HomeMy WebLinkAbout20080710.tiff RESOLUTION
RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE) GRANT FOR VICTIM SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for a Victim Assistance and
Law Enforcement (VALE) Grant for the Victim Services Unit from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Sheriff's Office, to the VALE Board, commencing July 1, 2008, and ending
June 30, 2009, with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for a Victim Assistance and Law Enforcement(VALE)Grant
for the Victim Services Unit from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the
VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 3rd day of March, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
fv o ,
ATTEST: r l A._,...,,,.
- Wil y H. Jerke, Chair
Weld County Clerk to the Board issif7'{ • ,
e
jC 60 -7 „ rk 7.7, sd ro-Tem
BY: J 0�
Deputy Clerk to the Board '
F. Garcia
A O a = O a - l.• Q. it
(ecn—j
ii,
David E. Long
County Attorney
Date of signature: S - 7 ��.
ougl s Radem cher
2008-0710
SO0029
Ce : C3 0 03--I,?_-68
2008-2009 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
Application page 1
SECTION A - AGENCY INFORMATION: VALE USE ONLY
1. APPLICANT AGENCY: Weld County Sheriffs Office Grant#:
Amount Requested:
Program Name: Weld County Law Enforcement Victim Services Unit Amount Funded:
Street Address (if not confidential):
2950 9th Street
Ft. Lupton, CO 80621
Mailing Address (if different):
P O BOX 330
Ft. Lupton, CO 80621
Phone: 303-637-2424
Fax: 303-637-2423
E-Mail: scvancara@co.weld.co.us
2. CONTACT PERSON: Suzi Cvancara
Title: Director
Phone: 303-637-2424
Fax: 303-637-2423
E-mail: scvancara@co.weld.co.us
3. Agency Status (i.e., governmental, private-non-profit, or private-for-profit):
GOVERNMENTAL
NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board,then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Services Funding
5. Give a problem statement that is specific to the community the project will serve.
WCLEVSU serves all of Weld County but a more specific area is the southern portion of the county.
There is a large population of citizens that would be without services if we were to not receive
funding. As the area continues to grow, we know that our call volume will increase also. Those
areas that have been previously without services until we came into play would lose services.
6. FUNDS REQUESTED:_ $ 77,268.00
2
2ccs- 6,9/0
SECTION B - NARRATIVE SUMMARY:
7. Agency description:
Weld County Law Enforcement Victim Services Unit(WCLEVSU) is a law enforcement based
victim services unit providing immediate crisis intervention and referral 24/7 to victims of crime
and other sudden traumatic events in communities located in Weld County.
8. Brief Project Description for which the funds are being requested.
*This is continuing service that has been in place since September of 2005. We would
continue to provide training to the eight agencies we service so that, in turn,they can be
better prepared when dealing with any victims of crime that they may encounter.
*As in previous years, maintaining our volunteers is also a high priority for us. They have
been and continue to be the life blood of any program such as this. Our goal is to provide on
going training and give them incentive to stay with us. This would include the continuation
of cell phones so they do not have to use their own phone when calling victim.
*Training is crucial to keeping up with things as we deal with ever changing tides of
victimization. I am sending two people to the Colorado Victim Assistance Academy(one paid
and one volunteer)to enhance their skills.
*We are also diversifying our services and Specialist Jacobsen will be moving the southwest
sub station so we are requesting a fax machine for our use only.
*There really are no major differences with this grant from last years. We just want to maintain
and improve any victim services to the citizens of Weld County that we serve.
9. What is the management plan for the project? (Specifically, who will be responsible or accountable
for the administration of the project?)
The Director will maintain management of this project making sure that all reports are done
grant. Supervision of this unit is provided by the Division Commander of the Operational
Support Division of the Weld County Sheriffs Office. Accounting/Budget is also determined
by the Operational Support Division Commander.
10.Who will provide the proposed services? Will volunteers be utilized? (Include a description of
duties, qualifications, training, etc. in the response.)
