 sessions; (2) number of couples at conflict resolution training; (3) number of couples at marriage enrichment weekends times 8 (childcare Friday evening through Sunday afternoon): (4) number of couples in individual assessments and marriage education services times 5 sessions; (5) number of couples in marriage mentoring times 10 sessions; (6) number of 3 couples in marriage"booster"sessions; (7) number of couples in group financial training. TOTAL PROGRAM SUPPORT $ 41,000 $ 20,550 PARTNER-WORKFORCE DEVELOPMENT CENTER Employment Support/Education Employment Support/Education to individuals will have the $ 5,000 opportunity to work with Employment Services of Weld County technicians to assist in career exploration workshops, job training opportunities, job searches, resume development and job placement assistance and support. Services are actual cost of activities that will be provided by Employment Services of Weld County. (4 individuals @ $500/each for intensive employment support classes (18 hours) or 10 individuals @ $200/each for less intensive employment support. TOTAL — WORKFORCE DEVELOPMENT CENTER $ 5,000 PARTNER - COMMUNITY MEDIATION PROJECT Marriage Education Seminars (MES) 8-hour PREP Seminars, 275 couples @ $ 82,500 $400/couple, Facility, $50/couple = $13,750 Couple's Material, $50/couple = $13,750, Seminar Materials, $10/seminar = $2,750, Coaches, $50/couple = $13,750, Meals/Snacks, $140/couple = $38,500 Educators, $100/couple = $27,500, $ 21,860 $ 5640 Conflict Resolution Coaching (CRC) Coaching sessions, 25 couples @ $200/couple, $ 5,000 4 hours of coaching @ $50/hour/couple = $200/couple. Relationship Inventories(RI) Prepare/Enrich Inventories, 25 couples @ $ 5000 $200/couple, Couple's Materials, $20/couple = $500, Scoring Fees, $30/couple = $750. Leader Fees, $150/completion = $3750 Marriage Education Staff Training (MET) Staff Trainingrand updates in various marriage $ 9,970 curricula, 4 Marriage Education Updates in PREP, WOR, and Prepare/Enrich curricula,10 @ $300/each = $3,000, Marriage Coach Training, 10 @ $200/each = $2,000, Smart Marriage Conference, 2 @ 1,250/each = $2,500, Collaborative Communication Training, 2 @ $1,235/each = $2,470. Marriage Enrichment Weekends (MEW) Weekends of two overnights, 50 couples @ $950/ $ 47,5000 couple, Couple's Lodging and Meals, $460/couple = $23,000 Couple's Materials, $50/couple = $2,500, Educational Supports, $50/couple = $2,500, Educators/Coaches Lodging and Meals, $190/couple = $9,500, Meeting room, $50/couple = $2,500. Educators/Coaches Services, $150/couple = $7,500; Healthy Marriage Education Administration (HMEA) Costs to do educational administration in Weld $129,360 County, Marriage Education Manager, 1 FTE = $37,080, Name: Craig Conrad Duties/Responsibilities: Oversees the Healthy Marriage Educational program. Recruits, trains, qualifies, employs, evaluates and supervises contracted BHM staff, marriage educators,�oaches and vendors. Stays informed of current marriage education research and training, maintains marriage education and training credentials. Oversees information management, establishes and maintains the database to track educators, coaches, mentors and program participants. Establishes the CMP BHM budget, expenditures and provides financial reports. Plans, strategizes, coordinates and attends all required meetings with partner agencies. Ensures the updating of and compliance with BHM policies, procedures and protocols. Responsible for building the faith-based Healthy Marriage Educational Partnership, representing BHM to diverse groups and agencies, and recruiting participant couples throughout Weld County. Serves as a volunteer educator and coach as needed. Hispanic Marriage Education Manager, .75 FTE = $21,000, Name: Juvenal Cervantes Duties/Responsibilities: Recruits, trains, qualifies, employs, evaluates and supervises contracted Hispanic 5 BHM staff, marriage educators, and coaches. Stays informed of current marriage education research and training, maintains marriage education and training credentials. Coordinates and attends all required meetings with partner agencies. Responsible for building the faith-based Healthy Marriage Educational Partnership, representing BHM to diverse groups and agencies, and recruiting participant couples in the Hispanic community throughout Weld County. Serves as a volunteer educator and coach as needed. Facilitates all monolingual Spanish speaking seminars, workshops and events. Marriage Education Coordinator, 1 FTE = $32,960, Name: Alison Conrad Duties/Responsibilities: