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Home My WebLink About20080984.tiff RESOLUTION RE: ACTION OF BOARD CONCERNING WAIVER OF TEN-DAY WAITING PERIOD FOR CONSIDERATION AND INVESTIGATION OF THE 2008 AGGREGATE SUPPLY BID - DEPARTMENT OF PUBLIC WORKS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Department of Purchasing has requested waiver of the ten-day waiting period for 2008 Aggregate Supply for the Department of Public Works,Bid Request No. B0700173, due to the need to begin the project immediately, and WHEREAS, the Board of County Commissioners deems it advisable to waive the ten-day waiting period for said bid. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the ten-day waiting period for the 2008 Aggregate Supply for the Department of Public Works, Bid Request No. B0700173 be, and hereby is, waived. BE IT FURTHER RESOLVED by the Board that the low bid from Aggregate Industries be, and hereby is, accepted. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 7th day of April, A.D., 2008. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO M/472 ATTEST: El m H. Jerke, Chair Weld County Clerk to the Boar XC ED �'CGr e< Robe D. den, Pro-Tem BY: Deputy Clerk to the Board Wi F. Garcia APPR ED AS TO FORM: cocc i) David E. Long áney �1 . ougla Radema her Date of signature: 7//5-708 2008-0984 P00015 MEMORANDUM („---- a TO: Monica Danials-Mika DATE: March 31,2008 Director of General Services ' FROM: Pat Persichino Wi l P i. Director of Public Works SUBJECT: Recommendation of"2008 Aggregate supply. COLORADO BID REQUEST NO.B0700173 On December 11,2007,five bids were opened for the 2008 Aggregate Supply. Below are the bids: BIDDERS RAP PLANT CLASS 6 PLANT CLASS 7 PLANT GRAND LOC. LOC LOC. TOTAL N orth(50,00 0) North(50,000) North(200,000) South(0) South(0) South(100,000) *Prke per Ton all locations. LAFARGE $10.00 Grly 35th $6.00 Grly 35th $1.75 Grly 35th $1,325,000 1800 N.TAFT HILL RD $2.10 Windsor FT Collins CO 80522 Contract Price: $500,000 $300,000 $525,000 AGGREGATE INDUSTRIES $4.95 GM),83r* $4.95 Grly E. $3.00 Grly E. $1,395,000 1707 Cole Blvd,Ste.100 *Alternate$4.20 FYCotlins $3.00 Longmont Golden CO 80401 Contract Price: $247,500 $247,500 $600,000 $300,000 L.G.EVERIST INC. N/B N/B $6.65 Carr $5.25 Carr $1,776,166.65 7321E 881°Avenue,Ste.200 $6.24 Rinn Valley $4.95 Lohmann Henderson CO 80640 $5.84 Lohmann $4.44 FtLupton Contract Price: $N/B $312,166.65 $1,464,000 HALL-IRWIN N/B NB $7.50 Milliken $6.25 Miliken $1,925,000 3260 Center Dr. Ill Longmont Milliken CO 80546 Contract Price: $N/B $375,000 $1,250,000 $ 300,000 VARRA COMPANIES N/B N/B $6.50 *Pit 102,117,115 $6.00 *Pit 102,117,115 $2,125,000 8120 Gage Street Frederick CO 80516 Contract Price: $N/B $325,000 $1,800,000 *Rt boat ions:102=Carr,117 Greeley,115=Platteville-*48 hr.notice required at Pit 102. For 2008 Weld County will require only a portion of the actual bid. New construction will require approximately 10,000 tons of class 6 and 10,000 tons of RAP. The low bids,for both the Class 6 at$4.95 and the Rap at$4.95 were from Aggregate Industries. The Public Works Department is currently purchasing asphalt from Aggregate Industries and has purchased material from the low bidder on recent projects with satisfactory results. The Public Works Department recommends the bid be awarded to Aggregate Industries in the amount of $99,000.00. m:\maintenance contractsViggregate Supply\08 Gravel Supply rec ven.doc i AGREEMENT Aggregate Material Supply for 2008 THIS AGREEMENT, made this 3rd day of April, 2008 , by and between Weld County, Colorado, hereinafter called "Owner" and Aggregate Industries-WCR-INC doing business as(an individual,) or (a partnership,) or (a corporation)hereinafter called "Contractor". WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned: 1. The Contractor will commence and complete the following: Aggregate Material Supply for 2008 described in the Invitation for Bids, Bid No. B0700173 2. The Contractor will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the completion of the Project described herein. 