Suzi Cvancara, Director, is responsible for daily operations. Director must attend meetings
that are essential to maintaining updated information and continued networking. All law
enforcement training is done by director, including making sure that all agencies have the
proper brochures needed for victims to ensure their rights. Director also does direct victim
services.
Julie Jacobsen,specialist, is responsible for maintaining on call schedule, including all
volunteers. She does direct services for victims and does most of the follow-ups with
victims to ensure they are receiving everything they need. That includes sending out
packets to those victims who refuse our services. She will also be responsible for
maintaining stats for the unit. Her responsibilities also includes helping with the
scheduling of ongoing training for volunteers.
Volunteers-Our volunteers are on call 3-12 hour shifts per month and come to a monthly
meeting where we do ongoing training for them and discuss any calls they have had or
may be having a hard time with. They do direct victim services and attend any community
functions that we are asked to attend.
3
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard):This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12-month grant period. (Note: Count each victim only once based upon
predominant crime type.)
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed,except in the case of homicide,and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims(who is receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims being served by the project during the first year of the grant
period, continuing victim is a person served in a prior grant year who is continuing to receive services in the new year.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
10 Child Physical Abuse 5 Adults Molested as Children
25 Child Sexual Abuse 20 Survivors of Homicide Victims
5 DUI/DWI —Victims of vehicular assault or 5 Robbery
homicide, DUI/DWI crashes, or careless
driving resulting in death
350 Domestic Violence 50 Assault
50 Adult Sexual Assault 5 Other violent crimes such as hate and
bias crime, gang violence (specify).
5 Elder Abuse (including economic 75 Other, please specify
exploitation and fraud crimes) Menacing, kidnapping, intimidation
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 605
4
•
• OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
50 Crisis Counseling 0 Emergency Financial Assistance
400 Follow-up 0 Emergency Legal Advocacy
0 Therapy 550 Victim Compensation Assistance
(required)
0 Group Treatment/Support 50 Personal Advocacy
0 Shelter/Safehouse 400 Telephone Contact(information/referral)
100 Information/ Referral (in person) 0 Crisis Hotline Counseling
25 Criminal Justice Support/Advocacy 500 Other(specify): mailings
TOTAL 2075
Definitions:
Crisis counseling(in person): Refers to in-person crisis intervention,emotional support,guidance and counseling
provided by advocates,counselors,mental health professionals,or peers. Such counseling may occur at the scene of
the crime,immediately after a crime,or be provided on an ongoing basis.
Follow-up: Refers to victim contacts, including: in-person contacts,telephone contacts,and written
communications with victims to offer emotional support,counseling,provide empathetic listening,check on a
victim's progress,etc.
Therapy: Refers to intensive professional psychological and/or psychiatric treatment for individuals,couples,and
family members arising from the occurrence of a crime. This includes the evaluation of mental health needs,as well
as the actual delivery of psychotherapy.
Group Treatment/Support: Refers to the coordination and provision of supportive group activities;includes peer,
social support,etc.
Shelter/Safehouse: Refers to providing short-and long-term housing and related support services to victims and
families following victimization.
Information/Referral(in person): Refers to in-person contacts with victims during which time services and
available support are identified.
Criminal Justice Support/Advocacy: Refers to support,assistance,and advocacy provided to victims at any stage
of the criminal justice process, to include post-sentencing services and support.
Emergency Financial Assistance: Refers to cash outlays for transportation,food,clothing,emergency housing,etc.
Emergency Legal Advocacy: Refers to filing temporary restraining orders,injunctions and other protective orders,
elder abuse petitions,and child abuse petitions but does not include criminal prosecution or the employment of
attorneys for non-emergency purposes,such as custody disputes,civil suits,etc.
5
Victim Compensation Assistance(Required): Refers to making the victim aware of the Crime Victim
Compensation Fund. May also include providing assistance with completing the required forms,gathering the
needed documentation,etc. in addition to follow-up contact with the Victim Compensation agency on behalf of the
victim.
