HomeMy WebLinkAbout20083318.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATIONS FOR WORKFORCE DEVELOPMENT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Expenditure Authorizations for Workforce
Development Programs between the County of Weld,State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services of Weld County, and the Colorado Department of Labor and Employment,
with terms and conditions being as stated in said expenditure authorizations, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorizations, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorizations for Workforce Development Programs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorizations.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 17th day of December, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: '
6 ";'P- , % Olin H. Jerke, Chair
Weld County Cle k tot { L% al�m s'{ I 1 BY:
Rob DD. den, Pro-Tem
Deputy Clerk to the Boa ��,,,I�
Willi Garcia
APPROOD AS TQ kM: v k
David E. Long
ounty ttorney ery91.4. 48+
Douglas Rademach r
Date of signature:
/ 2008-3318
<Q HR0079
MEMORANDUM
flik(A.14'
DATE: December 15, 2008
TO: William H. Jerke, Chair, Board of County Commiss'onerS
tv
FROM: Judy A. Griego, Director, Human icSck nt I
WILD •
COLORADO RE: Workforce Investment Act Plan and Expenditure
Authorization Requests
Enclosed for Board approval are three(3)Workforce Investment Act Expenditure Authorizations
for Program Year 2008. The Expenditure Authorizations are for WIA 10% Performance
Incentive funds, WIA 10% Business Outreach and Marketing funds, and Wagner Peyser
Adjustment#4 funds. These expenditure authorizations were approved at the Board's December
15, 2008, Work.
The Expenditure Authorizations include the Budget Information Summaries for these Programs
and request the following funding levels: WIA 10%Performance Incentive $41,595.00; WIA
10% BOAM $25,000.00; Wagner-Peyser Adjustment#4 $96,050.00.
The major provisions of the Expenditure Authorizations are as follows:
1. Performance Incentive funds will be used to enhance the Adult,Dislocated Worker, Youth,
and DPN programs in Weld County. Funds will be used to support the administrative costs
associated with these programs. The period of performance for these funds is November 1,
2008 through June 30, 2010.
2. BOAM funds will be used to provide the tasks and deliverables as outlined in the
Employment Services of Weld County Marketing plan for 2008/2009 which was submitted
to and approved by the Colorado Department of Labor and Employment under separate
cover. The period of performance for these funds is November 1, 2008 through June 30,
2010.
3. Wagner-Peyser Adjustment#4 funds to provide basis labor exchange services to job seeker s
and employers. The period of performance for this Adjustment is July 1,2008 through June
30, 2009.
If you have questions, please give me a call at extension 6510.
2008-3318
-
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Workforce Region: Employment Services of Weld County
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Tedi Guerrero Phone Number: (970) 353-3800 ext 3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: PY 08 Funding Stream: Wagner Peyser Adjustment#4 $96,050.00
Program Year: Funding Stream: $
Program Year: Funding Stream: $
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA commitment document is not valid until
it has been approved by the State Controller or designee.
By: By: ///2/0-
William H. Jerke, Chair Date gy rtson Date
Board of Weld County Commissioners irect , 'vision of Employment and
Training Colorado Dept. of Labor and
Employment
By: /-2-4/0( By:
M ry Fó- ]tag, Ch Date Date
W Id County Workforce D elopment Board Title:
By:
da L. Perez, Division H d Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior
to the date below, the State of Colorado may not be obligated to pay for the goods and/or services
provided.
STATE CONTROLLER:
DAVIfd7 MCD/Ey71O,yiti A
BYv
Date ti / `" l
cc5 33/4
Attachment 5D-M4
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Wagner Peyser
If applicable: Date of Modification December 8, 2008 Modification #4
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the award of$96,050.00 of Adjustment#4 to provide
basic labor exchange services to job seekers and employers in the Weld County area, and for the
activities that support the administration and service delivery of its employment and workforce
information system. This may include staff salaries, purchase of equipment to improve the centers
ability to provide services and enhance the ability of customers to utilize the center resources.
