HomeMy WebLinkAbout20082366.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING CONCERNING THE JUVENILE
ASSESSMENT CENTER AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding
Concerning the Juvenile Assessment Center among the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, the Centennial Board of Cooperative Education Services (BOCES), and the
Juvenile Assessment Center(JAC), commencing August 1, 2008, and ending June 30, 2009,with
further terms and conditions being as stated in said memorandum, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding Concerning the Juvenile Assessment
Center among the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, the Centennial
Board of Cooperative Education Services (BOCES), and the Juvenile Assessment Center (JAC)
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said memorandum.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 27th day of August, A.D., 2008, nunc pro tunc August 1, 2008.
�Q�J�// '� BOARD OF COUNTY COMMISSIONERS
� / `�WELD COUNTY, COLORADO
��ntacu/D�!/v ATTEST: iI • / l
,ayg� .; i H. Jerke, Chair
Weld County Clerk to the B•! • gc-
�.� obert D. Masden, Pro-Tem
BY: \ 71L4 i Igo f
Depp'ty Clerk t the Board u
Garcia
AP VCS AS TOc3J (O5)
David E. Long
unty ttA orney ���—
Douglas adema her
Date of signature: 61 k(CS
2008-2366
HR0079
co '. t (S OR /iatn sr
h Memorandum
Date: August 27, 2008
To: William H. Jerke, Chair, Board of County Commissioners
C.
COLORADO From: Judy A. Griego, Director, Human Serv' es epaytte •
u.
RE: Memorandum of Understanding Bet n the eld
County Department of Human Services, the Centennial
Board of Cooperative Education Services and the Juvenile
Assessment Center
Enclosed for Board approval is a Memorandum of Understanding between the Weld County
Department of Human Services, the Centennial Board of Cooperative Education Services and the
Juvenile Assessment Center. This Agreement was reviewed at the August 20, 2008 Board Work
Session.
The major provisions of the MOU are:
1. The Juvenile Assessment Center (JAC) in exchange for one full-time employee will provide
a safe work site, a work station, office supplies, access to office equipment, training, access
to the JAC computer system, daily work assignments and functional supervision.
2. The Department of Human Services will provide $39,728.00 to the Centennial BOCES
to fund a full-time employee. The funding of Centennial BOCES will fulfill the Department's
commitment to the JAC.
3. The term of this MOU is from August 1, 2008 through June 30, 2009.
4. The JAC provides services to the community to improve the safety of youth, prevention,
intervention, comprehensive assessments, and improved access to services.
If you have any questions please give me a call at extension 6510.
Filed BM 08 27 08 I.DOC
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.7BGIe-g.31
PY08-09-JAC/CBOCES/DHS-01
MEMORANDUM OF UNDERSTANDING AMONG WELD COUNTY DEPARTMENT OF HUMAN
SERVICES, CENTENNIAL BOARD OF COOPERATIVE EDUCATION SERVICES, AND THE
WELD COUNTY JUVENILE ASSESSMENT CENTER, CONCERNING THE WELD COUNTY
JUVENILE ASSESSMENT CENTER
The Weld County Department of Human Services, (hereinafter "DHS) , the
Centennial Board of Cooperative Education Services, (hereinafter
"Centennial BOCES") , and the Weld County Juvenile Assessment Center
(hereinafter "JAC") , hereby enter into the following Memorandum of
Understanding, and agree as follows:
1. JAC is a collaborative, multi-agency, single-entry site which
contributes to the safety of youth, families and the community through
prevention, intervention, comprehensive assessments and improved access
to services.
2 . JAC requires the services of one full-time employee, but lacks
the funding necessary to fill this need. DHS is a partner agency with
JAC in this community endeavor, and has agreed to cooperate with
Centennial BOCES to provide JAC with one full-time employee.
3 . JAC will provide the following for the full-time employee:
a. A safe work site;
b. A suitable work station;
c. General office supplies;
d. Access to general office equipment, including a computer
with internet access, telephone, fax machine, and photo copier;
e. Training and use of JAC protocols for the assessment,
referral and case management of persons receiving services
through JAC;
f. Daily work assignments and functional supervision.
4. DHS will provide $39,278 to Centennial BOCES and Centennial BOCES
will utilize the funds as follows:
a. Provide in kind personnel as one full-time employee (40
hours per week, 10:00 a.m. - 6:00 p.m. , Monday through Friday)
b. Pay all salary, benefits, and other compensation
customarily paid to other employees of Centennial BOCES.
c. Provide any specialized equipment or resources needed to
access Centennial BOCES' data base case management systems, as
necessary.
d. Provide a Supervisor from Centennial BOCES to provide
direct supervision of the Centennial BOCES employee assigned to
JAC for the purpose of communication, problem-solving and
coordination.
5. JAC and Centennial BOCES will jointly agree upon the work
schedule for the employee assigned to JAC, and JAC shall provide copies
of the schedules to Centennial BOSES and to the assigned employee. The
current schedule is set forth in paragraph 4.a. above.
6. JAC will provide and be responsible for the cost of translation
services needed by non-English speaking clients of JAC.