Schedules and coordinates all marriage education, coaching and training events, establishes and maintains the infrastructure for effective marriage education programs throughout Weld County. Responsible for office operations; answers phones, greets the public, orders supplies, makes copies, manages office equipment, mailings, manages vendor relationships. Maintains marriage education and training credentials. Coordinates and attends all required meetings with partner agencies. Serves as volunteer educator and coach as needed. Administrative Overhead, $1,500/month = $18,000, Office Occupancy, $850/month = $10,200, Office Supplies, $150/month /FTE = $1,800, Quarterly Educational Partnership Meeting Facility, $500/meeting/2 events = $2,000, Quarterly Educational Partnership Meeting Speaker, $300/meeting/2 events = $1,200, Quarterly Educational Partnership Meeting Handouts and Materials, $100/ meeting/2 events = $1,760, Quarterly Educational Partnership Meeting Lunches, $11/each for 40/meeting/2 events = $1,760, Weekly Regional Meeting, $50/week = $1,600. Marriage Boosters (MB) Two 1-day seminars, 55 couples @ $300/couple, $ 16,500 Facility, $50/seminar = $2,750, Couple's Materials, $50/couple = $2,750, Coaches, $50/couple = $2,750, Meals/Snacks, $50/couple =$2,750. Educators, $100/couple = $5,500, 6 Financial Management Education (FME) Coaching or Workshops, 25 couples @ $200/ $ 5,000 couple, Four hours of coaching/workshop, $50/hour/couple = $200/couple. TOTAL COMMUNITY MEDIATION PROJECT $ 243,690 $ 84,640 PARTNER- UNITED WAY OF WELD COUNTY PUBLIC EDUCATION/MARKETING Marriage Project Coordinator, 1 FTE, salary = $32,640, $ 42,105 benefits = $9,465. Name: Ron Anderson Duties/Responsibilities: Work with FENWC and United Way of Weld County to assist in coordinating support services to clients participating in the Building Healthy Marriage Project of Weld County. The Marriage Project Coordinator also provides assistance with developing and distributing marketing materials as well as collaborating with project partners to facilitate Building Healthy Marriage special events and outreach activities. Prorata share of Finance Office Costs, $4,260. $ 4,260 Prorata share of Resource Investment Director, = $ 7,740 $7,740. Name: Elizabeth Barber Duties/Responsibilities: responsible for supervising the Marriage Project Coordinator and working collaboratively with all of the project partners to oversee the overall program components. This entails attending various Building Healthy Marriage meetings and events as well working with the Marriage Project Coordinator to develop and review budgets, and review materials and event plans. Office Costs, supplies-$350, long distance calls- $420, $ 2,730 postage-$1,000, copying-$600 and meetings-$360. 7 Website Updates @ 15 hrs X $175 $ 8,725 To keep the site current. Website Hosting @ $150 per month Cost of the URL. Website Administrative 12 hrs @ $150 Cost of website oversight. Website Technical Support Cost of Information Services technical support. Annual Couples Symposium — North County $ 4,700 Public event and couples from faith-based and community based organizations have an annual event for education and celebration of healthy marriages. North County Event Facility $500.00 Food $1,500.00 Child care support $600.00 Event Giveaways $1000.00 Promotion $800.00 Mailing $125.00 Invitations $175.00 Event Giveaways $1000.00 Promotion $800.00 Annual Couples Symposium — South County $ 5,340 Public event and couples from faith-based and community based organizations have an annual event for education and celebration of healthy marriages. (Cost is split with North County event and includes facility, $1,500 and $1,500 for keynote and guest speakers). South County Event Facility $500.00 Event Recognition $400.00 Bulletin Inserts $300.00 Invitations $250.00 Food $1,400.00 Supplies $350.00 Drinks $240.00 Activity Items $100.00 Event Giveaways $1,000.00 Promotion for Event $800.00 Major events for promotion, media awareness, and public $ 41,930 education for the Building Healthy Marriages Program in the County including: Fun Run/Family Fun Day 15,000 8 Celebration of Marriage Symposium 4,000 Summer Community Events 2,000 Recruitment Materials 13,415 Promotional Items (ie posters, brochures, etc) 7,515 Public Media Campaign $ 123,478 Newspaper Longmont 1440 Metro West 1200 Greeley Tribune 8,880 Total Newspaper 11,520 Radio KFKA (90 spots a mo. @ $12) 8,640 KGRE (90 spots a mo. @ $50) 36,000 K99 (90 spots a mo.