HomeMy WebLinkAbout20081613.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 4, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, June 4, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher- EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Controller, Barb Connolly
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of June 2, 2008, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Garcia moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Barb Connolly, presented the following warrants for approval by the Board:
All Funds $645,752.44
Commissioner Masden moved to approve the warrants as presented by Ms. Connolly. Commissioner
Garcia seconded the motion, which carried unanimously.
BIDS:
PRESENT ROCK END DUMP TRAILER BID- DEPARTMENT OF PUBLIC WORKS: Ms. Connolly read
the names of the vendors who submitted a bid into the record. Said bid will be presented for approval on
June 18, 2008.
2008-1613
BC0016
®7- /4/ -OY
APPROVE COMMUNITY CORRECTION SERVICES BID- DEPARTMENT OF FINANCE: Monica Mika,
Director of Administrative Services, stated four vendors submitted bids, including Community Education
Center, Correctional Management, Inc., Colorado Resource Systems, Inc., and Intervention Community
Corrections Services. She indicated the Community Corrections Board has provided a recommendation
to the Board, which was reviewed within a previous work session, and several representatives are in
attendance today. In response to Commissioner Masden, Ms. Mika indicated it was her understanding that
one of the vendors withdrew the bid; however,she has not been provided with a written withdrawal request.
At the request of Ms. Mika, Doug Carrigan, Colorado Resource Systems, Inc. (CRS), provided a letter,
marked Exhibit A, indicating withdrawal of his previous proposal. Kevin Nelan, Vice-Chair of the
Community Corrections Board, stated he supports the recommendation provided to the Board. He
indicated each of the vendors have presented quality programs, therefore, the Community Corrections
Board was not able to come to a consensus for recommendation of one vendor. Chair Jerke indicated it
is appropriate to hear a brief presentation from each of the vendor representatives. Bruce Barker, County
Attorney, stated the representatives may provide any additional necessary testimony other than what has
been provided in written form.
Kevin Duckworth, Regional Director, Community Education Centers (CEC), stated CEC has taken over
the program from the previous provider, Avalon, and has been working to make the necessary changes.
He indicated CEC also operates six other programs within the State of Colorado, and all programs have
received good reviews. He clarified CEC is a national company which maintains local control, and the
programs operating within 23 states are set up on a regional basis, therefore, all decisions for the various
programs are made locally. He further indicated CEC is the largest treatment provider for the criminal
justice population within the United States, therefore, the company understands the need for treatment,
and how to provide the necessary treatment. Shannon Karst, Deputy Regional Director, stated CEC
provides many resources within the State of Colorado, and the company is already fully operational at the
current facility. She clarified CEC has invested a large amount of money and time, including the integration
of a computer system that will enable Board members to complete audits. She stated the company is
working to ensure that the quality programming currently occurring will continue in the future. She further
stated, at the work session, the Community Corrections Board voted not to split the contract between two
vendors; however, the recommendation was a tie between CEC and another vendor. She reiterated the
company is currently providing operations, has an identified location, and looks forward to working with
Weld County in the future.
Mr. Carrigan reiterated he withdrew his proposal, and indicated he owns and operates a community
corrections facility based in Sterling, Colorado. He further reiterated the Community Corrections Board
voted to not split the contract between two vendors, at which time he made the decision to tour the
programs provided by Intervention Community Corrections Services (ICCS). He indicated the ICCS
programs are very technologically advanced, and contain encouraging tools for client success, including
tutors, etcetera. He stated he decided to withdraw his previous proposal, and he now fully supports
awarding the contract to ICCS, which is a quality, local company.
