HomeMy WebLinkAbout20081761.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR PHONE SYSTEM UPGRADE FOR CENTENNIAL
CENTER BUILDING AND AUTHORIZE CHAIR TO SIGN - SIEMENS
COMMUNICATIONS, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for the Phone System
Upgrade for the Centennial Center Building between the County of Weld,State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Communication Services, and Siemens Communications, Inc., commencing upon full execution,
with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for the Phone System Upgrade for the Centennial Center
Building between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Communication Services, and
Siemens Communications, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 23rd day of June, A.D., 2008.
1,, BOARD OF COUNTY COMMISSIONERS
(�� WELD COUNTY, COLORADO
ATTEST: M°' r 1 .I < . ,. �`` "1-,-i 1- G,-, -
- tv William H. Jerke, Chair
Weld County Clerk to t f. tlilt: d k,,..
I > �,,-.=
EXCUSED
S �� � d 44 Robert. sd , Pro-Tem
Deputy Clerk o the Board x/
Will F. Garcia
APP D S •� 4, Fa
David E. Long
my rney
Dougla ademac er
Date of signature:
pD�!'
2008-1761
CM0017
00 : PS66-er5) n-
SIEMENS
SCHEDULE A
PRODUCTS ORDER
Customer Name and Invoice Address: Date: 6119/2008
WELD COUNTY Quotation No.: E08E0619119101
1401 N 17 AVE Last Modified: 6/19/2008 11:16
GREELEY,CO 80631
Agreement Type: (x)APS
()Other
Product(s)Location Address(Premises):
Weld County Reference Agreement No.: 1327
1401 N 17th Av. Reference Exhibit No(s): SDST CCST
Greeley,CO 80631
Customer Contact:Susan Quick
Email:squick@co.weld.co.us
Intended Cutover/
Siemens Region Office Address: Implementation/Installation 9/2012008
Siemens Communications Date:
7810 Shaffer Parkway
Suite 100 Quote Expiration Date: 10/17/2008
Littleton,CO 80127
Siemens Contact:Tom Yetzer
Scope Of Work: Siemens will provide the Products and/or Services,as applicable,as further set forth beginning on the next page.
Purchase Price excluding sales tax: $307,749.13
By signing this Ordering Document(Schedule A),Siemens Communications,Inc.(Siemens)and the Customer(you)agree that the terms of
the referenced Agreement for Products and Services(APS)or other agreement,whichever is applicable(Agreement),and the referenced
Exhibit(s)apply to the Products and Services listed in this Schedule A.Site-specific terms are set forth herein.The prices in this Schedule A
are valid provided Siemens receives the Schedule A and,if applicable,the referenced Agreement,signed by you,on or before the Quote
Expiration Date specified above,and these documents are acceptable to Siemens.
Accepted By:
WELD COUNTY Siemens Communications, Inc.
2Ateletigi/
By ,�iBy /M�`� ^.�c—Authorized Signature Authorized Signature
William H. Jerke, ChairJUN 2 3 2008 Nadine Hocking 6/
ilat
Board of Commissioners
Name(Type or Print) Date Name(Type or Print) Date
EPO REL 1.6.1
2008-1761
Schedule A
6119/2008
Quotation No.E08E0619119101
6/19/200811:16
SITE-SPECIFIC TERMS
For:WELD COUNTY
This Schedule A.which contains proprietary Product,Services and pricing information,has been prepared for the express purpose of allowing
you to evaluate the information contained herein relating to the Product and Services offering of Siemens.Except as otherwise required by law.
it may not be reproduced,used by or disclosed to persons not employed or retained by you for the evaluation and implementation of this
Schedule A without Siemens'prior written consent.
Any performance by Siemens against this order is subject to,and contingent upon,credit approval or worthiness,at Siemens'sole discretion.
Siemens reserves the right to modify or withdraw credit terms at any time without notice,and to require guarantees,security or payment in
advance of delivery of the Products and/or Services.
It is your responsibility to comply with all laws,rules,and regulations applicable to your use and operation of recording adapters.You agree that
Siemens,its suppliers and subcontractors,are not responsible for your operation and use of the recording adapters in contravention of laws,
rules and regulations,even if Siemens is aware of the actual or intended use and operation.You will indemnify and hold harmless Siemens,its
suppliers,and subcontractors from and against any loss,claim,damage or liabilities(or actions in respect thereof that may be asserted by any
third party)that may result from any third party claims to the extent such liabilities result from the use of the recording adapters in contravention
of laws,rules and regulations.You will reimburse Siemens for all expenses,including counsel fees,as incurred by Siemens in connection with
any such action or claim.