Personal Advocacy: Refers to assisting victims in securing rights,remedies,and services from other agencies;
locating emergency financial assistance,intervening with employers,creditors,and others on behalf of the victim;
assisting in filing for losses covered by public and private insurance programs including workman's compensation,
unemployment benefits,welfare,etc.;accompanying the victim to the hospital;etc.
Telephone Contact: Refers to contacts with victims during which time services and available support are identified.
Crisis Hotline Counseling:Crisis or information and referral calls received by an agency's hotline or office
telephone.
Unduplicated Count: Estimate the number and type of services to all new victims being served by the VOCA project
once during the first year of the grant period. Victims from a previous grant year who are continuing to receive services
may be counted once in the ls`quarter of this report.
6
12. PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear, concise,general statements that highlight what the project intends to achieve. They
should relate to the Project Description and Budget pages of the Application.
Objectives(no more than three per goal)should be quantifiable(i.e.a number can be attached)in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom,and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: Provide continuing advocacy and support services to all victims of crime within our
eight police departments and the sheriff's office, which includes Lochbuie, Ft Lupton, Dacono,
Frederick, Firestone, Erie, Platteville and Gilcrest.
Objective 1: Maintain an ongoing relationship with each of the agency quarterly.
Objective 2: Continue yearly trainings with each agency on the VRA and Victims'Compensation.
Objective 3: Maintain supply of brochures for each agency quarterly..
GOAL 3: Continuing education for the Communities on VRA including prevention classes and
intervention.
Objective 1: Train in one Citizen Academy.
Objective 2: Train in one Student Academy.
Objective 3: Present three, five hour programs in the high schools on sexual assault, domestic
violence and dating violence.
GOAL 4: To recruit, train and maintain volunteers for our program.
Objective 1: Offer 40 hour basic trainings twice a year to recruit additional volunteers.
Objective 2: Continuing education for volunteers on a monthly basis.
Objective 3: Continue providing cell phones for volunteers.
7
Cont- PROJECT-SPECIFIC GOALS AND OBJECTIVES:
13. What problems do you anticipate in implementing your program's goals and objectives, if any?
As in previous years, my biggest problem is in getting some agencies to provide me the time for
trainings. I have been providing service since September of 2005 and still have not been able to
train Erie PD and have only trained the supervisors at Ft. Lupton. In smaller jurisdictions their
trainings are not on a regular basis like the larger agencies so to get a block of even two hours is
difficult.
Another problem is in maintaining volunteers. Either they move or do not get the experience they
expected and must move on. I am seriously considering making it mandatory that we be called on
scene or be called at the time of every DV so that our new people can get the experience they
need to remain proficient in their skills.
As for the rest of our goals, we have no problems.
14. How does the project address the victims and witnesses services need outlined in the V.A.L.E.
statute? Refer to C.R.S. 24-4.2-105(4) (a-m). Statute will be provided upon request.
a) Early crisis intervention—with an "on-call"staff that is available 24/7 we are able to provide
crisis intervention within a short time after a crisis has occurred. Giving the victim that power is
imperative to their success in overcoming their victimization.
c) Referrals and victim compensation -when we receive notice of a crime or crisis that has
occurred, we give or send "packets"to the victim concerning the crime/crisis that has occurred.
