HomeMy WebLinkAbout20082526.tiff RESOLUTION
RE: APPROVE COLORADO PREVENTION PARTNERS PURCHASE OF SERVICES
AGREEMENT AND AUTHORIZE CHAIR TO SIGN - ISLAND GROVE REGIONAL
TREATMENT CENTER
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Colorado Prevention Partners Purchase
of Services Agreement between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services, and
the Island Grove Regional Treatment Center, commencing September 30, 2007, and ending
September 29, 2008, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Colorado Prevention Partners Purchase of Services Agreement
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and the Island
Grove Regional Treatment Center be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 22nd day of September, A.D., 2008, nunc pro tunc September 30, 2007.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
•
ATTEST: (,,,,,da{��ff f� 4 ern CUSED
,S61 *L.`, , z� m H. Jerke, Chair
Weld County Clerk to the B rd t� ;r ,
_r
iktric."5,yth Robert flilisde o-Tem
BY.
De ty Clerk the Board
W is F. Garcia
A OV AST •
_ David E. Long
C my Attorney /
�ougl.s Rademacher
Date of signature:
2008-2526
e() /7LS a %) 0%% 8=
MEMORANDUM
tai ,ft DATE: September 15, 2008
William H. Jerke, Chair, Board of County Commissioners
WIlDTO:
�.FROM: Judy A. Griego, Dire tor, Humi.c Se 'ces Department
COLORADO RE: Colorado Preventio artners Purchas o e ces
Agreement betwee t e We County epart nt of Human
Services and Island Grove Regional Treatment Center
Enclosed for Board approval is a Colorado Prevention Partners Purchase of Services
Agreement between the Weld County Department of Human Services and Island Grove
Regional Treatment Center. This Agreement was reviewed at the Board's Work Session of
November 5, 2007.
Background. Previously, the Board entered into a FY 2007 Colorado Prevention Partners
Contract with the Colorado Department of Human Services. Funding was awarded under a
non-competitive"Colorado Prevention Partners"application,which was submitted on behalf
of Weld County's Interagency Oversight Group(HB04-1451,"Collaborative Management of
Multi-agency Services Provided to Children and Families),and at the request of the Governor's
Office. Island Grove Regional Treatment Center was selected by the Interagency Oversight
Group. The Department is the fiscal agent under the Contract.
1. The Contract provides for continued funding at an amount not to exceed $150,000.00 as
outlined in a budget incorporated as part of the Agreement. Funding will pay for a Project
Coordinator employed by Island Grove Regional Treatment Center, survey expenses,
training, equipment purchases, and related operating expenses.
2. The period of the Agreement is September 30, 2007 through September 29, 2008.
3. The source of funding is through Federal Substance Abuse and Mental Health Services
Administration's five-year Strategic Prevention Framework State Incentive Grant (SPF
SIG), which was awarded to the State of Colorado.
4. The scope of the work to be completed by Island Grove Regional Treatment Center is as
follows:
A. Goal #1: Initiate Strategic Prevention Framework Project. By March 30, 2007,
complete Steps 1 — Conduct Needs Assessment; Step 2- Build State and Local
Capacity; and Step 3 —Develop a Comprehensive Strategic Plan.
2008-2526
MEMORANDUM Page 2
Board of County Commissioners
September 15, 2008
B. Goal #2: Initiate Step 4 Implementation. By April 30, 2007, implementation of
evidence-based prevention programs, policies and practices based on the approved
strategic plan will begin.
C. Goal #3: Initiate Step 5 Evaluation of the Strategic Prevention Framework Project.
D. Goal #4: Prepare for FY07-08 Colorado Prevention Partner (CPP) Strategic
Prevention Funding Year.
If you have questions please give me a call at extension 6510.
Com.CoIoPrevention Pa rtnersIG091508
• ' Contract No: SFY07-08-CPP
COLORADO PREVENTION PARTNERS
PURCHASE OF SERVICES AGREEMENT BETWEEN THE WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES AND ISLAND GROVE REGIONAL TREATMENT CENTER
T1��
This Agreement, made and entered into theday of er 2007, by and between the Board of
Weld County Commissioners, sitting as the Board of Social Services, on behalf of the Weld County
Department of Social Services,hereinafter referred to as"Social Services,"and Island Grove Regional
Treatment Center, hereinafter referred to as"Island Grove."
WITNESSETH
WHEREAS, required approval, clearance, and coordination have been accomplished from and
with appropriate agencies; and
WHEREAS,the Weld County IOG, formed under HB04-1451,provides a focus for a
collaborative planning approach to the delivery of services to children and families that may lead to the
provision of more appropriate and effective delivery of services in Weld County; and
WHEREAS, Social Services, on behalf of the Weld County IOG and at the request of the State of
Colorado Governor's Office, submitted in July 2006 a non-completive application under"Colorado
Prevention Partners"grant, which had as its goal to increase community capacity to initiate implementation
of a Strategic Prevention Framework project; and
WHEREAS, the Colorado Department of Human Services, Alcohol and Drug Abuse Division has
contracted with and provided funding to Social Services in September 2006 to develop a community
planning project entitled the"Colorado Prevention Program", designed to reduce substance abuse related
problems; prevent onset and reduce progression of substance abuse, including childhood and underage
drinking of alcohol;build prevention capacity and infrastructure at state and community levels; and
develop a Strategic Prevention Framework model;and
WHEREAS,the Weld County LOG has accepted the planning and guidance of the Colorado
Prevention Program and has agreed to meet the guidelines and requirements set forth for the project by the
Colorado Department of Human Services; and
WHEREAS, Social Services, as the fiscal agent of the project, seeks services to develop the
Colorado Prevention Program; and
WHEREAS,the Weld County IOG, with the concurrence of Social Services, has selected Island
Grove to provide services to develop the Colorado Prevention Program; and
WHEREAS, Island Grove, a Colorado non-profit corporation organized for the purpose of
managing and coordinating high quality, cost efficient, integrated chemical dependency and related
behavioral health care services, is willing to provide services to develop the Colorado Prevention Program
and wishes to enter into an Agreement with Services to receive financial support for the project.
NOW THEREFORE, in consideration of the premises,the parties hereto covenant and agree as
follows:
1. TERM: The term of the MOU and Agreement is September 30,2007, and shall expire September
29,2008, unless sooner terminated as provided herein.
2. SERVICES PROVIDED BY ISLAND GROVE: Island Grove shall be in compliance with
Exhibit B,"Contract Between Colorado Department of Human Services and Weld County
Department of Social Services, Routing No. 08-LHM-00163",which outlines the direct services to
Page 1 of 6
Contract No: SP/07-08-CPP
be provided by Island Grove and the planning oversight requirements of the Weld County IOG,
and which is attached hereto and incorporated herein by reference.
3. COMPENSATION TO ISLAND GROVE: Social Services agrees to pay Island Grove for
services pursuant to this Agreement a sum of$150,000,according to the budget as follows:
Personnel
Project Director $42,200
Fringe Benefits(28%) $ 11,816
Eval Coordinator $ 11,000
Fringe Benefits(28%) $ 3,080
Admin Asst $ 2,880
Total Personnel $70,976
Travel
Local $ 1,058.50
Out of Area $ ,1891.00
Total Travel $2,949.50
Operating
PPB Stipends/Incentives $ 500
CPP Office/Phone $ 7,800
Training/Conference $ 550
Copy/Print Supplies $ 3,220
Conference/Training $ 3,500
Food $ 3,600
Implementation $24,451.50
Indirect(20%) $ 14,453
Survey CHKS Materials $ 18,000
Total Operating $76,074.50
Grand Total $150,000
A. Island Grove shall submit an itemized monthly bill according to proper invoices to Social
Services for all costs incurred and services provided pursuant to Exhibit B of this
Agreement in accordance with criteria established by Social Services. Island Grove shall
submit all itemized monthly billings to Social Services no later than the twenty-fifth (25)
day of the month following the month the cost was incurred.
B. Payments of costs incurred pursuant to this Agreement are expressly contingent upon the
availability of the Alcohol and Drug Abuse Division -Colorado Prevention Partners
Grant to Social Services.
C. Social Services shall not be billed for,and reimbursement shall not be made for time
involved in activities outside of those defined in Exhibit B. Work performed prior to the
execution of this Contract shall not be reimbursed or considered part of this Agreement.
D. Social Services may withhold any payment if Island Grove has failed to comply with the
Financial Management Requirements,program objectives, contractual terms, or reporting
requirements. In the event of a forfeiture of reimbursements, Island Grove may appeal
such circumstance to the Director of Social Services. The decision of the Director of
Social Services shall be final.
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• Contract No: SFY07-08-CPP
4. ASSURANCES: Island Grove shall abide by all assurances as set forth in the Exhibit A,
"Assurances,"which is attached hereto and incorporated herein by reference.
5. CERTIFICATION: Island Grove certifies that, at the time of entering into this Contract, it has
currently in effect all necessary licenses, approvals, insurance, etc. required to properly provide
the services and/or supplies covered by this contract.
6 TERMINATION: Either party may terminate this MOU or Agreement at any time by providing the
other party with a 30-day written notice thereof Furthermore,this MOU or Agreement may be
terminated at any time without notice upon a material breach of the terms of the MOU or Agreement.
7. TIME OF THE ESSENCE: Time is the essence in each and all of the provisions of this MOU and
Agreement.
8. ENTIRE MOU AND AGREEMENT/MODIFICATIONS: This MOU including Exhibit B and this
Agreement including Exhibit A and B constitutes the entire understanding between the parties with
the respect to the promises and covenants made therein. No modification of the terms of this MOU or
Agreement shall be valid unless made in writing and agreed to by all parties of the MOU and both
parties of the Agreement.
9. NON-APPROPRIATION: No portion of this Agreement shall be deemed to create an obligation on
the part of Social Services to expend funds not otherwise appropriated in each succeeding year.
10. WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this Agreement shall be
deemed to constitute a waiver of any immunities of Social Services or its officers or employees may
possess,nor shall any portion of this Agreement be deemed to have created a duty of care with respect
to any persons other than Social Services and not a party of this Agreement.
IN WITNESS WHEREOF,the parties h-. to-r.ve 8 iiy. cuted the Agreement as of the day,month,and year
first above written. ' ��'� !
ATTEST: • ��� !a. '
WELD COUNTY 1861 ( )RIAR IF COUNTY
CLERK TO THE BOARD '. > C STONERS WELD
\&t rk.1,1 Q . 'Y, OLORADO
tiffrO—
By:
DeputyCler Robert D. asden, Chair Pro—Tem
09/22/2008
D AS TO FOR • ISLAND GROVE REGIONAL TREATMEN
CENTER
BY S4/
Cor Attorney nda P. Alexander, Executive Director
WELD COUNTY DEPARTMENT
OF SOC4ieg2e4A13
RVICES
By:
.
