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Home My WebLink About20081445.tiff RESOLUTION RE: APPROVE LIMITED AMENDMENT FOR TASK ORDER #1 FOR TOBACCO EDUCATION AND PREVENTION PARTNERSHIP PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Limited Amendment for Task Order#1 for the Tobacco Education and Prevention Partnership Program between the County of Weld,State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing July 1, 2008, and ending June 30, 2009,with further terms and conditions being as stated in said amendment, and WHEREAS, a hearing before the Board was held on May 14, 2008, at which time the Board deemed it advisable to continue said matter to May 19, 2008, to allow adequate time to discuss further language modification to the amendment, and WHEREAS,after review,the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Limited Amendment for Task Order#1 for the Tobacco Education and Prevention Partnership Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment,and the Colorado Department of Public Health and Environment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. 2008-1445 HL0035 I /fi ( D6 -77 -c TASK ORDER CONTRACT FOR TOBACCO EDUCATION AND PREVENTION PROGRAM PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of May, A.D., 2008. BOARD OF COUNTY COMMISSIONERS y '" C.-CO WELD COUNTY, COLORADO ATTEST: i:61 '��/ , y ' :.-.` W' iam H. Jerke, Chair Weld County Clerk to -'. -r tiAr\ Robert as n, Pro-Tem BY: it i �jlryL% Deputy Cler o the Board Willia . Garcia ARO D A • David E. Long n y ttorney co ouglas demacher Date of signature: 2008-1445 HL0035 Memorandum TO: William H. Jerke, Chair Board of County Commissioners FROM: Mark E. Wallace, MD, MPH, Director ODepartment of Public Health and d� Environment.l/l �U/�✓a_ee COLORADO DATE: May 9, 2008� SUBJECT: State Tobacco Education & Prevention Partnership (STEPP) grant application Enclosed for Board review and approval is the contract for the Colorado Department of Public Health and Environment's State Tobacco Education & Prevention Program (STEPP) grant. The grant is for an amount not exceed $235,217.81 for the time period July 1, 2008 through June 30, 2009. This funding will allow for the continuation of tobacco education and prevention activities through the Weld County Tobacco Education Program. The goal of the grant is to provide a comprehensive, evidence-based tobacco program for all Weld County citizens that encourages tobacco-free lifestyles, provides tobacco cessation resources and reaches special tobacco use populations. The objective of this grant is to increase the number of cessation attempts, reduce exposure to second-hand smoke and decrease youth and young adult initiation of tobacco use. Three full-time staff members currently work in the Weld County Tobacco Education Program, and no additional staff positions are being requested. I recommend your approval. Enclosure 2008-1445 DEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT State Tobacco Education & Prevention Partnership DEPARTMENT OR AGENCY NUMBER FLA CONTRACT ROUTING NUMBER 09-00226 LIMITED AMENDMENT FOR TASK ORDERS #1 This Limited Amendment is made this 14th day of April, 2008,by and between the State of Colorado, acting by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal place of business is 4300 Cherry Creek Drive South,Denver, Colorado 80246, hereinafter referred to as the"State"; and, BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, (a political subdivision of the State of Colorado), whose address or principal place of business is 915 10`x'Street, Greeley, Colorado 80632-0758 for the use and benefit of the WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of business is 1555 North 17`—" Street, Greeley, Colorado 80631,hereinafter referred to as the "Contractor". FACTUAL RECITALS The parties entered into a Master Contract, dated 1/23/2007 with contract routing number 08 FAA 00052 "the Master Contract"). Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order Contract, dated 4/20/2007 with contract encumbrance number PO FLA PPG0800166 and contract routing number 08 FLA 00166 referred to herein as the"Original Task Order Contract, whereby the Contractor was to provide to the State the following: The Contractor will conduct activities to prevent youth from using tobacco, reduce tobacco use, help people who use tobacco to quit, assist in the reduction of exposure to secondhand smoke and reduce tobacco use among groups that are disproportionately affected and/or at high risk for disease. The State promises to increase the amount of funds to be paid to the Contractor by Two Hundred Thirty-five Thousand, Two Hundred Eighteen Dollars, ($235,218.00) during the current term of the Original Task Order Contract in exchange for the promise of the Contractor to perform the increased work under the Original Task Order Contract. NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree as follows: 1. Consideration for this Limited Amendment to the Original Task Order Contract consists Page 1 of3 a4&- /sirs of the payments and services that shall be made pursuant to this Limited Amendment, and promises and agreements herein set forth. 