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Home My WebLink About20081635.tiff AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this ftPTday of cli( , ,N2tve , by and between the County of Weld, State of Colorado, by and on behalf of Weld County Paramedic Services, whose address is 1 121 M Street, P.O. Box 758, Greeley CO 80632, hereinafter referred to as "County Department," and Fitch & Associates, LLC, whose address is 303 Marshall Rd., Platte City, MO 64079-0170, hereinafter referred to as "Contract Professional." WITNESSETH: WHEREAS, County Department is in need of hiring an independent contract professional to perform the following "Professional Services:" the professional services listed in the Scope of Work set forth in the attached "Exhibit A," as ordered by County Department and WHEREAS, Contract Professional has the time available and is willing to perform the Professional Services, according to the terms of this Agreement. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: I. TERM: The term of this Agreement shall be from the date of signature below, through and until the time the Scope Of Work detailed in Exhibit A is complete and delivered, being no later than November 1, 2008 2. SERVICES PROVIDED BY CONTRACT PROFESSIONAL: Contract Professional agrees to perform the Professional Services detailed in the Scope of Work set forth in the attached Exhibit A. 3. COMPENSATION: County Department agrees to pay Contract Professional for the Professional Services performed the sum of$42,900, to be paid as follows: Forty percent ($17,160) is due 30 days following the date of this agreement. Forty percent ($17,160) is due 60 days following the date of this agreement. Twenty percent ($8,580) is due following the receipt of the report. Usual and customary travel and related expenses including telephone, printing, postage are not included in professional fees and will be billed separately at cost ($6,300). Airfare, or airfare equivalency charges should other transportation be utilized, will be invoiced based on the round-trip cost from the consultants' primary base as quoted by the firm's independent online travel agency. Invoices are to be paid upon receipt, unpaid balances over 30 days shall be subject to a 1.5% per month interest charge. Xi)] ci C Set if rViefrea 00?-71,35 C late O.7 -.,a -vim 4. INDEPENDENT CONTRACTOR: Contract Professional agrees that it and its employees are collectively an independent contractor in their relationship relative to County Department and shall not become an employee of County Department, nor are Contract Professional and its employees entitled to any employee benefits from County Department as a result of the execution of this Agreement. Contract Professional may need to change its assigned employees working pursuant to this Agreement. In that case, County Department will be contacted in advance of such change. County Department agrees not to employ, or offer employment to any of the Contract Professional's personnel, for a period of two years following the conclusion of this agreement without the written permission of the Contract Professional. 5. INDEMNIFICATION, DESIGN AND INSURANCE: Contract Professional shall indemnify County Department, its officers and employees, against liability for injury or damage caused by any negligent act or omission by Contract Professional in the performance of this Agreement and shall hold County Department harmless from any loss occasioned as a result of the performance of this Agreement. Contract Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. Contract Professional shall maintain commercial general liability insurance in the amount of$600,000 combined single limits and errors and omissions insurance in the amount of$250,000. 6. NON-ASSIGNMENT: Contract Professional may not assign or transfer this Agreement, any interest therein or claim thereunder, without the prior written approval of County Department. 