Funding Stream: Period of Performance: Jul 1, 08—Jun 30, 09 Vax# 1354
PY08 Wagner-Peyser/ESF
Revised Period of Performance:
Original Allocation: $511,768.00
Cost Category Current Budget Changes In/Out(+/-) Revised Budget
Program Expires 6/09 $511,768.00 $511,768.00
WP Adjustment#1 -6/09 $140,051.00 $140,051.00
WP Adjustment#2 -6/09 $4,085.00 $4,085.00
WP Adjustment#3 -6/09 $145,291.00 $145,291.00
WP Adjustment#4-6/09 $96,050.00 $96,050.00
Total Program $801,195.00 $96,050.00 $897,245.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the total award of$897,245.00 to provide basic
labor exchange services to job seekers and employers.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM
IMPACT:
Employment Services is requesting this modification to add $96,049.00 of PY 08 Wagner Peyser
Adjustment#4 funds in accordance with the Colorado Department of Labor and Employment, Notice
of Fund Availability#08-08 dated December 12, 2008
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
•
N/A
s
Projected Quarterly Expenditures —Cumulative for PY08
Workforce Region: Employment Services of Weld County
Funding Stream: Wagner-Peyser
Expenditures 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
Administration
Program 143,773 327,040 531,040 770,058
Carry In/Carry Out 152,558 N/A N/A 127,187
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Workforce Region: Employment Services of Weld County
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Tedi Guerrero Phone Number: (970) 353-3800 ext 3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: FY 09 Funding Stream: WIA 10% Performance Incentive $41,595.00
Program Year: FY 09 Funding Stream: WIA 10% BOAM Project $25,000.00
Program Year: Funding Stream: $
This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated
into the Workforce Development Programs Grant Agreement as an attachment. This signature page, when duly
signed, authorizes the granting of funds by the Colorado Department of Labor and Employment for the
program/project identified herein. The EA commitment document is not valid until it has been approved by the
State Controller or designee.
By: ' t' [ c By: 011
William H. Jerke, Chair Date gy S. e son at
Board of Weld County Commissioners irector, vision of Employment and Training
Colorado Dept. of Labor and Employment
By: / / Dj By:
M ry tag, Cha Date Date
W d County Workforce Development Board Title:
•
By:
L' L. Perez, Division Hee Date Date
mployment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller,or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance
until the contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may
not be obligated to pay for the goods and/or services provided.
SATE CONTROLLER',
DA ID/J. MCDE M, T, PnA
By "" l�' 4 '/
Date
&ce?--331
Employment Services of Weld County
EXPENDITURE AUTHORIZATION
Performance Incentive (EA)
If applicable: Date of Modification
BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the award of$41,595.00 to enhance the Adult,
Dislocated Worker, Youth, and DPN programs in Weld County. Employment Services will plan to
expend at least 70% of the funds by June 30 2009. Funds will be used to support administrative
and overhead costs associated with the WIA programs.
Funding Stream: Period of Performance: Vax#
FY 09 WIA 10% Performance Incentive 11-1-08 to 6-30-10 1236
Revised Period of Performance:
Original Allocation: $41,595.00
Cost Category Current Budget Changes In/Out (+/-) Revised
Budget
Program Expires 6/10 $41,595.00 $41,595.00
Program Expires xx/XX $0.00 $0.00
Total Program $41,595.00 $41,595.00
11. SCOPE OF WORK:
A. Purpose and Goal
The Performance Incentive funds will be used to support the administrative and other overhead
costs associated with the Adult, Dislocated Worker, Youth and DPN programs. Employment
Services assures that we plan to expend at least 70% of the funds by June 30, 2009.
B. Services to be Provided
Weld County does not anticipate additional services being provided.
C. Projected Number of Participants to be Served
Weld County does not anticipate an additional amount of individuals will be served over those
identified in the five year plan.
D. Expected Outcomes
Not applicable.
E. Coordination with other One-Stop Partners
Coordination with other one stop partners has been discussed in Weld County=s Plan.
F. Other Financial Resources to Support Program
Not Applicable.
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
H. Co-enrollment
Not Applicable.
III. MODIFICATION(S) REQUESTED, RATIONALE FOR MODIFICATION, and PROGRAM
IMPACT:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Funding Stream: FY 09 WIA 10% Performance Incentive
Expenditures 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
Administration/Progra 0 0 19,411.00 29,116.50
m
•
Employment Services of Weld County
EXPENDITURE AUTHORIZATION
Performance Incentive (EA)
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the award of$25,000.00 for marketing of the WIA and
Wagner Peyser programs and services. Employment Services plans to expend at least 70% of the funds
by June 30, 2009.
