HomeMy WebLinkAbout20080222.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR THE BUILDING HEALTHY
MARRIAGES PROJECT AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD
COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for the
Building Healthy Marriages Project between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Family Educational Network of Weld County, and United Way of Weld County,
commencing October 1, 2007, and ending September 30, 2008, with further terms and conditions
being as stated in said agreement, and
WHEREAS,after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for the Building Healthy Marriages
Project between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and United Way of Weld County be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 16th day of January, A.D., 2008, nunc pro tunc October 1, 2007.
BOARD OF COUNTY COMMISSIONERS
�,"" Eta ELD COUNTY,COLORADO
ATTEST: i��'�"i ` '
V-s
, m H. Jerke, Chair
Wel ounty Clerk to the Board-- 1^L
1, J/ a"� obert D. spent Pro-Tem
B . it,1% C2 t7 10 �"t, C � _>
De ty Cler o the Board
illia F. Garcia
n�APPROVe AS ORM:
David E. Lo g
ounty Attorney a.
Douglas ademache
Date of signature: ii95;/&(≤
2008-0222
HR0079
C,e ; NS LI u-A) Di - 30 -O$
MEMORANDUM
a tipsleDATE: January 8, 2008
' TO: Board of County Commissioners
V
�� FROM: Walt Speckman, Executive Director G,�i'f
•
COLORADO SUBJECT: Purchase of Services Agreement between FENWC and
United Way of Weld County.
Presented for approval before the Weld County Board of County Commissioners is a Purchase
of Services Agreement between the Weld County Division of Human Services' Family
Educational Network of Weld County, hereinafter referred to as"FENWC" and United Way of
Weld County, hereinafter referred to as"United Way".
United Way will provide the following services:
United Way agrees to assist FENWC in its preparation of recruiting, marketing, and
emergency services for the Building Healthy Marriages project for 2007-2008.
- Committing an FTE to the planning, development, and implementation of the Building
Healthy Marriages Project.
- Developing and implementing the component that will include recruitment and marketing
campaign, emergency services under the Building Healthy Marriage Project that will
allow 60 couples to participate in marriage education classes prior to September 30,
2008.
- Providing written monthly activity reports as required to FENWC.
- Actively participating in the resolution of problems and issues with FENWC.
- Developing amendments or a new Agreement for the period of October 1, 2007 through
September 30, 2008; which will include the United Way Budget.
Compensation: FENWC agrees to pay United Way for professional and related services
pursuant to this Agreement a sum of$125,388, including $123,060 for services and $2,328
for staff mileage according to the attached budget.
- United Way shall submit an itemized monthly bill for all costs incurred and services
provided pursuant to this Agreement in accordance to criteria established by FENWC.
- United Way shall submit all itemized monthly billings to FENWC no later than the (25)
day of the month following the month the cost was incurred.
Term: The term of this Agreement shall be from October 1, 2007 through September 30, 2008.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
J
2008-0222
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this /4 day ofOci (Oxv 2007 by and between
the Family Educational Network of Weld County, acting as the Lead Agency on behalf of the Weld
County Department of Social Services' Healthy Marriages Initiative, hereinafter referred to as
"FENWC", and United Way of Weld County, hereinafter referred to as "United Way."
WITNESSETH:
WHEREAS, FENWC supports the Weld County Department of Social Services' goal to
intervene successfully with families in the least intrusive manner while maximizing safety before they
enter the judicial system; and upon their entry into the child welfare and juvenile justice systems, to
expedite the positive resolution of their treatment or case plans; and
WHEREAS, FENWC supports the Weld County Department of Social Services' desire to
develop a balanced system of care in Weld County under a community based services integration
process, emphasizing family strengths through interagency and community collaboration; and
WHEREAS, FENWC supports the development of balanced systems of care with evidenced-
based and promising practices that are outcome based; and
WHEREAS, under the Personal Responsibility and Work Opportunity Reconciliation Act, the
Temporary Assistance for Needy Families (TANF), which is the Colorado Works Program, encourages
the formation and maintenance of two-parent families; and
WHEREAS, FENWC supports the Weld County Department of Social Services' Families First
Programs, which are designed to maintain two-parent families and to intervene with families under a
balanced system of care; and
WHEREAS, Social Services' Families First Programs include the Weld County Healthy
Marriages Initiative, which will promote marriage education with related supportive services, and
collaborative processes among FENWC, United Way of Weld County, the Community Mediation
Project, and Social Services; and
WHEREAS, United Way, as the successful bidder for the Weld County Building Healthy
Marriages Project, has the expertise and knowledge to assist FENWC and its collaborative partners in
its efforts to recruit couples to participate through a recruitment and marketing campaign, to provide
emergency services for couples and further define expectations of a recruitment and marketing
campaign, emergency services component that will complement the components of intake, enrollment,
and family support program and the component of marriage education program under the Federal
Marriage Education Demonstration Grant; and
WHEREAS, United Way will focus on FENWC's expectations of recruitment, marketing, and
emergency services under the Weld County Building Healthy Marriages Project to promote a balanced
Page I of 7
system of care as specified in the Federal Marriage Education Demonstration Grant received by the
Weld County Department of Social Services.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the parties hereto agree as follows:
1. TERM: The term of this Agreement shall be from October 1, 2007 through
September 30, 2008.
