HomeMy WebLinkAbout20083368.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR PHONE SYSTEM UPGRADE FOR NEW HUMAN
SERVICES BUILDING AND AUTHORIZE CHAIR TO SIGN - SIEMENS
COMMUNICATIONS, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for a Phone System
Upgrade for the new Human Services Building between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Communication Services, and Siemens Communications, Inc., commencing upon full execution,
with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for a Phone System Upgrade for the new Human Services
Building between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Communication Services, and
Siemens Communications, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of December, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
/ WELD COUNTY, COLORADO
19.
�
ATTEST: t4%? ,.(i ?' .tl �� f ( .<.-
r Iasi. Ir Q r k illiam H. Jerke, Chair
Weld ounty Clerk to the .. f� t�`
r• r"Y XCUSED
�; c� Robert D. Masden, Pro-Tem
BY: 11..2 cei ���J�
Dept' Clerk the Board EXCUSED
Willi F. Garcia
eirN
avid E. Long
unty ttorney
lair glas ademacher
ate of signature: �Da
2008-3368
CM0017
CC . P3 (I--A
CS) C'l C ) - 07
EPO SCHEDULE A Page 1 of 7
SIEMENS
SCHEDULE A
PRODUCTS ORDER
Customer Name and Invoice Address: Date: 12/11/2008
WELD COUNTY Page No.:
1401 N 17 AVE Quotation No.: E08E1211181801 Last Modified: 12/11/2000 8 17:55
GREELEY,CO 80631
Agreement Type: (x)APS
()Other
Product(s)Location Address(Premises):
Social Services Reference Agreement No.: 1327
315 N. 11th Ave Reference SOW No.(s):
Greeley,CO 80631 Reference Exhibit No(s): SDST HPSGSST CCST
HPSGSST HPSGSST MST
Customer Contact: Susan Quick
HPSGSST
Email:squick@co.weld.co.us
Siemens Region Office Address: Intended Cutover/
Siemens Enterprise Communications, Inc. Implementation/Installation 5/30/2009
7810 Shaffer Parkway Date:
Suite 100
Englewood,CO 80127 Quote Expiration Date: 4/10/2009
Siemens Contact:Tom Yetzer
Scope Of Work: Siemens will provide the Products and/or Services,as applicable,as further set forth beginning on the next page.
Purchase Price excluding sales tax: $209,603.46
By signing this Ordering Document(Schedule A),Siemens Enterprise Communications,Inc.(Siemens)and the Customer(you)agree that the
terms of the referenced Agreement for Products and Services(APS)or other agreement,whichever is applicable(Agreement),and the
referenced Exhibit(s)and referenced Statement(s)of Work apply to the Products and Services listed in this Schedule A.Site-specific terms
are set forth herein.The prices in this Schedule A are valid provided Siemens receives the Schedule A and,if applicable,the referenced
Agreement,signed by you,on or before the Quote Expiration Date specified above,and these documents are acceptable to Siemens.
Accepted By:
WELD COUNTY Siemens Enterprise Communications, Inc.
By: � Y C =vim By:
c- v� '8
Authorized Signature Authorized Signature
/Nadine Hocking f
William H. Jerke, Chair 12/24/2008
'?!'
Name(Type or Print) Date Name(Type or Print) Date
Siemens Enterprise Communications,Inc.
"Siemens Enterprise Communications,Inc'is a Trademark Licensee of Siemens AG EPO REL 2.21.1
2008-3368
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EPO SCHEDULE A Page 2 of 7
Schedule A
12/11/2008
Page
Quotation No.E08E1211181801
12/11/2008 17 55
SITE-SPECIFIC TERMS
For:WELD COUNTY
This Schedule A,which contains proprietary Product,Services and pricing information,has been prepared for the express purpose of allowing
you to evaluate the information contained herein relating to the Product and Services offering of Siemens.Except as otherwise required by law,
it may not be reproduced,used by or disclosed to persons not employed or retained by you for the evaluation and implementation of this
Schedule A without Siemens'prior written consent.
Any performance by Siemens against this order is subject to,and contingent upon,credit approval or worthiness,at Siemens'sole discretion.
Siemens reserves the right to modify or withdraw credit terms at any time without notice,and to require guarantees,security or payment in
advance of delivery of the Products and/or Services.