The payment terms for this Schedule A are as follows:You will receive a first invoice for 25%of the Purchase Price,which is due no later than
30 days after your execution of the Schedule A;a second invoice for 50%of the Purchase Price,which is due no later than 30 days after the
delivery of any of the Products to the Premises;and a third invoice for the remaining 25%of the Purchase Price,which is due no later than 30
days after the Cutover Date of the Products.75%and 25%of the total Products transportation charges and applicable taxes and govemmental
fees,for which you are liable,will be invoiced to you as separate line items on the second and third invoices,respectively,and are due at the
same time as the payment of the Purchase Price on each invoice.
This Schedule A and any subsequent Installation Change Order does not provide any estimated taxes.Exact taxes will be verified against local
sales tax regulations and reflected in Siemens'invoices to you.
Should you elect to lease-finance the Products set forth on this Schedule A,Siemens must receive the following paperwork no later than 30
days prior to the Cutover.Implementation or Installation Date of the Products:(1)a Purchase Order or similar document and a valid,properly
executed Resale Exemption Certificate from your leasing company,and(2)a properly executed Siemens Assignment of On-Order Products
document.Siemens will not invoice you the applicable taxes upon receipt of the aforementioned documents provided it receives them prior to
the time frame specified in the previous sentence.If Siemens does not receive the aforementioned leasing documentation by the time it is
required by contract to invoice you the applicable taxes,the order will be considered a"sales"transaction,and you will be liable for such taxes
to Siemens as Siemens is liable to pay such taxes to the applicable State.Notwithstanding the foregoing,you are still required to make the
applicable progress payments to Siemens,or arrange to have your leasing company to make such progress payments to Siemens,in
accordance with the time frames in the Schedule A(excludes leases transacted through the Siemens Equipment Finance Division of Siemens
Financial Services,Inc.,formerly Siemens Credit Corporation).
In the event you fail to make any payments when due under the Schedule A or subsequent orders relating to the Products,Siemens may
immediately suspend performance until payment is received.If any amount due is not paid in accordance with the specified terms,you agree to
pay Siemens on demand,as a late charge,1.5%per month,limited by the maximum rate permitted by law,on such overdue amount.The late
charge will accrue from such due date until such amount is paid.
Notwithstanding anything to the contrary in the Agreement,you are responsible for the Products'transportation charges to your Premises.
These charges will be based on the pre-tax net purchase price of the equipment portion of the Products specified in the Schedule A and ICO
and will be included on an invoice to you.
Complete the following if you would like to receive an introduction to Joint Users of Siemens Technologies-United States(JUST-US)
Contact Name:
Company Name:
Mailing Address:
Telephone No:
Siemens shall not be obligated to perform any obligations under this agreement and shall not incur any liability or consequence as a result of
such non-performance to the extent that performance would constitute a violation of or would result in the imposition of any sanctions under any
law,regulation or other applicable national or international foreign trade and customs requirements or embargos.
If Siemens is providing installation Services,and Siemens determines that a site survey is required,the prices in this Schedule A are preliminary
prices pending a full site survey of the Premises.Final prices will be provided only after completion of such a survey.Siemens provides remote
project management and eight hours of in-service support as a default with all Siemens provided installations.On-site project management and
flexible deployment services are listed as budgets to provide services based on the presented requirements of the installation.
You have purchased Voice over Internet Protocol(VoIP)Products on this Ordering Document that will necessitate your network to comply with
the minimum network performance requirements provided to you by Siemens.In order for such VoIP Products to operate in accordance with the
manufacturers'published functional specifications,Siemens must receive a completed network assessment from you that confirms such
compliance,as determined solely by Siemens.You may request Siemens to perform a network assessment under Siemens'then-current terms
and charges.
The non-Siemens Product(s)listed on the Schedule A is not subject to any of the terms and conditions of the Siemens'Agreement for Products
and Services or any other agreement between you and Siemens.Such Product(s)is subject to the terms and conditions of the applicable
Agreement between you and the third-party provider of such Product(s).SIEMENS WILL NOT BE LIABLE FOR COMPENSATION,
REIMBURSEMENT OR DAMAGES OF ANY KIND,INCLUDING WITHOUT LIMITATION,DIRECT,INDIRECT,ECONOMIC
CONSEQUENTIAL DAMAGES(INCLUDING LOST PROFITS OR SAVINGS),INCIDENTAL OR PUNITIVE DAMAGE WITH REGARD TO ANY
SUCH NON-SIEMENS PRODUCT(S).Warranties,if any,are limited to those made by the third-party provider.WITH RESPECT TO THE NON-
SIEMENS PRODUCT(S),SIEMENS MAKES NO WARRANTIES,EXPRESS,STATUTORY OR IMPLIED,INCLUDING BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Any education and training ordered under a Purchase Order must be completed in total within six months after(i)the later of the shipment date,
Cutover Date or date of acceptance,as applicable,for the Product(s)set forth under the Purchase Order,or(ii)the signature date on the
Purchase Order document if only education or training Services,and no Product(s),are set forth under the Purchase Order.In the event any
ordered education and/or training is not completed in such period,Customer shall be deemed to have cancelled the training and/or education.