2. SERVICES PROVIDED BY UNITED WAY; United Way agrees to assist
FENWC in its preparation of recruiting, marketing, and emergency services for
the Building Healthy Marriages project for 2007-2008, related to:
• Defining and implementing the substantive content of a component that
will include recruitment and marketing campaign, emergency services in
conjunction with marriage education services that will benefit low-income
married couples and related support services more fully; and
• Assisting in identifying practices that could be incorporated in the delivery
of services for low-income married couples that would sustain their
involvement in marriage education;
• Assisting in integrating these definitions, practices, and broad values more
systematically into preliminary evaluative criteria to be utilized by the
University of Northern Colorado, evaluators of the Federal Marriage
Education Demonstration Grant and Building Healthy Marriage Project,
respectively.
A. Reviewing and participating in the ongoing design of the Building Healthy
Marriage Project with Social Services, Community Mediation, Inc., FENWC,
and other community partners with special emphasis on the recruitment,
marketing, and emergency services component.
B. Reviewing ongoing reports and outcomes of the initial process designs of the
Building Healthy Marriage Project with Social Services, Community
Mediation, Inc., FENWC, and other community partners with special
emphasis on component that will include recruitment and marketing
campaign, emergency services.
C. Committing an FTE to the planning, development, and implementation of the
Building Healthy Marriage Project.
D. Developing and implementing the component that will include recruitment
and marketing campaign, emergency services under the Building Healthy
Page 2 of 7
Marriage Project that will allow 60 couples to participate in marriage
education classes prior to September 30, 2008, including:
o The hiring and training of appropriate contract staff, who meet
qualifications as required by the project design; and
o The development of a recruitment and marketing strategy,
supportive emergency service plans that will incorporate needs of
the intake, enrollment and family center needs of one family center
in Greeley and one family center in Ft. Lupton. These family
centers will be developed to house all functions of the program
including marriage education classes and will meet the scheduling
demands of the couples participating in the project; and
o Assist in the identification of data tracking for recruitment and
emergency services to meet the requirements for the Federal
Demonstration Grant.; and
o The reporting of outcomes of recruitment, marketing, and
implementation of emergency services for couples.
E. Reviewing the literature and resources to suggest specific recruitment and
marketing strategies that will initially and continually participate in a
marriage education component and such post-marriage education
activities.
o Assisting in developing the definition of services to be provided
including how these services will be quality-driven, cost-effective,
community- and faith-based, and culturally inclusive; and
o Assisting in the development of the evaluation of activities; and
o Assisting in the identification of the necessary data to be provided
to support the evaluation.
G. Assisting in identifying and tracking outcomes that will be used in
evaluating the success and promising practices of the Building Healthy
Marriages Project. These outcomes will require joint planning with Social
Services, FENWC, Community Mediation Project and other community
partners.
H. Ensuring that public statements, promotion and marketing in print, and
internet is inclusive of the recognition of Social Services, FENWC, United
Way of Weld County and Community Mediation Project, Inc, and/or
logos.
Providing written monthly activity reports and timelines for recruitment,
marketing, supportive services development, and the delivery of
emergency services and other reports as required to FENWC monthly.
J. Providing final written reports as required by the FENWC.
K. Actively participating in the resolution of problems and issues with
FENWC during the implementation of the Building Healthy Marriage
Project as identified by the planning team of Community Mediation
Project, Social Services, FENWC, University of Northern Colorado and
United Way of Weld County.
L Developing amendments or a new Agreement for the period of October 1,
2007 through September 30, 2008; which will include:
1) United Way budget for the period of October 1, 2007 through
September 30, 2008, as projected in Item 3, Compensation, as
amended and according to available appropriations. .
3. COMPENSATION: FENWC agrees to pay United Way for professional and
related services pursuant to this Agreement a sum of$125,388, including
$123,060 for services and $2,328 for staff mileage according to the attached
budget. This budget includes both County and Federal Grant funds.