3. The Contractor will commence the work required by the Contract Documents within ten (10) calendar days after the date of the Notice to Proceed and will commence to supply Aggregate Material Supply for 2008 as specified by the Contract Documents. 4. The Contractor agrees to perform all of the Work described in the Contract Documents and comply with the terms as shown in the Bid Schedule. 5. The term "Contract Documents" means and includes the following: (A) Invitation for Bids (B) Bid Proposal (C) Bid Summary (D) Bid Bond (E) W-9, Request for Taxpayer Identification Number and Certification (F) Statement of Qualifications and Subcontractors (G) Anti-Collusion Affidavit (H) Notice of Award (I) Agreement (J) Performance Bond (K) Labor&Materials Payment Bond (L) Change Order (M) Lien Waiver (N) Final Lien Waiver (O) Project Special Provisions (P) General Conditions and Information (Q) Revision of Section 105, Claims for Contract Adjustment No. , dated , 20 No. , dated , 20 6. The Owner will pay to the Contractor in the manner and at such times as set forth by the Contract Documents, or otherwise agreed upon in writing. 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Page 24 pa 0945 8. Contract Appropriations: The Owner hereby states and affirms that the amount of money appropriated for this Contract is equal to or in excess of the Contract amount. No change order to this Contract requiring additional compensable work to be performed, which work causes the aggregate amount payable under the Contract to exceed the amount appropriated for the original Contract shall be issued by the Owner unless the Owner assures the Contractor, in writing, that lawful appropriations to cover the costs of the additional work has been made or unless such work is covered under a remedy-granting provision contained in the Contract. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three(3) copies each of which shall be deemed an original on the date first above written. ORDERED BY: ACCEPTED BY: THE BOARD OF WELD COUNTY COMMISSIONERS CONTRACTOR BY 4,n'� l f BY . NAME William H. Jerke NAME Bill Abbott (Please Type) TITLE Chair TITLE VP/GM Aggregates Division APR 1 6 2008 Date ADDRESS 1707 Cole Blvd., Suite 100 Golden. CO 80401 (SEAL) • _ i I (SEAL) ATTEST: /�/ /1 /z ./ ATTEST: Weld County Clerk to the Board Kurt Mickelson BY &X---->i a&4 >27-7 c BY j Lam' /Lt1's--•--1 Deputy(jerk to the Board (Please Type) TITLE Secretary Page 25 02008 O 9 Pi NOTICE OF AWARD Aggregate Material Supply for 2008 To: Aggregate Industries 1707 Cole Blvd Golden, CO 80401 Project Description: Aggregate Material/"County" Aggregate Supply for 2008 The contract, Aggregate Material Supply for 2008, in general consists of supplying bituminous materials needed to carry out Weld County's maintenance and construction plans. The Owner has considered the Bid submitted by you for the above described Work in response to its Invitation for Bids and Instructions to Bidders. You are hereby notified that your Bid has been accepted in the amount of$ 99,000 or as shown in the Bid Schedule. You are required by the Instructions to Bidders to execute the Agreement and furnish the required Performance Bond, Payment Bond and Certificates of Insurance within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds within ten (10) days from the date of this Notice, said Owner will be entitled to consider all your rights arising out of the Owner's acceptance of your bid as abandoned. The Owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the Owner. Dated this 2nd day of April , 2008 Weld County, Colorado,Owner By Dean Dreher Dean Dreher, Pavement Management Supervisor ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged by Aggregate Industries-WCR-INC (Contractor) Dated this 3rd day of April ,2008 By:_ Title: VP/GM Aggregates Division Page 22 a MEMORANDUM TO: Clerk to the Board DATE: April 11, 2008 C. COLORADO FROM. Dean Dreher, Public Works SUBJECT: Consent Agenda Item Please put this item on the CONSENT AGENDA: Agreement for 2008 Aggregate Material Supply with Aggregate Industries-WCR-INC. Attached are two duplicates original Agreements. Please return one original executed agreement to Public Works for the Vendor. M:\Francie W gendaChairSignature.doc . 