Greg Kilda, Executive Director of ICCS, stated the parent company of ICCS is Intervention, Inc., which is
headquartered in Westminster, Colorado. He stated Intervention, Inc., has been a non-profit organization
since 1986, beginning with providing private probation services for eleven districts within Colorado, and
the company is a leader in technology utilizing GPS electronic home monitoring, secure remote alcohol
monitoring, pupil eye scan, a pre-screen for urinalysis testing, as well as other technologies. He gave a
brief explanation of the backgrounds of the Board of Directors for Intervention, Inc., and indicated the
Board members have extensive experience providing services to citizens within the State of Colorado. He
explained ICCS was started in December, 2002, at which time 84 diversion clients were being served, and
in the past 5.5 years, the program has grown to house approximately 220 people, including diversion
Minutes, June 4, 2008 2008-1613
Page 2 BC0016
clients, transition clients, and Jefferson County female work release program clients. Mr. Kilda stated
ICCS works in collaboration with community stakeholders, and the evolution of treatment services has
gone through a transition from a narrow focus to a broader focus, to include alcohol and drug abuse
treatment, mental health treatment, including a specialized program for mentally ill offenders returning to
their communities, and a residential mental health services program. He stated Weld County utilizes
Intervention, Inc., for its private probation services, and he is convinced that ICCS will be a valuable asset
to Weld County. He clarified ICCS is currently in negotiations with Mr. Carrigan regarding leasing a
building located in the City of Greeley, and he believes ICCS will be able to begin operations as soon as
possible.
Commissioner Long expressed his appreciation to the representatives of the vendors for providing
additional information today, and for the overall quality of the bid proposals. He indicated the mixed vote
indicates the high quality of each of the programs; however, after reviewing all of the materials, and
listening to the provided comments, he supports approving the bid proposal presented by ICCS. He
explained ICCS provides an advanced training component, and will incorporate state-of-the-art system
changes. He indicated he is pleased with the feedback provided by Jefferson County, therefore, he
recommended the Board approve the bid proposal from ICCS.
Commissioner Masden indicated he concurs with Commissioner Long, and he expressed his appreciation
to each of the vendors for the submission of their bids,and to Community Corrections Board members and
staff for their dedicated work. He indicated it has been a tough decision; however, after reviewing the
research provided, he supports approval of the bid proposal from ICCS.
Commissioner Garcia expressed his appreciation to the Community Corrections board members and staff
for obtaining quality bid proposals. He indicated after reviewing the provided materials, he supports
approval of the bid proposals from both CEC and ICCS; however, he understands that CEC does not
desire to engage in a two-provider process. He clarified the community corrections program has
experienced some serious issues in the past, and CEC and has been very helpful to resolve these issues.
He indicated he prefers for the contract to be fulfilled by two providers; however, since competition is not
desirable to one of the vendors, he supports approval of the bid proposal from ICCS. He clarified ICCS
provides strong programs for alcohol and drug rehabilitation, as well as for mental health issues. He
further clarified he is interested in the two-provider process because each provider will supplement each
other's programs.
Chair Jerke expressed his appreciation to CEC for their work in a difficult situation for the past few months,
and he confirmed CEC was able to stabilize the program through their expertise. He stated the
recommendations from the Community Corrections Board members are mixed, and in the private sector,
competition between two vendors is healthy, and the chance for competition will be provided each time the
contract comes through the renewal process. He stated he does not support splitting the program between
two vendors, since there is not an easy way to divide the responsibilities. He indicated he supports the bid
proposals from both CEC and ICCS; however, he believes ICCS provides a better treatment program for
behavioral modification for incarcerated citizens to be able to successfully re-enter the communities in
which they live. There being no further discussion, Commissioner Long moved to approve the bid from
ICCS. Seconded by Commissioner Masden, the motion carried unanimously. Chair Jerke further
expressed his appreciation to CEC for their diligence within the past few months, and indicated the
company should not consider this decision to be a "burned bridge"; rather, the company is a great
competitor and he hopes to see CEC continue to submit future proposals.
APPROVE MAILING SYSTEM BID - DEPARTMENT OF ADMINISTRATIVE SERVICES (CON'T FROM
05/28/08): Ms. Mika indicated it is necessary to continue this bid to June 9, 2008, as additional information
Minutes, June 4, 2008 2008-1613
Page 3 BC0016
regarding the proposals is still needed. Commissioner Long moved to continue said bid to June 9, 2008,
at 9:00 a.m. Seconded by Commissioner Masden, the motion carried unanimously.
