HomeMy WebLinkAbout20080401.tiff RESOLUTION
RE: APPROVE SERVICES AGREEMENT FOR SUCCESSION PLANNING TRAINING AND
AUTHORIZE CHAIR TO SIGN -WATSON WYATT AND COMPANY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Services Agreement for Succession
Planning Training between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, and Watson Wyatt and Company, commencing upon full
execution, with further terms and conditions being as stated in said agreement, and
WHEREAS,after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Services Agreement for Succession Planning Training between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, and Watson Wyatt and Company be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 4th day of February, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
s•
ATTEST: LEA/ ° E G .�
Igo / ,,• , Willi H. Jerke, Chair
Weld County Clerk to th o9:)\ _ \\\_)
Robert D. scen, Pro-Tem
BY: at
De y Cler o the Board (/
Will F. Garcia
APP ED AS M: c.LlQ CI
David E. Long
ou Attorney f4,.7 ema(r Na »..✓
Dougla Rad her
Date of signature: �—
2008-0401
BC0038
Watson Wyatt Watson Wyatt & Company
Itorldwide Suite 1800
1600 Stout Street
Denver_CO 80202
telephone 303 208 7878
Fax 303 623 5633
January 8, 2008
Monica Daniels-Mika
Director of Administrative Services
Weld County
918 10th Street
Greeley, Colorado 80634
Subject: Succession Planning Training Engagement
Dear Monica:
This letter outlines the scope and terms of Watson Wyatt's proposal to provide Weld County
with a Training Session focused on Succession Planning. We especially appreciate the
opportunity to work with you on this assignment and hope the following meets your
expectations.
Our Understanding of Your Intent
Weld County is in a similar situation to many government organizations in that it faces significant
potential retirements of staff at all levels over the next five years. This will lead to a loss of
knowledge and skill within the organization, and has the potential to create significant disruption
in the operations of the County. To address these issues, Weld County is embarking on a series
of initiatives to create succession plans across the organization, and engage leaders from each
of the departments in an ongoing focus on succession. While several leaders and elected
officials have recognized the need for succession planning within the County, to date a broad-
based effort has not been undertaken. To that end, Weld County would like to conduct a
combined training and action planning session focused on succession planning as part of its
annual department head retreat.
Watson Wyatt (formerly WisdomNet) has worked with a number of public sector organizations
in Colorado and elsewhere on succession planning and broader talent management issues.
Previous Colorado clients have included Boulder County, Larimer County, City of Fort Collins,
Metro Wastewater Reclamation District, Colorado Department of Labor & Employment, and
others. In addition, our consultants speak extensively on this topic at regional and national
conferences. Watson Wyatt is therefore well-positioned to assist Weld County in launching its
succession planning efforts and to assist with the facilitation of the initial training and action
planning session. The proposed scope of services is outlined below.
2008-0401
Ms. Monica Daniels-Mika
January 8, 2008
Page 2 of 6
Scope of Services
Watson Wyatt will prepare and facilitate a combined training and action planning session for
department heads and other County leaders as part of its annual retreat on a date to be
mutually agreed upon in February 2008. This session will encompass a full business day and
the agenda will be:
• Importance of Succession Planning
• Importance of Succession Planning at Weld County (specific succession issues and
demographics)
• Key Practices for Effective Succession Planning
• Discussion of Issues and Approaches at Weld County
• Department-specific Action Planning (applying what was learned in this session)
The session will be based on similar previous trainings conducted at public and private sector
organizations, but will be tailored to Weld County with specific examples, data, and issues.
Prior to the session, Watson Wyatt will request and review documentation related to the
succession issues at Weld County. It is our understanding that Weld County has done some
analysis to date on the demographics of the County and the potential magnitude of the
succession issues within the organization. In addition, we understand that Weld County already
has in place a phased retirement program and potentially other initiatives that relate to
succession planning, and Watson Wyatt would review documentation associated with these
programs. Watson Wyatt will provide a complete request for documentation at the start of this
engagement.
Once the documentation review is complete, Watson Wyatt will hold a group meeting with the
key stakeholders at Weld County as agreed upon, in order to discuss our review of the
documentation, as well as gather additional information on current state and desired future state
at Weld County. The results of this session and the documentation review will be used to tailor
the training session to Weld County's needs.
After the session, Watson Wyatt will document the observations of our consultants from the
documentation review and the training session itself in a PowerPoint presentation. We will also
conduct a debrief conference call with key stakeholders as agreed at Weld County to review this
presentation.
In our experience, this type of session generates a number of action items and questions for
discussion among leadership, and it serves as a strong foundation for future succession
planning efforts.