2. It is expressly agreed to by the parties that this Limited Amendment is supplemental to the Original Task Order Contract, contract routing number 08 FLA 00166,referred to herein as the Original Contract,which is by this reference incorporated herein. All terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this Limited Amendment as though they were expressly rewritten, incorporated, and included herein. 3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, altered, and changed in the following respects only: A. This Limited Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by contract routing number 08 FLA 00166. This Limited Amendment is for the current term of July 1, 2007 through and including June 30,2010. The maximum amount payable by the State for the work to be performed by the Contractor during this current term is Two Hundred Thirty-five Thousand, Two Hundred Eighteen Dollars, ($235,218.00) an amended total financial obligation of the State of FOUR HUNDRED EIGHTY-THREE THOUSAND, ONE HUNDRED THIRTY DOLLARS, ($483,130.00). The revised Statement of Work is incorporated herein by this reference and identified as"Attachment 1". The revised Budget is incorporated herein by this reference and identified as "Attachment 2". The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed. 4. The effective date of this Limited Amendment is July 1, 2008, or upon approval of the State Controller, or an authorized delegate thereof,whichever is later. 5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency,variance, or contradiction between the terms and provisions of this Limited Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and provisions of this Limited Amendment shall in all respects supersede, govern, and control. The Special Provisions and other terms and conditions of the Master Contract shall always control over other provisions of the Original Task Order Contract or any subsequent amendments thereto. The representations in the Special Provisions to the Master Contract concerning the absence of personal interest of state of Colorado employees and the certifications in the Special Provisions relating to illegal aliens are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have executed this Form Amendment on the day first above written. *Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf and acknowledge that the State is relying on their representations to that effect and accept personal responsibility for any and all damages the State may incur for any errors in such representation. CONTRACTOR: STATE: Board of County Commissioners of Weld County STATE OF COLORADO for the use and benefit of Weld County Department Bill Ritter,Jr. Governor of Public Health and Environment (a political subdivision of the State of Colorado) By: %� t 1 C� By: 91 " - Name: William H. Jerke _ For the Executive Director Title: Chair 05/19fl008 DEPARTMENT OF PUBLIC FEIN: 846000813 HEALTH AND ENVIRONMENT PROGRAM APPROVAL: By: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This limited amendment is not valid until the State Controller,or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated to pay for goods and/or services provided. S TE CONTROLLER D vii J. McDer ott A By: Date: 6 (j- WELD COUNTY DEPARTMENT OF PUB HEALTH AND NVIROONMENT Page 3 of 3 BY: Mark E. Wallace, MD, MPH•Director a&4 cY- /5/q, M rsi a5 c7 ate. Q+ y .o c O C u w a �" O p ��. ou U c aa°, E •E Q U o. M a- tt .C C.7 a.) CL Oa Q) a E s.. a+ - a+ C u w ^ 4. U oA L RIs -0 •.O .0 0 O c� F"' O C 'o 0 .0 .E 0 rte. >. N O t-.Ca f _▪ O E � -p s.., m c U 0 oA 0 T E T i i0. c C 0.. «+ aq o cO G O C E. •O r. 0 L L c .a.. DA O N • '� . y .:1.• .C E 'R ea '" "' iV 0 3 'OCp G 0 G O a 0 e8j Vi .4 > Ed > • r 61 0 �yA 0) Gg U O ? v •b vi ^ O a> "M _ yy.,, • C C g eg s0.. 01 c 4A ai as L OA r.. 