The Customer agrees that any damages incurred by Siemens as a result of such cancellation are difficult to ascertain and that as liquidated
damages and not as a penalty,all payments for the training deemed cancelled shall be forfeited by Customer and Siemens will not refund or
credit any charges for such education and/or training,nor apply the amount of any such education and/or training charges to any other ordering
document Customer may place with Siemens in the future.
EPO REL 1.6.1
Schedule A
6/19/2008
Quotation No.E08E0619119101
6/19/2008 11'.16
PRODUCTS ORDER
DETAILED LIST OF PRODUCTS AND SERVICES
For:WELD COUNTY
Product(s)Location Address(Premises).
Weld County-1401 N 17th Av.,Greeley CO 80631 Customer No.:
Location Stations/Connections Summary:
Analog Stations: 0
Digital Stations: 0
IP Stations: 0
SIP Stations: 0
Trunking Connections: 0
Cornet Connections: 24
HiPath 4000 Upgrades to V4 Qty List Install Discount Total
V3 to V4 Upgrade License 146 2,920.00 0.00 (1,168.00) 1,752.00
HiPath 4000 V3 to V4 Softare Upgrade Kit 1 0.00 4,800.12 (0.00) 4,800.12
Add 1GB Memory for each DSCXL 1 268.00 0.00 (107.20) 160.80
Replace MO with HDCF for each APE 1 800.00 0.00 (320.00) 480.00
Subtotal 3,988.00 4,800.12 (1,595.20) 7,192.92
Custom MAC to HiPath 4000 V4
Qty List Install Discount Total
Number of CorNet Trunk Connections 24 8,098.08 2,305.73 (3,239.23) 7,164.58
ProCenter Switch Only Licenses 30 1,500.00 0.00 (600.00) 900.00
High Traffic Pons Equal to Number of ProCenter Agents 30 450.00 0.00 (180.00) 270.00
Subtotal 10,048.08 2,305.73 (4,019.23) 8,334.58
HiPath 4000 HG3500 V4 Gateways and NERT
Verification Qty List Install Discount Total
NERT and Traffic Analysis Confirmed 1 0.00 0.00 (0.00) 0.00
HG 3500 V4 60 channel Gateway 1 7,760.00 68.25 (3,104.00) 4,724.25
Subtotal 7,760.00 68.25 (3,104.00) 4,724.25
ProCenter V70 Enterprise on HiPath 4000 HiCom
Platform Qty List Install Discount Total
ProCenter Enterprise V7.0 Base Package 1 6,145.00 0.00 (2,458.00) 3,687.00
Labor Groups Only 2 0.00 8,200.00 (0.00) 8,200.00
ProCenter Enterprise V7.0 User License Groups-1 each 20 12,000.00 1,462.64 (4,800.00) 8,662.64
HiPath ProCenter Base Server 1 5,889.40 0.00 (0.00) 5,889.40
Base/Auxiliary Server Rack Mount Option 1 400.00 0.00 (0.00) 400.00
Standard Monitor Option 1 235.00 156.25 (0.00) 391.25
Subtotal 24,669.40 9,818.89 (7,258.00) 27,230.29
EPO REL 1.6.1
Schedule A
6/19/2008
Quotation No.E0SE0619119101
6/19/2008 11:16
PRODUCTS ORDER
DETAILED LIST OF PRODUCTS AND SERVICES
For:WELD COUNTY
Product(s)Location Address(Premises):
Centennial-915 10th Street,Greeley CO 80632 Customer No.:
Location Stations/Connections Summary:
Analog Stations: 144
Digital Stations: 484
IP Stations: 0
SIP Stations: 0
Trunking Connections: 24
Cornet Connections: 144
HiPath 4000 V4 IPAP Qty List Instal_I Discount Total
AP 3700 IP V2,No Survivability 1 6,466.00 439.00 (2,586.40) 4,318.60
Standard Digital Station including license and port 120 74,046.96 12,858.66 (29,618.78) 57 286.83
Board For Analog Card with license,NO PHONE 2 12,330.00 4,152.03 (4,932.00) 11,550.03
Number of Local Trunk Connections 24 5,889 95 2,283.62 (2,355.98) 5,817.58
Number of CorNet Trunk Connections 24 8,098.08 2,305.73 (3,239.23) 7,164.58
Subtotal 106,830.99 22,039.03 (42,732.40) 86,137.62
HiPath 4000 V4 IPAP Qty List Install Discount Total
HiPath AP 3700 IP V2 with Survivability 1 13,966.00 2,676.50 (5,586.40) 11,056.10
Standard Digital Station including license and port 120 74,046.96 12,858.66 (29,618.78) 57,286.83
