HomeMy WebLinkAbout20081073.tiff RESOLUTION
RE: APPROVE APPLICATION FOR THE 2008 EMERGENCY MANAGEMENT
PERFORMANCE PROGRAM GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the 2008 Emergency
Management Performance Program Grant between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County,on behalf of the Office of Emergency
Management, to the Colorado Division of Emergency Management, commencing upon full
execution, with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the 2008 Emergency Management Performance
Program Grant between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Office of Emergency Management,to the
Colorado Division of Emergency Management be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of April, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
- ,, lEiLa WELD COUNTY, COLORADO
ATTEST: l^-, A" .
�� t � k2 ill m H. Jerke, Chair
Weld County Clerk to the Boat ��
: 1 ' Robert D M sd , o-Tem
Dep Clerk the Board
William F. Garcia
O D AS EXCUSED
David E. Long (�
ounty Attorney ecna��
Date of signature:
6lk oouglas ademach r
2008-1073
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Colorado Division of Emergency Management
Annual Program Paper
PART I — Planned Activities
Emergency Management Performance Grant Program
(Please check appropriate box for each submission)
X PROGRAM PAPER — PLANNED ACTIVITIES — 2008
❑ 1st quarter ❑ 2"d quarter 0 3rd quarter ❑ 4th quarter
JURISDICTION NAME: Weld County
SUBMITTED BY: Roy Rudisill
TITLE: Director
SIGNATURES
Must be signed (in ink) by the emergency manager and forwarded to the assigned CDEM
Regional Field Manager for approval.
Emergency Mana er of Jurisdiction: it,....GerZe
Date: 4-x'0
CDEMR gional Field Mana r15g
Date: -57-/Arn-e
EMF 1 - Program Management
Organization of local emergency management programs so that it is capable of coordinating
emergency preparedness, mitigation, response and recovery activities across multiple agencies
and organizations.
Maintenance of the County Local Emergency Planning Committee through regular
coordination meetings, sponsoring Citizen Corps programs and initiatives, exercises,
and resource identification and management. Complete all NIMS implementation
requirement through regular delivery of training opportunities, institutionalization through
2008-1073
the use of NIMS in exercises and actual events, and upgraded planning for Multi-Agency
Coordination in the interim EOC.
The Weld County Office of Emergency management reports to the Weld County Sheriff.
The Emergency Manager works closely with the Northeast All-hazards region, the
incorporated cities & towns and the county commissioners in the establishment of
emergency operations plans, mitigation plans, and response & recovery issues in the
event of a natural or man made disaster. This will continue in 2008
Intergovernmental agreements, mutual aid agreements are in place and all entities have,
through signed agreements established NIMS as the standard for incident management.
The ROSS requirement has been completed by all entities in the county and NIMS
training for current paid & volunteer personnel should be completed by years end. The
Weld County Office of Emergency Management also works closely with the State
Division of Emergency Management and the Northeast All-Hazards Region in planning &
exercising and preparing for disasters either natural or man made.
EMF 2 - LAWS & AUTHORITIES
Federal, State and Local statutes and any implementing regulations that establish legal authority
for development and maintenance of the emergency management program and organization and
define the emergency powers, authorities and responsibilities of the chief executive official and
the emergency program manager. The National Incident Management System (NIMS)should be
adopted as the standard for all incident management activities.
The Weld County Government has identified the legal authority for the
development and maintenance of the emergency management program with an
emphasis of NIMS for all incident management.
Weld County adopted NIMS by Resolution in January 2006 (#2006-0143) and
will use NIMS as the standard for all hazards incident management.
The Weld County Office of Emergency Management was established by
resolution by the Weld County Commissioners in 1988.
EMF 3 — HAZARD IDENTIFICATION, RISK ASSESSMENT & IMPACT
ANALYSIS
The process of identifying situations or conditions that has the potential of causing injury to
people, damage to property, or damage to the environment, and the assessment of the likelihood,
vulnerability, and magnitude of incidents that could result from exposure to hazards.