It is your responsibility to comply with all laws,rules,and regulations applicable to your use and operation of recording adapters.You agree that
Siemens,its suppliers and subcontractors,are not responsible for your operation and use of the recording adapters in contravention of laws,
rules and regulations,even if Siemens is aware of the actual or intended use and operation.You will indemnify and hold harmless Siemens,its
suppliers,and subcontractors from and against any loss,claim,damage or liabilities(or actions in respect thereof that may be asserted by any
third party)that may result from any third party claims to the extent such liabilities result from the use of the recording adapters in contravention
of laws,rules and regulations.You will reimburse Siemens for all expenses,including counsel fees,as incurred by Siemens in connection with
any such action or claim.
The payment terms for this Schedule A are as follows:You will receive a first invoice for 30%of the Purchase Price,which is due no later than
30 days after your execution of the Schedule A;a second invoice for 60%of the Purchase Price,which is due no later than 30 days after
Siemens initially delivers its documentation to you resulting from the Services specified in this Schedule As Statement of Work;and a third
invoice for the remaining 10%of the Purchase Price,which is due no later than 30 days after delivery of such documentation.90%and 10%of
the applicable taxes and governmental fees,for which you are liable,will be invoiced to you as a separate line item on the second and third
invoices,respectively,and are due at the same time as the payment of the Purchase Price on each invoice.
This Schedule A and any subsequent Installation Change Order does not provide any estimated taxes.Exact taxes will be verified against local
sales tax regulations and reflected in Siemens'invoices to you.
Should you elect to lease-finance the Products set forth on this Schedule A,Siemens must receive the following paperwork no later than 30
days prior to the Cutover, Implementation or Installation Date of the Products'(1)a Purchase Order or similar document and a valid,properly
executed Resale Exemption Certificate from your leasing company,and(2)a properly executed Siemens Assignment of On-Order Products
document.Siemens will not invoice you the applicable taxes upon receipt of the aforementioned documents provided it receives them prior to
the time frame specified in the previous sentence.If Siemens does not receive the aforementioned leasing documentation by the time it is
required by contract to invoice you the applicable taxes,the order will be considered a"sales"transaction,and you will be liable for such taxes
to Siemens as Siemens is liable to pay such taxes to the applicable State.Notwithstanding the foregoing,you are still required to make the
applicable progress payments to Siemens,or arrange to have your leasing company to make such progress payments to Siemens,in
accordance with the time frames in the Schedule A(excludes leases transacted through the Siemens Equipment Finance Division of Siemens
Financial Services,Inc.,formerly Siemens Credit Corporation).
In the event you fail to make any payments when due under the Schedule A or subsequent orders relating to the Products,Siemens may
immediately suspend performance until payment is received. If any amount due is not paid in accordance with the specified terms,you agree to
pay Siemens on demand,as a late charge, 1.5%per month,limited by the maximum rate permitted by law,on such overdue amount.The late
charge will accrue from such due date until such amount is paid.
Notwithstanding anything to the contrary in the Agreement,you are responsible for the Products'transportation charges to your Premises.
These charges will be based on the pre-tax net purchase price of the equipment portion of the Products specified in the Schedule A and ICO
and will be included on an invoice to you.
Complete the following if you would like to receive an introduction to Joint Users of Siemens Technologies-United States(JUST-US)
Contact Name'.
Company Name.
Mailing Address'.
Telephone No.
Siemens shall not be obligated to perform any obligations under this agreement and shall not incur any liability or consequence as a result of
such non-performance to the extent that performance would constitute a violation of or would result in the imposition of any sanctions under any
law,regulation or other applicable national or international foreign trade and customs requirements or embargos.
If Siemens is providing installation Services,and Siemens determines that a site survey is required,the prices in this Schedule A are preliminary
prices pending a full site survey of the Premises.Final prices will be provided only after completion of such a survey.Siemens provides remote
project management and eight hours of in-service support as a default with all Siemens provided installations.On-site project management and
flexible deployment services are listed as budgets to provide services based on the presented requirements of the installation.
You have purchased Voice over Internet Protocol(VoIP)Products on this Ordering Document that will necessitate your network to comply with
the minimum network performance requirements provided to you by Siemens. In order for such VoIP Products to operate in accordance with the
manufacturers'published functional specifications,Siemens must receive a completed network assessment from you that confirms such
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EPO SCHEDULE A Page 3 of 7
compliance,as determined solely by Siemens.You may request Siemens to perform a network assessment under Siemens'then-current terms
and charges.
