HomeMy WebLinkAbout20080281.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF AGREEMENT BETWEEN WELD COUNTY,COLORADO,
AND WELD FOOD BANK AS A RECIPIENT OF WELD COUNTY GENERAL FUND
MONIES AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, a Memorandum of Agreement between Weld County, Colorado, and Weld
Food Bank as a recipient of Weld County General Fund monies has been presented to the Board
of County Commissioners of Weld County, Colorado, a copy of which is attached hereto and
incorporated herein by reference, and
WHEREAS,Weld Food Bank has been awarded the sum of$23,000.00 from Weld County
General Fund monies, which monies are for the purpose of providing food boxes to Weld County
citizens, and
WHEREAS,the contract period shall be from January 23, 2008,through April 30,2008, and
WHEREAS,the Board of County Commissioners deems it advisable and in the best interest
of Weld County to approve said agreement.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Memorandum of Agreement between Weld County,Colorado,and Weld
Food Bank as a recipient of Weld County General Fund monies be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair of the Board of County
Commissioners of Weld County, Colorado, be, and hereby is, authorized to sign said agreement.
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RESOLUTION - WELD FOOD BANK
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 23rd day of January,A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
ti` WELD COUNTY, COLORADO
ATTEST: lea
P61 112� ` rti' Al' m H. Jerke, Chair
Weld County Clerk to the Boa
•
Ro erttp Masdep, Pro-Tem
De .y Cler to the Board
William F. Garcia
APPROVED ASI M: EXCUSED
David E. Long
Count A torney
Douglas ademach
Date of signature:
2008-0281
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MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into on this, the 23rd day of January, 2008, by and
between Weld County,hereinafter referred to as"Weld"and Weld Food Bank, hereinafter referred
to as "Contractor", the parties agree as follows:
WHEREAS, the Board of County Commissioners of Weld County, Colorado, has awarded
Weld Food Bank a sum of $23,000.00 of Weld County General Fund monies to assist citizens
needing food, and
WHEREAS, the County implements programs and services to residents throughout Weld
County, and
WHEREAS, the "Contractor" provides food box services in Weld County to the citizens of
Weld County, and
WHEREAS, the parties hereto are desirous of formalizing an agreement for the express
purpose of providing services to Weld Food Bank, and
WHEREAS, to implement these goals,the parties desire to establish an agreement for the
use of Weld County General Fund monies for the purpose of providing a food box program.
NOW, THEREFORE, in consideration of the premises stated herein, the parties hereto
agree as follows:
1. The purpose of this Agreement is to establish an agreement for the use of Weld
County General Fund monies by Weld Food Bank.
2. CONTRACT PERIOD will be from January 23, 2008, through April 30, 2008.
3. COMPENSATION: "Weld" agrees to pay "Contractor" a one-time grant of
$23,000.00. Any food boxes paid for by the Temporary Assistance to Needy
Families (TANF) Program, through the Department of Social Services, shall be
credited back to the Weld County General Fund in a one-time payment at the end
of the contract period.
4. The total amount paid by "Weld" to "Contractor" under this Agreement shall not
exceed the sum of$23,000.00.
5. "Contractor" assures that as a recipient of General Fund monies, it is fully aware of
the restrictions and requirements of the regulations and applicable State and local
law provisions.
6. "Contractor" assures that as a recipient of General Fund monies, it will spend the
funds in accordance with the same laws and procedures that govern the
expenditure of its own funds.
7. "Contractor" assures that it will maintain sufficient records and an accounting
system and internal control procedures adequate to permit the tracing of the funds
to a level of expenditure which clearly demonstrates that the funds were used in
compliance with the regulations of State and local law.
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MEMORANDUM OF AGREEMENT - WELD FOOD BANK
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8. "Contractor" agrees that it is an independent contractor and that its officers and
employees do not become employees of "Weld" nor are they entitled to any
employees' benefits as employees of "Weld" as a result of the execution of this
agreement.