7 INVITATION TO BID BID REQUEST NO. B0700173 BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD,STATE OF COLORADO, BY AND THROUGH ITS DIRECTOR OF GENERAL SERVICES DATE: 11/15//2007 THIS DOCUMENT CONTAINS GENERAL INFORMATION FOR THE PURCHASING PROCESS OF WELD COUNTY GOVERNMENT. ALL ITEMS MAY NOT BE APPLICABLE. ACTUAL BID SPECIFICATIONS WILL BE FOUND FOLLOWING PAGE 6. NOTICE TO BIDDERS A. The Board of County Commissioners of the County of Weld, State of Colorado, by and through its Director of General Services, wishes to purchase the following: Public Notice is hereby given that Weld County, Colorado, hereinafter referred to as the"County"will receive sealed Bids for AGGREGATE MATERIAL SUPPLY FOR 2008 The project,in general consists of aggregate material supply for the 2008 construction season. ,41 The vendor will be also invited to submit bid prices for 2009 and 2010.The material approximation 11 of quantities is as listed on page ten in the bid schedule.The contract is a one year commitment with the option of renewal for up to three years. (SEE PAGE 8) B. The original and one copy of the sealed bid for the above stated merchandise, equipment, and/or services will be received at the office of the Weld County Director of General Services, 915 10th Street, Greeley, Colorado, 80631 until: TUESDAY,DECEMBER 11TH, 2007 @ 10:00AM (WELD COUNTY PURCHASING TIME CLOCK). BE ADVISED THAT THE WELD COUNTY CENTENNIAL CENTER, 915 10111 STREET, GREELEY COLORADO IS A SECURE FACILITY. ALL PERSONS ENTERING THE BUILDING MUST PASS THROUGH SECURITY. IF YOU DECIDE TO DELIVER YOUR BID IN PERSON, YOU SHOULD ALLOW ENOUGH TIME TO ARRIVE AT THE PURCHASING DEPARTMENT AT OR BEFORE THE ESTABLISHED BID TIME. II. INVITATION TO BID A. The Board of County Commissioners of the County of Weld, State of Colorado, by and through its Director of General Services, requests bids for the purchase of the above-listed merchandise, equipment, and/or services. B. Said merchandise, services, and/or equipment shall be delivered as specified in the contract technical provisions and or appendix. C. Bids shall include any and all charges for labor, equipment, material, freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect the Board of County Commissioners of Weld County to pay if awarded the bid. f . S AGGREGATE INDUSTRIES AGREEMENT Aggregate Material Supply for 2009 Tills AGREEMENT, made this // t' day of repijAR_,/.2...1/4/ , 2009, by and between Aggregate Industries-WCR, Inc. doing business as a corporation, hereinafter call "Contractor"and Weld County, Colorado hereinafter called"Owner". WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned: 1. The Contractor and Owner will commence and complete the following: Aggregate Material Supply for 2009 as described below. a. Contractor will supply a minimum of 50,000 tons of CDOT class 6 road base from their pit located at 2581 N Taft Hill, Fort Collins,CO 80535. b. Owner will responsible for the trucking expense and delivery of all material. c. The Owner will provide the Contractor with an updated material needs schedule every 2 weeks via email to Karen.Inunhaituriru aeerceatc-us,com & I homson_cccics'a iieealc-us.com d. Pricing will be structured as follows: i. All pricing is FOB Contractor plant site. ii. The Contractor will supply 1-15,000 tons billed and payable by Owner at $4.15 per ton. iii. Tonnage between 15,001-49,999 