A. United Way shall submit an itemized monthly bill, according to proper
invoices to Social Services, for all costs incurred and services provided
pursuant to this Agreement in accordance with criteria established by
FENWC. United Way shall submit all itemized monthly billings to FENWC
no later than the twenty-fifth (25) day of the month following the month the
cost was incurred.
B. Payments of costs incurred pursuant to this Agreement are expressly
contingent upon the availability of the Colorado Works or Temporary
Assistance for Needy Families (TANF) funds and/or Federal Marriage
Education Demonstration Grant.
C. FENWC shall not be billed for, and reimbursement shall not be made for time
involved in activities outside of those defined in this Agreement.
D. FENWC may withhold any payment if United Way has failed to comply with
the Financial Management Requirements, program objectives, contractual
terms, or reporting requirements. In the event of a forfeiture of
reimbursements, United Way may appeal such circumstance to the Director of
FENWC. The decision of the Director of FENWC shall be final.
E. All equipment purchased will be owned by United Way and will be
maintained by United Way.
4. ASSURANCES: United Way shall abide by the Assurances, as attached as
Exhibit A.
5. TERMINATION: Either party may terminate this Agreement at any time by
providing the other party with a 10-day written notice thereof. Furthermore, this
Agreement may be terminated at any time without notice upon a material breach
of the terms of the Agreement.
6. TIME OF THE ESSENCE: Time is of the essence in each and all of the
provisions of this Agreement.
7. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement including Exhibit
A constitutes the entire understanding between the parties with respect to the
promises and covenants made therein. No modification of the terms of this
Agreement shall be valid unless made in writing and agreed to by both parties.
8. NON-APPROPRIATION: No portion of this Agreement shall be deemed to
create an obligation on the part of FENWC to expend funds not otherwise
appropriated in each succeeding year.
9. WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this
Agreement shall be deemed to constitute a waiver of any immunities of FENWC
or its officers or employees may possess, nor shall any portion of this Agreement
be deemed to have created a duty of care with respect to any persons other than
Social Services and not a party to this Agreement.
IN WITNESS WHEREOF, the parties hereto have signed the date and year set forth above.
BOARD OF COUNTY COMMISSIONERS UNITED WAY 0 COUNTY
OF WELD COUNTY, COLORADO
BY:
William H. Jerke, Chair Je 'ne Truswell, Executive erector
JAN 16 2008
ATTEST: % vW
CLERK TO THE BOARD OF f 5 «, �, 3►'
CO Y COMMISSIONERS
BY: 9 OA
De Clerk the Board
WELD COUNTY DIVISION OF
H E VI�C�_
Wa r J. Speckman, Executive Director
EXHIBIT A
ASSURANCES
1. United Way of Weld County agrees it is an independent contractor and that its officers
and employees do not become employees of Weld County, nor are they entitled to any
employee benefits as Weld County employees, as the result of the execution of this
Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts
or omissions of United Way-contracted providers or its employees, volunteers, or agents
while performing duties as described in this Agreement. United Way shall indemnify,
defend, and hold harmless Weld County, the Board of County Commissioners of Weld
County, its employees, volunteers, and agents. United Way shall provide adequate
liability and worker's compensation insurance for all its employees, volunteers, and
agents engaged in the performance of the Agreement upon request, United Way shall
provide FENWC with the acceptable evidence that such coverage is in effect.
3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the
parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party of this Agreement.
4. No portion of this Contract shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Contract is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Contract and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or
the proceeds thereof.
7. United Way of Weld County assures that they will comply with the Title VI of the Civil
Rights Act of 1986 and that no person shall, on the grounds of race, creed, color, sex, or
national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under this approved Contract.
Page 1 of 4
8. United Way of Weld County assures that sufficient, auditable, and otherwise adequate
records that will provide accurate, current, separate, and complete disclosure of the status
of the funds received under the Contract are maintained for three (3) years or the
completion and resolution of an audit. Such records shall be sufficient to allow
authorized local, Federal, and State auditors, and representatives to audit and monitor
United Way of Weld County.
9. All such records, documents, communications, and other materials shall be the property
of Weld County and shall be maintained by United Way of Weld County, in a central
location and custodian, in behalf of FENWC, for a period of four (4) years from the date
of final payment under this Contract, or for such further period as may be necessary to
resolve any matters which may be pending, or until an audit has been completed with the
following qualifications: If an audit by or on behalf of the federal and/or state
government has begun but is not completed at the end of the four(4) year period, or if
audit findings have not been resolved after a four (4) year period, the materials shall be
retained until the resolution of the audit finding.
10. United Way of Weld County assures that authorized local, federal, and state auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on-site visits, all contract activities,
supported with funds under this Contract to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
11. This Contract shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. United Way or FENWC may not assign any of its rights or
obligations hereunder without the prior written consent of both parties.