7. TERMINATION: Either party may terminate this Agreement at any time by providing the other party with a 10-day written notice thereof. In the event of early termination by County Department, Contracting Professional may retain all sums paid by County Department for any expenses incurred and for work actually performed, but unpaid by County Department, an hourly rate of$300. In this event, Contracting Professional would bill for services in this fashion, and upon full payment, other obligations of either party to this Agreement shall terminate except for the disclosure of information and solicitation of personnel as stated herein and both parties shall be released from other obligations. 8. CONFIDENTIAL INFORMATION: It is understood that project work will include access to proprietary documents and information. Both parties acknowledge that Contract Professional represents other medical transportation and related organizations. Contract Professional agrees that confidential information about County Department or its related entities will not be released, except as required by law, without the prior approval of County Department, Contract Professional agrees to execute a Business Associate Agreement as required under federal guidelines in accordance with what is commonly referred to as "HIPAA". County Department agrees that it shall not release any of 2 Contract Professional 's materials provided, or utilized during the process, without written permission. 9. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement constitutes the entire understanding between the parties with respect to the promises and covenants made therein. No modification of the terms of this Agreement shall be valid unless made in writing and agreed to by both parties. 10. NON-APPROPRIATION: No portion of this Agreement shall be deemed to create an obligation on the part of County Department to expend funds not otherwise appropriated in each succeeding year. 11. WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this Agreement shall be deemed to constitute a waiver of any immunities of County Department or its officers or employees may possess, nor shall any portion of this Agreement be deemed to have created a duty of care with respect to any persons other than County Department and not a party to this Agreement. 12. OWNERSHIP: The report, data, documents and/or other information produced by Contract Professional pursuant to this Agreement shall become the property of Weld County. 13. CONFLICTING AND ADDITIONAL PROVISIONS: To the extent any of the terms and conditions set forth in the attached Exhibit A are in conflict with or are additional requirements than the terms and conditions above-stated, the terms set forth in Exhibit A shall control. 3 // a IN WITNESS WHEREOF, the parties hereto have signed this Agreement this /6o day of <7uh9 , 2008. c 'a,a COUNTY DEPARTMENT: ATTEST: „_i`1l�,J �� COUNTY OF WELD, a political f8t1 subdivision Weld County Clerk to the Board i K[ , ._q'-) of the STATE OF COLORADO: kle By: i i ��i�.W<,�i� i1 By: /7—,.<--4--(4--/ Deputy Cler to the Board William H. Jerke, Chairman Board of County Commissioners of the County of Weld JUL 1 6 2008 CONTRACT PROFESSIONAL: FITCH & nASSOCIA rTES,, LLC By: /keit /v 1 `L Richard A Keller, Partner Q SUBSCRIBED AND SWORN to before me thiTqq day of �VI I , a C] WITNESS my hand and official seal. , 9. 0, 1M,S) — A My commission expires: Notary Pub is Stephanie Fisne Notary Public-Notary Seal State of Missouri Platte County My Commission Expires March 28, 2009 Commisic� d� 7a� 75479741 4 r--•-6 Memorandum fP fVI To: Board of County Commissioners From: Monica Mika, Director of Admin. Services will Dave Bressler, Director of Paramedic Services Date: 2008 O Q Re: EMS Bid • CC: Don Warden, Director of Finance &Admin. COLORADO Staff has spent considerable time and effort reviewing the submitted bids. Based on this effort staff recommends accepting the bid for Fitch and Associates in the amount of $49,200.00. After researching the various bids, speaking to references, and conducting vendor interviews we believe that Fitch and Associates will provide a customized approach enabling Weld County to receive the best quality product for the review of our Paramedic Services. Several of the vendors listed are clearly able and prepared to perform this task; however Fitch and Associates' proven reputation and past history demonstrates that this firm is best able to meet the objectives listed in the scope of services. The following bids were