HomeMy WebLinkAbout820067.tiff RESOLUTION
RE: ESTABLISHING THE HEALTH AND LIFE INSURANCE CLAIM FUND IMPREST FUND
ACCOUNT AND ADOPTING A POLICY GOVERNING THE FUND.
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado Statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, it has been recommended to the Board of County Commissioners of
Weld County, Colorado, that there is a need for a health and life insurance
claim imprest fund in the amount of not more than One Thousand Dollars
($1,000.00) for insurance claims, and
WHEREAS, it has been determined that there has been a need to establish a
health and life insurance claim imprest fund to expedite payments and reduce
processing costs, and
WHEREAS, It shall be specifically understood that all disbursements must
be reimbursed in total, and
WHEREAS, the Board believes it to be in the best interest of the County
to establish such imprest fund, and
WHEREAS, the Board of County Commissioners deems it advisable and in the
best interest of Weld County to adopt the following policy regarding
disbursements from the Health and Life Insurance Claims Imprest Fund:
1. Expenditures will be for authorized insurance claims for
the self-protected health and life insurance fund and
program.
2. All payments shall be substantiated by a claim payment
form authorized by the James Company.
3. All disbursements shall be reimbursed to the Imprest Fund
at the time of disbursement.
4. Authorized signators from the James Company shall be the
only person(s) allowed to request funds from the Imprest
for approved claims.
5. The Imprest Fund shall be maintained by the Finance
Office, reconciled monthly and a report of transaction and
composition of the fund balance submitted monthly to the
Director of Finance.
820067
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado that until further order of the Board, an imprest fund,
entitled the Health and Life Insurance Claim Imprest Fund is hereby
established and that such account shall not exceed a One Thousand Dollar
($1,000.00) balance plus outstanding checks for claims at any one time.
BE IT FURTHER RESOLVED by the Board that the Director of Finance shall be
responsible for all receipts, disbursements and reimbursements in the
administration of said fund.
BE IT FURTHER RESOLVED by the Board that the James Company shall be
designated authorized signators on the Fund, approved by the Director of
Finance.
BE IT FURTHER RESOLVED by the Board that any interest earned by the
imprest fund in the bank account shall be deposited in the Employee Health and
Life Insurance Trust Fund.
BE IT FURTHER RESOLVED by the Board that the above and foregoing policy
concerning the Health and Life Insurance Claim Imprest Fund be, and hereby is,
adopted. Said policy effective December 6, 1982, and Fund shall be operative
January 1, 1983.
The above and foregoing resolution was, on motion duly made and seconded,
adopted by the following vote on the 6th day of December, A.D. , 1982.
BOARD OF COUNTY COMMISSIONERS
r7
ATTEST
1//� r✓ WELD COUNTY, COLORADO
Weld County Clerk and Recorder
�4 lL3u / �>7; tii ns-�
and Clerk to the Board Jahn T. Martin, Chairman
i
BY: �y ( (LA Chuck Carlson, ro Tem
DeptatY- County Clerk
Appr as to form: Norman Carlson
. Kirby
County Attorney �l
e K. Stein ark
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