12. United Way of Weld County certifies that federal appropriated funds have not been paid
or will be paid, by or on behalf of United Way, to any person for influencing or
attempting to influence an officer or employee of an agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
13. United Way of Weld County assures that it will fully comply with all other applicable
federal and state laws.
Page 2 of 4
14. United Way of Weld County assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transaction by a federal
department of agency.
b. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local)transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Contract, had one or more
public transactions (federal, state, and local) terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with
FENWC when the contractor also maintains a relationship with a third party and the two
relationships are in opposition. In order to create the appearance of a conflict of interest,
it is not necessary for the contractor to gain from knowledge of these opposing interests.
It is only necessary that the contractor know that the two relationships are in opposition.
During the term of the Contract, United Way shall not enter any third party relationship
that gives the appearance of creating a conflict of interest. Upon learning of an existing
appearance of a conflict of interest situation, United Way shall submit to FENWC, a full
disclosure statement setting forth the details that create the appearance of a conflict of
interest. Failure to promptly submit a disclosure statement required by this paragraph
shall constitute grounds for FENWC's termination, for cause, of its contract with United
Way.
16. United Way of Weld County shall protect the confidentiality of all applicant records and
other materials that are maintained in accordance with this Contract. Except for purposes
directly connected with the administration of Child Protection, no information about or
obtained from any applicant/recipient in possession of United Way shall be disclosed in a
form identifiable with the applicant/recipient or a minor's parent or guardian unless in
accordance with United Way written policies governing access to, duplication and
dissemination of, all such information. United Way shall advise its employees, agents,
and subcontractor, if any, that they are subject to these confidentiality requirements.
United Way shall provide its employees, agents, and subcontractors, if any, with a copy
or written explanation of these confidentiality requirements before access to confidential
Page 3 of 4
data is permitted.
17. Proprietary information for the purposes of this Contract is information relating to a
party's research, development, trade secrets, business affairs, internal operations and
management procedures and those of its customers, clients or affiliates, but does not
include information (1) lawfully obtained from third parties, (2)that which is in the
public domain, or (3) that which is developed independently. Neither party shall use or
disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Contract. Any
proprietary information removed from the State's site by United Way in the course of
providing services under this Contract will be accorded at least the same precautions as
are employed by United Way for similar information in the course of its own business.
18. United Way of Weld County certifies it will abide by Colorado Revised Statue (C.R.S.)
26-6-104, requiring criminal background record checks for all employees working
directly with the BHM project. .
19. United Way of Weld County certifies that it shall comply with the provisions of Colorado
Revised Statutes (C.R.S.) 8-17.5-101, et seq. United Way shall not knowingly employ or
contract with an illegal alien to perform work under this Contract or enter into a contract
with a subcontractor that fails to certify to United Way that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this Contract.
United Way shall comply with all reasonable requests made in the course of an
investigation under C.R.S. 8-17.5-102 by the Colorado Department of Labor and
Employment. If United Way fails to comply with any requirement of this provision or
C.R.S. 8-17.5-101, et seq., FENWC may terminate this Contract for breach and United
Way shall be liable for actual and consequential damages to Social Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3),
if United Way receives federal or state funds under this Contract, United Way must
confirm that any individual natural person eighteen (18) years of age or older is lawfully
present in the United States pursuant to C.R.S. 24-76.5-103(4) if such individual applies
for public benefits provided under this Contract. If United Way operates as a sole
proprietor, it hereby swears or affirms under penalty of perjury that it (a) is a citizen of
the United States or is otherwise lawfully present in the United States pursuant to federal
law, (b) shall produce one of the forms of identification required by C.R.S. 24-76.5-101,
et seq., and (c) shall produce one of the forms of identification required by C.R.S. 24-
76.5-103 prior to the effective date of this Contract.
Page 4 of 4
EXHIBIT B
BUDGET JUSTIFICATION
Item Year 2 Year 2
Federal Grant Costs Cash Match
GRANT ADMINISTRATION-WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES
PERSONNEL
Program Manager- 1 FTE $ 47,505
Name: Ann M. Bruce
Duties/Responsibilities: Develop and plan the
delivery of BHM program and its activities in
accordance with the mission and goals of the
organization. Develop good working
relationships and collaborative arrangements
with the lead agencies and its constituents to
help achieve the BHM goals. Ensure that
program activities operate within the policies
and procedures of the organization.
October—December 2007
Salary $ 3,836.39 $ 2,048
FICA; Salary ($ 3,836.39 mo.) X 0.0765 = $293.48
Health Ins = $56.01
Dental = $0
FUTA= $4.67
Life Ins.; Salary ($ 3,836.39 mo.) X 0.003914 = $15.02
Long-term Disability; Salary ($ 3,836.39 mo.) X
0.00166 = $6.37
Retirement; Salary ($ 3,836.39 mo.) X 0.08 = $306.91
Total Fringe: $682.46 per month.