7 . A monthly reimbursement claim will be submitted to DHS which
includes a time sheet setting forth the client hours worked by
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c>7DD1— .�6
t PY08-09-JAC/CBOCES/DHS-01
Centennial BOCES employee for JAC and the number of families served by
said employee. Full-time participation of the employee for the month
will be verified by Centennial BOCES and the JAC Director. Upon receipt
of the claim, DHS will pay $3570 to Centennial BOCES.
8. Centennial BOCES and the JAC Director will assess the performance
of Centennial BOCES employee assigned to the JAC position every six (6)
months. The assessment will include DHS comments regarding job
performance as it relates to actions that promote positive
collaboration and the type, quantity and quality of referrals to DHS
programs like Multi-Youth Assessment Team and other DHS programs.
9. On or before May 30, 2009, DHS, Centennial BOCES and JAC will
determine whether DHS' funding of the Centennial BOCES position has met
the JAC standards. DHS will identify if the numbers of clients
provided JAC services and the number and quality of referral services
to DHS, as provided through the Centennial BOCES employee, justifies
funding.
10. In the event the Centennial BOCES employee assigned to JAC
encounter a policy or protocol that conflicts with Centennial BOCES
policy or protocol, the employee assigned to the position shall report
the conflict to the Centennial BOCES department supervisor, who shall
then meet with the JAC Director. The department supervisor and the JAC
Director shall resolve the conflict in a mutually agreeable manner, if
possible, and if that is not possible, Centennial BOCES shall resolve
the conflict.
11. Information sharing is a key component to successfully evaluating
the needs of JAC clients, to delivering integrated services to said
clients, and to eliminating the duplication of services by partnering
agencies. To achieve these objectives, DHS, Centennial BOCES and JAC
shall share the information contained in their respective data bases on
all JAC clients, if permitted by law and if the agencies have been
given a written Release of Information form authorized by the
Interagency Oversight Group (hereinafter IOG) , under HB04-1451, which
has been properly executed by the parent/legal guardian of the juvenile
client. All information shared in this manner is confidential and,
unless specifically authorized by State or Federal statute, may not be
disseminated to the public or released to any other agency or
individual by any of the parties to this MOO without an additional
written release properly executed by the juvenile client' s parent/legal
guardian.
12 . Centennial BOCES and JAC acknowledge that applicable Colorado
State laws govern and limit liability for negligent or wrongful acts or
omissions committed by their employees while participating in the
activities contemplated under this MOU. However, liability for
negligent or willful acts committed by employees of Centennial BOCES or
JAC committed outside the terms of the agreement will be the
responsibility of the employee who commits said acts. DHS is not the
employer of any employee assigned by Centennial BOCES to JAC.
13 . The term of this memorandum of understanding begins on the ls` day
of August, 2008, and terminates on the 30`" day of June, 2009. This MOO
may be renewed for one year upon DHS' notification to Centennial BOCES
and JAC, on or before May 31, 2009. This MOO may be terminated by any
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• i PY08-09-JAC/CBOCES/DHS-01
party hereto, upon delivery of a thirty (30) written notice to all
other parties. DHS agrees to reimburse Centennial BOCES for all
expenses it incurs and for all services performed by its employee
pursuant to the terms of this agreement through the date of
termination.
14 . This MOU may be modified at any time by mutual consent of all
participating agencies. No modification to this MOU shall be effective
until it is reduced to writing and signed by each participating agency.
15. By signing this Memorandum of Understanding, each agency consents
to be bound by the terms and conditions set forth herein.
16. No portion of this Agreement shall be deemed to constitute a
waiver of any immunities the parties or their officers or employees may
possess, nor shall any portion of this Agreement be deemed to have
created a duty of care which did not previously exist with respect to
any person not a party to this Agreement.
17. It is expressly understood and agreed that the enforcement of the
terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the
undersigned parties and nothing in this Agreement shall give or allow
any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the
undersigned parties that any individual or entity other than the
undersigned parties receiving services or benefits under this Agreement
shall be an incidental beneficiary only.
IN WITNESS WHEREOF, the parties hereto have signed the date and
year set forth abov= . ,�
.4
11;x ♦
ATTEST:
BOARD OF COUNTY COMMISSIONERS
CLERK TO THE BO 1�' • r. a -- OF WELD COUNTY, COLORADO,
COUNTY COMMISSI• R - .� �`',.;, SITTING ON BEHALF OF THE WELD
�3 i� ,,,A frjl._'n /, COUNTY DEPARTMENT OF HUMAN
BY: „f„�,1. � SERVICES
Deputy y er to tneteard
BY: '1L 1- /ate
William H. Jerke, Chair
AUG 2 7 2008
APPROVED BY:
WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
4io D recto
VI
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• PY08-09-JAC/CBOCES/DHS-o1
CENTENNIAL BOARD OF COOPERATIVE JUVENILE ASSESSMENT CENTER, INC.
EDUCATION SERVICES
J McCabe, Executive Mic a 1 Guthrie, Executive
rector Director
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