9. "Contractor" shall indemnify"Weld", its officers and employees against liability for
injury or damage caused by any negligent act or omission of any of its employees
or volunteers or agents in the performance of this agreement and shall hold "Weld"
harmless from any loss occasioned as a result of the performance of this contract
by "Contractor". "Contractor" shall provide necessary worker's compensation
insurance at "Contractor's" own cost and expense.
10. "Contractor"may not assign or transfer this agreement,any interest therein or claim
thereunder without the prior written approval of"Weld".
11. Payment to "Contractor" will be made only upon presentation of proper claim by
"Contractor" subject to the approval of"Weld"that services have been performed.
12. "Weld" shall have access to "Contractor's" financial records for purposes of audit.
Such records shall be complete and available for audit 90 days after final payment
hereunder and shall be retained and available for audit purposes for two years after
final payment hereunder.
13. "Weld" may terminate this agreement at any time by giving "Contractor" a ten-day
written notice of such sooner termination and may be terminated at any time without
notice upon a material breach of the terms of this agreement by "Contractor".
14. No alteration or variation of the terms of this agreement shall be valid unless made
in writing and signed by the parties hereto.
15. "Contractor"assures that it will comply with all Federal and State laws including, but
not limited to, Title VI of the Civil Rights Act of 1964, and that no person shall, on
the grounds of race, color, creed, sex or national origin, be excluded from
participation in, or be denied the benefits of, or otherwise be subjected to
discrimination under this agreement.
16. Any equipment acquired from funds covered by this contract shall remain the
property of"Weld", but"Contractor" shall have full use of the equipment for so long
as "Contractor" continues to function at its current capacity in Weld County,
Colorado.
17. Contractor certifies that it shall comply with the provisions of Section 8-17.5-101,
et seq., C.R.S., Contractor shall not knowingly employ or contract with an illegal
alien to perform work under this Contract or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Contract. Contractor represents, warrants, and agrees that it (a) has verified that
it does not employ any illegal aliens, through participation in the Basic Pilot
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MEMORANDUM OF AGREEMENT - WELD FOOD BANK
PAGE 3
Employment Verification Program administered by the Social Security
Administration and Department of Homeland Security,and(b)otherwise will comply
with the requirements of Section 8-17.5-102(2)(b), C.R.S. Contractor shall comply
with all reasonable requests made in the course of an investigation under Section
8-17.5-102, C.R.S., by the Colorado Department of Labor and Employment. If
Contractor fails to comply with any requirement of this provision or Section 8-17.5-
101, et seq., C.R.S., Weld County may terminate this Contract for breach and
Contractor shall be liable for actual and consequential damages to Contractor.
Except where exempted by federal law and except as provided in Section 24-76.5-
103(3), C.R.S., if Contractor receives federal or state funds under this Contract,
Contractor must confirm that any individual natural person eighteen (18) years of
age or older is lawfully present in the United States pursuant to Section 24-76.5-
103(4), C.R.S., if such individual applies for public benefits provided under this
Contract. If Contractor operates as a sole proprietor, it hereby swears or affirms
under penalty of perjury that it (a) is a citizen of the United States, or is otherwise
lawfully present in the United States pursuant to federal law, (b) shall produce one
of the forms of identification required by Section 24-76.5-101, et seq., C.R.S., and
(c)shall produce one of the forms of identification required by Section 24-76.5-103,
C.R.S., prior to the effective date of this Contract.
IN WITNESS WHEREOF, the parties above named have executed this agreement on the
23rd day of January, A.D., 2008.
® //� a EL BOARD OF COUNTY COMMISSIONERS
ATTEST: �I��r f /�''!/�// 4,� t �� WELD COUNTY, COLORADO
t .t%JrntBY:
Weld County Clerk to the B. .OP -i��ha
'••iii `I William H. Jerke, Chair JAN 2 3 2008
By: ..�.L.. .I
De•u Clem o the Board ' anws WELD FOOD BANK
2J
BY:.),iY
2008-Og9/
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