These packets have multiple referrals and resources in them. Whenever a VRA crime has
occurred, a VRA brochure and a victims'compensation brochure are given. We do follow-ups
with every victim and at that time we ask if they need help completing the application or if they
feel they need any further referrals.
d) Education of victims and witnesses—When a victim may have to go thru the criminal justice
system due to a crime they have witnessed or been the victim of, we try to explain the process
and let them know how things will work, what is expected of them and how they might be
affected. Knowledge is power and the more they know about what is going to happen, the better
equipped they will be to testify or provide further details to law enforcement or the district
attorney.
e) Prompt return of property— By properly training law enforcement of their responsibilities to
the victim, when they are putting together a case they realize that as soon as property is no
longer needed, they need to return it to the victim.
f) Notification to the victim—Again, by properly training law enforcement, when a victim
contacts us we will let them know the status of the case or will get them in touch with the person
who would know the status.
i) Translation services—We have a Spanish speaking advocate who has been called upon
several times to help officers with a case. This also is helpful when trying to explain their rights
and any referrals we may make or to answer any questions they may have.
m) Special advocate services—Listed under special services is sexual assault prevention
programs and school-based intervention. I believe that we fall under that heading with our
RESPECT program. This talks about what sex-assault, domestic violence and dating violence
are and how to spot it. We also talk in our classes about what to do if you, friends or family
members have been sexually assaulted or are in an ongoing situation. We discuss the steps that
you need to follow and to report, report, report. With domestic violence and dating violence, we
talk about how to recognize the signs and how to break the cycle of violence. This always brings
a big response from a lot of kids who are currently living in a domestic violence household.
SECTION D - SERVICE INFORMATION:
15.What is the population and geographic area targeted for service through this project?
Weld County's population is 210,000 citizens with approximately 80,000 residing in the county
alone.
8
a) How many people are in need of these services?
Potentially anyone within the county could need our services, whether they live within the
county or just work here.
b) How many people are presently being served?
During 200, WCLEVSU has serviced approximately 871 victims that without our agency
would not have received services
16.Are there other community agencies currently providing like services to the targeted population?
If yes, explain how this project is not a duplication of services. No as far as I know we are the
only law enforcement based agency that provides 24/7 crisis intervention and VRA for all of south
county and the remaining rural weld county.
17. Document community support, coordination and networking by providing the following information:
a) List the agencies whom your agency has an active memorandum of understanding or an
agreement regarding the coordination and provision of services. See SECTION I. ATTACHMENTS
All agencies on the CCVC sign up sheet. We also have continuing agreements with the police
departments that we provide services to and have agreed to cooperate/coordinate with the
agencies listed below:
Colorado State Patrol Victim Service Unit
Brighton Police Department Victim Service Unit
Morgan County Sheriff's Office Victim Service Unit
Larimer County Sheriff's Office Victim Service Unit
Adams County Sheriffs Office
Home Bound Domestic Violence Shelter
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If"yes," provide the name and position(s)of the CCVC participant(s) and their level of
involvement in that group and attach the most current Coordinating Agreement.
See SECTION I. ATTACHMENTS
Yes we are active participants in CCVC, including being the treasurer for the victim's
rights luncheon.
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Director(or specialist if needed)attends and participates in the following groups:
CCVC-DV Coalition/Fast Track- VR Week Luncheon committee-SART, with participation in
the Sexually Violent Predators Community Notification Team- Underage Drinking Coalition-
Weld County Centennial Debriefing Team- Weld County Chief's of Police Association and
director has been asked to be on the board of directors for a new domestic violence shelter in the
process of starting up called HOME BOUND.
d) List the agency name(s)and person(s)who provided letter(s)of support(no more than three)
applicable to this specific grant funding request. See SECTION I. ATTACHMENTS
Colorado State Patrol —Linda Hunter
RE3J School District-Antonio Perez
Gilcrest Police Department-Chief Joe McIntire
9
SECTION E - VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
18. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? Yes
How?
All victims are provided with VC brochures and the process is explained in detail on how to apply
for services. When needed, advocates will help victims fill out the application.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
There is nothing that hinders us from helping in this area, we are trained well and can help all
victims.
c) Does your agency regularly conduct/receive Victim Compensation training for direct services staff
and volunteers? yes
If"yes,"what was the date of the last training and who provided it?
October 1", 2007 provided by Karol Patch at the Weld County Training Center.