@ $60) 43,200 Total Radio 87,840 Cable Television 18 Weeks Greeley Only 14,118 (ave. about $16 per spot total of 306 spots from June to Sept.) Total Television 14,118 Billboards 10,000 Special Event Supplies Special event supplies listed below and the replacement $ 3,300 and expansion of said supplies are designed to inform the public, celebrate the project, interest new potential participants at public events, such as Cinco De Mayo, Arts Picnic, Trader Days, Greeley Stampede parade, Literacy Carnivals, Children's Festival, etc. Supplies include the cost of display boards, carriers, promotional posters, materials, and food. Banners @ $ 500. 4 Storage Containers @ $25 ea. - $100. Large Events Consumable Supplies @ $1,500. Small Events Consumable Supplies @ $500 Marketing @ $700. TOTAL - UNITED WAY OF WELD COUNTY $ 244,308 TOTAL PROGRAM COSTS $ 974,358 $ 110,190 9 ! e0e ® c0 =O _O 0 : _ _ _ 06 2 - / - IS } ) + f f ) E § O \ / r Cr) co\ \\ CO c Lo / } � ) _ _ _ ® _ Eto O r = co 01 5 o -- a) _ § .| If © Z / 2 _ 0 O = _ o § I 113 � k | ° ° / � (u 03 j ) \ To 0 < - Z • O co Cf3 -O k / \ ea en e k " O ) 2 -uj ^ k - - ? ! ; = a r ; _ w m ^ 0 2 ® _ -® ® ® \ ) 0 co S \ 2 z2 = -o ca � j tn _ 0 O LE _cn 0 ( E _ _ 0 co - / ® i_ \ ) / O rA - \\ > co { 0 t01 \ CO \ -a \ \ \ \ \ \ ( \ \ 0 r o - / 0 CT ( \ \ \ / = f a t•-• / \ _ _ _ S » see ) o 0 co co co 12 15 k \ \ W CO ° mC o k \ ^ § te \\ 5 0, uj I ) �_ _ _ _ § \ _ _ 0co u Z ! } _ r ! § _ a ^ § � % ) Z C(15 a X co O .. § « § 2 § » Z a EDC te Ill2 2 % _O J _ _ _ _ 0 _ _ 0 0 ) co \ ] ) § 0 # ] \ G a U ) I ) # � ; - Cl)/ Co( 2 — - ) \ ` U ) CN ^ ^ \ § ~ I- 2• y § ` & @ ( G ® ® 0 ! , ® N Z Z \ » f - § LU0 C) � ° Co ® f ( / \ I— * § ` § ^ 0 CO E E co 2 f § / \ \ 2 / cn - Cl)Iii u) c-ti in a) Cr) c .. E a E / E ) » _ ^ co ^ / ) \ 0 0 < \ ( )@E II— I e B% ) OMB Approval No.0348-0040 ASSURANCES -NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0040),Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance Act of 1973, as amended (29 U.S.C. §794), which and the institutional, managerial and financial capability prohibits discrimination on the basis of handicaps; (d) (including funds sufficient to pay the non-Federal share the Age Discrimination Act of 1975, as amended (42 of project cost)to ensure proper planning, management U.S.C. §§6101-6107), which prohibits discrimination and completion of the project described in this on the basis of age; (e) the Drug Abuse Office and application. Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug 2. Will give the awarding agency,the Comptroller General abuse; (f) the Comprehensive Alcohol Abuse and of the United States and, if appropriate, the State, Alcoholism Prevention, Treatment and Rehabilitation through any authorized representative, access to and Act of 1970 (P.L. 91-616), as amended, relating to the right to examine all records, books, papers, or nondiscrimination on the basis of alcohol abuse or documents related to the award; and will establish a alcoholism; (g) §§523 and 527 of the Public Health proper accounting system in accordance with generally Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- accepted accounting standards or agency directives. 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the 3. Will establish safeguards to prohibit employees from Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as using their positions for a purpose that constitutes or amended, relating to nondiscrimination in the sale, presents the appearance of personal or organizational rental or financing of housing; (i) any other conflict of interest,or personal gain. nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being 4. Will initiate and complete the work within the applicable made; and, (j) the requirements of any other time frame after receipt of approval of the awarding nondiscrimination statute(s) which may apply to the agency. application. 5. Will comply with the Intergovernmental Personnel Act of 7. Will comply, or has already complied, with the 1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements of Titles II and III of the Uniform standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition one of the 19 statutes or regulations specified in Policies Act of 1970 (P.L. 91-646) which provide for Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or Personnel Administration (5 C.F.R.900, Subpart F). whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply 6. Will comply with all Federal statutes relating to to all interests in real property acquired for project nondiscrimination. These include but are not limited to: