HomeMy WebLinkAbout20130296.tiff WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD AGENDA
TUESDAY, SEPTEMBER 16, 2008, NOON
LAW ADMINISTRATION BUILDING
ROLL CALL:
JUAN CRUZ, City of Greeley Representative (Chairperson)
ROD DEROO, Weld County Paramedic Services
RON GRANNIS, City of Fort Lupton
BILL JERKE, Weld County Commissioner
DAVID MONTGOMERY, Weld County Police Chiefs Representative
GARY SANDAU, Weld County Fire chiefs Representative
MARC PATTERSON, City of Greeley Police Department
MARGIE MARTINEZ, Weld County Sheriff's Office Representative
MIKE SAVAGE, City of Greeley Police Department
DAVE MATHIS, City of Greeley& Weld County Dispatch
JULIE WALDE, City of Greeley& Computer Services
WENDY RICH-GOLDSCHMIDT, Chief of Police UNC
PEGGY TURNER, Greeley Police Department Administration
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MINUTES: Approve minutes of August 19, 2008 meeting �zf
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OLD BUSINESS: 1. Staff Report—David Mathis oJe 3O4' 37200_ta
2. 2009 Budget Review—Juan Cruz ii1 �� ,���
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NEXT MEETING: October 21,2008
November 18, 2008 Meeting will be a Public Meeting to Approve the 2009
Budget
2013-0296
WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
SEPTEMBER 16, 2008
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, September 16, 2008 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Juan Cruz. Present were Board
Members David Montgomery, Gary Sandau, Juan Cruz, Margie Martinez, Rod Deroo,
Ron Grannis, Bill Jerke; guest Wendy Rich-Goldschmidt and Julie Banks (University
Police Department), and staff members Mike Savage, Dave Mathis, Marc Patterson,Julie
Walde and Peggy Turner.
MINUTES:
David Montgomery moved to approve the minutes of the August 19, 2008; seconded by
Ron Grannis. Minutes were unanimously approved.
OLD BUSINESS:
1. Staff Report: David Mathis presented Dispatch stats for August 30, 2008 [refer
to Sgt. Mathis' "September 16, 2008 WCRCC Monthly Report and Personnel
Report as of October, 2008"]. Dave is expecting to be fully staffed by April,
2009. The new phone system is almost complete and should go live on new
system Tuesday of next week.
2. Mike Savage stated that Dave has done a great Mb on the new phone system.
(Yea,Dave). Mike Savage stated that there is 4 hours of overtime built into each
employee's 2 week payroll check which the E-911 budget pays for that needs to
be included in 2009 budget. There will be more discussion on this topic at the
next meeting regarding the 2009 budget.
3. Juan Cruz explained he had prepared a spreadsheet for the 2009 budget and
would forward to Don Warden and Margie Martinez so that they may review
before the November Public Hearing Meeting and make any modifications
needed. Once it is approved it then will go to the Commissioners and they will
make sure we have the money. We also need to review the current budget and
projects left to accomplish in 2008 to be sure we are not overspending our
budget. We cannot overspend our budget.
4. Mike Savage stated that the letters for the surcharge had all been sent out and
received by the service providers.
5. David wanted to mention that he had received the Motorola quote for$75,215.
This was higher than expected. He will have more information regarding the
increase at the next meeting.
6. Ron Grannis inquired at the last meeting the reason for the system to go. Dave
was not aware of this. It apparently affected only Ft. Lupton for approximately 2-
3 hours. Dave will check and see what the problem was. At this meeting, David
explained that a radio card had gone out causing a hardware failure.
7. David stated that in the 2009 budget is an entry for a monitoring station(cost
$65,000) which will allow the center to get into the system zone control to see
who is on the system from other areas. This was a result of the problem that
existed during the tornado.
NEW BUSINESS:
1. Treasurer Reports: Margie Martinez presented the September, 2008 Treasurer
Report [refer to Margie Martinez's "September 16, 2008 Treasurer Report"].
Report was unanimously approved.
2. Julie Walde: Earlier this year computer services had to replace a back-up system
that stores information for Weld County, City of Greeley and 911. Julie requested
that the total amount be split three ways. The cost to E-911 Board would be
$1,110.67. History has shown that the three agencies have split these types of
expenses. The motion was made by Ron Grannis to pay the $1,110.67 from the
Board's contingence fund. The motion was seconded by Bill Jerke and approved
unanimously by the Board members.
3. Wendy Rich-Goldschmidt: Wendy submitted a letter to the 911 Authority
Board requesting funding to upgrade the UNC Police system to a multi-channel
console (see copy of letter attached dated August 28, 2008). There are a variety
of infrastructure issues that need to be addressed before the upgrade could be
completed. Wendy believes that it would be prudent to plan for this upgrade in
the coming year. Therefore she requests that the 911 Authority Board consider
earmarking funds in the 2009 budget for this purchase. The estimated cost of the
console, including installation, is $50,000. David Mathis advised the State has set
aside connectivity for Dispatch (2) and UNC (1). The State will handle the
installation. Juan question if there would be any other expense to the 911
Authority Board. Wendy stated no. The motion was made by David
Montgomery that the 911 Authority Board add a Capital line item to set
aside$50,000 for the purchase of a console for UNC in the 2009 Budget. Rod
Deroo seconded the motion. Further discussion was entered into by Bill Jerke
who questioned the fairness to other agencies in the county and would E-911
Authority Board be expected to pay for other system upgrades. Ron Grannis
stated that there is no other stand alone system in Weld County. David Mathis
said UNC has only 1 channel and are not tied into a Zone control. They need to
have the same capabilities as a Psat. Juan clarified this motion is for a one time
purchase of the console and the 911 Authority Board would not be responsible for
the maintenance, the upgrade, or the technology support. If future request do
come up it will be looked at, at that time. Motion carried unanimously.
As there was no further business,the meeting was adjourned. The next meeting will be
a Public Meeting on Tuesday, November 18, 2008.
Minutes taken by Peggy Turner
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