Page 3 of 6
&oo8- 42507�
Contract No: SFY07-08-CPP
EXHIBIT A
ASSURANCES
1. Island Grove agrees it is an independent contractor and that its officers and employees do not
become employees of Weld County, nor are they entitled to any employee benefits as Weld
County employees, as the result of the execution of this Agreement.
2. Weld County,the Board of County Commissioners of Weld County, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or omissions of Island
Grove-contracted providers or its employees, volunteers,or agents while performing duties as
described in this Agreement. Island Grove shall indemnify, defend, and hold harmless Weld
County,the Board of County Commissioners of Weld County, its employees, volunteers,and
agents. Island Grove shall provide adequate liability and worker's compensation insurance for all
its employees,volunteers,and agents engaged in the performance of the Agreement upon request,
Island Grove shall provide Social Services with the acceptable evidence that such coverage is in
effect.
3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the parties or
their officers or employees may possess,nor shall any portion of this Agreement be deemed to
have treated a duty of care with respect to any persons not a party of this Agreement.
4. No portion of this Contract shall be deemed to create an obligation on the part of the County of
Weld, State of Colorado,to expend funds not otherwise appropriated in each succeeding year.
S. If any section, subsections,paragraph, sentence,clause, or phrase of this Contract is for any reason
held or decided to be unconstitutional, such decision shall not affect the validity of the remaining
portions. The parties hereto declare that they would have entered into this Contract and each and
every section, subsection,paragraph,sentence,clause,and phrase thereof irrespective of the fact
that any one or more sections, subsections,paragraphs, sentences,clauses, or phrases might be
declared to be unconstitutional or invalid.
6. No officer,member or employee of Weld County and no member of their governing bodies shall
have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof
7. Island Grove assures that they will comply with the Title VI of the Civil Rights Act of 1986 and
that no person shall,on the grounds of race,creed,color, sex, or national origin,be excluded from
participation in, be denied the benefits of,or be otherwise subjected to discrimination under this
approved Contract.
8. Island Grove assures that sufficient,auditable,and otherwise adequate records that will provide
accurate, current, separate, and complete disclosure of the status of the funds received under the
Contract are maintained for three(3)years or the completion and resolution of an audit. Such
records shall be sufficient to allow authorized local, Federal, and State auditors,and
representatives to audit and monitor Island Grove.
9. All such records, documents, communications, and other materials shall be the property of Social
Services and shall be maintained by Island Grove, in a central location and custodian, in behalf of
Social Services, for a period of four(4)years from the date of final payment under this Contract,
or for such further period as may be necessary to resolve any matters which may be pending,or
until an audit has been completed with the following qualifications: If an audit by or on behalf of
the federal and/or state government has begun but is not completed at the end of the four(4)year
period,or if audit findings have not been resolved after a four(4)year period,the materials shall
be retained until the resolution of the audit finding.
10. Island Grove assures that authorized local, federal, and state auditors and representatives shall,
during business hours,have access to inspect any copy records,and shall be allowed to monitor
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Contract No: SFY07-08-CPP
and review through on-site visits, all contract activities, supported with funds under this Contract
to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring
and evaluation of the performance of the Agreement shall be conducted by appropriate funding
sources. The results of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
11. This Contract shall be binding upon the parties hereto,their successors, heirs, legal
representatives,and assigns. Island Grove or Social Services may not assign any of its rights or
obligations hereunder without the prior written consent of both parties.
12. Island Grove certifies that federal appropriated funds have not been paid or will be paid, by or on
behalf of Island Grove,to any person for influencing or attempting to influence an officer or
employee of an agency,a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract,the
making of any federal grant,the making of any federal loan,the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment,or modification of any Federal
contract, loan,grant,or cooperative agreement.
13. Island Grove assures that it will fully comply with all other applicable federal and state laws.
Island Grove understands that the source of funds to be used under this Contract is Colorado
Works or Temporary Assistance for Needy Families funds.
14. Island Grove assures and certifies that it and its principals:
a. Are not presently debarred,suspended,proposed for debarment,declared ineligible, or
voluntarily excluded from covered transaction by a federal department of agency.
b. Have not, within a three-year period of preceding this Agreement, been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public(federal, state,
or local)transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement,theft, forgery,bribery, falsification or
destruction of records, making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity(federal, state,or local)with commission of any of the offenses enumerated in
paragraph 11(b)of this certification; and
d. Have not within a three-year period preceding this Contract, had one or more public
transactions(federal, state, and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social
Services when the contractor also maintains a relationship with a third party and the two
relationships are in opposition. In order to create the appearance of a conflict of interest, it is not
necessary for the contractor to gain from knowledge of these opposing interests. It is only
necessary that the contractor know that the two relationships are in opposition. During the term of
the Contract, Island Grove shall not enter any third party relationship that gives the appearance of
creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest
situation, Island Grove shall submit to Social Services,a full disclosure statement setting forth the
details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure
statement required by this paragraph shall constitute grounds for Social Services' termination, for
cause, of its contract with Island Grove.
16. Island Grove shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Contract. Except for purposes directly connected with the
administration of Child Protection,no information about or obtained from any applicant/recipient
in possession of Island Grove shall be disclosed in a form identifiable with the applicant/recipient
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Contract No: SFY07-08-CPP
or a minor's parent or guardian unless in accordance with Island Grove written policies governing
access to, duplication and dissemination of,all such information. Island Grove shall advise its
employees, agents, and subcontractor, if any,that they are subject to these confidentiality
requirements. Island Grove shall provide its employees, agents, and subcontractors, if any, with a
copy or written explanation of these confidentiality requirements before access to confidential data
is permitted.
17. Proprietary information for the purposes of this Contract is information relating to a party's
research,development,trade secrets, business affairs, internal operations and management
procedures and those of its customers, clients or affiliates, but does not include information(1)
lawfully obtained from third parties,(2)that which is in the public domain, or(3)that which is
developed independently. Neither party shall use or disclose directly or indirectly without prior
written authorization any proprietary information concerning the other party obtained as a result of
this Contract. Any proprietary information removed from the State's site by Island Grove in the
course of providing services under this Contract will be accorded at least the same precautions as
are employed by Island Grove for similar information in the course of its own business.
18. Island Grove certifies it will abide by Colorado Revised Statue(C.R.S.)26-6-104, requiring
criminal background record checks for all employees, contractors,and sub-contractors.
19. Island Grove certifies that it shall comply with the provisions of Colorado Revised Statutes
(C.R.S.) 8-17.5-101,et seq. Island Grove shall not knowingly employ or contract with an illegal
alien to perform work under this Contract or enter into a contract with a subcontractor that fails to
certify to Island Grove that the subcontractor shall not knowingly employ or contract with an
illegal alien to perform work under this Contract. Island Grove represents, warrants,and agrees
that it(a) has verified that it does not employ any illegal aliens,through participation in the Basic
Pilot Employment Verification Program administered by the Social Security Administration and
Department of Homeland Security, and(b)otherwise will comply with the requirements of C.R.S.
8-17.5-102(2)(6). Island Grove shall comply with all reasonable requests made in the course of an
investigation under C.R.S. 8-17.5-102 by the Colorado Department of Labor and Employment. If
Island Grove fails to comply with any requirement of this provision or C.R.S. 8-17.5-101,et seq.,
Social Services may terminate this Contract for breach and Island Grove shall be liable for actual
and consequential damages to Social Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3), if Island
Grove receives federal or state funds under this Contract, Island Grove must confirm that any
individual natural person eighteen (18)years of age or older is lawfully present in the United
States pursuant to C.R.S.24-76.5-103(4)if such individual applies for public benefits provided
under this Contract. If Island Grove operates as a sole proprietor, it hereby swears or affirms
under penalty of perjury that it(a) is a citizen of the United States or is otherwise lawfully present
in the United States pursuant to federal law,(b)shall produce one of the forms of identification
required by C.R.S.24-76.5-101, et seq.,and(c)shall produce one of the forms of identification
required by C.R.S.24-76.5-103 prior to the effective date of this Contract.
20. Social Services holds Island Grove a s a subcontractor fully responsible for all of the same
appropriate descriptions,plans,timetables,tasks,duties and responsibilities required of the prime
contractor by the Alcohol and Drug Abuse Division in its contract for services with funding provided
for the Strategic Prevention Framework State Incentive Grant by the Substance Abuse and Mental
Health Services Administration(SAMHSA).
Page 6 of 6
Contract No: SFY06-07-CPP
EXHIBIT B
CONTRACT BETWEEN COLORADO DEPARTMENT OF HUMAN SERVICES AND
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
ROUTING NO.07-IHM-00161
Table of Contents
Section Description Page Nos.
1. Contract Page 1 of 11 Pages
2. Exhibit A—Additional Provisions Page 1 of 7 Pages
3. Exhibit B—Phase 2 Strategic Plan and Budget Page i through 41 Pages
4. Exhibit C—Contractor Response Page i through 14 Pages
5. Exhibit D—CPP General Guidelines Page i through 19 Pages
6. Exhibit E—CPP Budget Page Page lof 1
7. Exhibit F—Option Letter Page tof 1
8. Exhibit G—Sample Bilateral Change Order Letter Page 1 of 1
9. Exhibit H—Sample Funding Letter Page 1 of 1
Page 1 of 1
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DEPARTMENT OF HUMAN SERVICES
ROUTING NO. 07 IHM 00161
CONTRACT
This contract is made and entered into by uut 1tvieen the named parties. In accordance with the
purposes stated herein,it is hereby agpeeel a5 roar's;
STATE:. y. ,
�� � -:•,OONTRACTOR:
State of Colorado for the use&filar&state Weld Conti' Dept of Social Services
Departtnent of-Human Servx ds PC)Box A
Alcohol and Drug Abuse eta Greeley,CO 80632
4055 S.Lowell Blvd , ,,;
Denver,CO $0236-3l % r .,
CONTRACT MADE DATE. CONTRACTOR ENTITY TYPE:
08/01/2006 Government
CONTRACTOR FEIN OR SOCIAL SECURITY NUMBER
PO/SC ENCUMBERANCE NUMBER 846000813 F
PO Il-IM ADA0701161 BILLING STATEMENTS RECEIVED:
TERM:
Monthly
This contract shall be effective upon approval STATUTORY AUTHORITY:
by the State Controller,or designee,or on Not Applicable
09/30/2006,whichever is later. The contract CONTRACT PRICE NOT TO EXCEED
shall end on 09/29/2007.
$147732
MAXIMUM AMOUNT AVAILABLE PER FISCAL YEAR
PROCUREMENT METMOD FY 07:$113,174
Discretionary FY 08:$34,558
Bm/RFP/LIST PRICE AGREEMENT NUMBER
Not Applicable
LAW SPECIFIED VENDOR STATUTE PRICE STRUCTURE
Not Applicable Cost Reimbursement
FUND SOURCE-NAME OP FEDERAL PROGRAM/GRANT AND FUNDS IOU
6 U79 SP11181-02-2
STATE REPRESENTATIVE CONTRACTOR REPRESENTATIVE
Janet Wood, Director, Behay. Hlth. Svs. M.J. Geile, Chair
Alcohol and Drug Abuse Division Contractor Name Per Above
4055 S. Lowell Blvd. PO Box A
Denver, CO 80236-3120 Greeley, CO 80632
SCOPE OF WORK.