Project Team
Brian Wilkerson, National Practice Director, will provide the primary services on this project. He
will be assisted by Trudy Gygi, Senior Consultant. Both have extensive experience working with
public sector clients on succession-related engagements and biographical sketches for each are
attached to this letter. As an alternative, Ms. Gygi may take the lead on the project for reduced
overall fees (see below). Other Watson Wyatt personnel may assist with the project as needed.
Ms. Monica Daniels-Mika
January 8, 2008
Page 3 of 6
Protect Timing
Estimated time of completion is 1-2 weeks from actual delivery of the training session, which
would be scheduled in February 2008. Completion time is heavily dependent on the availability
of key Weld County leaders for the training session and preparation session and the delivery of
documentation around current state. We would be available to begin this engagement as soon
as January 16, 2008 pending the execution of a mutually acceptable agreement.
Fees, Expenses, Terms and Conditions
Our fees for this project are $16,000 assuming that the training delivery is done by Brian
Wilkerson. Should Weld County desire to have Trudy Gygi conduct the training session, the
cost would be reduced to $12,000. This would include all of the activities and deliverables
described above. Recognizing that these fees may be outside of the budget range that Weld
County anticipated, we would be happy to discuss how the scope may be modified.
In addition, Weld County will reimburse Watson Wyatt for reasonable out-of-pocket expenses
such as travel, materials production, overnight delivery, postage, and shipping, which will be
billed to you at cost should those expenses be incurred. We anticipate the primary expenses
involved with this project will be related to travel and materials production. This engagement
shall be governed by the Services Agreement between Weld County and Watson Wyatt to be
executed.
Ms. Monica Daniels-Mika
January 8, 2008
Page 4 of 6
Monica, please review the terms of our engagement outlined in the letter and indicate your
acceptance by signing and returning the enclosed copy to me.
Watson Wyatt appreciates the opportunity to be of service to Weld County. If you have any
questions now or during the course of our engagement, please call me.
Very truly yours,
WATSON WYATT &COMPANY
Brian E Wilkerson
National Practice Director
ACCEPTED AND AGREED:
WELD COUNTY(Colorado)
By:
Title: et,
Date: /— of
Attachments: Biographical Sketches
Ms. Monica Daniels-Mika
January 8,2008
Page 5 of 6
Biographical Sketch— Brian E. Wilkerson
Brian Wilkerson is the Practice Director for Talent Management for Watson Wyatt Worldwide.
He has extensive experience in leading strategy development and operational improvement
efforts across a range of clients in both domestic and international settings, with a particular
emphasis on making strategy successful through the combination of operational excellence
and human capital management. Some of his key clients have included Yamaha, Hasbro, the
US Postal Service, Johns Manville, the US General Services Administration, and a host of
other global enterprises and government agencies, where he has worked with senior
executive teams to help them develop new strategies, improve their operations and supply
chain, and align their Human Capital management strategies. Additional public sector clients
have included the Colorado Department of Labor& Employment, the California Department of
Conservation, the US Department of Defense, Boulder County, City of Fort Collins, and Metro
Wastewater Reclamation District.
Prior to Watson Wyatt, Mr. Wilkerson was the CEO and co-Founder of WisdomNet, a Strategy
and Human Capital firm focused on delivering cutting-edge consulting and technology
solution. WisdomNet was the developer of the leading I-TMS software for integrated Talent
Management and the Workforce Impact tool for advanced workforce planning and analytics.
WisdomNet was acquired by Watson Wyatt in 2007.
Mr. Wilkerson has held senior management roles in large corporations such as Level 3
Communications where he was the Vice President of Process & Planning and Andersen
Consulting (now Accenture) where he was a Senior Manager on the Global Transition &
Transformation Team. His industry focus at Andersen included telecommunications, energy,
consumer products, and government. He has also worked in the non-profit sector and in
governmental affairs. His extensive experience includes working around the globe (with a
particular emphasis on Asia) in a variety of roles. His diverse background and focus on
delivering results has helped him deliver uncommon insight to his consulting clients as well as
drive innovative product and service solutions at WisdomNet.
Mr. Wilkerson speaks extensively on a range of topics such as business strategy and strategic
planning, innovation, global outsourcing, and talent management for organizations such as
The Conference Board. The press also regularly seeks him out for his insight on a number of
topics and he has been quoted in diverse publications ranging from the New York Times to
the Wall Street Journal. He has also published a number of articles and book chapters. Mr.
Wilkerson is actively involved in the community and is currently the President of the Rocky
Mountain chapter of the Human Resource Planning Society. His educational background
includes a Masters Degree in Environmental Planning from University of Colorado and a
Bachelors Degree in Criminal Justice from the University of Cincinnati, as well as a Certificate
in Human Resource Strategy and Practice from the Human Resource Planning Society.
