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WELD COUNTY COUNCIL
September 15, 2008 ' 4,
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The Weld County Council met in regular session in full conformity with the Weld County
Home Rule Charter, Monday, September 15, 2008, 6:30 p.m., at the Weld County
Centennial Center, 915 10`h Street, Greeley, CO.
ROLL CALL: The meeting was called to order by President Ginny Buczek. Vice
President John Kivimaki, Councilman Don Mueller, Councilman Stille and Councilwoman
Nancy Teksten were present, constituting a quorum of the members. Also present was
Tom Honn, Lee Godfrey and Karla Ford, Council Secretary.
AGENDA APPROVAL
President,Buczek added two phone calls under Coordinator Reports. Councilman
Kivimaki made a motion to approve the agenda with the additions. The motion was
seconded by Councilman Stille and carried.
APPROVAL OF MINUTES:
August 18, 2008 Minutes
Councilman Mueller made a motion to approve the August 18, 2008 minutes. The
motion was seconded by Councilwoman Teksten and carried.
REVIEW PROGRAM:
Planning Director, Tom Honn, came and gave an overview of the use by special review
(USR) process. A map was distributed to show the permits that have been given over the
years by the different processes. The different terminology is as follows:
BOA — Board of Adjustment - Appeals on administrative decisions
CUP — Conditional Use Permit—Terminology change 1970's
SUP = Special Use Permit — Change of terminology.
USR — Use By Special Review- compatibility in neighborhoods
The Planning Department has a new process for individuals requesting a permit. The goal
is to have fewer issues at the Board of County Commissioners hearing and the time
between the Planning hearing and the Board of County Commissioners hearing is
shortened. This will also help the applicant know exactly what they need to do and will
assist them in making the decision to pursue or discontinue the permit application.
The process —When an applicant comes to the planning department, the information
regarding the type of permit and the property is sent to health department, public works
department and planning department. A pre-application meeting is set-up with the
applicant within 7 days. This meeting is to go over the information and give the applicant
any possible issues with the application. When an applicant submits an application, only
four copies are needed initially to insure a complete submittal. The applicant will then
need to make any changes and bring back all required applicant sets. These are sent
out for the referrals. Once the referrals come back, the planning group goes over the
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Weld County Council Minutes
September 15,2008
Page 2 of 3
referrals with the applicant and they estimate a date of when corrections, if any, will take
place and then schedule a hearing date with the Planning Commission and the Board of
County Commissioners.
Mr. Honn addressed the number of personnel in the Planning Department and said there
are three fewer people in the department than at the beginning of the year and said the
group is working well with the current case load.
Councilwoman Buczek inquired about the oil and gas permits. Mr. Honn stated that a
building permit is not needed for the well. Planning makes sure the equipment is placed
properly. They also do electrical inspections. The only time a USR's for a well is needed
is in non-agricultural areas.
Councilman Stille asked how complaints are handled regarding the application process.
Mr. Honn noted majority of complaints are related to current building permits or from an
applicant that may feel more items are required than what are needed. In those cases,
Mr. Honn contacts the case manager and tries to get the hurdles completed and get a
resolution.
Mr. Honn addressed Councilman Stille's concern regarding the oil and gas building
permits. The major oil companies, such as Nobel, are trying to inventory the wells and
come up with a program to manage these wells that have been around before January 1,
2008. If the wells were previously there, then a permit is not needed. Anything that is
new after January 1, 2008, a permit is required. This information is going to be tied into
the GIS mapping system.
Councilman Mueller applauded Mr. Honn for streamlining the application process.
SHORT RECESS
PUBLIC COMMENTS:
Ft. Lupton resident, Lee Godfrey, came to the meeting to give comments regarding the
Weld County Commissioner salaries. He felt the Council was overly generous with the
amount on the resolution. He appreciated the chance to come and give his comments.
UNFINISHED BUSINESS:
Resolution 172 — Setting Salaries for Weld County Commissioners
Councilman Kivimaki made a motion to adopt Resolution 172 for setting the salaries for
the Weld County Commissioners for$83,500 for the year 2011 and $87,300 for the year
2012. The motion was seconded by Councilman Stille and passed with a unanimous
roll call vote.
Weld County Council Minutes
September 15,2008
Page 3 of 3 •
NEW BUSINESS:
February 2009 Meeting Date
Generally the Council meets the second Monday in February due to the third Monday
falls on President's Day. There is a conflict with the second Monday in 2009 and it will
be suggested to meet the fourth Monday in February. This will be solidified at the
January 2009 meeting.
Coordinator Reports
C. Holmes Follow-up — Councilman Kivimaki
Councilman Kivimaki talked with Pat Persichino regarding the inquiry from Mr. Holmes.
The Public Works Department is working with Mr. Holmes to work out a drainage
solution. This process is still in progress.
G. Neal Phone Call —Councilwoman Buczek
Weld County resident, Glenn Neal, contacted the Council office and Councilwoman
Buczek on September 12th regarding a road grading issue near his home.
Councilwoman Buczek contacted Pat Persichino and stated that trip count meters were
put on the roads and the data came back. Upon the information given to the council
from Mr. Persichino, the Council will send a letter to Mr. Neal informing him that the
Council believes that Weld County is making a good faith effort to maintain the
particular roads near his home.
Compensation Meeting — Councilwoman Teksten
Councilwoman Teksten, Councilman Stille and Councilman Mueller attended the county
compensation meeting. The department heads were briefed on the changes to retiree
medical benefits. The plan will not impact retirees within the next five years. After that
time, the new program will begin to cycle.
BILLS
Councilwoman Teksten made a motion for the bills to be paid as listed below:
Mileage for Council President Ginny Buczek $ 36.16
Mileage for Council Vice President John Kivimaki $ 50.85
Mileage for Councilman Gene Stille $ 25.99
The Greeley Tribune (Report to the People) $ 108.03
The motion was seconded by Councilman Stille and passed with a unanimous roll call
vote.
ADJOURNMENT: By acclamation the meeting was adjourned at 8:26 pm
October 20, 2008 Ginn uc ek, P sidens
Karla For , Council Secretary
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