VALE USE ONLY
Reviewed Victim Compensation Coordinator
Comments:
SECTION F - VICTIM RIGHTS ACT:
19. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims-C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness—rights and services—C.R.S. 24-4.1-304
YES
If"yes",
a)Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
During the Basic 40 hour training we give a "VRA 101"power point presentation that goes
into detail about the VRA. We also emphasize the requirements for Law Enforcement so they
understand why we do what we do. Refreshers are given during our monthly meetings.
b)Does your agency have a statutory mandate to notify victims about their rights under VRA?
Yes, as law enforcement we are required to do so.
c) Provide the date of your last VRA training and who provided that training.
I will be giving updates during our new advocate training in March of 2008.
d) How does your agency notify victims of their rights under VRA?
Every call we go out on, advocates provide a packet of information regarding the crime and
it includes a VRA brochure to victims. If we speak to a victim on the phone or if they refuse our
services, an information packet is mailed out to them. This packet includes information on the
crime they are a victim of, a VRA Brochure, a VC Brochure and if needed, a Protection Order
Brochure. They are also sent a letter explaining what all the brochures are for. A follow up is then
done by phone and victims are asked if they understand everything and if they do not, it is once
again explained.
e) Does your agency have a brochure describing VRA? If"yes", list the languages in which your
brochure is available. See SECTION I. ATTACHMENTS
Yes we do they are in both English and Spanish.
f) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS
We have our own brochure
VALE USE ONLY
SECTION G - EVALUATION:
How will you evaluate the effectiveness of this project?
We do random surveys for those we have served to check and see if we were helpful to the
victim and if not what we can do to improve our services.
The web site is still in process and will have our survey available for victims to access too. .
20. If this is an application for continuing funding, how successful has this project been in the past in
accomplishing its proposed goals and objectives?
Very successful in my opinion, other then missing on a few numbers, our objectives
have been met or exceeded. 1 am proud of what my team has done.
21. What is the projected cost per client served (cost/benefit ratio)? How did you calculate this
figure?
.90 per client
SECTION H - BUDGETARY INFORMATION:
22. All Budget pages MUST be completed.
12
BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE END DATE
AMOUNT Month/Day/Year Month/Day/Year
VALE Grant (if applicable) $78,434.00 07 / 01 / 07 06 / 30 / 08
VAWA Grant (if applicable) 04 / 01 / 08 03 / 31 /09
VOCA Grant (if applicable) 01 / 01 /08 12 / 31 /08
Other / / / /
Other
Other Weld County 01 / 01 / 08 12 / 31 / 08
Sheriff's Office $52,000.00
TOTAL $130,434.00 / / / /
Please specify the source of"Other" funds ( other grants, government funds,
city funds, donations, fund-raising, etc.) "Other" funds should reflect hard
dollars and NOT in-kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
Future funding will be met by funds received by the municipalities that we service,
including the Sheriffs Office who currently provides the bulk of additional funds to
support us. The Sheriff's Office will continue to provide office space, telephones, cell
phones, office supplies (copier and basic supplies) annual memberships, benefits, trainings
and mileage for the paid positions in this program. Their cost is indicated above.
We currently only have verbal commitments from other agencies that we provide services
to and assume that they will pay the amount we had spoken about in previous meetings.
13
•
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2,and 3. ROUND TO THE NEAREST DOLLAR
New Applicants fill out Column 2 only.