In accordance with the provisions of this contract and its exhibits and attachments, the
Contractor shall: Within Colorado Communities, reduce substance abuse related problems;
prevent onset and reduce progression of substance abuse, including childhood and underage
drinking of alcohol; build prevention capacity and infrastructure at state and community levels;
and develop a SPF SIG model.
For Contact Wizard Version 3.3 Page 1 of 11 Revised 05/24/06
Colorado Department of Human Services
Contract Management
ccc‘. ;!_31-5
EXHIBIT&
The following exhibits are hereby incorporated:
Exhibit A- Additional Provisions
Exhibit B- Phase 2 Strategic Plan and Budget(when approved by State)
Exhibit C- Non-Compet.Applic. for Funding&Non-Compet RFA ,and
Contractor Response
Exhibit D- CPP General Guidelines
Exhibit E- Budget
Exhibit F- Sample Option Letter
Exhibit G- Sample Change Order Letter
Exhibit H- Sample Funding Letter
COORDINATION:
The State warrants that required approval, clearance and coordination has been accomplished from and
with appropriate agencies.
APPROVAL
In no event shall this contract be deemed valid until it shall have been approved by the State Controller or
his/her designee.
PROCUREMENT:
This contractor has been selected in accordance with the requirements of the Colorado
Procurement Code.
PRICE PROVISIONS:
Payments pursuant to this contract shall be made as earned, in whole or in part, from available funds,
encumbered for the purchase of the described services and/or deliverables. The liability of the State at
any time for such payments shall be limited to the encumbered amount remaining of such funds.
Authority exists in the laws and funds have been budgeted, appropriated and otherwise made available,
and a sufficient unencumbered balance thereof remains available for payment
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon
funds for that purpose being appropriated,budgeted and otherwise made available.
The Contractor understands and agrees that the State shall not be liable for payment for work or
services or for costs or expenses incurred by the Contractor prior to the proper execution and State
Controller approval of this contract.
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Colorado Department of Human Services
Contract Management
IGENERAL PROVISIONS
The following clauses apply to this contract: otherwise stated, in the event of conflicts or
inc ies between its
A. Governmental Immunity/Limitation of Liability: exhibits
orcattachments, such conflicts s t shall be
Notwithstanding anything herein to the contrary, resolved by reference to the documents in the
no term or condition of this contract shall be following order of priority: 1) the Special
construed or interpreted as a waiver, express or Provisions of this contract shall always be
implied, of any of the immunities, rights, controlling over other provisions in the contract
benefits, protection, or other provisions of the or amendments;2)the contract"cover"pages;3)
"Colorado Governmental Immunity AcC",C.R.S. the exhibits to this contract 4) the General
§24-10-101, et seq., as now or hereinafter Provisions of this contract.
amended. The parties understand and agree that
the liability of the State for claims for injuries to E. Notice and Representatives: For the purposes of
persons or property arising out of negligence of this contract,the representative for each party is as
the State of Colorado, its departments, designated herein. Any notice required or
institutions, agencies, boards, officials and permitted may be delivered in person or sent by
employees is controlled and limited by the registered or certified mail, return receipt
provisions of C.R.S. §24-10-101, et seq.,as now requested,to the party at the address provided,and
or hereafter amended and the risk management if sent by mail it is effective when posted in a U.S.
statutes, C.R.S. §24-30-1501, et seq., as now or Mail Depository with sufficient postage attached
hereafter amended. Any liability of the State thereto. Notice of change of address or change or
created under any other provision of this representative shall be treated as any other notice.
contract, whether or not incorporated herein by
reference, shall be controlled by, limited to,and F. Contractor Representations- Qualifications/
otherwise modified so as to conform with, the Licenses/ Approvals/Insurance: The Contractor
above cited laws. certifies that, at the time of entering into this
contract, it and its agents have currently in effect
B. Federal Funds Contingency: Payment pursuant to all necessary licenses, certifications, approvals,
this contract, if in federal funds, whether in insurance, etc. required to properly provide the
whole or in part, is subject to and contingent services and/or supplies covered by this contract
upon the continuing availability of federal funds in the state of Colorado, Proof of such licenses,
for the purposes hereof. In the event that said certifications, approvals, insurance, etc. shall be
funds, or any part thereof, become unavailable, provided upon the State's request Any
as determined by the State, the State may revocation, withdrawal or nonrenewal of
immediately terminate this contract or amend it necessary license, certification, approval,
accordingly. insurance, etc. required for the Contractor to
properly perform this contract, shall be grounds
C. Billing Procedures:The State shall establish billing for termination of this contract by the State.
procedures and requirements for payment due the
Contractor in providing performance pursuant to Contractor certifies that it is qualified to perform
this contract.The Contractor shall comply with the such services or provide such deliverables as
established billing procedures and requirements for delineated in this contract.
submission of billing statements. The State shall
comply with CRS 24-30-202(24) when paying The Contractor certifies to the best of its
vendors upon receipt of a correct notice of the knowledge and belief that the Contractor, its
amount due for goods or services provided principals and authorized subcontractors are not
hereunder. presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily
D. Exhibits- Interpretation: Unless otherwise stated,
all referenced exhibits are incorporated herein and excludedde (l departmentom participation or a in cthis This ssaon by
made a part of this contract. And, unless any federal or agency. paragraph
For Contract Wizard Version 3.3 Page 3 of 11
Colorado Department of Human Services Revised US/24/OG
Contract Management
applies if payments to the Contractor under this 3. The State of Colorado shall be named as
contract in federal funds equal$100,000 or more. additional insured on the Commercial
General Liability and Automobile Liability
G. Legal Authority: The Contractor warrants that it Insurance policies (leases and construction
possesses the legal authority to enter into this contracts will require the additional insured
contract and that it has taken all actions required coverage for completed operations on
by its procedures, by-laws, and/or applicable law endorsements CG 2010 11/85, CG 2037, or
to exercise that authority,and to lawfully authorize equivalent). Coverage required of the
its undersigned signatory to execute this contract contract will be primary over any insurance
and bind the Contractor to its terms.The person(s) or self-insurance program carried by the
executing this contract on behalf of the Contractor State of Colorado.
warrant(s) that such person(s) have full 4. The Insurance shall include provisions
authorization to execute this contract. preventing cancellation or non-renewal
without at least 45 days prior notice to the
H. Insurance - Contractor: The contractor shall State by certified mail.
obtain, and maintain at all times during the term 5. The contractor will require all insurance
of this contract,insurance in the following kinds policies in any way related to the contract
and amounts: and secured and maintained by the
contractor to include clauses stating that
I. Workers' Compensation Insurance as each carrier will waive all rights of recovery,
required by state statute, and Employer's under subrogation or otherwise, against the
Liability Insurance covering all of State of Colorado, its agencies, institutions,
contractor's employees acting within the organizations, officers, agents, employees
course and scope of their employment and volunteers.
2. Commercial General Liability Insurance 6. All policies evidencing the insurance
written on ISO occurrence form CO 00 01 coverages required hereunder shall be issued
10/93 or equivalent, covering premises by insurance companies satisfactory to the
operations, fire damage, independent State.
contractors, products and completed 7. The contractor shall provide certificates
operations, blanket contractual liability, showing insurance coverage required by this
personal injury, and advertising liability contract to the State within 7 business days
with minimum limits as follows: of the effective date of the contract, but in
a. $1,000,000 each occurrence; no event later than the commencement of
b. $1,000,000 general aggregate; the services or delivery of the goods under
c. $1,000,000 products and completed the contract. No later than 15 days prior to
operations aggregate;and the expiration date of any such coverage,the
d. $50,000 any one fire. contractor shall deliver the State certificates
of insurance evidencing renewals thereof.
If any aggregate limit is reduced below At any time during the term of this contract,
$1,000,0[x1 because of claims made or paid, the State may request in writing, and the
the contractor shall immediately obtain contractor shall thereupon within 10 days
additional insurance to restore the full supply to the State, evidence satisfactory to
aggregate limit and furnish to the State a the State of compliance with the provisions
certificate or other document satisfactory to of this section.
the State showing compliance with this 8. Notwithstanding subsection A of this
provision. section, if the contractor is a"public entity"
within the meaning of the Colorado
c. Automobile Liability Insurance Governmental Immunity Act CRS 24-10-
covering any auto (including owned, 101, et seq., as amended ("Act'), the
hired and non-owned autos) with a contractor shall at all times during the term
minimum limit as follows: $1,000,000 of this contract maintain only such liability
each accident combined single limit. insurance, by commercial policy or self-
f. Professional liability insurance with insurance, as is necessary to meet its
minimum limits of liability of not less liabilities under the Act. Upon request by the
than$1,000,000.
For Contract Wizard Version 3.3 Page 4 of 11 Revised 05/24/06
Colorado Department of Human Services
Contract Management
OPTION LETTER
Exhibit F
Date: August 29, 2007 State Fiscal Year: 2008 Option Letter No. _1_
SUBJECT: (Please indicate purpose by choosing one of the following)
5- Level of service change in conjunction with renewal for additional term
In accordance with Paragraph(s) _1_ of contract routing number 07 IHM 00161, between the
State of Colorado, Department of Human Services, Alcohol and Drug Abuse Division, and Weld
County Department of Social Services, the state hereby exercises the option for an additional term of
(September 30, 2007 through September 29, 2008) at an increase in the amount of services that are
specified in Paragraph 13 of Exhibit A.
The amount of the current Fiscal Year contract value is increased/decreased by $150,000 to a new
contract value of $343,695.00 ($193,695.00 for FY 07 and $150,000.00 for FY 08) to satisfy
services/goods ordered under the contract for the current fiscal year 2008. The first sentence in Paragraph
13 of Exhibit A is hereby modified accordingly.
The total contract value to include all previous amendments, option letters, etc. is $343,695.00.
APPROVALS:
State of Colorado:
Bill Ritter Jr., Governo
By: Date: 2/1/�
For the Executive D rest
Colorado Department of Human Services
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior
to the date below, the State of Colorado may not be obligated to pay for goods and/or services provided.