With the assistance of the Weld County LEPC, maintain current information
regarding chemical industries, COOPs and other sites of particular interest.
Continued cooperation with the Northeast All Hazards Homeland Security Region
in identifying and assessing risks of critical infrastructure and identifying a
continuation of government plan.
Perform a risk assessment on the evacuation of special needs populations in this
area, including hospitals, care centers, nursing homes, and the home-bound in
conjunction with a resource assessment for mass transportation.
EMF 4— HAZARD MITIGATION
Systematic management approach to eliminate hazards that constitute a significant threat to the
jurisdiction or to reduce the effects of hazards that cannot be eliminated through a program of
hazard mitigation
Identify properties at risk of flooding and promote flood mitigation projects
designed specifically for these properties, including the completion of
environmental studies and other requirements for current FMA grant.
Continued efforts with the Weld County LEPC to manage chemical hazards of
business and industry in County. Promote Citizen Corps program training to
chemical facilities, industries, and educational institutions. Creation and
promotion of a Ready campaign to promote preparedness and mitigation in
private and non-profit facilities.
EMF 5 — RESOURCE MANAGEMENT
Systematic development of methodologies for the prompt and effective identification,acquisition,
distribution, accounting, and use of personnel and major items of equipment for essential emergency
functions. Local jurisdictions will support the Colorado Resource Mobilization Plan by submitting
resource information for inclusion in the Resource Ordering and Status System(ROSS)database.
Develop and update, accurate, and comprehensive Resource Management
System listing a variety of emergency response resources available for incidents
in Weld County. Make such a manual available to command staff for each
response agency. Through the local emergency management committee ,
determine lead agency for Resource Support ESF.
Continue support and collaboration with the States ROSS System Database.
EMF 6— MUTUAL AID
Formal mutual aid agreements establish the capability for sharing response and recovery resources
across jurisdictional lines. Local jurisdictions should participate in the statewide intergovernmental
agreement for mutual aid.
Weld County will continue and encourage mutual aid agreements and
intergovernmental agreements with local, state and neighboring jurisdictions. There
are currently three meeting venues where this information may be presented in
Weld County.
Working with the Northeast Colorado All-Hazards Region, with participation with the
Regional Incident Management Teams among the 11 counties with the ability to
deploy to local, regional, statewide, or national emergencies.
EMF 7 - PLANNING
The collection, analysis and use of information and also the development, promulgation,and
maintenance of the organizational comprehensive emergency management plan,action plans and
mitigation plans. Revisions to local emergency operations plans should conform to NIMS and the
EMF model established under the National Response Plan. Special emphasis should be placed on
planning for the specials needs of individuals with disabilities.
Continue to hold regular planning sessions with LEPC, response agencies, critical
infrastructure, chemical facilities, and health care facilities to ensure coordinated
planning for incidents large and small. Complete the reformatting of the LEOP to
match the ESF format of the State EOP and NRF. Work with local response
agencies, complete the Weld County Animal Disaster Response Annex as well as
adoption of the Northeast Regional Mass Casualty Plan. Coordinate with the local
Colorado Health Department, local Housing Authority, and other institutions for
Special Needs planning.
After every major incident or exercise there is an "after action report' prepared that
helps to identify any necessary changes to the WCLEOP. Once identified, the
deficiencies are presented to a hazard specific committee. Suggested changes are
reviewed for the best method of implementation.
EMF S— DIRECTION, CONTROL& COORDINATION
Development of the capability of the chief executive and key local officials to direct, control and
coordinate response and recover operations. Local jurisdictions should consider plan upgrades that
address policies and procedures related to continuity of government(COG)operations.
Continue efforts of the local jurisdictions and County to update the Continuity of
Operations Plan.
Provide exercises to fully test and evaluate the COOP/LEOP/EOC/IC coordination
during a disaster response.
Chief Executives of local, state and federal agencies are invited to all Weld County
OEM exercises and meetings. Meetings will be attended on a regular basis with
elected officials to keep them updated on the latest issues involving the protection of
life, property and the environment. FEMA and DEM handouts will be distributed and
discussed with newly elected Chief Executives within Weld County.