January—April 2008
Salary $ 3951.48 $ 2,805
FICA; Salary ($3951.48 mo.) X 0.0765 = $302.29
Health Ins = $56.01
Dental = $0
FUTA = $4.67
Life Ins.; Salary ($3951.48 mo.) X 0.003914 = $15.47
Long-term Disability; Salary ($3951.48 mo.) X
0.00166 = $6.56
Retirement; Salary ($3951.48 mo.)X 0.08 = $316.12
Total Fringe: $701.11 per month.
May—September
Salary $ 4,037.87 $ 3,576
FICA; Salary ($4,037.87mo.) X 0.0765 = $308.90
Health Ins = $56.01
Dental = $0
1
FUTA = $4.67
Life Ins.; Salary ($4,037.87 mo.) X 0.003914 = $15.80
Long-term Disability; Salary ($4,037.87 mo.) X
0.00166 = $6.70
Retirement; Salary ($4,037.87 mo.) X 0.08 = $323.03
Total Fringe: $715.11 per month.
Accountant- .5 FTE $ 23,171
Name: Tami Russell
Duties/Responsibilities: Monitor BHM budget
and expenditures for grantee, grant
administrator and sub-contractors. Prepare all
invoices for payment. Request cash draw and
reconcile expenditures against draws. Prepare
required financial status reports. Point of
contact for program manager on fiscal related
issues.
October—December
Salary - $ 1,866.90 $ 1,624
FICA; Salary ($1,866.90 mo.) X 0.0765 = $142.82
Health Ins = $230.91
Dental = $5.50
FUTA= $2.33
Life Ins.; Salary ($1,866.90 mo.)X 0.003914 = $7.30
Long-term Disability; Salary ($1,866.90 mo.) X
0.00166 = $3.09
Retirement; Salary ($1,866.90 mo.) X 0.08 = $149.35
Total Fringe: $541.30 per month.
January—April
Salary - $ 1,922.91 $ 2,202
FICA; Salary ($1,922.91 mo.) X 0.0765 = $147.10
Health Ins = $230.91
Dental=$5.50
FUTA= $2.33
Life Ins.; Salary ($1,922.91 mo.) X 0.003914 = $7.53
Long-term Disability; Salary ($1,922.91 mo.) X
0.00166 = $3.08
Retirement; Salary ($1,922.91 mo.) X 0.08=$153.84
Total Fringe: $550.29 per month.
May— September
Salary - $ 1,975.74 $ 2,795
FICA; Salary ($1,975.74 mo.) X 0.0765 = $151.14
Health Ins = $230.91
Dental = $5.50
FUTA = $2.33
2
Life Ins.; Salary($1,975.74 mo.)X 0.003914=$7.74
Long-term Disability; Salary ($1,975.74 mo.)X
0.00166= $3.17
Retirement; Salary($1,975.74 mo.)X 0.08 =$148.18
Total Fringe: $523.30 per month.
Administrative Overhead $6,000 $ 6,000
TRAVEL
OFA Travel: $ 8,969
Air @$550/2 persons/2 trips = $2200.00
Hotel @$200.00/day/2 persons for 3 days for two trips
= $2400.00
Per diem @ $64/day/2 persons for 3 days for two trips
=$768.00.
Mileage includes all staff mileage - $ 3601
TOTAL-WELD COUNTY DEPARTMENT OF $ 100,695
SOCIAL SERVICES
CONTRACTUAL
SOFTWARE DEVELOPMENT
Existing"Tapestry"community services software will $ 10,000
be customized to meet project needs.
The IT Technician $ 5,000
Name: ACS Inc.
Duties/Responsibilities: will be responsible for
the development of data management through
the Tapestry system. Software development is
based on current market rate.
TOTAL SOFTWARE DEVELOPMENT $ 10,000 $ 5,000
PARTNER-UNIVERSITY OF NORTHERN
COLORADO
EVALUATION SERVICES
3
Evaluation services provided by the University of $ 40,584
Northern Colorado to include a project report as a 60-
page bound report with color cover.