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" E U 'Cv -vC vCRS 0•N CA M M M en CA A f ta1 0'14 wt a APPLICANT: Weld County Department of Public Health and Environment FOR THE PERIOD: July 1,2008-June 30,2009 Requested Other Source' Other Source` PERSONAL:SERVICES. Total Personal Services' $ 207,111.00 I $ -I $ - DIRECT OPERATING COSTS!; _ S Total Direct Operating Costs$ 4,754.00 I $ - I $ TRAVEi. .. .. Total Travel I$ 8,047.00 1 $ I $ - CONTRACTUAt' Total Contractual[$ IS - IS - INDIRECT Total Indirect' $ 15,306.00 1$ - IS - TOTAL PROJECT COSTS I $ 235,218,001$ -I $ - `Source of Funding for"Applicant and Other"(in-kind) Foundation Grants $ Other State Funds(list) $ - Cash Fees $Local Funds $ - Other $ Total Applicant and Other $ - Rte / 4 5 Attachment 2 APPLICATION BUDGET FORM State Tobacco Education&Prevention Grants Program For the period: July 1,2008-June 30,2009 APPLICANT: Weltl County Department of Public Health and Environment PROJECT TITLE: Tobacco Program . . ,x ?kt{449, OtDF +I - Other Source'(I) Other Source'(2) Enternamehereif Enter name herei Requested CDPHE applcable applicable PERSONAL SERVICES FTE Total Monthly Total Monthly #of Employee Name Position on project Salary Benefits Months on project Bryce Kyburz Coordinator 1.00 $4,240.61 $1,507.11 5.5 $31,612.47 $0.00 $0.00 Bryce Kyburz Coordinator 1.00 $4,520.34_ $1,606.53 6.5 $39,824.65 $0.00 $0.00 Cassie Kauffman Health Educator 1.170 4,054.91 $1,441,12 4.5 $24,732.12 $0.00 $0.00 _ Cassie Kauffman Health Educator 1.00 4,176.05 $1,484.17 1.0 $5,660.22 $0.00 $0.00 Cassie Kauffman Health Educator 1.00 4,322.21 $1,536.11 6.5 $38,079.11 $0.00 $0.00 Kyle Ryan Health Educator 1.00 4,05491 $1,441.12 5.5 $30,228.15 $0.00 $0.00 _ Kyle Ryan Health Educator 1.00 4,196 83 $1,491.55 6.5 $36,974.52 $0.00 $0.00 0.00 $0.00 $0.00 0.0 $000 $0.00 $0.00 Subtotals: 700 8207,177 24 8000 8000 Total Personal Services $207,111.24 80.00 $0.00 6 9 I t n v 1C .::,t t t sAL C a :ah we -mQ J ftF reen1 r.�a 1p`* _. y °s „1.., rr....�i ... z ..�...� _. J.rt.-u r. y .P�,.r ai .a., is ,.. ,... 0 _, ..... r.1s .�'v.a4$_Ankrw -=h,,,d,.. . ;z . _-: DIRECT OPERATING COSTS Printing/Copying 80.00 $0.00 $0.00 Postage/Shipping 238 mailings @8.42 each $99.96 $0.00 $000 Office Supplies copy paper and copier supplies,cobr printer paper,pdntercaddd9e $50391 $0.00 $0.00 Meeting Expenses Coalition and other meetings 15 @$150 each $2,250.00 $0.00 $0.00 Telephone,Fax,Internet Access $0.00 $0.00 $0.00 Rent and Utilities $0.00 $0.00 80.00 Equipment $000 $0.00 $0.00 Staff Development Registralbn for national and in-stale conference $500.00 80.00 $0 00 Other Program Cost Local Media buys(10 ads @$140 each) $1,400.00 $0.00 $0.00 Total Operating Costs 84,753.87 $0.00 $0.00 ' '_2di 1 ° ::$'' 1t)'n 1 3"'"4 m lh,yl '1 g ,,.i-t '11 '1,'c.i°"1 .,:'`. 'v's-q` ,a. e, l c.,ry flir..,,` r 't'Nr .,11.1 .. TRAVEL In-State 3 staff@ 395 miles/month at 485/mile $6,89670 $0.00 $0.00 Out of State Travel to national conference for?staff 81,150.00 $0.00 $0.00 Total Travel Costs $8,046.70 $0.00 80.00 1 tin a . .. :u31 ` i1 r o- h)a ) .x r r l ju:e e./5 "1 s+ufl €t` L 1/Fi ,r 1u s l 'e[ 4-i , n CONTRACTUAL Subcontractors I 8000 $000 5000 Mini rants L $000 $000 5000 Total Contractual Costs $000 $000 $0.00 p?..cr.... '. .. r;E.. v ,erg -a:n" ,ua.My4kt ar t s- ei,� eC a �„ttts._d P Ekdvr ea- :..s 'y bc"vb':tl- ,,,, .r Mom:.': 1v SUBTOTALS 8219,911.81 $0.00 80.00 ..07 -fRl9A Loth 4:a'G F$i .. , ,F+"...i m , ..,.e'.'..4;.'7M. I .°i:; r r. .'a;aglain_ '"`a legO 7, Tt r:/k€.&.. xalili .^......_r.=r' .'. INDIRECT COSTS'. 7% Direct Costs,less contractual,enter CDPHE approved rate or l0%) $15$06.00 INDIRECT COSTS'. 0% Salary and Fringe,emer CDPHE approved rate or l0%) $0.00 INDIRECT COSTS: 0% Salary only,enter CDPHE approved rate or 10%) 80.00, INDIRECT COSTS: 2% Contractual only $0.00 Total Indirect Cost(Calculated on Amount Requested from CDPHE Only) $15,306.00 'H —^,,,`?,. r' ».;ilhx L:,v'a—,- ..tee `i.E::u:§.,.. . r4(g ,. ;,., , :_ _r.. _. 0.. u- v u4,'.` fi'A°;71Hi `'...02 71-r'..0... . TOTAL AMOUNT REQUESTED FROM CDPHE ' $235,217.81 ,_ � .a' ,..,..,�.......................................................... u@ . .v,.c 1 f.. 1 'Other Please indicate additbnal revenue if applcable on the summery sheet Attachment 2 State Tobacco Education and Prevention Partnership Grants Program Weld County Tobacco Program Grant Period: July 1, 2008 through June 30, 2009 PERSONAL SERVICES: Program Coordinator Provide program administration/evaluation. 