fish:Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
(Column 3)
Current Grant Award Requested Budget Increase or
To Decrease
PERSONNEL € PERSONNEL (+/-)
Job Position s Job Position/NAME ri,
Director/ Suzi Cvancara 33,456.00 r Director/Suzi Cvancara 34,619.00 44 + 1,171.00
Specialist/Julie Jacobsen 30,228.00 Specialist/Julie Jacobsen 31,149.00 itt + 1,057.00
77- OE
«Ft
IIj NT
44
at
Fringe Benefits 24,178.00 x;11, Fringe Benefits 27,141.00 + 2,963.00_
Subtotal 87,862.00 ''2\ Subtotal 93,053.00 + 5,191.00
iii
SUPPLIES AND OPERATING SUPPLIES& OPERATING EXPENSES (copying }'� (+/-)
EXPENSES '? rent,phone,tuition,registration fees&other items under
$5,000)
Cell phones 1,650.00 Cell phone 1,650.00 2 -no change-
Paper and postage 1,000.00 Paper and postage 1,000.00 tt -no change-
Training budget 2,500.00 Training budget 2,500.00 E"
' :' -no change-
Radios x 2+accessories 4,000.00 ` -4000.00
Subtotal IV50.00 Subtotal 5,150.00 m i -4,000.00
IN-STATE TRAVEL IN-STATE TRAVEL(itemize transportation/per diem, (+/-)
: etc)
Mileage costs 14000 x .40 5,600.00 Mileage costs 10000 x .485 per mile 4,850.00 - 750.00
per mile
frla COVA ACADEMY X 2 1,200.00 + 1,200.00
Subtotal 5,600.00 pS4 Subtotal 6,050.00 ``'i + 450.00
EQUIPMENT '_ EQUIPMENT (+/-)
iii; Fax machine SW Sub 300.00 + 300.00
Subtotal Subtotal 300.00 ' + 300.00
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
E.a
Subtotal Subtotal
TOTAL FUNDS: $78,434.00 TOTAL FUNDS REQUESTED: $77,268.00 - $ 1,166.00
14
VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A.PERSONNEL:
List each job position, include the name of the employee, if available.
If two individuals have the same job title, list it twice.
Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST - Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be show separately.)
VALE%-Show the VALE percent requested for the total cost of the position
VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%.
Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the
position cannot be funded(because 100%VALE Funding)indicate this.
Title of Job FTE Total VALE VALE If THIS grant funding will not pay for
Position\Name Cost % Funding the entire position,what other SOURCE
Requested Requested will be used to pay for the rest of the
position
Director/Cvancara 1 38,043 91% 34,619 Sheriff's Office
Cvancara benefits 13,505 0% Sheriff's Office
TOTAL 51,548
Specialist/Jacobsen 1 32,447 96% 31,149 Sheriffs Office
Jacobsen benefits 11,517 0% Sheriffs Office
TOTAL 43,965
Narrative Justification: Explain and justify the project's budget and relate the item(s)budgeted to project
activities.
Position: Victim Services Director
VALE Cost: $34,619
Duties to be performed\project activities: Director is responsible for daily operations. Director must
attend meetings that are essential to maintaining updated information and continued networking. All law
enforcement training, citizens and student academies, POST academy and any other community trainings are
done by director. Director will make sure that all agencies have the proper brochures needed for victims to
ensure their rights. Director maintains contact with each agency to ensure a smooth and seamless
environment exists between our agencies so that victims can see the cooperation between the agencies.
Director also does direct victim services.
15
Position: VS Specialist
VALE Cost: $31,149.00
Duties to be performed\project activities: Specialist is responsible for maintaining on call schedule,
including all volunteers. She does direct services for victims and does most of the follow-ups with victims to
ensure they are receiving everything they need. Any time a victim refuses our services, we still mail out a
packet of information regarding the crime they are a victim of and does the follow-up when they have had a
change to read over the information given to them. She also helps in scheduling ongoing training for
volunteers and assists with any training that Director request. Specialist will maintain volunteer supply room
so that they have everything they need. She may go to meetings if Director is unavailable to do so. Specialist
also maintains stats for the unit.
Position:
VALE Cost:
Duties to be performed\project activities:
Position:
VALE Cost:
Duties to be performed\project activities:
B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific,
itemized costs related to victim services.
The request for ongoing funding for volunteer phones is very important for their safety and security.When we get calls
from Officers/Deputies who are working with a victim who would like to speak with us by phone,it is important that we
use a phone that is neutral and cannot be used against the volunteer incase we get a"needy"victim.