received: VENDORS TOTAL FITCH &ASSOCIATES $49,200.00 3030 Marshall Road Box 170 Platte City MO 64079 MATRIX CONSULTING GROUP $65,500.00 1255 W 15th Street Suite #445 Plano TX 75075 IPS $70,000.00 5544 Whisper Creek Lane Wilmington NC 28409 (c%5/ca)o? (1'C Pa, Nilat ,% . /635- b')h Iofs Amu)( I SYSTEM PLANNING CORPORATION $79,771.00 TriData Division 1000 Wilson Boulevard Arlington VA 22209 ABARIS GROUP $89,495.00 700 Ygnacio Valley Road Suite #270 Walnut CA 94596 Emails were sent to these references for the MATRIX Group with the following results: Plano, Texas Jim Wade, Chief Plano Fire Department Very pleased with the effort and process provided by Matrix. Fort Lauderdale, Florida Fort Lauderdale Fire Department David Hebert, Assistant City Manager No Response Bellingham, Washington William Boyd, Chief Received email confirmation - No Information Reno, Nevada Reno Fire Department Trudy Cross, Internal Audit Manager No Response City of Middletown, Ohio Division of Fire Ron Olson, County Manager No Response Emails were sent to these references for the Fitch and Associates with the following results: County of Greenville, South Carolina Greenville County Emergency Medical Services Joseph Kernell, County Administrator Received a copy of their study along with positive feedback on the vendor. Kansas City, Missouri EMS Services Bill Geary, Assistant City Attorney Received a phone call and received positive feedback on the vendor. They have used the vendor for multiple projects. Hong Kong, China Fire Services Department SK Chan, Superintendent of Planning No Response Allentown, Pennsylvania Centronia Ambulance Corps. Larry Wiersch, Executive Director Received a phone call and received positive feedback on the vendor. They have used the vendor for multiple projects. Fort Worth, Texas Area Metropolitan Ambulance Authority Jack Eades, Executive Director No Response Greeley, Colorado North Colorado Medical Center- MedEvac Lynn Maier, Chief Flight Nurse Received a phone call and received positive feedback on the vendor. o m ) 0 co co j § a D. W ® o % $ G } - -R co al ( � mg xr co 0 - 0 \ \ \ \ \ \F- / > < ; f Rf § {© f 2993 § f ) {) � krto 7 e � J © - Q rI \ 92 # l , 9f ! { § m § ! [/ � , zi , « $ 62 ) 99 \ ) k 7 \c \ cc / } E ° —E \ at E \ E 2 - co , - _ , - , , , � o 2 ~ � ` i ! i i � i � �im - K \ _ te Z2 ) - 0 a ! � 7 / � % CV ! 2 CO X ; ; ) 0 ? � e > 7 ; 2 0 2 % 2 > J o a. \ 73 \ � \ k � � � \ \ � } co j C � TA \ j , .c .E. . f a $ co o [ E $ ; / § co- co (A g j ; / r 5 0 0 or_ \ m § ` / ris 1-5 # § m § - M : § J - e § \ ® t m a E ! } - - co � k ( _ - § \ 0 r ai d t _ t ! § cm§ \ § c � - \ \ { to- j \ ) ) { 7 im 0o I ! = # ~ | {) k ) § \ § e k co co ) K § ! > , 0 § 2 0 k >- ( » k ) j CL o § f ) � ) j 0 ) § \ j § 5 ) � 7 ] \ ) \) ) Z ) k ; o z o0 k ( 2U } k2H � CC -I ( § \ k \ \ O 2E � o (.0 co 2 ■ ! e a> _ _ � « you % _ " w 010 x » a $ LU F. 0 - 0 < IC I-I- A ® s i_ cc ° $ ; $ 7 k ` U ! 2F � { ) k E ; q ) &# / / ; \ ) ) 2723 2E CJ \ WELD COUNTY PURCHASING ..~ /J 915 10T"Street Greeley CO 80631 • E-Mail:mwalters@co.weld.co.us E-mail: reverett@co.weld.co.us 4 Phone: (970)356-4000, Ext.4222 or 4223 C( 4 Fax: (970)336-7226 DATE OF BID: June 6th, 2008 REQUEST FOR: Emergency Management System Analysis DEPARTMENT: Finance & Paramedics Department BID NO: #B0800098 PRESENT DATE: June 9'", 2008 APPROVAL DATE: June 23r°, 2008 nz 225, , UO2 VENDORS FITCH &ASSOCIATES 3030 Marshall Road Box 170 Platte City MO 64079 MATRIX CONSULTING GROUP 1255 W 15th Street Suite#445 Plano TX 75075 SYSTEM PLANNING CORPORATION TriData Division 1000 Wilson Boulevard Arlington VA 22209 IPS 5544 Whisper Creek Lane Wilmington NC 28409 ABARIS GROUP 700 Ygnacio Valley Road Suite#270 Walnut CA 94596 "BIDS ARE BEING REVIEWED AT THIS TIME'* ALL PRICING WILL BE AVAILABLE TO YOU WHEN BIDS ARE REVIEWED O4A)9/C}cf 2008-1635 Jennifer VanEgdom Subject: BIDS:Approve Emergency Management System Analysis Bid-Paramedic Service Start: Wed 6/25/2008 9:00 AM End: Wed 6/25/2008 9:30 AM Recurrence: (none) Meeting Status: Accepted Required Attendees: Esther Gesick;CTB; Monica Mika; Rose Everett; Marcia Walters; Dave Bressler Presented 06109/08 Originally requested approval on 06/23/08 Per Monica's request-Clerk's Note to Approve 06/25/08 1 Hello