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Home My WebLink About20082184.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO AUGUST 11, 2008 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, August 11, 2008, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William H. Jerke, Chair Commissioner Robert D. Masden, Pro-Tem Commissioner William F. Garcia Commissioner David E. Long - EXCUSED Commissioner Douglas Rademacher Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Jennifer VanEgdom Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners meeting of August 6, 2008, as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of Hearings conducted on August 6, 2008,as follows: 1)PF#1043-Sherry Lawley. Commissioner Masden seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Rademacher moved to approve the consent agenda as printed. Commissioner Masden seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $1,638,393.17 Commissioner Masden moved to approve the warrants as presented by Mr. Warden. Commissioner Garcia seconded the motion, which carried unanimously. 2008-2184 BC001¢ os/c2q NEW BUSINESS: CONSIDER FIVE CHILD PROTECTION AGREEMENTS FOR SERVICES WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director, Department of Human Services, indicated the funds for the agreements are provided through CORE Services and Child Welfare Administration. She read the names of the vendors into the record, indicating the services provided by each vendor, and clarified the maximum reimbursement amount for each agreement. Responding to Chair Jerke, Ms. Griego indicated Dynamic Family Design is operated by Keith Wawrzyniak, who previously conducted business with the Department under his own name. Commissioner Rademacher moved to approve said agreements and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously. CONSIDER LEASE FOR KEOTA GRADER SHED AND AUTHORIZE CHAIR TO SIGN -CHARLIE LEE: Mr. Warden stated a new grader shed was built within Keota, and Charlie Lee, an employee with the Department of Public Works, lives in Keota. He stated Mr. Lee requested to utilize the old grader shed for storage purposes, and the County has agreed to this type of lease previously, with a small rental fee paid annually. In response to Commissioner Jerke, Mr. Warden confirmed the County owns the property on which the storage shed is located. Bruce Barker, County Attorney, stated the lease indemnifies the County from damages. Responding to Commissioner Masden, Mr. Barker indicated the lease is valid through the term of Mr. Lee's employment with the County. In response to Commissioner Rademacher, Mr. Warden indicated the new grader shed was built in close proximity to the older shed, and confirmed the County owns several parcels within the area. Responding to Chair Jerke, Mr. Warden confirmed Mr. Lee is the only motorgrader operator within the area, and he explained Mr. Lee recently purchased his own property within Keota. Commissioner Garcia moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously. CONSIDER RENEWAL APPLICATION FOR 3.2 PERCENT BEER RETAIL LICENSE AND AUTHORIZE CHAIR TO SIGN - MARY JENSEN, DBA HIGHLANDLAKE, INC.: Mr. Barker stated the Sheriff's Office indicated no concerns within the referral response, therefore, approval is recommended. Commissioner Rademacher moved to approve said renewal application and authorize the Chair to sign. The motion was seconded by Commissioner Garcia. In response to Commissioner Masden, Mr. Barker explained the Board requires that an officer be present for the renewals of Tavern and Hotel/Restaurant licenses. He further stated he is not sure that the establishment maintains regular hours during the entire year, as it is an establishment which primarily caters to boaters within the summer months. Commissioner Rademacher confirmed the establishment is a rental shop for supplies, and is located near the intersection of County Roads 36 and 5. He further stated he does not remember the establishment ever receiving any type of violation within past years and he confirmed the lake is small and contains wake restrictions. There being no further discussion, the motion carried unanimously. CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY OF MORE THAN 350 PERSONS ON AUGUST 16 AND 17, 2008 - LOVE-AIR R/C, INC., C/O MICHAEL HARRINGTON: Mike Harrington, applicant, confirmed he is a member of the Board of Directors for Love-Air R/C, Inc., and indicated the permits are necessary for the upcoming air festivals to be held. He stated the Big Bird Festival has been facilitated by the Club for fifteen years, and he confirmed last year was the first time the Club applied for the proper permits. He indicated the event has grown dramatically over the past few years, and last year's event went smoothly; however, there was an increase of traffic on State Highway 14. He indicated Northern Colorado Traffic Control provided assistance last year, and will provide assistance again this year, and he confirmed Emergency Medical Technicians will be present at the site. He stated in previous years, Club volunteers provided security services at the site, with no major problems, and the Club is requesting permission to continue to utilize these trained volunteers for security rather than hiring a private security company. He