HomeMy WebLinkAbout20082419.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN -
COLORADO YOUTH CORPS ASSOCIATION
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Services between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services,Weld County Youth Conservation Corps,
and the Colorado Youth Corps Association,commencing May 19,2008,and ending June 30,2009,
with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Agreement for Services between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, Weld County Youth Conservation Corps, and the Colorado Youth Corps
Association be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 8th day of September, A.D., 2008, nunc pro tunc May 19, 2008.
' BOARD OF COUNTY COMMISSIONERS
)I . WELD COUNTY, COLORADO
ATTEST: kiej ����1
I I ' d ' William H. Jerke, Chair
Weld County Clerk to the o y 1 f
,t;'EXCUSED
' v.\\ Robert Masd -Tem
BY: I ai 2
De y Clerk the Board
Willi . Garcia
PR ED
David E. Long
ttorney n �CSlxrrQil �
Dougla Rademacher
Date of signature: (II
2008-2419
HR0079
F( : HSCIcti &S l� LI"
Memorandum
Kai 6-14
Date: September 8, 2008
' To: William H. Jerke, Chair, Board of County Commissioners
C.
From: Judy A. Griego, Director, Human Se ices Department
COLORADO
RE: Agreement For S ices B tween the olorad Youth Corps
Association and t Board f Weld County Commissioners
On Behalf of the eld County Youth Conservation Corps
Enclosed for Board approval is an Agreement For Services Between the Colorado Youth Corps
Association and the Board of Weld County Commissioners on behalf of the Weld County Youth
Conservation Corps.
The major provisions of the Agreement are listed below:
1. The project site is the Saint Vrain State Park. The work will consist of removing noxious
weeds and transplanting tree saplings in various areas of the park.
2. The fee for the services is $5,200.00 per week and a site visit fee of$250.00.
3. A minimum of eight people including the crew leader will be involved in the project and
a minimum of 324 hours will be delivered.
4. The term of the Agreement is from May 19, 2008 through June 30, 2009.
If you have any questions please give me a call at extension 6510.
Filed BM 09 08 08 4.DOC
Page 1 of 1
2008-2419
AGREEMENT FOR SERVICES
This agreement (hereinafter "Agreement") is entered into by the Weld County Youth Conservation
Corps (hereinafter "Contractor") and the Colorado Youth Corps Association (hereinafter "CYCA") this
19th of May 2008.
The parties, in consideration of the mutual terms and promises as set forth below, agree as follows:
I. Scope of Services by the Contractor
The Contractor agrees to perform the services as described below and as set forth within the
following document(s), as applicable, incorporated herein by this reference (Please have
authorized signer initial each Project Description attachment provided with Agreement):
✓ Colorado State Parks (CSP) Project Description(s)
✓ Division of Wildlife (DOW) Project Description(s)
✓ Other Project Descriptions as appropriate
2. Training
a. The Contractor, specifically crewleaders assigned to CYCA-contracted projects, is required
to participate in the CYCA Statewide Crewleader Training to be held May 19-23, 2008 at
Mancos State Park at the Contractor's expense for purposes of unifying technical skill and
corps member developmental practices.
b. The Contractor will be required to have met the CYCA accreditation standards prior to
entering into this agreement for all CYCA-contracted projects.
3. Independent Contractor
The services to be performed by the Contractor are those of an independent contractor and
not as an employee of CYCA. As an independent contractor, the Contractor is not entitled to
worker's compensation benefits except as may be provided by the Contractor nor to
unemployment insurance benefits. The Contractor is obligated to pay all applicable federal
and state income tax on any moneys paid pursuant to this Agreement.
4. Term of Agreement
This contract shall begin on May 19, 2008 and end on June 30, 2009.
FY 2008-2009 Municipal Corps Contract Page I of 4
1
5. Fees for Services
The Contractor will be compensated strictly on a fee-for-service basis for the performance of those
services described in the attached Project Description(s). The Contractor shall be reimbursed at a
rate described in specific Project Description(s) attached hereto and incorporated herein.
CYCA shall pay the Contractor for services performed upon submittal of invoices by the
Contractor. Invoices shall provide a detailed description of the work performed, dates work was
performed and time allocated toward such performance.
Payment shall be made upon approval of a written request from the Contractor, subject to the
following conditions:
a) Projects in duration of two or more weeks may invoice CYCA no more than once every two
weeks with final payment paid upon receipt of project evaluation documentation from the
project sponsor when possible. Up to 20% of the final payment may be withheld by CYCA
if project evaluation documentation is not received within the current invoicing period that
the project was completed, to be paid upon documentation receipt.
b) CYCA reserves the right to withhold up to 20% of any project payment for unsatisfactory
project performance.
c) If any of the services provided as part of CYCA-contracted projects do not conform to
contract requirements, CYCA may require the Contractor to perform the services again in
conformity with contract requirements, at no additional cost to CYCA. When defects in the
quality or quantity of services can not be corrected by re-performance, CYCA may 1)
require the Contractor to take necessary action to ensure that the future performance
conforms to the contract requirements, and 2) equitably reduce the payment due the
Contractor to reflect the reduced value of the services performed and/or goods provided.