EMF 9- COMMUNICATIONS &WARNING
Development and maintenance of a reliable communications capability to alert public officials and
emergency response personnel,warn the public, and effectively manage response to an actual or
impending emergency.
Upgrade and develop additional warning systems in Weld County, including
Reverse 911. Restructure the EAS system in Weld County to increase the amount
of information available to the public, reduce the time of delivery, meet the needs of
special needs populations, and establish a system that is more reliable in various
media formats. Expand 800 MHz digital radio resources among the agencies in
Weld County and investigate funding mechanisms for conversion of all radios in the
County. Identify redundant radio systems that will help to support the 800 DTRS.
EMF 10-OPERATIONS & PROCEDURES
Development, coordination, and implementation of operational policies, plans and procedures.
Solidify operational procedures for LEPC activities regarding chemical facilities,
including information exchange and reporting. Continue Citizen Corps training and
activities, develop a CERT/Medical Volunteers SOP manual regarding mobilizations,
reporting, documentation, etc. Establish and manage new Citizen Corps programs.
EMF 11 — LOGISTICS & FACILITIES
Identification, location, acquisition, distribution, and accounting for services, resources, materials, and
facilities to support emergency management.
The Weld County Office of Emergency Management supports local, state and
regional initiatives to plan for large-scale emergency operations, addressing
traffic, shelters, and special needs populations, volunteers, and non-profit
organizations that provide critical resources and recovery assistance.
After a disaster or incident, reports are prepared again using the EMF 11 items.
Colorado law allows for billing for hazardous materials incidents as does SARA Title
III, specific reports covering these items are mandatory for accountability of funds
and assets.
EMF 12—TRAINING
Assessment,development and implementation of a training/educational program for public officials
and emergency response personnel, including NIMS classes.
Complete and maintain NIMS training requirements for all County emergency
responders. Promotion of volunteer training initiatives such as NOM storm spotters
and Citizen Corps programs. Train local agencies on managing emergencies
through ESFs
Weld County citizens will be encouraged to take EMI online classes to further
emergency management knowledge in their respective communities. This will help
Weld County when planning and reviewing the WCLEOP.
EMF 13—EXERCISES, EVALUATIONS, AND CORRECTIVE ACTIONS
Assessment and evaluation of emergency response plans and capabilities through a program of
regularly scheduled tests and exercises. Exercises and follow-up actions should conform with
HSEEP standards for after-action reports and improvement plans.
Working with all First Responder agencies and Organizations in Weld County
through the LEPC, plan exercises that will establish ICS/EOC operational
procedures and protocols. This will include several planning sessions, drills, table
top exercises, and functional exercises. Utilizing the HSEPP model.
EMF 14—CRISIS COMMUNICATIONS, PUBLIC EDUCATION & INFORMATION
Procedure to disseminate and respond to requests for pre-disaster, disaster,and post-disaster
information involving employees, responders,the public and the media. Also,an effective public
education program regarding hazards affecting the jurisdiction.
Continue to utilize Citizen Corps Council as the lead organization of public education
and outreach. Including promotion of CERT and CART, public visits to community
groups, release of PSA material, visits to local media outlets. Also, continued
promotion of materials, brochures, etc. provided by DHS, Red Cross, and Citizen
Corps.
Participation in the Northeast Public Information Officer quarter meetings.
Assist with upgrading the Northeast Colorado All Hazards Web Site.
Weld County will request the assistance of the National Weather Service in the
presentation of Storm Spotter classes to help inform citizens and assist the county
with timelier information regarding weather.
EMF 15— FINANCE &ADMINISTRATION
Development of fiscal and administration procedures to support emergency measures before, during,
and after disaster events and to preserve vital records.
Proper documentation and submittal of EMPG quarter reports.
Through meeting sessions and exercises, to train and evaluate City and County
ability to manage disaster finances. Solidify methods of reporting financial cost of
disaster response with the City, County, school districts, and other jurisdictions of
the County.