OLD BUSINESS:
CONSIDER AMENDMENT TO BYLAWS FOR WELD COUNTY REGIONAL COMMUNICATIONS
ADVISORY BOARD (CON'T FROM 05/21/08): Bruce Barker, County Attorney, stated the matter was
previously continued in order to receive input from the members of the advisory board regarding the
addition of additional members. He clarified the District Attorney position was eliminated from the advisory
board; however, the removal of the District Attorney created a shortage of law enforcement positions for
the advisory board. He indicated the total number of advisory board members will now be sixteen, and the
new member is proposed to be a police chief from one of the non-represented communities contributing
towards the operations of the Weld County Regional Communications Center. He indicated the language
was proposed by Juan Cruz, former Director of Weld County Regional Communications; however, he
recently received an e-mail from Mike Savage, Director of Weld County Regional Communications,
indicating the advisory board voted to replace the District Attorney position with the City of Evans Police
Chief. He clarified he is not sure if the City of Evans fits the criteria, as previously described.
Mr. Cruz stated the two proposed options are not in conflict, and the addition of a Police Chief from a
non-represented community will replace the former position of the District Attorney. He clarified he does
not recall discussing the placement of the City of Evans Police Chief at the last meeting; however, the
Police Chief will qualify for the position since the City of Evans is not currently represented on the advisory
board. He indicated the matter today is centered on creating a working set of bylaws for the advisory
board, and all of the discussed concerns within the previous meetings have been mitigated by the
proposed language to the bylaws. Chair Jerke indicated he concurs with the proposed language; however,
he is not sure how an agreement will be reached regarding which Police Chief will become the additional
member. Mr. Cruz indicated the advisory board will send notice to the various communities not already
represented, to determine who will be the proposed representative. He indicated the City of Fort Lupton,
and the Town of Frederick have indicated their decisions. Mr. Barker clarified if a disagreement exists
between advisory board members, the Board of County Commissioners will make the final decision. In
response to Chair Jerke, Mr. Barker confirmed the two changes to the bylaws include a slight modification
to the text of Section B.1, and the addition of the language in B.1.M, as previously described.
Commissioner Masden moved to approve said amendment. Seconded by Commissioner Garcia, the
motion carried unanimously.
CONSIDER PETITIONS FOR ANNEXATION OF PORTIONS OF COUNTY ROAD 7(HUNTER'S RIDGE
ANNEXATION), COUNTY ROAD 7(HIGHLAND ESTATES ANNEXATIONS#1 -#5), COUNTY ROAD 7
(STATE LAND BOARD ANNEXATIONS#1 -#4),COUNTY ROAD 13,COUNTY ROAD 34,AND COUNTY
ROAD 36 (VALE VIEW ANNEXATION) AND AUTHORIZE CHAIR TO SIGN - TOWN OF MEAD:
Mr. Barker suggested the Board also call up old business items #3, #4, #5, #6, and #7 to be considered
concurrently with item #2, and Chair Jerke read said titles for the record. He stated the reason the
petitions were previously continued was so that the matter could be considered by a full quorum of the
Board, and he prefers to have Commissioner Rademacher present for the discussion since these
segments of County Roads are within his District. Upon conferring with the Acting Clerk, Commissioner
Masden moved to continue the matter to June 16, 2008, at 9:00 a.m. Seconded by Commissioner Long,
the motion carried unanimously.
NEW BUSINESS:
CONSIDER CONTRACT FOR VICTIM WITNESS ASSISTANCE PROGRAM AND AUTHORIZE CHAIR
TO SIGN - VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD: Mr. Barker stated the
Victim Witness Assistance Program has received a grant award in the amount of$91,300.00, for a time
period of July 1, 2008, to June 30, 2009. JoAnn Holden, District Attorney's Office, stated the grant funds,
Minutes, June 4, 2008 2008-1613
Page 4 BC0016
in the amount of $91,300.00, will provide assistance for various staff salaries within the Victim Witness
Assistance Unit. In response to Chair Jerke, Ms. Holden stated grant funds have also been awarded for
the previous two years, and explained the VALE funds are offender based, which are collected through
court cost surcharges. She indicated the local VALE board distributes the funds to local agencies, and
there are twelve agencies which receive funds in Weld County. Commissioner Garcia moved to approve
said contract and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried
unanimously.
CONSIDER APPLICATION FOR RENEWAL OF TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR
TO SIGN - BAYOU HOUSE, LLC, DBA DOUG KERSHAW'S BAYOU HOUSE: Mr. Barker stated a
representative of the establishment does not appear to be present; however, Deputy Mike Ornelas,
Sheriffs Office, is present, and he completed the report of calls for service within the past year. Chair
Jerke indicated he recently read in a local newspaper article that this establishment has been sold to a
church. Mr. Ornelas indicated the establishment had several large events already scheduled for the
summer months, and in order to remain open for these events, the liquor license needs to be renewed.