The paper for our information packets is crucial to our program. This packet gives the victim information regarding the
crime and also includes resources and referrals. Some of these packets are 16-20 pages in length so it adds up to a large
amount of paper being used. The postage is used for mailing out the packets but also for the return envelope used in our
survey process.
The volunteer training budget is also an important part of retaining our volunteers. They get so little in the
form of thanks that this budget is to help,in a small way, to let them know we do appreciate them.
16
C. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
(e.g., to attend training sessions,to transport clients, etc.).
Itemize these categories: mileage, lodging,meals, registration fees. ONLY IN-STATE TRAVEL IS
ELIGIBLE.
Mileage for the volunteers are a tiny"perk"that lets them know we are so excited that they are here and we
appreciate the sacrifice they make on behalf of the victims they serve.
In July I would like to send Julie Jacobsen,our specialist and one of our volunteers to the Colorado Victims
Assistance Academy. This is another tool that helps us when we are serving the victims of our communities. The
cost for the academy is$350 each and the hotel would be$500 for the 5 nights they would stay in. meals and
mileage would be covered by the Sheriffs office.
D. EQUIPMENT REQUEST Direct benefits to crime victims or witnesses must be shown for the
purchase of equipment to facilitate smoother operation of law enforcement activities.
As of March of 2008,Julie Jacobsen will be moving to the Southwest Substation to diversify our
resources. One problem that will arise because of this move is that receiving faxes from other
jurisdictions. We do not like for them to go to the general fax as everyone does not need to have access to
those reports. We would request that a fax machine be purchased for that sub station to accommodate the
confidentiality of those victims whose reports would be sent there.
E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
None at this time.
F. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Applicants only): If this
is an application for continuing funding, explain any changes in proposed funding.
There are a few changes in this ongoing proposed funding. The base cost of salaries has gone up,thus benefits are
also increased.
We currently have only verbal agreements for support from other agencies. I am expecting to receive
monies from several of the agencies but as of yet have not received any.
I am requesting that two of my people go to the COVA Academy this year. This amount would take half
of my training budget and I have cut my training budget a lot last year so want to maintain it for this year.
With the diversification of resources, one here at the southeast substation and one at the southwest sub
station, we would like to have the fax machine in which to receive our faxes of reports from other
jurisdictions.
17
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT SUCH
AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS AFFORDED TO
CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE SERVICES DELINEATED
PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304. SUCH WRITTEN
ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH REQUESTING AGENCY'S OR
PERSON'S APPLICATION FOR MONEYS PURSUANT TO THIS SECTION. THE BOARD
SHALL NOT ACCEPT FOR EVALUATION ANY APPLICATION FOR A GRANT OF MONEYS
PURSUANT TO THIS SECTION UNTIL THE REQUESTING AGENCY OR PERSON PROVIDES
THE BOARD WITH SUCH WRITTEN ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board,by submission of this completed Grant Applicant
Memorandum of Understanding Concerning the Rights Afforded to Crime Victims, that the agency or
person described herein has read and understands the rights afforded to crime victims as required by
C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: Susan Cvancara
TITLE: Director
PROJECT: Victim Services Funding
AGENCY: Weld County Sheriff's Office
ADDRESS: 2950 9`h Street or P O BOX 330 Ft. Lupton, CO 80621
SIGNATURE: 91 VW OA{ ,C(L L DATE: 9-1 .
(NOTE: COPIES OF THE STATUTES DESCRIBED ABOVE WILL BE PROVIDED TO
PROSPECTIVE GRANT RECIPIENTS UPON REQUEST.)