TOTAL UNIVERSITY OF NORTHERN
COLORADO $ 40,584
LEAD AGENCY PROVIDING SERVICES:
FAMILY EDUCATIONAL NETWORK OF WELD
COUNTY (FENWC)
MILEAGE
Mileage includes all staff mileage, $ 22,119
Including Family Educational Network of Weld
County- $ 9,599
Community Mediation Project - $ 10,192 and United
Way of Weld County - $2,328
Staff assigned to Building Healthy Marriages
PERSONNEL,OVERHEAD, SUPPLIES,AND
EQUIPMENT
Family Support Coordinator 1 @ $32,469 $289,582
Name: Mary Jo Vasquez
Duties/Responsibilities: Trains, supervises and
evaluates the performance of the
Community/Family Liaison and Intake/Assessment
staff. Develops relationships with referral
organizations and manages operations to meet the
needs of the program. Reviews case files, intake
files and completes referral and enrollment reports.
Assessment Technician 2 @ $30,348
Names: Rebecca Tapia, Candi de la Cruz.
Duties/Responsibilities: Conducts intakes and
assessment on potential participants in the BHM
program. Assists with recruitment and awareness
raising community events. Initiates file
maintenance on new participants
Community/Family Liaison 4 @ $30,348
Names: Nichole Fenster, Kim Ketchum; Arlene
Rivera, Dolly Zamora.
Duties/Responsibilities: Provides individualized
support to program couples, identifying strengths
and needs, providing information and referral,
assisting in practice of strategies learned, identifying
and eliminating barriers to participation, co-
facilitating workshops, meeting regularly with
clients to assess progress toward goals.
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Fringe (for above personnel- $56,427
Supplies and Administrative Overhead - $18,598
ADMINISTRATIVE SUPPORT COST
Executive Director-.05 FTE for $6,885, $ 111,432
Name: Walter J. Speckman
Duties/Responsibilities: As Executive Director of
the Lead Agency, collaborates with the Director of
Social Services to plan, direct, supervise and
coordinate the functions of the Building Healthy
Marriages Initiative, including broad policy
decisions and budget development
Director- .20 FTE for $12,152,
Name: Janet Flaugher
Duties/Responsibilities: Serves as the Lead Agency
liaison to DSS, contracted service providers and the
community Coalition. Develops and generates
Contracts with appropriate service providers.
Family/Community Partner Spec- .20 FTE for$8,316,
Name: Leticia Galindo
Duties/Responsibilities: Oversees program
Operations for the BHM program. Trains and
supervises the Family Support Coordinator and the
Admin/Acct Asst.
Admin Asst- 1 FTE for $23,587,
Name: Josefina Plasencia
Duties/Responsibilities: Types, files, copies,
answers phones, translates and proofreads materials,
takes minutes at meetings and disseminates
information to appropriate personnel, mail,
schedules appointments and meetings, takes care of
office equipment, maintains fiscal files.
Fiscal Overhead - $24,690
Fringe Benefits for above Personnel- $19,070,
Administrative Overhead- $16,732
EDUCATIONAL SUPPORT MATERIALS
Educational Support Materials to include but not $ 9,296
limited to materials written in Braille or translated into
any language other than English.
This includes addition instructional material for $ 5,715
program participants
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EDUCATIONAL SUPPORT SERVICES
Educational Support Services to include but not limited $ 5,000
to sign language interpreter or translation services for
any language other than English.
MEETINGS AND TRAINING
Cultural Competency Training cost is based on current $ 6,555
rate for half-day training. Group size limited to 20,
because learning on this topic is more likely to take
place in smaller groups. This includes but is not limited
to Substance Abuse Awareness, Domestic Violence
Indicator, Faith Based Guidelines, and technical
assistance training as offered by the Federal Program.
The rates are based on current market rate in Weld
County. Food or all education classes is included.
Conference/Training/Workshop related to marriage
education for 2 @ $1,000/each = $2,000
Participant Stipends
Stipends serve the purpose of attracting couples to the $ 17,500
program, encouraging honest disclosure, confirming
the value of working toward a healthier family, and
recognizing worthy contributions.
- 175 couples @ $100/couple for successful completion
of assessment/program acceptance.
Childcare/Transportation Assistance
Childcare and Transportation stipends are figured by $ 10,000
totaling: (1) number of couples at marriage seminars
times 6 sessions; (2) number of couples at conflict
resolution training; (3) number of couples at marriage
enrichment weekends times 8 (childcare Friday
evening through Sunday afternoon): (4) number of
couples in individual assessments and marriage
education services times 5 sessions; (5) number of
couples in marriage mentoring times 10 sessions; (6)
number of couples in marriage "booster" sessions; (7)
number of couples in group financial training.
Child Care and Transportation Assistance. $ 2,000
TOTAL LEAD AGENCY $ 459,929 $ 19,270
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PARTNER-WORKFORCE DEVELOPMENT
CENTER
Employment Support/Education
Employment Support/Education to individuals will $ 2,000
have the opportunity to work with Employment
Services of Weld County technicians to assist in career
exploration workshops,job training opportunities,job
searches, resume development and job placement
assistance and support. Services are actual cost of
activities that will be provided by Employment
Services of Weld County.