State Controller
Leslie M. Shenefelt
By: v 2
Date: "117/67
Date Issued: February 10, 2003
ry c t
Colorado Alcohol&Drug Abuse Division (ADAD)
CPP BUDGET PAGE
CONTRACTOR: Weld County Department of Social Services
PROJECT TITLE: Weld County CPP Project TIME PERIOD: 9/30/2007-9/29/2008
Annual Full # Hrs/ CPP Source
Category& Line Item Time Salary Mos Week Funds of Funds Cash In-Kind
Personnel I I %
1. Project Director 0.00 0.00 0.00 0.00
Fringe Benefits 0.00 0.00 0.00 0.00
2. Eval. Coordinator 0.00 0.00 0.00 0.00
Fringe Benefits 0.00 0.00 0.00 0.00
3.Admin.Assistant 0.00 0.00 0.00 0.00
Total Personnel I I I 0.001 I 0.001 0.001 0.00
Consultants
1. Youth Consultant 0.00 0.00 0.00 0.00
2. Subcontractor 0.00 0.00 0.00 0.00
3. OMNI-RPC 0.00 0.00 0.00 0.00
Total Consultant I I 1 0.001 I 0.001 0.001 0.00
Travel _
1. Local 0.00 0.00 0.00 0.00
2. Out of Area 0.00 0.00 0.00 0.00
Total Travel 0.00 0.00 0.00 0.00
Operating _i
1. Training/Conference 0.00 0.00 0.00 0.00
2. Copying/printing 0.00 0.00 0.00 0.00
3. Meeting Room Rental 0.00 0.00 0.00 0.00
4. Food-meetings 0.00 0.00 0.00 0.00
5. Implementation 0.00 0.00 0.00 0.00
6. Incentives-stipends 0.00 0.00 0.00 0.00
7. Indirect 0.00 0.00 0.00 0.00
8.HKCS mater/supplies 0.00 0.00 0.00 0.00
_
9.Office/phone 0.00 0.00 0.00 0.00
_
10.Office supplies 0.00 0.00 0.00 0.00
//, ,Aulcen rrf o arr t/.94ord&cv` i. ,OO7?
Total Operating 0.00 0.00 0.00 0.00
Grand Total
J -,
I 0.001 0.0oI o.00
This is the budget format required for the next fiscal year.
Instructions: The budget should reflect ar Billings to ADAD should be prepared referencing the
and any subcontractors.
line items in the budget. All expenses listed are for implementation.
Your budget narrative must match the budget.
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people who help people 41876 i`
Substance Abuse and Mental Health Services Administration
(SAMHSA)
Center for Substance Abuse Prevention
Awarded to Office of the Governor of Colorado
Administered by the Alcohol and Drug Abuse Division,
Colorado Department of Human Services
Continuation Application for Funding
For Strategic Prevention Framework State Incentive Grant
"Colorado Prevention Partners"
2007-2008
•
co411V , 141 I l MOAN PICKET
CRP Application fOrantinuation Funding
1. FISCAL AGENT: Weld County Department of Social Services
ADDRESS: 315 North I It Avenue, Greeley,CO 80631
CENTRAL TELEPHONE: (970)352-1551 FAX: (970)353-5215
FISCAL CONTACT PERSON: George Heeter,Business Office Manager
PHONE NUMBER: (970)352-1551 x6530
EMAIL ADDRESS: heeterge@co.weld.co.us
FUNDS REQUESTED(Must agree with budget forms):
Total Amount Requested$150,000.00
2. PROJECT DIRECTOR/COORDINATOR:
NAME: Maria"Nomie"Ketterling
AGENCY EMPLOYED BY: Island Grove Treatment Center
ADDRESS: 1140 M Street.Greeley,CO 80631
PHONE NUMBER: (970) 313-1159 EMAIL ADDRESS: nketterling@islandgrovecenter.org
NAME OF CPP PROJECT: Weld County Colorado Prevention Partners(WC CPP)
3. APPROVALS
alFFICIAfiLS Author kd to ign Contract:
‘3. J rAkY Co/ -1 -I x-07 970-336-7D0gX 4.+
Dave Long,W Cou o issioner Date Phone
JebbI `1/ Izio7 97O)362-tssllc 6,Sto
Judiego�irector Date Phone
Billing Address: PO Box A,Greeley,CO 80632 Federal Tax ID# 84-6000813
Financial Officer for the Contractor
IA- ,- /t 1 6-7 cr7O-3≤x,(s5/ x(s3O
George Heete4 Business Office Manager Date Phone
TABLE OF CONTENTS
2007-2008 ASSURANCES 1
2007-2008 TERMS AND CONDITIONS 2
WORK AGREEMENT 6
CONTINUATION APPLICATION FOR FUNDING 9
I. 2005-2007 CPP PROGRESS REPORT 9
II. SCOPE OF WORK PLANS FOR 2007-2008 19
III. PARTICIPATION AGREEMENTS/MOA 30
IV. BUDGET SUMMARY AND NARRATIVE 30
CONTINUATION APPLICATION CHECKLIST 37
ATTACHMENTS
WELD COUNTY STRATEGIC PREVENTION PLAN
2007-2008 ASSURANCES
RETURN A SIGNED COPY OF THIS PAGE WITH
THE CONTINUATION APPLICATION
This itemization of Assurances is to be read, each assurance initialed, and the document signed
by the autographic signature of the Applicant or an officer of the Applicant legally authorized to
execute contractual obligations to indicate that the Applicant agrees to comply with the
Assurances through the end of the grant period. An original of these pages must be included with
your original hardcopy Response to this Continuation Application for Funding.
_ACCEPTANCE OF CPP APPLICATION TERMS AND CONDITIONS: An application
submitted in response to this application is a binding offer. ADAD assumes that by submitting
an application the Applicant acknowledges all Terms and Conditions of the Application.
APPLICATION CONTENT ACCEPTANCE: The contents of the response (including
persons specified to implement the project) of the successful Applicant will become contractual
obligations if acquisition action ensues. Failure of the successful Applicant to accept these
obligations in a contract, purchase document, delivery order or similar acquisition instrument
may result in cancellation of the award and such Applicant may be removed from future
solicitations.
_INCURRING COSTS: The State of Colorado is not liable for any cost incurred by
Applicants prior to issuance of a legally executed contract. No property interest of any nature
must occur until a contract is awarded and signed by all concerned parties.
PRIVACY, CONFIDENTIALITY: The Applicant will comply with all federal and state
laws, regulations and rules related to the privacy and confidentiality of client information,
records, etc., including compliance with both 42 CPR Part 2 and HIPAA, where applicable,
throughout the duration of any resulting contract. (hup://www.hipaa.samhsa.gov/privacvrule.htm)
_CHARITABLE CHOICE: Faith-based recipients have read, understand and will comply
with Charitable Choice Provisions and Regulations found in 42 CFR Parts 54 and 54a.
(httal/www.access.kno.govinarakfrAvaisidx 03/42cir54 03,hlml)
Handwritten �-- 7AlA7
Si ature by Authorized Date
Officer of Fiscal Agency
or Agent of Applicant
Weld County CPP Continuation Application for Funding Page 1
2007-2008 TERMS AND CONDITIONS
RETURN A SIGNED COPY OF THE TERMS AND CONDITIONS BELOW
WITH THE CONTINUATION APPLICATION
Colorado Prevention Partners and The Alcohol and Drug Abuse Division, Prevention Services
Section, require the following Terms and Conditions for any County or Tribal Community
funded by this contract. The applicant's signature at the end of this section, returned with the
Continuation Application, signifies that the applicant understands and agrees to the terms and
conditions as well as agreements for participation.
Terms and Conditions
• All activities supported by ADAD/CPP funding including printed materials, notice of
these materials or trainings on websites, etc., must acknowledge ADAD, COLORADO
DEPARTMENT OF HUMAN SERVICES, COLORADO PREVENTION PARTNERS
and CSAP/SAMHSA as the funding sources, using the ADAD, CDHS, CPP and
SAMHSA logos when appropriate.
• All collections—data requirements, training materials, videos, books, files such as
evaluation instrument files, and other library collections—purchased under a contract
resulting from this application may be requested to be returned or given to another
recipient at ADAD's option, when the contract ends.
• Any equipment purchase over $1,000 must first be approved by ADAD as part of the
ongoing Continuation Application review. All equipment valued at$2,500 or over which
is purchased under a contract resulting from this Continuation Application may be
requested to be returned or given to another recipient at ADAD's option, when the
contract ends.
• All computer equipment and software used to implement any contract resulting from this
Continuation Application must be compatible with ADAD's requirements and must meet
evaluation requirements. Funds can be budgeted for that purpose. (Only one computer
purchase is allowed per contract per grant.)
• Communities are also strongly encouraged to use CPP dollars to support an upgrade of
internet service (e.g. high speed line, DSL etc.). Dial-up Internet access will cause
increased delays in data entry.
Current minimum requirements:
IBM PC or compatible, Pentium class (II or HI) CPU, VGA 800x600, 16mb Ram,
IOmb free hard drive space, 56.6k modem, Windows 95 and up or NT 4.0 and up,
Internet connection (regular phone line) with Microsoft Internet Explorer browser 5
and up.
Weld County CPP Continuation Application for Funding Page 2
If you are purchasing new equipment,the following set ups are recommended:
If stand-alone workstation: Pentium III 450+ CPU, SVGA 8mb video card, 64mb+
SDRAM, 6GB hard drive, CD-ROM, sound card and speaker, 56k modem or high
speed connection through DSL or cable, Windows 98 or 2000, Microsoft Explorer
browser 5 and up.
If on a network: Pentium III 450+ CPU; SVGA 8mb video card; I28mb+ SDRAM;
6GB hard drive, CD-ROM; sound card and speaker; Ethernet network card; high
speed connection through DSL, Frame Relay, or T1 line; Windows 98 or 2000;
Microsoft Explorer browser 5 and up
Web Browser:
The web browser supported the CO Prevention System is Microsoft Internet Explorer
(IE). Currently Mozilla Firefox, Netscape, AOL, MSN and other browsers are not
supported by PBPS. They may function, but not to design specifications. We
recommend users have the latest version of IE installed on their computer along with
the updates provided by Microsoft(which are released periodically).
• Any agency receiving a contract resulting from this Continuation Application must have
an e-mail address.
• No Federal appropriated funds will be used for any activity that would be deemed as
lobbying.
• Any agency receiving a contract resulting from this Continuation Application for
Funding whose staff, subcontractors and volunteers have direct contact with
children/youth or other vulnerable populations must have a background screening policy
in keeping with CRS 27-1-110 that requires fingerprinting and a nationwide criminal
check (including Colorado) for felonies, misdemeanors and outstanding warrants. This
screening is permitted under CRS 24-72-305.3(Part II,Overview).
• No vehicles will be leased or purchased under any contracts funded by this Continuation
Application for Funding.
• Indirect rates are not to exceed 20%. The applicant must justify in the"budget narrative"
section all costs that have been placed in both the"direct"and "indirect"categories. The
process for arriving at the costs listed must be clearly described.
Weld County CPP Continuation Application for Funding Page 3
Agreements for Participation
By submitting this Continuation Application for 2007-2008 you are agreeing to:
• Maintain staffing requirements, including at a minimum a .5 FEE Project
Director/Coordinator and a .25 FEE Local Evaluation Liaison to work with ADAD,
OMNI, and CPP.
• Maintain and enhance a Community Coalition and/or Prevention Policy Board and
describe the roles and responsibilities of those groups.
• Maintain the involvement of a Fiscal Agent(Unit of Local Government)to a)receive the
funds from ADAD and b) complete and submit monthly billings for reimbursement to
ADAD.