purposes regardless of Federal participation in (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) purchases. which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education 8. Will comply, as applicable, with provisions of the Amendments of 1972, as amended (20 U.S.C. §§1681- Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) 1683,and 1685-1686),which prohibits discrimination on which limit the political activities of employees whose the basis of sex;(c)Section 504 of the Rehabilitation principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 424B(Rev.7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 g. Will comply, as applicable,with the provisions of the Davis- 12. Will comply with the Wild and Scenic Rivers Act of Bacon Act(40 U.S.C. §§276a to 276a-7), the Copeland Act 1968 (16 U.S.C. §§1271 et seq.) related to protecting (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract components or potential components of the national Work Hours and Safety Standards Act (40 U.S.C. §§327- wild and scenic rivers system. 333), regarding labor standards for federally-assisted construction subagreements. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation 10. Will comply, if applicable, with flood insurance purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593 requirements of Section 102(a) of the Flood Disaster (identification and protection of historic properties), and Protection Act of 1973 (P.L. 93-234) which requires the Archaeological and Historic Preservation Act of recipients in a special flood hazard area to participate in the 1974 (16 U.S.C.§§469a-1 et seq.). program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. 14. Will comply with P.L.93-348 regarding the protection of human subjects involved in research,development,and it Will comply with environmental standards which may be related activities supported by this award of assistance. prescribed pursuant to the following: (a) institution of environmental quality control measures under the National 15. Will comply with the Laboratory Animal Welfare Act of Environmental Policy Act of 1969 (P.L. 91-190) and 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et Executive Order (EO) 11514; (b) notification of violating seq.) pertaining to the care, handling, and treatment of facilities pursuant to EO 11738; (c) protection of wetlands warm blooded animals held for research, teaching, or pursuant to EO 11990; (d) evaluation of flood hazards in other activities supported by this award of assistance. floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management 16. Will comply with the Lead-Based Paint Poisoning program developed under the Coastal Zone Management Prevention Act (42 U.S.C. §§4801 et seq.) which Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of prohibits the use of lead-based paint in construction or Federal actions to State (Clean Air) Implementation Plans rehabilitation of residence structures. under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of 17. Will cause to be performed the required financial and underground sources of drinking water under the Safe compliance audits in accordance with the Single Audit Drinking Water Act of 1974, as amended (P.L. 93-523); Act Amendments of 1996 and OMB Circular No. A-133, and, (h) protection of endangered species under the "Audits of States, Local Governments, and Non-Profit Endangered Species Act of 1973, as amended (P.L. 93- Organizations." 205). 18. Will comply with all applicable requirements of all other Federal laws, executive orders,regulations,and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE / William H. Jerke, Chair JUN 2 3 2008 APPLICANT ORGANIZATION DATE SUBMITTED Weld County Board of Commissioners June 12, 2008 Standard Form 4248(Rev.7-97)Back doo8-1753 Donna Bechler From: Sharon Kahl Sent: Thursday, February 11, 2010 12:29 PM To: Donna Bechler Subject: FW: Agreements From: Susan Talmadge Sent: Thursday, February 11, 2010 11:46 AM To: Sharon Kahl Subject: Agreements You called and asked me the status on the following: 2008-1753—I looked at this Agreement and I did not see a place where the State had to sign. I think only our signature was needed to send. 2008-3086—I'm not sure ho to handle th' ne now that Head Sta ' longer un r the County' ' risdictio I w' I look ro gh do me an ind t sign cop . It takes a as I ' rying t ck t move. Susan Talmadge Office Manager Weld County Department of Human Services 315 N. 11th Avenue PO Box A Greeley, CO 80632 970-352-1551, ext. 6501 Fax: 970-353-5215 1 Hello