These remedies shall in no way limit the remedies available to CYCA in the termination
provision of this contract.
d) Contract compliance requirements- including use of the CYCA Corps Information Database
to track corps assignments, project time frame and accomplishments, and submittal of
appropriate photos- must be fulfilled on each project prior to contractors being paid for the
work performed and invoiced.
The Contractor is responsible for all expenses, including personnel, tools, and equipment needed to
fully perform these services.
FY 2008-2009 Municipal Corps Contract Page 2 of 4
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6. Termination
Either party may cancel this Agreement upon fourteen (14) day advance written notice to the other
party for any reason. If termination of this Agreement occurs after services have been performed,
payment of fees shall only be provided upon submittal of final reporting documents for that portion
of the work satisfactorily completed at the effective date of such action.
7. Insurance
The City and County are "public entities" within the meaning of the Colorado Governmental
Immunity Act, C.R.S. 24-10-101, et seq., as amended ("Act"). The City and County shall at all
times during the term of this Agreement maintain such liability insurance, by commercial policy or
self-insurance, as is necessary to meet its liabilities under the Act. Upon request by either party, the
other party shall show proof of such insurance.
8. Liabili
Each party assumes responsibility for its negligent actions and omissions, and those of its officers,
agents and employees in the performance or failure to perform under this agreement. By agreeing
to this provision, neither the City nor the County waives or intends to waive, as to
any person, the limitations on liability which are provided to the City and the County under the
Colorado Governmental Immunity Act, Section 24-10-101,et seq.
9. Miscellaneous
a. The Contractor agrees to comply with the letter and spirit of the Colorado Anti-discrimination
Act, as amended from time to time, and other applicable law respecting discrimination and
unfair employment practices (CRS §24-34-402), and as otherwise required by State and Federal
Laws and Regulations.
b. The Contractor shall procure all permits and licenses, pay all charges, fees and taxes and
incidentals that may be required for the lawful execution of the work.
c. This Agreement is not assignable.
d. This Agreement, with attachments as incorporated herein, represents the entire Agreement of
the parties.
e. No modification or change to the Agreement will be effective unless it is in writing and signed
by both parties.
f. The signatories attest that to their knowledge that no employee has any personal or beneficial
interest whatsoever in the service or property described herein.
FY 2008-2009 Municipal Corps Contract Page 3 of 4
AGREED TO AND ACCEPTED THIS I G i k DAY OF , 2008.
6141g“-' f")
ami '!rant, Je nifer Fre , Executive Director
e . ounty Youth Conservation Corps Co rado Yo t Corps Association
84-6000-813
Corps Federal ID Number
APPROVALS
Corps Board President/Officer Signature — CYCA Board Officer
William H. Jerke, Chair
Board of Weld County Commissioners
09/08/2008
FY 2008-2009 Municipal Corps Contract Page 4 of 4
g—
COLORADO YOUTH CORPS ASSOCIATION
PROJECT DESCRIPTION
T 2008-2009 Colorado State Parks
Project Site Location: St. Vrain State Park
Project Name: St. Vrain Weed Removal and 'Free Planting
CYCA Project ID: 08-1027
(Please include ID on all/future project correspondence. including invoices. sponsor evaluations.project data, etc.)
Name of Colorado Youth Corps Program: Weld County Youth Conservation Corps
P.O. Box 1805
Greeley. CO 80632
Corps Contact: '[anti Grant
Project Contact Information:
Roy McBride
3525 State Highway 119
Longmont, CO 80504
(303)485-0186
Project Description:
Removal of noxious weeds. Transplant tree saplings from the lake bottom to various areas in the park.
Projected Duration of the Project: I week(s)
Fee for Service Rate: $5,200 per week
Site Visit Fee(include in first project invoice): $ 250
TOTAL CONTRACT AMOUNT: $5,450
Thefollowing minimum standards are required in this agreement:
Minimum of 8 people, including crewleader
Minimum age of 16 years for corpsmembers and crewleader
Minimum of 324 hours per week on project work, exclusive of environmental education and travel time
Use of CYCA COOL Guides at a minimum of4 hours per week
Submit 10 photos (including shots before, during and after the project) in electronic & hard copy
Complete all data entry in CID for corpsmembers. crewleaders, projects and activities
PROJECT NOTES& RESTRICTIONS: This project must he completed bv.nne 30, 2009.
Corps Initials
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