• If not yet submitted, provide a statement or statements of participation (MOU) that
identify the key stakeholders who have agreed to participate in the CPP Project as of July
13,2007 and identify their roles and participation commitments.
• Continue to implement a youth involvement strategy for SPF Steps 1-5 of the CPP
process.
• Continue to collaborate across funding streams,disciplines,age and cultural groups.
• Obtain a written Memoranda of Agreement (MOA) with required signatures from
participating school districts.
• Obtain required consent forms, preferably passive, from all students that will participate
in the next administration of the Healthy Kids Colorado Survey.
• Administer the Healthy Kids Colorado Survey in the fall of every grant year among all
high schools and feeder middle schools in the target area, using either a census or
sampling model based on population,for all 6'n— 11ib graders.
• If desired, apply through one designated school district for SPF-SIG funds through the
Colorado Department of Education for out-of-contract stipends and related costs to
involve all K-12 representatives in the target area to help ensure school participation on
the Coalition and/or PPB.
• Involve representatives from Higher Education institutions in planning, and build funds
into the budget to support higher education involvement.
• Conduct higher education CORE surveys in any higher education institutions that are
included in the community strategic plan.
Weld County CPP Continuation Application for Funding Page 4
• Send CPP-funded staff to required meetings and trainings,including the following:
o CPP Community Infrastructure Workgroup and Colorado Prevention Partners
Advisory Council (CPPAC): The CPP Community Project Director/Coordinator and
Local Evaluation Liaison must attend a minimum of three annual 2-day Denver-based
meetings.
o State Workroom: The Project Director is encouraged to participate in, or assign
other staff, to other possible workgroups that advance the work of the statewide
project (e.g., Underage Drinking Prevention & Reduction Workgroup, Evaluation
Workgroup,etc.).
o Substance Abuse Prevention Specialist Training (SAPST): All CPP staff must
complete the SAPST within 6 months of contract start or hiring, whichever date
comes first, unless the training was completed in the last 3-5 years;
o Prevention Summit: CPP Coordinator and Local Evaluation Liaison must attend a
two-day Prevention Summit in Denver;
o Other Strategic Prevention Framework or Evaluation Trainings: CPP staff as
designated must attend any other required trainings or meetings announced by
Colorado Prevention Partners.
• Build funds from this contract into the budget for required trainings and professional
development. For example, $75 per registrant (and an optional $90 for continuation
education credits) for the four-day Substance Abuse Prevention Specialist Training
(SAPST) plus lodging and per diem at the state rate (if applicable), and lodging and per
diem costs at the state rate for two people to attend a two-day local or regional orientation
and evaluation training.
• Fiscal agency tracks time and effort of project staff and tracks costs by programs and/or
funding source.
1 - 764?
Handwritten gnature by Authorized Date
Officer of Fiscal Agency
or Agent of Applicant
•
Weld County CPP Continuation Application for Funding Page 5
Work Agreement
CPP Strategic Prevention Framework Funds 2007.2008
RETURN A SIGNED COPY OF THE WORK AGREEMENT BELOW
WITH THE CONTINUATION APPLICATION.
(Note: The Work Agreement/s part of the resins and Conditions of
the contract. No additions to the Work Agreement are required.)
Timeline: September 30,2007 to September 29,2008
Goals and Objectives:
Goal i/I: Continue with SPF Steps 1-3 of Needs Assessment, Readiness Assessment, Capacity
Development and Planning to Enhance and Improve the Strategic Prevention Framework
(SPF)Plan
Objective 1.1: Between September 30, 2007 and September 29, 2008, continue SPF-SIG
work on Steps One—Three(l.Conduct needs assessments; 2. Build state and local capacity;
3. Develop a comprehensive strategic plan) and as needed, submit any revisions to the
Comprehensive Strategic Plan&budget to the CPP Management Team for approval.
Activities:
Revisit Needs Assessment
• Revise or update as needed the indicators that are part of the Needs Assessment
section in ASPIRE.
• Revisit with subcommittee the cause-consumption pattern-consequence model as
needed to see what more can be learned about underage drinking and related issues in
the community.
• As needed, subcommittee identifies additional steps for the collection of local data
and entry into ASPIRE.
• Revise or update the resource assessment in ASPIRE.
• As needed, subcommittee reports additional findings from Step I activities to
PPB/Coalition.
• Continue to refine a plan of action for working with school officials to administer the
Healthy Kids Colorado Survey in targeted schools.
• Review results of the Healthy Kids Colorado Survey and share highlights with the
PPB/Coalition.
Continue to Enhance Local Capacity
• Hold Coalition/PPB meetings to review any updated assessment findings and to
refine capacity building goals and action steps.
• Continue to build relationships with potential partners in sectors of the community
that do not participate actively in prevention.
• Continue to address sustainability.
• Continue to address cultural responsiveness.
Weld County CPP Continuation Application for Funding Page 6
Comprehensive SPF Plan for Prevention
• PPB/Coalition revisits or updates identified goals and action steps based on readiness
and available community resources for addressing underage drinking.
• PPB/Coalition revisits or updates identified goals and action steps based on underage
drinking data and the gaps in prevention services.
• Hold meetings with key stakeholders, other coalitions or community groups, and
service providers to gather any additional feedback on findings, goals and action
steps.
• Evidence-based prevention programs, policies and practices are identified with the
technical support of OMNI RPCs, based on the assessment of needs and existing
resources.
• Identified set of evidence-based prevention programs, policies and practices are
examined for complementary and comprehensive design with fidelity and adaptation
considerations to make strategies responsive to local culture, populations and
assessment findings.
• Strategic plan is updated or refined as needed, at a minimum annually with the
Continuation Application, and submitted to ADAD with a revised budget that details
the use of implementation funds for program,policies and practices.
Goal#2: Continue with SPF-SIG Step 4 and Implement Programs, Policies, and Practices
Objective 2.1: Between September 30, 2007 and September 29, 2008, Coalition and/or PPB
will continue to implement evidence-based prevention programs,policies and practices based
on the approved Strategic Plan developed during SPF Steps One-Three.
Activities:
• Staff are trained and appropriate protocol are developed to implement selected
evidenced-based prevention programs,policies, and practices.
• The CPP project continues to implement selected evidenced-based prevention
programs, policies and practices as reflected in Strategic Prevention Plan and
Template with guidance from Community Coalition/Prevention Policy Board, Project
Director/Coordinator, Local Evaluation Liaison and OMNI RPCs.
Goal#3: Continue with SPF-SIG Step 5 Evaluation of the Strategic Prevention Framework
project
Objective 3.1: Implementation of the Strategic Prevention Framework will be evaluated
within identified community.
Activities:
• PPB/Coalition notes are submitted to OMNI on a monthly basis.
• Local Evaluation Liaison and Project Coordinator work with OMNI to implement a
baseline measure of the Community Level Instrument.
• Local Evaluation Liaison and Project Coordinator works with OMNI evaluation team
contact to coordinate completion of the CLI every 6 months.
Weld County CPP Continuation Application for Funding Page 7
• Local Evaluation Liaison works with the OMNI evaluation team contact to coordinate
evaluation activities such as site visits, stakeholder interviews and technical
assistance when needed.
• Process and outcome data are entered into Colorado KIT as required. The OMNI
Evaluation team will work with the Local Evaluation Liaison to determine what data
should be entered into the system.
Goal#4: Prepare for FY08-09 CPP Strategic Prevention Framework Funding Year
Objective 4.1: By July 2008, an application will be submitted for Grant Year 08-09 of the
CPP Strategic Prevention Framework project.
Activities:
• Continuation Application is completed and approved.
• Planning for transition of activities into next fiscal year is carried out.
• Sustainability plans are formalized.
� ( /1 /�7
Handwritten nature by Authorized Date
Officer of Fiscal Agency
or Agent of Applicant
Weld County CPP Continuation Application for Funding Page 8
CONTINUATION APPLICATION FOR FUNDING
CPP Strategic Prevention Framework Funds 2007-2008
I. 2005-2007 CPP PROGRESS REPORT
The Weld County Colorado Prevention Partners project held their first
Community Coalition (CC) meeting on August 15, 2006. The WC CPP Community
Coalition meets monthly and minutes are submitted on a regular basis to ADAD.
Meetings are well attended and members participate actively.
Prior to the first meeting, contacts were made during the summer months to
obtain cooperation from several school districts to administer the HKCS; Centennial
BOCES was instrumental in obtaining five school district's MOA in this first round,
Fall 2006. The WC CPP project provided monogrammed pencils "WC CPP" for each
student at the participating schools. In addition, plans were made and invitations
sent out for two school engagement"focus group"meetings funded through the CDE
grant. Several youths were involved in these two focus groups (one youth attended
the July 2006 Courage Live program in Vail, for the Weld County Team organized by
the WC CPP).
In September 2006, an Evaluation Liaison was hired by the WC CPP. At the
CC meeting in October 2006, a MOA was reviewed and signed by members
present. The November meeting was a dinner presentation by Team Fort Collins
"Actuality," a Social Norming approach to health promotion. Thirty-five people
attended this exciting presentation, half of which were WC CPP Community
Coalition members.
Weld County CPP Continuation Application for Funding Page 9
Once the WC CPP Community Coalition began to focus on data collection
and needs assessment, a small working Data Collection subcommittee was formed.
This subcommittee included key members who initiated the gathering, reviewing and
analysis of all data collected. The Data Collection subcommittee met every two
weeks and reported back to the full WC CPP CC at their regular monthly meetings.
The information collected by the subcommittee helped to form the decisions of the
WC CPP Community Coalition regarding the selection of standard/customized
indicators, CORE survey data from the University of Northern Colorado (UNC), local
trend data, qualitative data, and eventually HKCS results which would later impact
our strategic planning process.
A Windsor Tribune, November 2006, article entitled Students Admit to Drug
Use, quoted the School Superintendent as acknowledging "the numbers are
alarming." The WC CPP answered their "call to action" by participating in a
community/school meeting in February 2007. Currently, WC CPP Team Windsor is
an active working committee of the entire WC CPP project as well as a targeted WC
community.
The WC CPP Coordinator submitted an article which was published in
December 2006 of the Greeley Tribune regarding the impact of alcohol and driving
during the holiday season.
Initializing the Needs Assessment process began with key informant
interviews with identified stakeholders in three demographically diverse WC
Weld County CPP Continuation Application for Funding Page 10
communities, interviews with WC CPP Community Coalition members, and several
"appreciative inquiry" interviews in February 2007.
During the month of March 2007, dates were set for the Strategic Planning
Sessions while a preliminary planning meeting was held with OMNI staff at the Weld
County Southwest Facility Building in Firestone. The Strategic Planning Sessions
were comprised of three meetings held March 9th, 20th, and 30th, 2007 (refer to the
attached Weld County Strategic Prevention Plan for listed outcomes).