(4 individuals @ $500/each for intensive employment
support classes (18 hours) or 10 individuals @
$200/each for less intensive employment support.
TOTAL—WORKFORCE DEVELOPMENT $ 2,000
CENTER
PARTNER-COMMUNITY MEDIATION
PROJECT
Married Education Seminars (MES)
Six 12-hour PREP Seminars,60 couples @ $690/ $ 45,400
couple,
Facility, $750/seminar= $4,500,
Couple's Material, $242/couple=$14,500,
Seminar Materials, $100/seminar= $600,
2 Educators/seminar, $1,500 each = $18,000,
2 Coaches/seminar, $500 each = $6,000,
Snacks, $5/couple for 6 sessions = $1,800.
Conflict Resolution Education (CRT)
Coaching sessions, 60 couples @$270/couple, $ 16,200
3 hours of coaching @ $90/hour/couple = $270/couple.
Premarital Inventories (PI)
Premarital Inventories,40 couples @ $270/couple, $ 10,800
Leader Fees, $150/completion= $6,000,
Couple's Materials, $90/couple= $3,600,
Scoring Fees, $30/couple = $1,200.
Marriage Mentoring Seminars (MMS)
Three one-day seminars,30 couples @$205/couple, $ 6,150
Facility, $250/seminar= $750,
Couple's Materials, $90/couple= $2,700
One Educator/seminar, $350/each= $1,050,
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Snacks, $5/ couple = $150,
Mentor Fees, $50/match = $1,500
Marriage Educator Certification (MEC)
Training/updates in various marriage curricula, $ 59,000
Marriage Educator training in PREP and WOR, 20 @
$2,000/educator= $40,000,
Marriage Educator Updates in PREP and WOR, 30 @
$300/educator= $9,000,
Marriage Coach Training, 20 @ $250/coach= $5,000,
Premarital Inventory Training, 20 @ $250/training =
$5,000.
Marriage Enrichment Weekends (MEW)
Four two-night weekends, 40 couples @ $1,010.00/ $ 40,400
couple,
Rooms, two nights, $150/night/couple = $12,000,
Meals, $200/couple/weekend = $8,000,
Materials, $50/couple= $2,000,
Two Educators/weekend, $500/each= $4,000,
Educators' rooms, $150/night/educator= $2,400,
Educators' meals, $100/educator/weekend = $800,
Two Coaches/weekend, $500/couch = $4,000,
Coaches' rooms, $150/night/coach = $2,400,
Coaches' meals, $100/coach/weekend= $800,
Meeting room, $1,000/weekend= $4,000.
Healthy Marriage Educational Administration
Costs to do educational administration in Weld $ 132,360
County,
Marriage Education Manager, 1 FTE= $37,080,
Name: Craig Conrad
Duties/Responsibilities: Oversees the Healthy
Marriage Educational program--secures and
supervises contracted BHM staff, marriage educators
and coaches. Establishes the CMPBHM budget,
expenditures and provides financial reports.
Responsible for building the faith-based Healthy
Marriage Educational Partnership throughout Weld
County
Hispanic Marriage Education Manager, .75 FTE=
$21,000,
Name: Juvenal Cervantes
Duties/Responsibilities: Markets BHM throughout
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the Weld County Hispanic community and builds
the Hispanic faith-based network for the
Community Educational Partnership. Recruits and
refers Hispanic couples to participate in the program
or serve as educators, and coaches. Facilitates
monolingual Spanish BHM education events.
Marriage Education Coordinator, .75 FTE= $24,720,
Name: Allison Conrad
Duties/Responsibilities: Schedules and coordinates
marriage education events, establishes and
maintains the database to track educators, coaches,
mentors and program participants, establishes and
maintains the infrastructure for effective marriage
education programs.
Administrative Assistant, .5 FTE = $12,360,
Name: Stephanie Sitzman
Duties/Responsibilities: Responsible for office
operations; answers phones, greets the public,
orders supplies, makes copies, manages office
equipment, mailings, information management,
manages vendor relationships.
Administrative Overhead, $1,400/month= $16,800,
Office Occupancy, $500/month= $6,000,
Office Supplies, $150/month/FTE = $5,400,
Quarterly Educational Partnership Meeting Facility,
$500/meeting/4 events = $2,000,
Quarterly Educational Partnership Meeting Speaker,
$300/meeting/4events= $1,200,
Quarterly Educational Partnership Meeting Handouts
and Materials, $200/meeting/4 events = $800,
Quarterly Educational Partnership Meeting Lunches,
$15/each for 40/meeting/4 events = $2,400,
Weekly Regional Meeting, $50/week=$2,600.