tons will be billed and payable at $4.00 per ton. iv. If the Owner's purchases reach 50,000 tons on or before to September 30, 2009 all previous purchases will be credited to reflect a price of $3.85 per ton. e. Conditions of load out will be as follows: i. Contractor hours of operation will be Monday-Friday from 7:00 am to 4:00 pm. The Owner will be provided 3 business days notice of any change to this schedule. ii. Daily truck counts will be limited to 20 making 3 round trips for a total of 60 loads per day. Trucks must be staggered for 5 trucks to arrive beginning at 7:00 am and 5 more trucks 15-20 minutes later until reaching 20 trucks. f. Terms of payment are 30 days from date of invoice. 2. This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. �crnazYc ajz F(2006 /5 a ii z'`I 2-092g n6 ; P� It„me : IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. ORDERED BY: ACCEPTED BY: CONTRACTOR THE BOARD OF WELD Y COMMISIONERS .7BYLaidzlegt BY NAME al 1 OO 5 NAME William F. Garcia TITLE 6R'uC5 L4sr,t*641- TITLE Chair FEB 1 1 2009 Date 2-1a7`t ,'��`` If vl It. `,` .I 861 tit f5OTARY (SEAL) ct,p;:..P(Jfdrat Wr -�'9n11344.7 ' a (SEAN N"Y ATTEST: ATTEST ilLti (Li-E i BY Qn-L.1 bp BYE_ 17 mkt{ L--0 i i .111 u TITLE TITLE eputy Clerk to the Board aooQ ogey MEMORANDUM TO: Clerk to the Board DATE: June 3, 2009 • FROM: Wayne Howard, P.E., County Engineer/CIP�' Y COLORADO SUBJECT: Consent Agenda Item Please place the attached Change Order#1 for Aggregate Industries which extends the original contract for by one additional year as permitted in the original agreement. Please return one original to PW when executed for Aggregate Industries' files. Ca) f nC ,0 n7 ) (C e R y 2 oail_®ggy CHANGE ORDER NO. 1 Aggregate Simply Date: Project: Weld County aggregate supply generally consists of processed aggregate material for road construction.This product supplies aggregate materials needed to complete the construction of two 2009 projects. Owner: Weld County Public Works Department,PO Box 758,Greeley,Colorado 80632 Contractor: Aggregate Industries, 1707 Cole Blvd, Ste. 100 Golden CO 80401 The following change is hereby made to the Contract Documents: Contract Time Extension: The original BID REQUEST NO. B0700173 is extended from 2008 to 2009 as permitted by the contract. This extension is the second year of a possible four year extension. The 2008 Rate Schedule"Exhibit A"of the original contract for purchase of Class 6 gravel shall be replaced with the attached Exhibit B, 2009 Rate Schedule. The 2009 cost per ton did increase across the board from the vendors. The lowest cost estimate received was submitted by Aggregate Industries and is $0.20/ton higher than the original bid in 2007. PW is recommending extension of the contract to Aggregate Industries for an additional year. The cost to purchase the material is below the approved 2009 budget. PW requires 20,000 tons of Class 6 to complete the 2009 CIP projects. CHANGE TO CONTRACT UNIT PRICE: Original Class 6 Gravel unit price $4.95/ton New unit price Class 6 Gravel price $5.15/ton Class 6 Recycled$4.95/ton CHANGE TO CONTRACT TIME: The Contract time will be increased by 365 calendar days. RECOMMENDED: ,�, / JUN - 8 2009 Owner Representative: " (�" t Date: 4::, � ,Willia� F. G ia, Chair 9 Engineer: �!/ y , l�LV '"'" ' Date: 4427/C APPROVALS: Contractor: Ag ate Industries �r By: J Date: 2,9 Title: S145 A tic)ce 0?occr- C79J! t a_ r x w C'. C-• C-. 0. h e- 0. C• •O N in p p O Qa o SS in Eze i N in el as O n o• a VI a .. N COC7 F" V, 4, vi 'A o in e ^" d 5 .. o O oo a r. I. F °m W E CO n, i E p U >' C j. C 6 .C a C N m T. CZ CJulw S c o "ei 8� 4. o0 O O o Q •N., 0 O O O O OO Co S yL ft0 8 a e ,nO O O C g L r s r ..i O O I O a N O. O• N O N GM `D oil y O M O(71;Z � GA Em intu ., Q h W C G •--IC go Z I en aU r = .. C a O T. w C p0i 0-1 o 6, a U Caw Uaa c Y O 0. 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