A. Unit of Local Government:
1. No changes from prior year's Application for Funding
B. Community Coalition:
1. Weld County Colorado Prevention Partners Community Coalition(WC CPP CC)
2. The Community Coalition Impact Strategy goals to build capacity and structure
have been actively pursued since the "implementation phase"began with the approval
of the Strategic Prevention Plan. Two working committees have been developed.
These two committees, named Team Greeley and Team Windsor, consist of existing
WC CPP Community Coalition members and new members that were not previously
involved with this SPF SIG process. In lieu of an Executive Committee the two co-
chairs for each of the two teams will serve in those leadership roles. The co-chairs will
meet jointly with the entire WC CPP Community Coalition to report progress on at least
a quarterly basis. These two teams have met every two weeks since June 1, 2007 in
their respective communities,Windsor and Greeley.
Weld County CPP Continuation Application for Funding Page I t
• For a list of all WC CPP CC members, refer to Appendix C, page 60, in the Weld
County Strategic Prevention Plan.
• WC CPP CC—subgroups and participating members are listed below:
o TEAM GREELEY
Team Member Position Affiliation
Carol Martens CO CHAIR District#6 Schools
Student Assistance Coord
John Cordova CO CHAIR Retired, Aims Community
Community College
Shan Craven Parent State Farm Insurance
Shea Craven Student University High School
Emily Kinnison Student Northridge High School
Doug Armbrust Community Retired Radiologist-
physician
Kim Musterman Community State Farm
Insurance/MADD
Linda Trimberger School Board Member District#6
Jason Bergevin Deputy District Attorney Weld County District
Attorney
Joe Gerber Probation Officer Weld County Probation
Cassie Kauffman Health Educator WC DPHE
Carol Parish Business Owner Westlake Wines
Pres Montoya Director Redeemer, Escalante
Project
Katie Dalby Vista Program Developer Redeemer, Escalante
Project
o TEAM WINDSOR
Team Member Position Affiliation
Kacy Murray Co Chair Windsor Schools
Parent/Retire Social Sery
Francy Co Chair Windsor Schools
Henderson Parent/Subs Teacher
Nancy Allen Parent Windsor Schools
Wendy Niccoli Parent Windsor Schools
Rebecca ParenVJournalist Windsor Schools
Valentine
Sheila Ash Parent/Therapist Seven Lakes
Weld County CPP Continuation Application for Funding Page 12
Danny Wick Student High School
Sean Kelly Student High School
Tammy Seib Asst Principal Windsor Elementary
School
Jay Tapia Asst Principal Middle School
Dick Thomas Asst Principal Windsor High School
Andrew Stanger Police Officer Windsor P.D.
Cassie Kauffman Health Educator WC DPHE
Kathy Zavela Researcher Center for Research
Tyson Strategies
C. Prevention Policy Board(PPB):
1. Interagency Oversight Group (IOG)
2. No changes from prior year's.Application for Funding
• For a list of lOG members, refer to page 3 in the WC Strategic Prevention Plan.
D. Project Director/Coordinator:
1. Maria"Nomie"Ketterling, Project Coordinator—No changes
2. No changes from prior year's Application for Funding
E. Local Evaluation Liaison:
1. Katherine Bryant, Evaluation Liaison—No changes
2. No changes since hire date in September 2006
F. K-12:
• No changes from prior year's Application for Funding
G. Higher Education:
Weld County CPP Continuation Application for Funding Page 13
• Bryce Kyburz, Director of the Drug Alcohol Tobacco Education (DATE), at the
University of Northern Colorado campus. He is an active member of WC CPP CC.
• DATE staff have participated in the organizational meeting of the WC Community
Coalition and shared their expertise on the Data Collection subcommittee.
Additionally,the data provided from UNC via the CORE SURVEY was helpful to the
strategic planning process. The DATE office on the UNC Campus offers a number
of programs and activities noted in the WC CPP Plan as appendix B.
• Higher Education Representative: N/A
H. Youth Engagement:
1. Youth participated in a number of ways in this past year:
• Several youths sat in our school engagement (2) meetings in September 2006.
Their contributions to the process were helpful and reviewed in the qualitative data
for strategic planning purposes.
• Two focus groups took place at two different alternative schools in Weld County
and that data was utilized as well.
• Three different Weld County school districts' learns" (youths/adult) were
represented at the Colorado Assets, Voices of Strength conference in May 2007.
Plans are to implement their proposals in the three schools in fall of 2007.
• Several high school youths have attend and participated in coalition meetings for
both Team Greeley and Team Windsor. Their input is seen as valuable and helpful
to the process.
Weld County CPP Continuation Application for Funding Page 14
2. No changes from prior year's Application for Funding
I. Collaboration:
1. All currently existing relationships and networks will continue in the next year.
Community-Based Initiatives:
o The WC CPP project merged early on with the Prevention Alliance(DFC)
that was facilitated through Weld County School District #6. A number of
those original agencies and individuals serve on the WC CPP Community
Coalition.
o The Weld County Children, Youth and Family Coalition facilitated by
United Way had a meeting with the WC CPP project. They have since
disband/retired and delegated its"Meth Committee"to the IOG.
o The WC CPP project has had numerous meetings with STEPs to a
Healthier Colorado. We have worked side by side with the administration
of the HKCS/YRBS in School District #6 in the spring. Additionally, the
CPP coordinator has attended the School District #6 Wellness Committee
meetings.
o The WC CPP coordinator has been involved for many years with the
Tobacco Free Weld County project (TTI/STEPP). The WC CPP project
has attended several health fairs in the past year, including most recently,
the Women's Health Forum at Aims Community College; information
collected and shared by both projects were distributed.
Weld County CPP Continuation Application for Funding Page 15
o The WC CPP project was involved with the planning of the
Tailgate the Safety Way a community sponsored event on the grounds of
West High School in August 2006. This event included sponsors from the
private/public/school/and governmental sectors, including the Greeley
Police Department, WC Sheriff's Office, UNC DATE office, MADD, Island
Grove Treatment Center, and more. At an information/education booth,
the WC CPP coordinator distributed parental and teen materials (the WC
CPP project was listed on all promotional flyers).
o The WC CPP coordinator assisted with the Open House event for the
Juvenile Assessment Center (JAC) opening. The JAC houses the lOG's
Executive Director (HB1451). The lOG is the group that comprises the
PPB for WC CPP project. The WC CPP coordinator attends lOG meetings
on occasions and regularly updates the lOG on the WC CPP's progress.
o The WC CPP coordinator attends the Greeley Interfaith Association (GIA)
meetings. These meetings represent a large number of area churches.
Information is shared about underage drinking prevention and parent
education as well as the need for youth participation/youth leadership and
volunteers.
o The WC CPP coordinator attends the Latino Women's Luncheon group on
a monthly basis. Sharing includes information and announcements about
the CPP project and the need for volunteers for the Community Coalition.
Weld County CPP Continuation Application for Funding Page 16
o Meetings have been held at the Weld Library District buildings. The Public
Hearing for the State Prevention Plan review was scheduled to take place
at the Farr Branch Library.
o The CPP coordinator represented the WC CPP Coalition by participating
in the fall 2006 at a Health Information event at the City of Greeley's
museum and City Hall at the Mall event.
School-Based Initiatives:
o The Windsor community had an active parent group interested in
furthering the work of prevention and merged with the WC CPP Team
Windsor effort. One of Co-chairs for WC CPP Team Windsor came from
that original parent group.
o Meetings for the Strategic Planning Sessions were held at the Poudre
Learning Center at no cost, this is a joint venture of a number of school
districts in Weld County and the City of Greeley. The July SAPST trainings
were scheduled to be held at that location in Greeley.
Programs with Substance-Abuse or Related Problem Prevention Funding:
o Representatives from WC Partners have been members of the WC CPP
Community Coalition meetings (ADAD). Mentoring is an important piece of
the prevention programs puzzle.
o The WC CPP coordinator attends the YOUTHNET meetings hosted by the
City of Greeley's Youth Initiative Office (TGYS). This is probably the best
networking meeting of youth serving agencies/programs in the County.
Weld County CPP Continuation Application for Funding Page 17
o The WC CPP project is housed at Island Grove Treatment Center (ADAD)
and the CPP coordinator attends monthly meeting to network with staff
and shares prevention announcements. Additionally, a bulletin board next
to the CPP coordinator's office posts many prevention messages,
conference information, and client/parent educational handouts and teen
prevention flyers.
J. Prevention Infrastructure Development:
Many contacts with key stakeholders, along with networks of a variety of
organizations/agencies, and many individuals, have contributed to the progress of the
WC CPP project to date. School districts and personnel, higher education including
UNC and Aims Community College have contributed time and space to support the
WC CPP. The Team Greeley Co Chair comes from Aims Community College and the
other from School District#6.
K. Cultural Responsiveness:
The CPP coordinator attended a "Cultural Considerations" COVA training on
June 15, 2007 in Greeley and the Voices of Strength - Colorado Assets Conference in
Denver in May 2007. The WC CPP coordinator attended the Assets Conference as a
volunteer.
Greeley and Windsor differ in a number of ways, one being their socio economic
levels. Greeley is 30% Hispanic with a lower income level compared to Windsor.
Weld County CPP Continuation Application for Funding Page IS
Windsor's population is mostly white, educated and well paid. However, all materials
that are going out to parents in Windsor will be bilingual in English and Spanish.
II. SCOPE OF WORK PLANS FOR 2007-2008
A. Target Community:
Two geographic areas within Weld County have been targeted: the City of
Greeley and the Town of Windsor. These two communities were selected based on
the following criteria: 1) a mix of urban and rural communities; as well as ethnic and
socio-economic diverse populations; 2) their readiness level to take action on
underage drinking issues; 3) data indicating a high prevalence of underage drinking;
4) existing relationships with school districts and other community members; 5)
participation in the coaltition; and 5) administration of the Healthy Kids Colorado
Survey(HKCS) in their schools.
The WC CPP Strategic Prevention Plan goals focuses on school-aged
populations of Middle School and High School with a particular emphasis on the
transition years of 6th grade and 9th grade as well as the parents of these age
groups.
B. Strategic Prevention Plan:
The WC CPP Strategic Prevention Plan now includes a table of contents and
Appendix C.
Weld County CPP Continuation Application for Funding Page 19
C. Planning Template:
GOAL 1 —To modify social norms accepting/encouraging youth drinking and reduce
social access to alcohol by middle school and high school aged populations using a
multi-level parent, school and community wide program designed to be alcohol
specific.
OBJECTIVE—Implement a community based media campaign
RESPONSIBLE
ACTION STEPS TIMEFRAME PARTIES
1. Engage social norm/ marketing/media Aug-Oct "07 - Co Chairs from
consultant Actuality from Fort Collins to Team Windsor&
assist in developing a campaign in the two Team Greeley
selected communities/school districts. The -Working Committees
first planning meeting is scheduled for -Teams
August 2, 2007 with Team Fort Collins. -Actuality, "Team Fort
Collins"
2. Utilize local data throughout campaign See above See above
3. Identify multiple venues and sectors for See above See above
disseminating the media, including, but
not limited to: newspaper (there are three
in Windsor/Greeley), local television,
churches, school activities, athletic
events, Police Departments, Recreation
Center, Liquor Stores. For example, two
articles have already been printed in the
Windsor Beacon and the Windsor Tribune
newspapers and Team Greeley is
meeting with the Greeley Tribune Editorial
Board on July 31, 2007. This meeting will
include members of the IOG/PPB.