The non-Siemens Product(s)listed on the Schedule A is not subject to any of the terms and conditions of the Siemens'Agreement for Products
and Services or any other agreement between you and Siemens.Such Product(s)is subject to the terms and conditions of the applicable
Agreement between you and the third-party provider of such Product(s).SIEMENS WILL NOT BE LIABLE FOR COMPENSATION,
REIMBURSEMENT OR DAMAGES OF ANY KIND,INCLUDING WITHOUT LIMITATION,DIRECT,INDIRECT, ECONOMIC
CONSEQUENTIAL DAMAGES(INCLUDING LOST PROFITS OR SAVINGS),INCIDENTAL OR PUNITIVE DAMAGE WITH REGARD TO ANY
SUCH NON-SIEMENS PRODUCT(S).Warranties,if any,are limited to those made by the third-party provider.WITH RESPECT TO THE NON-
SIEMENS PRODUCT(S),SIEMENS MAKES NO WARRANTIES,EXPRESS.STATUTORY OR IMPLIED,INCLUDING BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Any education and training ordered under a Purchase Order must be completed in total within six months after(i)the later of the shipment date,
Cutover Date or date of acceptance,as applicable,for the Product(s)set forth under the Purchase Order,or(ii)the signature date on the
Purchase Order document if only education or training Services,and no Product(s),are set forth under the Purchase Order. In the event any
ordered education and/or training is not completed in such period,Customer shall be deemed to have cancelled the training and/or education.
The Customer agrees that any damages incurred by Siemens as a result of such cancellation are difficult to ascertain and that as liquidated
damages and not as a penalty,all payments for the training deemed cancelled shall be forfeited by Customer and Siemens will not refund or
credit any charges for such education and/or training,nor apply the amount of any such education and/or training charges to any other ordering
document Customer may place with Siemens in the future.
Siemens Enterprise Communications,Inc. EPO REL 2.21.1
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Schedule A
t 211112000
Page
Quotation No.P0851211181801
12/11/2008 17 17.55
PRODUCTS ORDER
DETAILED LIST OF PRODUCTS AND SERVICES
For:WELD COUNTY
Product(s)Location Address(Premises):
Social Services-315 N. 11th Ave,Greeley CO 80631 Customer No.:0007044267
Location Stations/Connections Summary:
Analog Stations: 48
Digital Stations: 241
IP Stations. 0
SIP Stations. 0
Trunking Connections: 96
Cornet Connections. 48
Additional Custom Labor Qty List Install Discount Total
Project Design Hours(DES) 16 0.00 2,800.00 (0.00) 2,800.00
Subtotal - 0.00 2,800.00 (0.00) 2,800.00
Custom MAC to HiPath 4000 V4 Qty List Install Discount Total
ProCenter Switch Only Licenses 24 2,808.00 0.00 (1,123.20) 1,684.80
Subtotal 2,808.00 0.00 (1,123.20) 1,684.80
HiPath 4000 HG3500 V4 Gateways and NERT
Verification Qty List Install Discount Total
HG 3500 V4 60 channel Gateway 1 8,005.80 68.25 (3,906.83) 4,167.22
NERT and Traffic Analysis Confirmed 1 0.00 0.00 (0.00) 0.00
Subtotal 8,005.80 68.25 (3,906.83) 4,167.22
HiPath 4000 V4 IPAP Qty List Install Discount Total
Board For Analog Card with license,NO PHONE 1 7,551.65 2,076.01 (3,224.61) 6,403.06
HiPath AP 3700 IP V2 with Survivability 1 15,955.98 2,676.50 (7,623.50) 11,008.98
Number of CorNet Trunk Connections 24 8,819.52 2,305.73 (3,860.40) 7,264.84
Number of Local Trunk Connections 24 6,699.71 2,283.62 (2,825.94) 6,157.39
Redundant Power Supply Option 1 1,741.50 0.00 (849.85) 891.65
Standard Digital Station including license and port 72 51,775 45 7.715.19 (23,884.58) 35,606.07
Subtotal 92,543.81 17,057.05 (42,26888) 67,331.98
HiPath 4000 V4 IPAP Qty List Install Discount Total
Board For Analog Card with license,NO PHONE 1 7,551 65 2,076.01 (3,224.61) 6,403.06
Number of CorNet Trunk Connections 24 8,819.52 2,305.73 (3,860.40) 7,264.84
Number of Local Trunk Connections 24 6,699.71 2,283.62 (2,825.94) 6,157.39