MISCELLANEOUS
Please list and include any activities that do not fit into any of the above EMF categories.
Support the Northeast Colorado Emergency Managers Group, Front Range
Emergency Managers Group, local fire/le/ems planning groups....
Weld County OEM is under the Weld County Sheriff and sometimes acts as the
investigative and informational area for environmental crimes and prosecution. This
will continue as drug cases and illegal dumping continue to rise. I will meet all
requirements of C.R.S. to maintain my certification as a Peace Officer to be able to
perform this function.
I am also on the Weld County Citizen Corps board, I will work with this organization
to help the citizens of Weld County become aware of their need for preparedness,
and to promote the other areas of Citizen Corps.
Attend/host CDEM and FEMA courses like Damage Assessment, etc. etc.
Colorado Division of Emergency Management
Annual Program Paper
PART II -Jurisdictional Information and Signature
Jurisdiction
Name:Weld County
Emergency Program Manager
Name: Roy Rudisill
Job Title: Director
Mailing Address: 1950 O Street, Greeley Co. 80631
Physical Address (if different): 1104 H Street Greeley Co
Phone Contact Information
Office Phone number: 970-304-6540
24 Hour Emergency Line: 970-356-1212
Office Fax: 970-304-6543
Cellular: 970-381-0417
Pager:
E-Mail Address: rrudisill@co.weld.co.us
Employment Status
(Please indicate how many)
Paid Full Time: 1 Paid Part Time: Volunteer: Other:
Jurisdiction Job Title
Program Manager Reports to: Margie Martinez
Hours worked per week for
jurisdiction in all job titles: 40
Hours worked per week
devoted to Emergency Management: 40
Additional Emergency Management Staff
Type of Employment How many? Total staff hours/week Total E.M. hours/week
Paid full time professional
Paid full time clerical 1 40 4
Paid part time professional 1 40 10
Paid part time clerical
Volunteer
Other personnel
Senior Elected Official (Name and Title) William Jerke Chairman
Chief Executive Officer(if different from above)
Signature/Chief Executive PC AM
Signature/Emergency
Manager/Coordinator
Date *—es--- a E
OS) 1073
Colorado Division of Emergency Management (CDEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
Program Funding Application
Staffing Pattern Instruction
1 a) Employee Name: Name of each employee/volunteer who performs duties directly related
to emergency management. Also list positions for which no salary contributions are
requested, but who perform emergency management services, and may be expected to
travel, attend classes, or incur other emergency management related expenses. Such
positions may include Trainer, Communications Personnel, Exercise Officials, Planners,
Chiefs of Services, etc. (Use second page if necessary.)
2) Position title, i.e., Director, Coordinator, Manager, Administrative Assistant, etc.
3) Date Appointed or Hired should agree with resolution/ordinance action for
Director/Coordinator/Manager positions, and/or date of hire under the merit system.
4) Employment Status- Type of Appointment The type of appointment for
Directors/Coordinators/Managers is usually"Permanent (status) - Exempt (type of
appointment)" or"Permanent- Contract," while other employees are either
"Provisionary/' "Probationary," or "Permanent" status and may be Exempt, Non-Exempt,
or contract. Exempt employees are similar to salaried; their hours may exceed normal
hours without comp time or overtime. Non-exempt employees are subject to overtime
rules. Some employees may be listed as Contract if not hired directly by the
jurisdiction, and may be required to pay office expenses out of the contract amount. If
this is the case, note on the funding request. Please note if the employee is a
volunteer.
1b) PAID employee name: Positions which perform job duties directly related to the
jurisdiction's emergency management functions; their salaries may be used as match for
the EMPG LEMS grant.
5) Gross annual salary Gross annual salary (before taxes and other deductions) collected
from the jurisdiction ONLY.
6) Gross Annual Employer-provided and-paid benefits, not included in gross salary for
LEM position; such as FICA, County/City retirement, Life and Medical and/or Dental
Insurance, Accident Insurance, Longevity, or Other. If a car is included as a benefit, but
expenses can be broken out, please put under TRAVEL on Funding Request Form.