Funding Stream: Period of Performance: Vax#
FY 09 WIA 10% BOAM 12-1-08 to 6-30-10 1236
Revised Period of Performance:
Original Allocation: $25,000.00
Cost Category Current Budget Changes In/Out(+/-) Revised
Budget
Program Expires 6/10 $25,000.00 $25,000.00
Program Expires xx/XX $0.00 $0.00
Total Program $25,000.00 $25,000.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of$25,000.00 of FY 09 WIA 10% BOAM
Project funds to provide the tasks and deliverables as outlined in the Employment Services of Weld
County Marketing plan for 08/09 which was submitted and approved under separate cover.
B. Services to be Provided
Weld County will perform the tasks identified in the Weld County Marketing Plan and which include;
conducting or participating in Job/Career Fairs, appreciation events, promoting services at community
events, producing collateral marketing materials and advertisements, and targeted labor market
research for targeted industries.
C. Expected Outcomes
The expected deliverables are identified in the Weld County Marketing Plan.
D. Coordination with other One-Stop Partners
Coordination with other one stop programs has been discussed in Weld County=s Plan.
E. Other Financial Resources to Support Program
Not Applicable.
F. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
VIII. MODIFICATION(S) REQUESTED, RATIONALE FOR MODIFICATION, and PROGRAM
IMPACT:
N/A
IX. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
X. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Funding Stream: FY 09 WIA 10% BOAM Project
Expenditures 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
Administration/Progra 0 0 6,250 12,500
m
EMPLOYMENT SERVICES OF WELD COUNTY
MARKETING PLAN 08/09
A: Scope of Work
Employment Services of Weld County continues to engage in a process to analyze the labor needs of
Local employers and to improve the exposure of our services to key industries and citizens in Weld
County, with endeavors resulting in better relationships with employers and the community.
Marketing funds will be utilized in producing collateral materials for the purpose of advertising our
programs to potential clients/job seekers, purchase memberships, to partner with local chambers,
recognize key businesses and stakeholders who work closely with us, structure and conduct career and
employment functions through which employers and job seekers can interact on employment needs and
continue analyzing our local industries to ensure we are meeting their current and future workforce
needs.
Employment Services of Weld County staff will work closely with the Weld County Workforce
Development Board Marketing Committee and other employment leaders in our community, to
implement effective marketing strategies.
B: Deliverables: ___
Task Summary Deliverable Timeline Responsible Party
Job/Career Fairs • Host and co-host various • Salary allocations •To be • Unit Managers
employment functions with • Appropriate cost determined • Employment Services
local community colleges. receipts Staff
employers and community
based organizations.
Appreciation Events • Host two employer • Invoices/receipt • December 08 Tedi Guerrero
appreciation events in 2008 from appropriate and December Admin Assistant &
and 2009 service business 09 Unit Managers
(catering business- • As appropriate
grocery store) _
Community Events • Staff informational • Invoices/receipts • Events held Tedi Guerrero,
booth at various community of registration July through Admin Assistant &
events. forms September Employment Services
• Presentations at chambers • Collateral material • Throughout the Staff
or various employer Year
trainings
Marketing Collateral • Contract with local print • Receipts of • Contract with Tedi Guerrero,
&Advertisement shops to create marketing purchase local print shops Admin Assistant&
materials for use by job for presentation at various times Marie Llamas,
seekers and employers; folders, fliers, throughout the Unit Managers
notices yard signs, year
• Advertisements in local ads in newspapers • Advertisements
newspapers and marketing will run through-
materials out the year,
Research • Marketing research for • Survey tools and • December 2008 Linda Perez, Director
targeted industries survey results through June
2010
C. Personnel:
1) Linda L Perez, Director, will be Employment Services of Weld County's contact for this project.
2) Fiscal staff for this project will be Dennis Bogott and Phyllis Mesa.
3) Employment Services personnel, assigned to various marketing activities/events, will be involved
in the project.
D. Staff salary and benefits will be paid primarily by Wagner/Peyser, WIA, TANF or other funds.
E. Budget:
Salaries/Benefits $ 3,000
Supplies (including collateral materials costs) $ 12,900
Other (registration/booth/membership fees, printing and food $ 9,100
1) Salaries/Benefits—Covers a small portion of salary for staff person involved in the marketing plan
implementation. $3,000.
2) Supplies/Printing costs— Covers cost of collateral materials and printing. $12,900
3) Other- food and advertisements costs—Covers food purchased for appreciation events, charges for
specified advertisements in local newspapers, community booth fees, registration fees for marketing
events and printing costs. $9,100
Signature of Authorized Official Name and Title (Type or Print Date
Hello