4. Create flexibility within the campaign to See above See above
allow for cultural responsiveness and
custom tailoring to specific target
populations, age ranges and/or activities.
5. Participate in the"Tailgate the Safety Way" Aug 2007 -CPP Coordinator
event at West High School with a -Volunteers
promotional/educational booth.
Weld County CPP Continuation Application for Funding Page 20
OBJECTIVE—Address the need for accurate parent educational material/class
specific to underage drinking prevention
RESPONSIBLE
ACTION STEPS TIMEFRAME PARTIES
1. Increase awareness of parents of middle - July 07 -Team Windsor
school/high school children about how - Implement members
their own use and behaviors can impact Fall '07
their child's development of perceptions
and later behaviors. Team Windsor will be
distributing the Circle of Concern
Consortium's Parent Handbook at
registration for High School in July 2007
and at "back-to-school" nights at the other
school levels. The High School will train
staff.
2. Increase awareness for parents about the See above See above
average age of first use and early
prevention tips and where to go for
information and help.
OBJECTIVE— Address specific identified strategies for implementation in the
two communities
RESPONSIBLE
ACTION STEPS TIMEFRAME PARTIES
1. Identify and research possible evidence - Research -Co Chairs from
based strategies to implement in our two Fall '07 Teams Greeley&
communities. For example: Communities - Implement Windsor
that Care, the Northland Project or others. Winter'07- -CPP Staff
'08 -School Personnel
and other CPP CC
team members
2. Obtain training and TA in evidence based See above See above
strategies which may include out of area
conference or workshops.
Weld County CPP Continuation Application for Funding Page 21
GOAL 2 — To reduce access and availability of alcohol to middle school and high
school youth by reducing retail and social access through increased enforcement of
underage drinking laws and penalties.
OBJECTIVE — To partner with local business/liquor stores to effect underage
alcohol access, responsible beverage service, and alter alcohol use patterns
RESPONSIBLE
ACTION STEPS TIMEFRAME PARTIES
1. Identify and research SAMSHA models to - Fall '07 -CPP Staff
implement in the two communities (i.e. -Team members &
Community Trials). A recent member of Co chairs
Team Greeley is a Greeley liquor store
owner.
D. Technical Assistance(T/A) Plan
Colorado Prevention Partners Technical Assistance Plan
Regional Prevention Consultant: Kelly Vaughan, Region 1
Date: May 9, 2007
Colorado Prevention Partners Community: Weld County
WC CPP Staff:
Name: Nomie Kerierling
Role: CPP Coordinator
Address: 1260 H Street Greeley, CO 80631
Phone: 970-313-1159 970-381-3417
Email: nketterling@islandorovecenter.orq
Name: Katherine Bryant
Role: Evaluation Liaison
Address: 1260 H Street, Greeley, CO 80631
Phone: 970-313-1156
Email: kbryant@islandgrovecenter.orq
Weld County CPP Continuation Application for Funding Page 22
Strategic Plan Stens and Progress Made:
• Strategic Plan
Weld County is currently moving into the implementation phase. The coalition
has begun deciding upon the members of the subcommittees (Windsor and
Greeley) and executive committee (the two sets of co-chairs). Currently, the
coalition has elected co-chairs for each of the communities in which they will pilot
the plan.
• Community Readiness ❑
In future years replicating the entire process in other Weld County Communities
may require an assessment tool.
• Coalition Assessment 0
• Policy Prevention Board D
• Resource Assessment O
• School Survey �
• Memorandum of Agreement 0
• Application For Funds []
Deadlines/timelines should be set early as possible.
• Colorado Department of Education Funds
We have just returned from the Voices of Strength Conference. Those that
attended are expected to create projects around substance abuse
prevention/mentoring in their schools, or to be involved with the CPP Community
Coalition directly- ie. through focus groups by fall 2007.
Weld County CPP Continuation Application for Funding Page 23
• Evidence Based Strategies O
Helpful to our CPP is the sorting out of ALL the possibilities of strategies to those
that will be successful in our targeted communities. RPS will be trained in
Communities that Care and return to WC CPP with that knowledge to assist the
selection of strategies for WC.
• Implementation Plan
WC CPP CC is promote the CPP and the PLAN; refer to goal areas below for
more detailed information.
• Evaluation Plan 0
Informal evaluation of each phase of the project continues to occur each step of
the process, The coalition continues to learn from the data received and modify
the plan as needed.
• timeline 0
Refer to tables below
• Budget
Nomie has been working with Ralph in answering any questions and completing
the budget. Revised budget was submitted and approved.
Prevention Plan:
• Underage Drinking:
Goal 1: To modify social norms accepting/encouraging youth drinking and
reduce social access to alcohol by middle school and high school aged
populations using a multi-level parent, school and community wide program
designed to be alcohol specific.
Weld County CPP Continuation Application for Funding Page 24
TA Priority Timeline Milestones
Trainings for coalition Fall 2007
members around
strategies
Goal 2: To reduce access and availability of alcohol to middle school and high
school youth by reducing retail and social access through increased
enforcement of underage drinking laws/penalties.
TA Priority 77meiine Milestones
Training for CC members Fall 2007
around strategies
Goal 3: To modify the social norms accepting/encouraging youth drinking
alcohol and reduce social access of alcohol to youth through the strategy of
keeping special events festive and safe in Windsor and Greeley.
TA Priority Timeline Milestones
To be addressed in year
two of implementation.
• Coalition Impact Strategy:
Goal 1: To increase the membership of the coalition to include youth and
other community members.
TA Priority Timeline Milestones
Building the Teams Ongoing - meeting every Teams Greeley&
two weeks Windsor consists of
many new
community members
including youths.
Goal 2: To strengthen the structure of the Coalition in order to effectively
organize working committees and Executive committee to lead the Coalition.
TA Priority Timeline Milestones
Two TEAM with co chairs Established in June 2007 Teams Greeley and
Windsor each have
two co-chairs to lead
the teams. Co chairs
report back to the
full WC CPP CC.
Involve youth Summer/fall 2007 Several youths are
attending both Team
Greeley and Team
Windsor meetings.
Wed County CPP Continuation Application for Funding Page 25
E. K-12:
The HKCS will be administered in the fall of 2007 through a scientific random
sampling of the entire county's school districts; OMNI has not yet completed this
process. At least 800 High School students and 600 Middle School students will be
part of that sampling. In addition, those school districts may opt in from last years'
survey and that may increase the number of students surveyed. Of course, Greeley
and Windsor schools will be surveyed since they are the two selected communities.
Even if they are not part of the random selection process, MOA's will be obtained
from the schools once they are identified.
Team Windsor has all levels of public education represented on CPP Team
Windsor: Assistant Principals from the Windsor Elementary School, the Windsor
Middle School and the Windsor High School participate.
The WC CPP project is investing in 2,000 copies of the "Circle of Concern's
Consortium's" parent handbook. Handbooks will be distributed to every Windsor
family with school-aged children starting with the High School registration July 24-
25, 2007. Volunteers plan to have an informational booth at the Windsor High
School for both registration dates. A pre-survey will be given to parents regarding
the satisfaction of offering the handbook and its usefulness. Funding for the
handbook comes from the WC CPP project, the Windsor School District and other
Windsor community organizations.
Weld County CPP Continuation Application for Funding Page 26
F. Higher Education:
The UNC campus was not selected as a targeted population at this time as it
was found that UNC is already actively working on the issue of underage drinking on
their campus. However, Bryce Kyburz and the UNC DATE office will continue to
participate in the WC CPP Community Coalition.
G. Youth Engagement:
• Several youths are currently involved with both Team Windsor and Team Greeley
meetings. A presentation on Social Norming is scheduled to include the City of
Greeley's Youth Commission. Additionally, an active young Rotary group (RYLA)
will be a source for potential CPP youth projects in the next year. An enthusiastic
Team Greeley member is very involved with the State wide RYLA project.
• The Juvenile Assessment Center (JAC) will facilitate a focus group to give
additional youth voice and perspective to the goal implementation phase.
• The three teams of youth that attended the Assets for Colorado Leadership
conference will present their proposals this fall for implementation in their respective
schools.
H. Collaboration:
1. All currently existing relationships and networks will continue in the next year.
Community-Based Initiatives:
o In addition, there will be more deliberate collaboration with the Steps for a
Healthier Weld county and the Tobacco Free Weld County Coalition as we
Weld County CPP Continuation Application for Funding Page 27
jointly get out the prevention messages around ATOD use (STEPP, Steps,
TTI).
o Further work with school districts will promote the success of the CPP CC
goals (DFC).
o Further work with the lOG (HB 1451)to promote the WC CPP Plan.
School-Based Initiatives:
o Further work with the Public Health Department and their Drive Smart,
Parents of Teen Drivers, PARTY and "Tailgate the Safety Way" programs
and activities.
Programs with Substance-Abuse or Related Problem Prevention Funding:
o Further work with WC Partners- for mentoring programs (TGYS, ADAD)
2. N/A
3. This year the WC CPP will focus on two communities; Windsor and Greeley.
Each community has a TEAM with co-chairs that are working toward the
implementation of the Weld County CPP Strategic Prevention Plan. These teams
include a wide variety/diverse membership. We are recruiting at all times to include
youth in the planning and implementation processes.
I. Prevention Infrastructure Development:
The current Weld County CPP Project Coordinator has been in place for over a
year and continues to be housed at Island Grove Treatment Center, 1260 H Street,
Greeley, Colorado 80631. This office and the CPP project and coordinator are seen in
the community as the PREVENTION resource. On numerous occasions, calls and
Weld County CPP Continuation Application for Funding Page 28
requests have been directed to the WC CPP. Additionally, prevention information is
shared/distributed and passed through this office.
Working with a number of community collaborations, the WC CPP project is
leading the way for underage drinking prevention in Weld County.
J. Cultural Responsiveness:
The WC CPP has not used the cultural responsiveness question to date. The
questions will become helpful to this process as meaningful messages are developed
and sensitivity to various audiences is necessary.
K. Sustainability:
The large number of partnerships that are established and developing within
Weld County has begun to build the framework to continue these efforts and duplicate
them in other Weld County communities. Keeping key people at the meeting table
requires creative and active effort.
Windsor's school has committed personnel and space and financial resources
at this early stage. Three assistant principals attend the Team Windsor meetings and
the school has found dollars for a portion of the parental handbooks that are being
distributed to parents in the Windsor school district.
WC CPP Community Coalition members continue to involve members from
State Farm Insurance, law enforcement, social services, school districts and most
recently a local liquor store owner.