7) TOTAL hours per week worked for this jurisdiction.
8) TOTAL LEMS Hours:Total Hours a week devoted to local emergency management duties.
9) To determine your percentage of LEM employment Use the number of hours devoted to
emergency management per week: divide by the total number of hours worked for the
jurisdiction; take the result times 10. Example: 20 = 40 = .5 X 100 = 50%.
10) LEMS-Eligible Salary: Use gross annual salary and percentage of LEM hours[item 5) x
item 9)]to compute the amount of salary for hours devoted to emergency management
duties for each employee. (REMEMBER: the percent is computed using a decimal, i.e.,
for 50%, use .5; for 2%, use .02.) Enter total in slot A on Funding Request (Part II).
11) LEMS Eligible Benefits: Compute the amount of benefit for LEM benefits for each
employee [item 6) x item 9)]and compute as shown in 9) above. Enter total in slot B on
Funding Request (Part II).
Colorado Division of Emergency Management (CDEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support(LEMS)
Program Funding Application -
Staffing Pattern for FFY2008
NOTE: This form MUST be resubmitted whenever the jurisdiction has personnel changes.
Jurisdiction: Weld County
1 a) 2) 3) 4)
Appointment Employment Status -Type
Classification Specification/Full Date or Date of Appointment
Employee Name Position Title Hired SEE INSTRUCTIONS
Ro Rudisill Director Weld Coun OEM—Full Time 10-89 Permanent
Mar.ie Martinez Under Sheriff Weld Coun —Part Time 2-79 Permanent
Jennifer Intulaksana Office Tech IV Weld Coun —Part Time 5-06 Permanent
16) 5) 6) 7) 8) 9) 10) 11)
JURISDICTION Gross Annual Percent
Gross Annual Employer- TOTAL LEM LEM LEMS LEMS
Salary(all job Provided hours/ Hours/ hours/ Eligible Eligible
PAID Employee Name titles) Benefits week week week Salary Benefits
Roy Rudisill 64,130.00 25,639.00 40 40 100% 64,130.00 25,639.00
Margie Martinez 86,185.00 34,457.00 40 10 25% 21,546..00 ,-8,614.00
Jennifer Intilaksana 32,544.00 13,011.00 40 4 10% 3,254.00 1,301.00 f/
Totals 182,859.00 :73,107 88,930 35,554.00
• Enter In Slot A Enter in Slot 8
on Funding on Funding
Request Request
Colorado Division of Emergency Management (CDEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
Program Funding Application
Funding Request for FFY2008
NOTE: This form MUST be updated &resubmitted when the jurisdiction anticipates significant additional expenses.
Jurisdiction:
Salaries and Benefits
A LEMS eligible Salary $88,930.00
(Staffing Report Block 10 TOTAL):
B LEMS eligible Benefits $35,554.00
(Staffing Report Block 11 Total):
C Total Salary& Benefits (A+6)124,484.00 4.--
Travel Expenses
D Local Travel $1,500.00
(mileage, fleet expense, or other):
E Out-of-State Travel: $ 4,000.00
F Conference&Seminars (registration fees, $ 2,000.00
hotel, etc.):
G Training $ 3,000.00
(registration fees, hotel, etc.):
I Per diem: $
I Other $
(designate):
J Total Travel Expenses (D+E+F+G+H+l):$10,500 V
Office Support Expenses(more than $200 for year)
K Office Supplies and Materials: $400.00
L Equipment Purchase: $10,100.00
M Equipment Lease: $
N Rent, Utilities, etc.: $
O Printing& Copying: $500.00
P Postage: $150.00
Q Other):EOC and 35 Cell phones, Dues, $27,350.00
Publications
R Total Office Support Expenses(K+L+M+N+O+P+Q):$ 38,500.00 ✓ u
Total Request(C+J+R):$ 173,484.00
Federal (Eligible for Reimbursement)Amount(One half of S):$ 86,742.00
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J isdiction Fi I icer ignat Date
C M egio al Fie anager Signature Date
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