Board For Analog Card with license,NO PHONE 2 12,330.00 4,152.03 (4,932.00) 11,550.03
Number of CorNet Trunk Connections 48 16,196.16 4,611.46 (6,478.46) 14,329.15
Subtotal 116,539.12 24,298.64 (46,615.85) 94,222.11
HiPath 4000 V4 IPAP Qty List Install Discount Total
AP 3700 IP V2,No Survivability 1 6,466.00 439.00 (2,586.40) 4,318.60
Standard Digital Station including license and port 120 74,046.96 12,858.66 (29,618.78) 57,286.83
Board For Analog Card with license,NO PHONE 2 12,330.00 4,152.03 (4,932.00) 11,550.03
Number of CorNet Trunk Connections 48 16,196.16 4,611.46 (6,478.46) 14,329.15
Subtotal 109,039.12 22,061.14 (43,615.65) 87,484.61
HiPath 4000 V4 IPAP
Qty List Install Discount Total
AP 3700 IP V2,No Survivability 1 6,466.00 439.00 (2,586.40) 4,318.60
Standard Digital Station including license and port 84 51,832.87 9,001.06 (20,733.15) 40,100.78
Advanced Digital Station including license and port 40 30,682.32 4,286.22 (12,272.93) 22,695.61
Number of CorNet Trunk Connections 24 8,098.08 2,305.73 (3,239.23) 7,164.58
High Traffic Ports Equal to Number of ProCenter Agents 28 420.00 0.00 (168.00) 252.00
Subtotal 97,499.27 16,032.01 (38,999.71) 74,531.57
SHOPPING LIST Qty List Install Discount Total
Corporate Education
HPPC 7.0 Mgr for Group and Skills 1 3,225.00 0.00 (0.00) 3,225.00
HiPath ProCenter Reports 1 562.00 0.00 (0.00) 562.00
Subtotal 3,787.00 0.00 (0.00) 3,787.00
Interalia Announcers
XMU+24 Port T1 Line Card 1 6,500.00 0.00 (0.00) 6,500.00
XMU+60 Min Module+1hr CTI 1 2,770.00 0.00 (0.00) 2,770.00
XMU+Desktop Messgae Administration S/W 1 425.00 0.00 (0.00) 425.00
XMU+Small Chassis w Control Card,8 min 1 3,800.00 0.00 (0.00) 3,800.00
XMU+/SBX consulting 5-20 menus 2 2,100.00 0.00 (0.00) 2,100.00
XMU+/SBX remote/web maintenance training 1 770.00 0.00 (0.00) 770.00
Subtotal 16,365.00 0.00 (0.00) 16,365.00
Rec Ann Page MOH
PAGE CONTROLLER 1 WAY 4 ZONE 1 834.00 24.51 (0.00) 858.51
Subtotal 834.00 24.51 (0.00) 858.51
EPO REL 1.6.1
Schedule A
6/19/2008
Quotation No.608E061 911 91 01
6/19/2008 11:16
PRODUCTS ORDER
SUMMARY OF PRODUCTS AND SERVICES
For:WELD COUNTY
Sites/Locations: List Install Discount Total
Weld County 46,465.48 16,992.99 (15,976.43) 47,482.04
Centennial 450,894.50 84,455.33 (171,963.40) 363,386.43
Subtotal 497,359.98 101,448.31 (187,939.83) 410,868.46
SubLabor: Total
Centennial User Training and In-Service 8,814.00
Intellidesk Attendant Console 12,639.90
Labor to Install RAD Equipment 600.00
Sub Contract Labor 32 608.80
Subtotal 54,662.70
Additional Material: Total
Subtotal 0.00
FIPS: Total
Rad Fiber Mux(4) 2,856.96
Subtotal 2,856.96
Pricing Adjustments: Total
Customer Loyalty Discount -48,555.00
KM4 System Credits -584.00
Passport Credits -111,500.00
Subtotal -160,639.00
EPOREL 1.6.1
Schedule A
6/19/2008
Quotation No.E08E0619119101
6/19/2008 11:16
PRODUCTS ORDER
SUMMARY OF PRODUCTS AND SERVICES
For:WELD COUNTY
Stations/Connections Summary:
Analog Stations: 144
Digital Stations: 484
IP Stations: 0
SIP Stations: 0
Trunking Connections: 24
Cornet Connections: 168
SUB TOTALS: Price Running Total
Materials: $476,373.98+ $476,373.98
System Discount: $180,681.83- $295,692.15
Application Discount: $7,258.00- $288,434.15
Shopping List: $20,986.00+ $309,420.15
Shopping List Discount: $0.00- $309,420.15
Labor $101,448.32+ $410,868.47
Labor Hours Adj: $0.00+ $410,868.47
Labor Discount: $0.00- $410,868.47
Sub Labor: $54,662.70+ $465,531.17
Additional Materials: $0.00 +
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