Redundant Power Supply Option 1 1,741.50 0.00 (849.85) 891.65
Standard Digital Station including license and port 96 69 033.94 10,286.92 (31,846.11) 47,474.75
Subtotal 93,846.31 16,952.28 (42,606.90) 68,191.69
HiPath 4000 V4 IPAP Qty List Install Discount Total
Advanced Digital Station including license and port 30 26,073.11 3.214.66 (12,147.91) 17,139 86
High Traffic Ports Equal to Number of ProCenter Agents 20 240.00 0.00 (117.12) 122.88
Number of Local Trunk Connections 48 13,399.41 4.567.23 (5,651.87) 12,314.77
Standard Digital Station including license and port 43 30,921.45 4,607.68 (14,264.40) 21,264.73
Subtotal 70,633.97 12,389.58 (32,181.30) 50,842,24
ProCenter V70 Enterprise Upgrades and MAC on
HiPath 4000 HiCom Qty List Install Discount Total
Labor Groups Only 1 0.00 575.00 (0.00) 575.00
ProCenter Enterprise V7.0 User License Groups 1 each 20 25,710.00 1.462.64 (10,284.00) 16,888.64
Subtotal 25,710.00 2,037.64 (10,284.00) 17,463.64
Xpressions MAC Qty List Install Discount Total
Xpressions Voice 100 Licenses 1 6,123.00 532.50 (2,449.20) 4,206.30
Subtotal 6,123.00 532.50 (2,449.20) 4,206.30
SHOPPING LIST Qty List Install Discount Total
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EPO SCHEDULE A Page 5 of 7
"CSU,DSU,Modems"
T1 ESE/SF CSU ACE 2 1,890.00 0.00 (0.00) 1,890.00
Subtotal 1,890.00 0.00 (0.00) 1,890.00
Interalia Announcers
SBX 8 Port 8 Min+1hr CTI Memory 2 5,500.00 0.00 (0.00) 5,500.00
SBX standard memory upgrd to 16 minutes 2 1,550.00 0.00 (0.00) 1,550.00
XMU+24 Port Ti Line Card 1 6,500.00 0.00 (0.00) 6,500.00
XMU+60 Min Module+1hr CTI 1 2,770.00 0.00 (0.00) 2,770.00
XMU+Small Chassis w Control Card,8 min 1 3,800.00 0.00 (0.00) 3,800.00
XMU+/SBX consulting 5-20 menus 3 3,150.00 0.00 (0.00) 3,150.00
Subtotal 23,270.00 0.00 (0.00) 23,270.00
Rec Ann Page MOH
PAGE CONTROLLER 1 WAY 4 ZONE 1 834.00 24.51 (0.00) 858.51
Subtotal
834.00 24.51 (0.00) 858.51
Siemens Enterprise Communications,Inc. EPO REL 2.21.1
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Schedule A
12/11/2008
Page
Quotation No.E08E1 2111 8 1 8 01
12/11/2008 17'.55
PRODUCTS ORDER
SUMMARY OF PRODUCTS AND SERVICES
For:WELD COUNTY
Sites/Locations: List Install Discount Total
Social Services 325,664.88 51,861.81 (134,820.31) 242,706.38
Subtotal 325,664.88 51,861.81 (134,820.31) 242,706.38
SubLabor:
Total
Labor to install Rad Fiber Mux 600.00
On-site Training and In-service 7,938.00
Sub Contract Labor(Set,Test,Tone,Rack Etc.) 14,125.80
Subtotal 22,663.80
Additional Material: Total
Subtotal 0.00
FIPS: Total
4 CHANNEL T1 MULTIPLEXER,ST connector,1310 NM 1,35828
SINGLE MODE SHORT HAUL
Subtotal 1,358.28
Program Adjustments: Total
UC_Passport -57,125.00
Subtotal -57,125.00
Siemens Enterprise Communications,Inc. EPO REL 2.21.1
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Schedule A
12/11/2008
Page
Quotation No.E08E1211181801
12/11/200817.55
PRODUCTS ORDER
SUMMARY OF PRODUCTS AND SERVICES
For:WELD COUNTY
StationslConnections Summary:
Analog Stations: 48
Digital Stations. 241
IP Stations: 0
SIP Stations: 0
Trunking Connections. 96
Cornet Connections: 48
SUB TOTALS: Price Running Total
SW/Licensing: $127,423.50+ $127,423.50
SW/Licensing Disc: $50,969.40- $76,454.10
Materials: $171,825.64+ $248,279.74
Materials Disc: $83,850.91 - $164,428.83
Partner Product: $26,415.74+ $190,844.57
PartnerProduct Disc: $0.00- $190,844.57
Labor: $51,861.81+ $242,706.38
Labor Hours Adj: $0.00+ $242,706.38
Labor Discount: $0.00- $242,706.38
Sub Labor $22,663.80+ $265,370.18
Additional Materials: $0.00+ $265,370.18
FIPS: $1,358.28+ $266,728.46
Prgm Adjustments: $57,125.00- $209,603.46
NET TOTALS: PRODUCT:$135,077.85+LABOR:$74,525.61 =TOTAL:$209,603.46
Siemens Enterprise Communications.Inc. EPO REL 2.21 1
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