10%of salary will be dedicated to potential evaluation activities for Strategies I & II. Maintain and establish partnerships through systems approach to support comprehensive tobacco control initiatives related to smoke- free housing, smoke-free campuses, worksite activities and partnerships with organizations serving people who abuse substances and have mental illnesses. Serve as contact for institutions of higher education. Responsible for supervision & community networking 1 FTE: Salary - $52,705.57 Benefits (health/life insurance,retirement)- $18,731.55 Total Salary-$71,437.12 Health Educator Responsible for program objectives and outcomes in community systems including work with schools, coalition recruitment and work with community based organizations. Link disparity initiative objectives and information into community system approach and to overall program. Coordination of special events. Program planning. 1 FTE: Salary- $50,517.52 Benefits (health/life insurance,retirement)- $17,953.93 Total Salary- $ 68,471.45 Health Educator Responsible for program objectives and outcomes especially with community systems including work with schools, youth organizations, daycares,healthcare providers, overall health care system,networks and community based organizations. Coordination of special events. Program planning. Coalition recruitment. 1 FTE: Salary- $49,581.43 Benefits(health/life insurance,retirement) - $17,621.24 Total Salary- $67,202.67 Total for Personal Services =$207,111.24 Page 3 of 5 Attachment 2 OPERATING COSTS: Postage/Shipping 238 mailings at$.42(mailings include notifications to businesses who fail compliance checks,updates for coalition members, general mailings)= $99.96 Total Postage/Shipping= $99.96 Office Supplies Copy paper(2 cases) - $67.98; color printer paper(4 reams)-$31.96; copier toner cartridge(2 cart.) - $78.98; color printer cartridges (1 cartridge)-$324.99 Total Office Supplies = $503.91 Meeting Expenses 15 coalition and other meetings-'20 people/ $150 per mtg =$2,250 Total Meeting Expenses=$2,250.00 Staff Development National Conference on Tobacco or Health(1 person)= $300.00 Registration for in-state conference(1 person) =$200.00 Total Staff Development= $500.00 Other Program Costs Tobacco cessation media in Greeley and local newspapers (10 advertisements @ $140.00 per ad) = $1,400 Total Other Program Costs= $1,400.00 Total Operating Costs= $4,753.87 TRAVEL: In-state Mileage for staff contacting and meeting with community members and system partners to effect tobacco control initiatives. Relationship development and providing education and information for county-wide agencies and partners. Weld County covers a 4,000 square mile area and our staff make periodic trips to Denver to attend training. The Weld County standard in-state travel mileage is$.485 per mile. 3 staff x 395 miles per month x$0.485 = $6,896.70 Total In-State Travel: $6,896.70 Out-of-state One staff at national tobacco conference in Phoenix,AZ, Oct. 2008 Hotel: $200 per night x 3 nights x 1 staff=$600 Meals: $50 per day x 3 nights x 1 staff=$150 Airfare: $400 x 1 staff= $400 Total Out-of-state Travel =$1,150.00 Total Travel= $8,046.70 Page ifof5 Attachment 2 INDIRECT COSTS: 6.96% of the total direct costs Includes budget tracking, and submission of contract =$15,306.00 reimbursement statement, salary tracking and fringe benefits, purchase order and invoice oversight Total Indirect Costs= $15,306.00 Total Budget: $235,217.81 Pages of6 STATE OF COLORADO Bill Ritter,Jr.,Governor James B.Marlin, Executive Director pv co,cp x."; Dedicated to protecting and improving the health and environment of the people of Colorado Per' 4300 Cherry Creek Dr.S. Laboratory Services Division ** «* Denver,Colorado 80246-1530 8100 Lowry Blvd. • 8'6 w Phone(303)692-2000 Denver,Colorado 80230-6928 TDD Line(303)691-7700 (303)692-3090 Located in Glendale,Colorado Colorado Department of Public Health http://www.cdphe.state.co.us and Environment June 27, 2008 Bryce Kyburz, Project Coordinator Weld County Department of Public Health and Environment 1555 N. 17th Ave. Greeley, CO 80631 Dear Mr. Kyburz: Enclosed for your records, is a fully executed copy of the Contract with the Colorado Department of Public Health and Environment for the tobacco education and prevention program. The effective date of the contract is July 1, 2008. Please feel free to contact Lori Zigich at(303)692-2156 or 1ori.zigich(Tstate.co.us, or Jacquie O'Brien at(303) 692-2516 or jacqueline.obrien n state.co.us, should you have questions or need further information. Sincerely, � c Jason Vahling, MPH, Director State Tobacco Education and Prevention Partnership Colorado Department of Public Health and Environment 4300 Cherry Creek Drive Denver, CO 80246 enclosure(s) Hello