clarified a separate security company was utilized last year for the events;however, Minutes, August 11, 2008 2008-2184 Page 2 BC0016 it was discovered the Club volunteers have a better understanding of what is needed for control at the site than the outside security guards did. Mr. Harrington indicated he spoke with a representative from the Sheriff's Office, who requested that water be provided to patrons free of charge, which will be accommodated through five-gallon water coolers around the site. He further indicated the County Attorney had requested clarification regarding the number of parking spaces, and he clarified parking will be made available for approximately 350 to 400 vehicles. He indicated approximately 100 of the parking spaces will be utilized by the visiting pilots participating within the show. Responding to Commissioner Rademacher, Mr. Harrington confirmed no alcohol will be served at the site; however,spectators may bring their own beverages to the site. He further confirmed it is expressly prohibited for pilots to drink alcohol during these events, which is referenced within the insurance requirements. In response to Chair Jerke, Mr. Harrington confirmed model airplanes are flown at the site, and the site will not be impacted by any air restrictions in effect for the Democratic National Convention, since the site is over 30 miles away. Mr. Barker indicated the following item of business is a similar request for a permit, and he requested that Mr. Harrington provide an explanation of the difference of the two events. Mr. Harrington indicated the Big Bird Festival event scheduled for August is for airplanes with a wingspan of greater than 80 inches, quarter-scale in size. He indicated the August event is a "fun fly" and all planes must meet the size requirements in order to be able to fly. He further indicated the War Birds Event in September is strictly controlled and only allows military aircraft or airplanes which contain military markings to be flown. Responding to Commissioner Rademacher, Mr. Harrington indicated the planes flown at both events may be powered by gasoline fuel; however, there are also planes which are powered by ethanol and kerosene, and many which operate through electric power. He further confirmed EMS personnel will be on the site, and the site contains fire extinguishers at the flight line. In response to Chair Jerke, Mr. Harrington indicated the gasoline powered airplanes do not typically require more than 32 ounces of fuel, and the turbine jets may utilize up to two gallons of fuel, therefore, the aircraft flying will not hold more than approximately 3/4 of a gallon when taking off. Commissioner Rademacher indicated he has concerns with fire hazards due to the dry conditions within the area. Mr. Harrington clarified the site is surrounded by wheat fields, which have been recently harvested, and should an airplane go down suddenly, ATV's are present on the site to reach the wreckage quickly. Commissioner Garcia indicated he believes the described event seems like it will be safe and fun, and he does not have major concerns regarding fire hazards at the site since the applicant has provided such a thorough plan. Commissioner Garcia moved to approve said application. Seconded by Commissioner Rademacher, the motion carried unanimously. CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY OF MORE THAN 350 PERSONS ON SEPTEMBER 26, 27, AND 28, 2008 - LOVE-AIR R/C, INC., C/O MICHAEL HARRINGTON: Mr. Harrington reiterated the event in September is only open to military aircraft with military markings, which are normally very stunning model planes. He indicated this event attracts a different group of pilots who build their airplanes as works of art. In response to Commissioner Rademacher, Mr. Harrington confirmed there are spaces provided for dry camping, to be utilized by recreational vehicles; however, information regarding local hotels is referenced within the registration materials. Further responding to Commissioner Rademacher, Mr. Harrington confirmed extra portable toilets and water will provided at the event site. Commissioner Rademacher moved to approve said application. Seconded by Commissioner Garcia, the motion carried unanimously. CONSIDER ADDENDUM #13 TO AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - COLORADO TECHNICAL SERVICES, INC.(CTSI): Mr.Warden stated the 2009 Worker's Compensation Insurance will increase by four percent, and approval is requested due to the budget process currently happening. In response to Chair Jerke, Mr. Warden indicated the administration fee of$28,804.00 is an annual fee for processing of all of the County's claims for Worker's Compensation benefits. Commissioner Rademacher moved to approve said addendum to agreement and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously. Minutes, August 11, 2008 2008-2184 Page 3 BC0016 RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:30 a.m. �,�� BOARD OF COUNTY COMMISSIONERS 1114#1-11 l A A /vv . WELD COUNTY, COLORADO ATTEST: G n 4 f .;,, �k r�% l%C.� 4`t a, William H. Jerke, Chair Weld County Clerk to the Bo ff¢Bei F ..\e L,'--- j / p., , ; Robert D.;,Masden, Pro-Tem / Deputy Cler e' he :oard N c7 / f, Wi am F. Garcia EXCUSED vid E. Long Douglasgademacher Minutes, August 11, 2008 2008-2184 Page 4 BC0016 Hello