HomeMy WebLinkAbout20083249.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DECEMBER 10, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, December 10, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of December 8, 2008, as printed. Commissioner Masden seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the Consent Agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
BIDS:
PRESENT AND APPROVE OLD TRANSPORTATION BUILDING DEMOLITION BID-DEPARTMENT OF
BUILDINGS AND GROUNDS(CON'T FROM 12/8/08): Monica Mika, Director of Administrative Services,
stated at the last meeting the Board asked her to contact project references for the bidder who submitted
the low bid for this project. She stated Toby Taylor, Department of Buildings and Grounds, called five
different firms and was able to speak with two of them, which both highly recommend the vendor who
submitted the low bid for the project. Commissioner Rademacher moved to accept the low bid, in the
amount of $25,600.00, from Colorado Cleanup Corporation, based on staff's recommendation.
Commissioner Masden seconded the motion, which carried unanimously.
2008-3249
BC0016
OLD BUSINESS:
CONSIDER WELD COUNTY GOVERNMENT CAFETERIA PLAN AND AUTHORIZE CHAIR TO SIGN
(CON'T FROM 12/8/08): Don Warden, Director of Finance and Administration, stated at the last meeting
he requested that this item be continued in order to include an item which was previously missing from the
document, and he has since updated the document to include the missing information. He stated the
Cafeteria Plan is an IRS Section 125 Plan, which the County has participated in since it was first allowed
in the mid 1980s. He stated the Plan allows the premium payment for insurance to be taken out of
employees' paychecks pre-tax and the other part of the Plan is Flexible Spending Accounts, which also
permits pre-tax savings for medical expenses or dependent care expenses. Mr. Warden stated the Plan
has been updated to reflect the County will be using Ameriflex debit cards in 2009. He stated it seemed
to be an appropriate time to review the Plan and update other information needing to be updated also. He
stated the Plan was updated to be consistent with new provisions for medical Flex Spending Accounts,
which will allow claims to be submitted through March, instead of permitting only a 15 day grace period.
Mr. Warden stated these changes should encourage more employees to utilize the Flex Plans, with the
conveniences of a debit card and a much longer grace period. In response to Commissioner Rademacher,
Mr.Warden stated the Ameriflex Plan will become effective January 1, 2009. Commissioner Garcia moved
to approve said plan and authorize the Chair to sign. Seconded by Commissioner Rademacher, the
motion carried unanimously.
CONSIDER REVISIONS TO FEE SCHEDULES FOR FEES COLLECTED BY THE WELD COUNTY
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT (CON'T FROM 11/17/08): Trevor Jiricek,
Department of Public Health and Environment, stated this matter was continued from a couple of weeks
ago to be able to discuss biosolid and septage permit fees, and it has been determined that the fees will
not be raised;therefore,they will remain at$375.00. He stated other modifications include minor increases
to fees for lab and water testing. Commissioner Masden stated after meeting with Mr. Jiricek and
representatives of the private and public sectors, it has been determined any damages will be paid for by
the biosolids companies; therefore, he feels good about leaving the biosolid and septage permit fees at
the lower rate. Commissioner Rademacher moved to approve said revisions to fee schedules. Seconded
by Commissioner Masden, the motion carried unanimously.
NEW BUSINESS:
CONSIDER LAW ENFORCEMENT SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN-TOWN
OF MEAD: Alan Caldwell, Sheriff's Office, stated there will be several more of these types of agreements
that will come before the Board in the near future. In response to Chair Jerke, Mr. Caldwell stated the
Sheriff's Office has held law enforcement service agreements with the Town of Mead for several years.
Mr. Caldwell stated varying forms of the law enforcement service agreements have evolved with different
towns; however, he and Bruce Barker, County Attorney, have determined a standard agreement will be
used from this point forward. Responding to Chair Jerke, Mr. Caldwell stated the rate is $47.00 per hour,
and the Towns establish their own budget for direct and indirect billing. In response to Commissioner
Rademacher, Mr. Caldwell stated the fees are the same for all of the municipalities; however, there is a
different agreement with Aims Community College. In response to Mr. Barker, Mr. Caldwell stated the
agreements are with the Towns of Mead, Keenesburg, Hudson, and Severance. He stated the Town of
Nunn has its own police department; however, a contract exists in case the Town Marshall is unavailable,
and the Sheriff's Office is needed, and in this case the Town will be sent a bill for indirect hours.