Biographical Sketch—Trudy V.M. Gypi
Trudy V.M. Gygi is a Senior Consultant with Watson Wyatt & Company and has over 17 years
of diverse experience in human capital management, operational process improvement, and
information technology consulting. She has managed all aspects of human resources,
including performance management, leadership development, compensation, workforce
planning, succession planning, employee relations, and diversity. In addition, Ms. Gygi has
experience in business process re-engineering and information technology consulting. She
Ms. Monica Daniels-Mika
January 8, 2008
Page 6 of 6
has worked with senior management in Fortune 500 companies to help them maximize
business performance through effectively deploying people and processes. Ms. Gygi has
worked with clients in a variety of industries including high-tech and heavy manufacturing,
financial services, retail, healthcare and governmental agencies. Clients have included Sun
Microsystems, General Motors, Apple Computer, and London Fog. Public Sector clients have
included Boulder County, Larimer County, City of Fort Collins, Metro Wastewater Reclamation
District, and others.
Prior to joining Watson Wyatt, Ms Gygi was a Human Resources Manager in a $2 billion
division of IBM. There, she used a consultative approach to drive quantitative results by
developing strong relationships with client line management.
The beginning of Ms. Gygi's consulting career was in EDS' Management Consulting Services
practice where she was involved in all aspects of operations and information technology
consulting. Prior to joining the consulting practice, Ms. Gygi was an instructor, course
developer, recruiter, and software developer at EDS.
Ms. Gygi is a featured contributor in a number of business publications including Denver
Business Journal and IHRIM. She is a panelist on the Human Capital Institute's Workforce
Planning Thought Leader Panel and co-author of A Compelling Model for Workforce Planning:
Making Organizations More Agile available for download at www.watsonwyatt.com. She holds
an MBA from the Stephen M. Ross School of Business at the University of Michigan and a BA
from Northwestern University. Ms. Gygi also serves on the Board of Directors of Community
Table, an organization committed to providing hot meals to community members in need.
Watson Wyatt
l3Ovl,.f ii-JO ,:
Services Agreement
Watson Wyatt Worldwide and Weld County
Terms & Conditions
1. Parties and Application. These terms and conditions ("general terms") cover all
consulting services and advice ("services") provided by Watson Wyatt & Company or any entity
directly or indirectly owned or controlled by it(together"Watson Wyatt", "we", "our" or "us") to
the entity identified above ("you" or "your"). Any communications describing our engagement,
services or assignments, including engagement letters, statements of work and task orders, shall,
unless they provide otherwise, incorporate these general terms. Your subsidiary or affiliated
entities shall be entitled to incorporate these terms by reference into any agreement with us in
relation to the provision of services in which case those subsidiary or affiliated entities shall fall
within the definition of the term"you" or"your".
2. Fees. Unless otherwise specified our fees will be calculated by reference to any agreed
assumptions set out in any engagement letter, the time spent on, the importance, complexity and
urgency of, and the value of the knowledge and skills applied in the context of each assignment.
Any fees or rates quoted or estimated are exclusive of expenses and any applicable sales or
similar taxes but include any taxes based upon our net income. In addition, we will charge a
technical and administrative fee based on a percentage (currently 7%) of the consulting fees.
Reasonable expenses and vendor charges other than associate travel are subject to an
administrative fee based on a percentage (currently 5%) of the expenses unless arrangements are
made in advance for such expenses to be invoiced to and paid by you directly. Our normal
practice is to submit invoices for our services provided and expenses incurred on a monthly
basis. Invoices are payable within 30 days of receipt. In the event that invoices are not paid
within that time period we shall be entitled to charge a late payment fee and suspend services
until such invoices are paid, unless such invoices are the subject of a bona fide dispute.
3. Our Responsibilities. We shall provide the services with reasonable skill and care and
in accordance with prevailing consulting industry standards for comparable services. We will
use reasonable endeavors to meet any timetable or deadline that we may agree with you. We do
not provide legal, accountancy or tax advice. Where, in the course of providing our services, we
need to draft or interpret a document, deed, accounts or relevant taxation provision in order to
advise you we will do so with the reasonable skill and care to be expected of us in our capacity
as consultants.
4. Your Responsibilities. You will provide us with the documentation and information
required for us to provide the services. You confirm that we may rely on the information
provided to us as accurate and complete, and that we may rely upon any directions provided to us
concerning the provision of the services, including without limitation directions with respect to
the interpretation of documents. You will ensure that others who are working with you will co-
operate with us in the provision of the services. Any delay or failure to provide documentation,
information or co-operation may result in the rescheduling of any agreed timetable and/or the
creation of additional work with associated fees being charged.
5. Intellectual Property Rights, Skills and Know-How. You shall retain ownership of all
data and materials provided to us. You will own the copies of any report, advice, opinion or
information ("work product") that we provide to you but we shall retain the intellectual property
rights in such work product, and the skills, know-how or methodologies used or acquired by us
during the course of providing any services. You shall be entitled to use, copy and distribute the
work product for your own internal business purposes.