18
VALE Grant Application Signature Page
Applicant Agency: Weld County Sheriff's Office
Street Address(if not confidential)2950 9th Street Ft.Lupton,CO 80621
Mailing Address(if different): P O Box 330—Ft. Lupton,CO 80621
Phone: 303*637*2424 Fax: 303*637*2423 E-Mail: scvancara@co.weld.co.us
Project Title:
Grant Period: July 1,2008 to June 30,2009
The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the
statements made within the above described VALE Grant Application(The Application). Furthermore,the signatories certify that they have each
read The Application and are fully cognizant of their duties and responsibilities for this project. (Original signatures of each party to this
application(i.e.,Project Director,Financial Officer and Authorized Official)are required. Please use BLUE INK to distinguish the original
documents from copies.)
Project Director:
Name: Susan Cvancara Position/Title: Victim Services Director
Agency(including Division or Unit):Weld County Sheriff's Office
Mailing Address: P O Box 330-Ft. Lupton,CO 80621
Phone: 303*637*2424 Fax: 303*637*2423 E-Mail: scvancara@co.weld.co.us
Signature: al(cyleCin 02}-601/04-- Date: d/r;8/0
Financial Officer:
Name: Don Warden Position/Title: Director of Finance and Administration
Agency(including Division or Unit): Weld County Government
Mailing Address:P O Box 758 Greeley,CO 80632
i
Phone:973- 56-4000 Fax: ;970-352 (242
Signature: ��'�i�f l / itiL U/, Date:
aL v
Authorized Official:
Name: William H.Jerke Position/Title: Chair to the Board
Agency(including Division or Unit): Weld County Government
Mailing Address: : P O Box 758 Greeley,CO 80632
Phone: 973-356-4000 Fax: 970-352-0242 E-Mail:
Signature: - /( — i. i' MAR O 3 2008
Date:
In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record.
19
cQoOS-- 0'7/0
Be certain to designate the appropriate persons as signing authorities.
• Project Director: The Project Director is the individual who will oversee the day-to-day
management of the VALE project. The project director must be a person other than the
authorized official or the financial officer.
• Financial Officer: The Financial Officer is the person who will be responsible for fiscal
matters relating to the project and is ultimately in charge of accounting, management of
funds, verification of expenditures and grand financial reports. This must be an
individual other than the project director or authorized official.
■ Authorized Official: This is the individual authorized to enter into legal contracts on
behalf of the applicant agency. The authorized official must be a person other than the
project director or the financial officer.
In local units of government,the Authorized official is usually the city council president or
city manager, district attorney, mayor and/or chair of county commissioners.
At the state level, the Authorized Official is the Chair of the Board of Directors.
For private non-profit agencies,the Authorized Official is the Chair of the Board of
Directors.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been
delegated the authority to enter into contractual agreements such as this grant, you must provide
official documentation of delegation(such as bylaws or resolutions) immediately following the
signature page.
20
Donna Bechler
From: Susan Cvancara
Sent: Friday, February 29, 2008 1:14 PM
To: Donna Bechler
Subject: RE: VALE grant
This new grant is from 7-1-08 thru 6-30-09
Budget page shows what I am getting now, am I making any sense?
Original Message
From: Donna Bechler
Sent: Friday, February 29, 2008 1:13 PM
To: Susan Cvancara
Subject: RE: VALE grant
Thanks. Then we will use the 07/07/07 thru 06/30/08 date.
Original Message
From: Susan Cvancara
Sent: Friday, February 29, 2008 1:09 PM
To: Donna Bechler
Subject: RE: VALE grant
That is for the current grant cycle that we are in now. Crazy people doing grants half
way thru the year!
Original Message
From: Donna Bechler
Sent: Friday, February 29, 2008 9:10 AM
To: Susan Cvancara
Subject: VALE grant
Hi Suzi,
I tried calling you, but you must be out, so I'm checking to see if you might check your
e-mail regarding the VALE grant.
The budget information states the start date for the grant is 07/07/07 and ends 06/30/08,
however, the signature page states the project period is from July 1, 2008, through June
30, 2009. We need to know which dates we use for the Resolution.
Thanks,
Donna
1
Hello