Mr. Caldwell stated some of the contracts automatically renew each year, while others do not, and the
Sheriff's Office has chosen to have all of the contracts renew automatically to be consistent. In response
to Commissioner Masden, Mr. Caldwell stated the contract with Mead is for 20 direct hours per week,
which will be broken down into five hour blocks. He stated every town will have a different schedule;
therefore, some of the deputies will work four days on and three days off and others will work five days on
and four days off to accommodate the needs of the different towns. Commissioner Masden stated this is
a great service for these communities, since some municipalities cannot afford their own full time law
Minutes, December 10, 2008 2008-3249
Page 2 BC0016
enforcement service. In response to Chair Jerke, Mr. Caldwell stated if a crime occurs when a Sheriff's
deputy is not working for a municipality, the County will still be dispatched on matters, and the town will be
billed for indirect services, rather than direct services. Commissioner Masden moved to approve said
agreement and authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried
unanimously.
CONSIDER LAW ENFORCEMENT SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN-TOWN
OF KEENESBURG: Mr. Caldwell stated this agreement is much like the last item, and the only difference
is the amount of direct hours the Town of Keenesburg has requested. In response to Chair Jerke,
Mr. Caldwell stated this contract requests four hour blocks of service, twice per week. Commissioner
Rademacher stated Schedule D has the incorrect year listed and it needs to be updated to 2009, and he
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Garcia,
the motion carried unanimously.
CONSIDER ACCEPTANCE OF DEED OF DEDICATION FOR RIGHT-OF-WAY FOR THE
INTERSECTION OF COUNTY ROADS 49 AND 30 AND AUTHORIZE CHAIR TO SIGN - BUTTERBALL,
LLC: Don Carroll, Department of Public Works, stated the descriptions of the rights-of-way are included
in submitted documentation. Mr.Carroll stated the Department is making improvements at the intersection
to accommodate acceleration and deceleration lanes for the SemCrude, LP, facility. In response to Chair
Jerke, Mr. Carroll stated the next three items are related to the same project. Commissioner Masden
moved to accept said deed of dedication and authorize the Chair to sign. Seconded by Commissioner
Rademacher, the motion carried unanimously.
CONSIDER ACCEPTANCE OF DEED OF DEDICATION FOR RIGHT-OF-WAY FOR THE
INTERSECTION OF COUNTY ROADS 49 AND 30 AND AUTHORIZE CHAIR TO SIGN - SEMCRUDE,
LP: Based on previous discussion, Commissioner Garcia moved to accept said deed of dedication and
authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER ACCEPTANCE OF DEED OF DEDICATION FOR RIGHT-OF-WAY FOR THE
INTERSECTION OF COUNTY ROADS 49 AND 30 AND AUTHORIZE CHAIR TO SIGN -WES MOSER,
INC.: Based on previous discussion, Commissioner Masden moved to accept said deed of dedication and
authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER ACCEPTANCE OF DEED OF DEDICATION FOR RIGHT-OF-WAY FOR THE
INTERSECTION OF COUNTY ROADS 49 AND 30 AND AUTHORIZE CHAIR TO SIGN - ADAMS -
MCW ILLIAMS FARMS, LLLP: Based on previous discussion,Commissioner Garcia moved to accept said
deed of dedication and authorize the Chair to sign. Seconded by Commissioner Masden, the motion
carried unanimously.
APPROVE QUIT CLAIM MINERAL DEED AND AUTHORIZE THE CHAIR TO SIGN: Mr. Barker stated
he received a request for the County to deed back the mineral rights for a property. He stated the deed
is from 1989 and it did not exclude the mineral rights; therefore, the County will deed the minerals back
to the owner,to make certain the oil companies clearly understand mineral right ownership when reviewing
the title work. He further stated that over the last five to six years, the County has been excluding mineral
rights in these type of agreements, since this issue has come to light. Commissioner Masden moved to
approve said quit claim mineral deed and authorize the Chair to sign. Seconded by Commissioner Garcia,
the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Minutes, December 10, 2008 2008-3249
Page 3 BC0016
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: gag,
a —1—i / _c v,
E ,� ' liam H. Jerke, Chair
Weld County Clerk to the Br rd
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Ro ert D , den, Pro-Tem
Deputy Clerk to the Boar:S //1"1 �
William F. Gprcia
Davi E. Long
Douglas demacher
Minutes, December 10, 2008 2008-3249
Page 4 BC0016
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