6. Confidentiality and Data Protection. We shall protect and preserve all confidential
information that you provide to us (whether orally, in writing or in any other form) using the
same standards as we apply to our own confidential information. You agree to protect and
preserve any confidential information that we provide to you as if it was your confidential
information. We are a global business and in performing the services we may pass data within
our global network of offices. Irrespective of where we receive or hold personal data on your
behalf we confirm that we will take appropriate technical and organizational measures to protect
that personal data against accidental or unlawful destruction or accidental loss or unauthorized
alteration, disclosure or access. We will only use that personal data for the purposes of providing
services to you or for other reasonable purposes which are ancillary to the provision of
consulting services.
7. Termination. In relation to any assignment governed by these general terms, either
party may terminate that assignment on 30 days notice to the other party in writing. We shall be
entitled to be paid for services rendered up to the date of any such termination, and for expenses
incurred.
8. Third Parties. These general terms only create rights enforceable by the parties falling
within the definitions set out in sections 1 and 9 and do not create any rights enforceable by any
other party ("third parties"). All work product provided to you is provided solely for your use
and for the specific purposes agreed between us. We accept no responsibility whatsoever for any
consequences arising from any third party relying on any such work product. We shall be
entitled to costs and reasonable attorneys' fees incurred in responding to requests or demands by
third parties, government agencies or professional bodies, pursuant to legal process or otherwise,
for documents, data or information related to services provided to you. We shall promptly notify
you of all such requests or demands. Where we are jointly liable to you with another party, we
shall only be liable to you for those losses that correspond directly with our share of
responsibility for the losses in question.
9. Limitation of Liability. If our services do not conform to the requirements agreed
between us please notify us promptly and we shall re-perform any non conforming services at no
additional charge or, at our option, refund the portion of the fees paid with respect to such
services. If re-performance of the services or refund of the applicable fees would not provide an
adequate remedy for damages, then our aggregate liability to you whether in contract, tort,
breach of statutory duty or otherwise for any losses arising from or in any way (i) connected with
any one assignment shall not exceed two hundred and fifty thousand dollars ($250,000)
(including any claims for interest and costs) unless a different amount is mutually agreed in
written communications relating to that assignment and (ii) one million dollars ($1,000,000) in
the aggregate for all assignments that we carry out for you under these general terms unless a
different amount is mutually agreed in a duly executed amendment to these general terms.
Neither party shall be liable for any indirect, special or consequential damages. The term
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"assignment" shall mean either a discrete piece of standalone advice or, where there is a series of
connected or linked pieces of advice or services forming a project, engagement or matter, that
project, engagement or matter as a whole. Nothing in this section shall exclude or restrict our
liability for personal injury, death, fraud, gross negligence or otherwise to the extent that we
cannot do so by law. For the purposes of this section 9 the terms "we", "our" and "us" shall be
construed so as to include the directors, officers, employees, agents and sub-contractors of
Watson Wyatt and its affiliates.
10. Severability. Should any of these general terms be declared void, illegal or otherwise
unenforceable, the remainder shall survive unaffected.
11. Arbitration. Any controversy, dispute or claim of any kind between the parties shall be
resolved by binding and final arbitration before three neutral arbitrators. In the United States, the
arbitration shall be conducted in accordance with the Federal Arbitration Act (Title 9 of the U.S.
Code) and administered by the American Arbitration Association ("AAA) in accordance with
AAA's Commercial Arbitration Rules. In Canada, the arbitration shall be administered by the
ADR Institute of Canada in accordance with its Rules of Procedure for Commercial Arbitrations.
One arbitrator shall be named by each party and the third named by the two party-appointed
arbitrators, or, if they should fail to agree on the third, by the organization administering the
arbitration. The arbitration will be conducted in the metropolitan area where our office
principally responsible for providing services to you is located. Judgment on the award of the
arbitrators may be entered by any court having jurisdiction. The proceedings shall be
confidential.
12. Jurisdiction and Governing Law. These general terms and any communications
incorporating these general terms (whether by deemed incorporation or otherwise) shall be
governed by and interpreted in accordance with the laws of the jurisdiction where our office
principally responsible for providing services to you is located. The parties agree to waive any
right they may have to demand a jury trial.
13. Fiduciary Status. We are not being engaged to perform or assume any fiduciary
functions, including those of any plan administrator, with respect to you or any of your employee
benefit plans. If we are deemed to be a fiduciary with respect to any services, our responsibility
as a fiduciary shall extend only to those activities deemed to be fiduciary activities under
applicable law and shall in no event extend to any acts or omissions of any other person.
ACCEPTED AND AGREED:
WELD COUNTY (Colorado) WATSON WYATT & COMPANY
By: 1 By:
Title: "` Title: National Practice Director
Date: /—)`2 Date: 1/30/2008
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