Weld County CPP Continuation Application for Funding Page 29
III. PARTICIPATION AGREEMENTS/MOA
A. Non-school Agency or Entity
A new MOU will be signed and completed at the first full WC CPP
Community Coalition meeting in August 2007 and than submitted.
B. School Participation
Random sampling of the entire county and it's seventeen school district will
but has not yet happened at the writing of this application. MOA's will be obtained in
advance of the administration of the HKCS in those selected schools, as well as any
school districts that intend to opt in for surveying fall 2007.
IV. BUDGET SUMMARY AND NARRATIVE
A. Personnel
1. Project Director/CPP Coordinator
o $42,200.00 annual salary; this is an increase of 5.5% from last application:
IGRTC first six months increase plus cost of living increase
O 28% fringe benefits for year= $11,816.00
2. Evaluation Liaison:
o $11,000.00 .25 FTE annual salary
O 28%fringe benefits for year=$3,080.00
3. Administrative Assistant
Weld County CPP Continuation Application for Funding Page 30
o $2,880.00 (position not yet filled) = 12 months at 16 hours/month @ $15.00
per hour with no fringe benefits
B. Consultants
1. Youth Consultant N/A
2. Subcontractor. N/A
3. OMNI-RPC. $4,800.00 (IN KIND) = 12 months at 4 hours/week for $50.00 per
hour
C. Travel
1. Local/In-Area Travel:
o Mileage for local and out of area:
• In area Weld County: 200 miles per month x 12 @ .365 per mile =
$876.00
• Mileage reimbursement for volunteers: 10 volunteers x 50 miles @ .365
per mile= $182.50
• Out of area: see travel for required trips to Denver
2. Out-of-Area Travel:
o Three 2-day annual Community Infrastructure Workshops & CPP Advisory
Council(AC)meetings in Denver for two staff.
• Mileage 150 RT at .365 per mile = 54.75 x 3= $164.25
• Lodging for two staff at$115.00 per room per night x 3 =$690.00
• Per Diem at$47.00 per day per person is 47.00 x 2 x 6 =$564.00
Weld County CPP Continuation Application for Funding Page 31
o Two-day Prevention Summit in Denver for two staff.
• Mileage 150 RT at.365 per mile =$54.75
• Lodging for two staff at$115.00 per room for one night= $230.00
• Per Diem at$47.00 per day per person is 47.00 x 2 x 2 =$188.00
D. Operating Expenses
1. Training/Conferences:
o Estimated costs for Actuality to present/train October 1, 2007 on Social
Norming = $3,500.00
2. Copying/Printing:
o $60.00/month x 12=$720.00
o Printing for Team Windsor parent handbook and attachments: $2.50 x 1000
copies =$2500.00
3. Meeting Room Rental: INKIND - Weld Library District, School Districts, and
Aims Community College
4. Food— Meeting Expenses for Team Windsor and Team Greeley members bi-
weekly for 12 months x $300.00 =$3600.00
5. Implementation: The WC CPP Community Coalition is meeting through the
working committees. Team Windsor and Team Greeley have not yet finalized
decisions on which programs to implement.
o Cost Projections:
• Actuality -Fort Collins Social Norms Proiect is an evidence-based method
of health promotion. Supported by the CDE School Engagement grant in
Weld County CPP Continuation Application for Funding Page 32
fall 2006 a presentation was made to the WC CPP Community Coalition.
It is intended that an August meeting with the CPP Community Coalition
teams will begin the planning to implement a social norms campaign in
one or both school districts. Than two larger community
presentation/dinners are planned for October 2007.
• Actuality training, consulting, management costs are $125.00 hourly or
$1,000.00 per day.
• Youth marketing, strategic development and research costs are for 4-8
hours = $500.00-$1,000.00
• Creative development for an estimated 10 hours costs $1,250.00
• Media planning and placement price negotiable
• Initial estimated cost = $ 8,000.00
• Project Northland
• Package Price: $5,934—includes the following initial costs:
❑ 1 Teachers manuals for each school (middle and high school
curriculum)
❑ Slick Tracy Comic Books for each 6'h grader in each school district
❑ Supercharged (community component of curriculum)
NOTE:Curriculum contains reproducibles;duplication costs are not
included here. Yearly costs will include Slick Tracy Comic Books for
each sixth grader($774.00/yr) and duplication costs.
• Training: $7,200—includes:
Weld County CPP Continuation Application for Funding Page 33
❑ 2-day training for 6-8 grades-$4000
❑ 1-day training for high school - $2000
❑ Trainers travel expense- $1200 (estimate)
• Total initial costs: $13,134
• Communities That Care
• RPC's are going to be trained as trainers of Communities that Care in
August and September 2007. They will train communities at no cost.
• Travel to the training site if it is held regionally- RT to Denver 150 x
.365 per mile x 10 =$547.50
• Per Diem$47.00 per person per day x 10 = $470.00
• Lodging $115.00 per person per day x 10 x 2= $2300.00
• Total initial cost = $3,317.50
o TOTAL for all Proposed Projects=$24,451.50
6. Incentive/Stipends for youth/coalition members attendance/participation
incentive/gift items or stipends at $500.00 (i.e., at the Strategic Planning
sessions copies of The Tipping Point by Malcolm Gladwell were given to each
participant as a gift)
7. indirect Costs: CPP share of IGRTC Administrative Department costs:
bookkeeping staff, payroll and personnel support, Director's salary, utilities other
than CPP Coordinator's phone and office rent, common spaces/meeting rooms,
25% rent for Evaluation Liaison office space
o Total costs: $1,204.41 x 12 = $14,453.00
Weld County CPP Continuation Application for Funding Page 34
8. HKCS Materials/Supplies for Weld County (survey instrument, pencils, and
postage for active permission form mailing required by School District #6) for an
estimated$7,000 x 2.15 + .35= $17,500.00 +$500.00=$18,000
9. Office Rent and Phone:
o $50.00/month x 12 =$600.00 for phone
o $600.00/month x 12 =$7200.00 for office rent
10.Office Supplies: postage stamps/folders/envelopes/paper pads and labels =
$550.00
E. Budget— See Next Page for Excel Spreadsheet
Weld County CPP Continuation Application for Funding Page 35
Colorado Alcohol 6 Drug Abuse Division(ADAD)
Weld County Colorado Prevention Partners
CPP BUDGET PAGE
CONTRACTOR: Weld County Department of Social Services
PROJECT TITLE: Weld County CPP Project TIME PERIOD:9/30/2007-9/29/2008
Annual # Hrs/ CPP Source
Category& Line Item FT Salary Mos Week Funds of Funds Cash In-Kind
Personnel %
1. Project Director 42,200.00 12 40 42,200.00 0.00 0.00 0.00
Fringe Benefits 28% 11,816.00 0.00 0.00 0.00
-
2.Eval. Coordinator 44,000.00 12 10 11,000.00 0.00 0.00 0.00
Fringe Benefits 28% 3,080.00 0.00 0.00 0.00
3. Admin.Assistant 2,880.00 12 4 2,880.00 0.00 0.00 0.00
Total Personnel 70,976.00 0.00 0.00 0.00
Consultants
1.Youth Consultant 0.00 0.00 0.00 0.00
2. Subcontractor 0.00 0.00 0.00 0.00
3.OMNI-RPC 12 2 0.00 0.00 0.00 4,800.00
Total Consultant 0.00 0.00 0.00 4,800.00
Travel
1,Local 1,058.50 0.00 0.00 0.00
2.Out of Area 1,891.00 0.00 0.00 0.00
Total Travel 2,949.50 0.00 0.00 0.00
Operating
1.Training/Conference 3,500.00 0.00 0.00 0.00
2. Copying/Printing 3,220.00 0.00 0.00 0.00
3. Meeting Room Rental 0.00 0,00 0.00 1,200.00
4. Food-Meetings 3,600.00 0.00 0.00 0.00
5. Implementation 24,451.50 0.00 0.00 0.00
6. Incentives-Stipends 500.00 0.00 0.00 0.00
7. Indirect 14,453.00 0.00 0.00 0.00
8.HKCS Materials 18,000.00 0.00 0.00 0.00
9.Office/phone 7,800.00 0.00 0.00 0.00
10.Oftice supplies 550.00 0.00 0.00 0.00
Total Operating 76,074.50 0.00 0.00 1,200.00
Grand Total 150,000.00 0.00 0.00 6,000.00
Weld County CPP Continuation Application for Funding Page 36
Continuation Application Checklist
CPP Strategic Prevention Framework Funds 2007-2008
Format Requirements:
I.Use Anal or Times Roman 12-point font.
2.Double space with one inch left and right margins.
3.Use 1.5 inch header and one inch footer.
4.Number pages in lower right hand corner.
5.Prepare a Table of Contents with page numbers listed for each section,including
attachments.
Mailing Instructions: Continuation Applications must arrive at ADAD no later than 2:00 p.m. on
Friday,July 13,2007. Applicants-should submit one(I)original(marked"original") and five(5)copies
of the application,as well as three(3)additional copies of the budget and budget narrative to ADAD at:
Alcohol and Drug Abuse Division
Colorado Department of Human Services
4055 S.Lowell Blvd.
Denver,Colorado 80112
Attention:Melody Durso.
Electronic Mailing Instructions: Applicants also should submit one (1) electronic copy of the
Continuation Application on Friday, July 13, 2007 to: Melodv.Durso@state.co.us no later than 2:00
p.m.on Friday,July 13,2007.
Check all the following items before mailing the Continuation Application:
Face page is completed and signed by Official authorized to sign contract and Financial Officer for that Contractor.
Budget amount requested is listed on face page and reflects guidelines listed in Continuation Application for your size
community.
Itemization of Assurances is read,checked,initialed,signed and dated,and attached.
Terms and Conditions is signed,dated and attached.
Work agreement is signed,dated and attached.
Part I Progress Report is completed,including brief narrative overview and responses to A-K.
Any Part I attachments are included.
Pan II Scope of Work Plan is completed for items A-K.
Any Part II attachments are included.
Part Bt Participation Agreement(s)(MOU)are attached as either a new or updated edition.
Part III MOA with school official signatures is attached,or a plan to gain signatures is included(See Appendix F of the
Instruction Packet for a sample MOA form).
Pan IV Line Item(Excel)Budget and Budget Narrative are attached.
Subcontracts,subcontract budgets and narratives are attached.
Budget projection and narrative details all costs by category.
Indirect costs do not exceed 20%.
Continuation Application follows all format requirements.
Table of Contents is prepared and lists page numbers for each section,including attachments.
One original(marked"original")and five(5)copies of the Continuation Application,as well as three(3)additional copies of
the budget and budget narrative are prepared for mailing to ADAD,for arrival no later than Friday,July IV'at 2:00 p.m.
One electronic copy of the application is emailed to Melodv.Durso(astate.co.us for arrival no later than Friday,July 13,2007
at 2:00 p.m.
Weld County CPP Continuation Application for Funding Page 37
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