Jenny VanEgdom, Deputy Clerk to the Board, clarified she spoke with Bill Hall, Manager, who indicated
the property was within the negotiation process to be sold; however, he desired for the establishment to
remain open for business during events scheduled for the months of July and August. She stated due to
the expiration of the previous license, the establishment must renew the license, and then surrender the
license when operations cease and the property is transferred to the new property owner. Commissioner
Long moved to approve said application and authorize the Chair to sign. Seconded by Commissioner
Garcia, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 57 BETWEEN CR 66 AND STATE HIGHWAY 392: David
Bauer, Department of Public Works, stated County Road 57, between County Road 66 and State
Highway 392, was closed on May 30, 2008, due to a bridge washout. He stated the road was expected
to be closed until June 6, 2008; however, the road was re-opened on June 3, 2008. Commissioner Garcia
moved to approve said temporary closure. Seconded by Commissioner Masden, the motion carried
unanimously.
CONSIDER INTERGOVERNMENTAL AGREEMENT REGARDING STORM WATER DRAINAGE
SERVICE AND AUTHORIZE CHAIR TO SIGN - TOWN OF FREDERICK: Mr. Barker stated the
agreement was provided by the Town of Frederick, for the purpose of providing stormwater drainage for
the area of Evanston, between the Towns of Frederick and Firestone. He stated the Town of Frederick
will provide the stormwater drainage services,which is an area which was assumed by the Town when the
Tri-Area Sanitation District dissolved. He further stated the agreement is necessary to ensure the Town
has the authority to provide the services, and the County has entered into similar agreements with the
Cities of Longmont, Greeley, and Evans, and the Towns of LaSalle and Erie. He clarified the agreement
will provide for stormwater lines and detention facilities. Mr. Barker indicated he made one modification
to the agreement, which indicates the agreement is perpetual unless written notice of termination is given
at least 180 days prior to the expected date of termination. In response to Commissioner Masden,
Mr. Barker indicated he is not aware of the exact amount of fees collected; however, the fees are not a part
of the agreement. He further stated Tri-Area Sanitation District was collecting fees, and the Town of
Frederick has taken over the collection of the fees; however,without an agreement, the Town has not had
proper authority to collect the fees. Further responding to Commissioner Masden, Mr. Barker stated the
residents within the area of Evanston are already paying the necessary fees; however, if the fee were to
be increased by the Town of Frederick, proper notice will be required. He further stated the residents will
not be able to withdraw from the services provided by the Town of Frederick, due to the location.
Commissioner Masden indicated he does not want the residents within the area to be surprised by the
collection of these stormwater drainage fees. Mr. Bauer clarified the residents of Evanston formerly
provided a fee in the amount of $6.00 per month, as a part of the sanitary sewer bill, to the Tri-Area
Minutes, June 4, 2008 2008-1613
Page 5 BC0016
Sanitation District. He indicated Saint Vrain Sanitation District purchased Tri-Area, and the fees which are
collected will be spent on infrastructure to be built in the Evanston area. He clarified some of the detention
facilities and pipes have already been constructed; however, the fees collected will be provided for the
remaining construction needs and on-going maintenance. In response to Commissioner Masden,
Mr. Bauer confirmed the residents of Evanston are currently paying a fee, and the Town of Frederick will
construct a majority of the remaining stormwater drainage needs. Chair Jerke expressed his appreciation
to Commissioner Masden for his thoughtful questions, and indicated this agreement, due to the
configuration of Evanston, makes sense. Commissioner Masden moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:55 a.m.
BOARD OF COUNTY COMMISSIONERS
,�Q,A Q WELD COUNTY, COLORADO
ATTEST: �G�" f 1_,,4.6-- L.,-1
s' iam H. Jerke, Chair
\
Weld County Clerk to the :.'a . ` %"9 1
i /` ,4
Roo(bert�D. sd ,
Y.A
puty Clerk . the Board "� m l
' i :j.t.. arTcck
David E. Long
EXCUSED cY
Douglas Rademacher
Minutes, June 4, 2008 2008-1613
Page 6 BC0016
Hello