Marriage Boosters (MB)
Two 1-day seminars,20 couples @ $235/couple, $ 4,700
Facility, $500/seminar= $1,000,
Couple's Materials, $30/couple = $600,
Two Educators/seminar, $500/educator= $2,000,
Two Coaches/seminar, $250/coach= $1,000,
Snacks, $5/couple=$100.
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Financial Management Education (FME)
Coaching or Workshops, 30 couples @ $300/couple, $ 9,000
Six hours of coaching/workshop, $50/hour/couple =
$300/couple.
TOTAL COMMUNITY MEDIATION PROJECT $ 324,010
PARTNER-UNITED WAY OF WELD COUNTY
PUBLIC EDUCATION/MARKETING
Marriage Project Coordinator, 1 FTE, salary= $32,640, $ 42,105
benefits = $9,465.
Name: Ron Anderson
Duties/Responsibilities: Work with FENWC and
United Way of Weld County to assist in
coordinating support services to clients
participating in the Building Healthy Marriage
Project of Weld County. The Marriage Project
Coordinator also provides assistance with
developing and distributing marketing materials as
well as collaborating with project partners to
facilitate Building Healthy Marriage special events
and outreach activities.
Prorata share of Finance Office Costs, $4,260. $ 4,260
Prorata share of Resource Investment Director, $ 7,740
= $7,740.
Name: Michael Muskin
Duties/Responsibilities: responsible for supervising
the Marriage Project Coordinator and working
collaboratively with all of the project partners to
oversee the overall program components. This
entails attending various Building Healthy
Marriage meetings and events as well working with
the Marriage Project Coordinator to develop and
review budgets, and review materials and event
plans.
Office Costs, supplies-$350, long distance calls- $420, $ 2,730
postage-$1,000, copying-$600 and meetings-$360.
Website Updates @ 15 hrs X $175 $ 2,625
To keep the site current.
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Website Hosting @ $150 per month $ 1,800
Cost of the URL.
Website Administrative 12 hrs @ $150 $ 1,800
Cost of website oversight.
Website Technical Support $ 2,500
Cost of Information Services technical support.
Annual Couples Symposium—North County $ 3,000
Public event and couples from faith-based and
community based organizations have an annual event
for education and celebration of healthy marriages.
(Cost is split with South County event and includes
facility, $1,500 and $1,500 for keynote and guest
speakers).
Annual Couples Symposium— South County $ 3,000
Public event and couples from faith-based and
community based organizations have an annual event
for education and celebration of healthy marriages.
(Cost is split with North County event and includes
facility, $1,500 and $1,500 for keynote and guest
speakers).
Media, Advertising, and Public Awareness - $ 5,000
Educational Give Away include items with the
distinctive BHM logo provided to keep the idea and the
project in the community's hands and homes; for
annual couple symposium and Healthy
Marriage/Strengthen Families Day.
Carabineer Key Chain at $1690.00
Pens at$1180.00
Mugs at $2130.00
Major events for promotion, media awareness, and $ 14,000
public education for the Building Healthy Marriages
Program in the County including Fun Run/Family Fun
Day.
Facility for event $1500.00
Bags for Information $1750.00
Promotion $2200.00
Food Items for Event $1950.00
Water/Juice for Event $300.00
Registration Brochure $400.00
Recognition for Participants $900.00
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Give aways- Items provided $5,000.00
for special events to keep
BHM in the minds of
potential participants.
Give away for Major Events including T-shirts, bags $ 4,085
and other promotional materials.
Additional Public Education $ 3,000
Development of interactive area kiosks for information
dissemination.
Public Advertisement $ 21,415
Allows for the funding and development of printed
materials including brochures, flyers and posters for
distribution throughout the county and promotional
services.
Advertising-newspaper, radio, billboard and other
media promotion.
Special Event Supplies
Special event supplies listed below and the replacement $ 4,000
and expansion of said supplies are designed to inform
the public, celebrate the project, interest new potential
participants at public events, such as Cinco De Mayo,
Arts Picnic, Trader Days, Greeley Stampede parade,
Literacy Carnivals, Children's Festival, etc. Supplies
include the cost of display boards, carriers, promotional
posters, materials, and food.
18' X 30' Canopy Tent @ $700.
Banners @ $ 500.
4 Storage Containers @ $25 ea. - $100.
Large Events
Consumable Supplies @ $1,500.
Small Events
Consumable Supplies @ $500
Marketing @ $700.
TOTAL-UNITED WAY OF WELD COUNTY $ 39,140 $ 83,920
TOTAL PROGRAM COSTS $ 974,358 $ 110,190
Final Draft 12/17/07
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