HomeMy WebLinkAbout20081660.tiff RESOLUTION
RE: APPROVE LIMITED AMENDMENT FOR TASK ORDER #1 FOR AIR QUALITY
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Limited Amendment for Task Order#1
for the Air Quality Program between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Weld County Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
commencing July 1, 2008, and ending June 30, 2009, with further terms and conditions being as
stated in said amendment, and
WHEREAS,after review,the Board deems it advisable to approve said amendment,a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Limited Amendment for Task Order #1 for the Air Quality Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of June, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
•A , ! WELD COUNTY, COLORADO
ATTEST: •
t' 6' illiam H. Jerke, Chair
Weld County Clerk to the''.. . '
XCUSED
Robert D. asden, Pro-Tem
BY: .D %Z?2/t ►41 1%
Deputy Clerk WIhe oard
Willis Garcia
r
A EDA \ ckry
David E. Long
ounty ttorney
ougla Radema,er
Date of signature: �O
2008-1660
�y HL0035
1
Memorandum
TO: William H. Jerke, Chair
Elia O Board of County Commissioners
• From: Mark E. Wallace, MD, MPH, Director
COLORADO Department of Public Health and,
Environment
w f`J
DATE: May 23, 2008
SUBJECT: Limited Amendment#1 to Air Quality
Program Task Order Contract
Enclosed for Board review and approval is the Air Quality Program task order contract between
the Colorado Department of Public Health and Environment (CDPHE) and Weld County for the
Department of Public Health and Environment (WCDPHE).
Under the provisions of this task order, the WCDPHE will operate an air quality monitoring
network (particulate and gaseous), conduct inspections, and provide enforcement guidance
concerning stationary sources, issue or deny open burning complaints, and respond to
complaints.
For these services, the WCDPHE will receive an amount not to exceed $80,781.16 for the time
period of July 1, 2008 through June 30, 2009. I recommend your approval of this limited
amendment to the Air Quality Program task order contract.
Enclosure
2008-1660
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
AIR POLLUTION CONTROL DIVISION
DEPARTMENT OR AGENCY NUMBER
FAA
CONTRACT ROUTING NUMBER
09-00088
LIMITED AMENDMENT FOR TASK ORDERS #1
This Limited Amendment is made this 16th day of May, 2008, by and between the State of
Colorado, acting by and through the DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT, whose address or principal place of business is 4300 Cherry Creek Drive
South, Denver, Colorado 80246, hereinafter referred to as the "State"; and, BOARD OF
COUNTY COMMISSIONERS OF WELD COUNTY FOR THE USE AND BENEFIT OF
THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
(a political subdivision of the State of Colorado), whose address or principal place of business
is 1555 North 17`h Avenue, Greeley, Colorado 80631, hereinafter referred to as the
"Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract, dated January 23, 2007, with contract routing
number 08-FAA-00052 "the Master Contract".
Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order
Contract, dated June 5, 2007, with contract encumbrance number PO FAA AIR0800137, and
contract routing number 08 FAA 00137, collectively, referred to herein as the"Original Task
Order Contract, whereby the Contractor was to provide to the State the following:
The Contractor is to perform air pollution monitoring activities, including
inspections, gaseous monitoring, particulate monitoring, and stationary and mobile
sources CFC monitoring.
The State promises to pay the Contractor the sum of Eighty Thousand, Seven Hundred Eight-
One Dollars and Sixteen Cents, ($80,781.16) in exchange for the promise of the Contractor to
continue to perform the work identified in the Original Task Order Contract for the renewal term
of 1 year, ending on June 30, 2009.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the
parties hereto agree as follows:
1. Consideration for this Limited Amendment to the Original Task Order Contract consists
of the payments and services that shall be made pursuant to this Limited Amendment,
Page 1 of 3
c'C ' - /6'&)
and promises and agreements herein set forth.
2. It is expressly agreed to by the parties that this Limited Amendment is supplemental to
the Original Task Order Contract, contract routing number 08 FAA 00137 referred to
herein as the Original Contract, which is by this reference incorporated herein. All terms,
conditions, and provisions thereof, unless specifically modified herein, are to apply to
this Limited Amendment as though they were expressly rewritten, incorporated, and
included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall
be modified, altered, and changed in the following respects only:
A. This Limited Amendment is issued pursuant to paragraph 5 of the Original Task
Order Contract identified by contract routing number 08 FAA 00137. This
Limited Amendment is for the renewal term of July 1, 2008, through and
including June 30, 2009. The maximum amount payable by the State for the
work to be performed by the Contractor during this renewal term is Eighty
Thousand, Seven Hundred Eight-One Dollars and Sixteen Cents,
($80,781.16) for an amended total financial obligation of the State of ONE
HUNDRED SIXTY-SIX THOUSAND, FOUR HUNDRED FORTY-FIVE
DOLLARS,AND EIGHTY CENTS ($166,445.80). The revised Statement of
Work is incorporated herein by this reference and identified as "Attachment A".
The revised Budget is incorporated herein by this reference and identified as
"Attachment B". The Original Task Order Contract is modified accordingly. All
other terms and conditions of the Original Task Order Contract are reaffirmed.
4. The effective date of this Limited Amendment is 07/01/2008, or upon approval of the
State Controller, or an authorized delegate thereof, whichever is later.
5. Except for the Special Provisions and other terms and conditions of the Master Contract
and the General Provisions of the Original Task Order Contract, in the event of any
conflict, inconsistency, variance, or contradiction between the terms and provisions of
this Limited Amendment and any of the terms and provisions of the Original Task Order
Contract, the terms and provisions of this Limited Amendment shall in all respects
supersede, govern, and control. The Special Provisions and other terms and conditions of
the Master Contract shall always control over other provisions of the Original Task Order
Contract or any subsequent amendments thereto. The representations in the Special
Provisions to the Master Contract concerning the absence of personal interest of state of
Colorado employees and the certifications in the Special Provisions relating to illegal
aliens are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT
FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING
APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE.
Page 2 of 3
IN WITNESS WHEREOF, the parties hereto have executed this Limited Amendment on the
day first above written.
::Petsons signing for Contractor hereby swear and affirm that they art authorized to act on
Contractor's behalf and acknowledge that the State is relying on their representations to that effect and
accept personal responsibility for any and all damages the State may incur for any earns in such
representation.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS OF STATE OF COLORADO
WELD COUNTY for the use and benefit of the Bill Ritter,Jr. Governor
WELD COUNTY DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT
(a political subdivision of the State of Colorado)
By: tilt-'74-/- By:
Name:William H. Jerke For the Executive Director
Title: Chair Pro-Tern, Board of County Commissioners DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT
! �0 4 NI. ., •SOS
"` 1 �1
ATTEST: i-
WELD COUNTY CLERK TO 7tH
OGRAM APPROVAL:
BY: q
EPUTY CL T TH � By: % Vn 0
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This limited
amendment is not valid until the State Controller, or such assistant as he may delegate, has
signed it. The contractor is not authorized to begin performance until the contract is
signed and dated below. If performance begins prior to the date below, the State of
Colorado may not be obligated to pay for goods and/or services provided.
S TE CONTROLLER
D yr J. McDer tt, A
By:
Date: l0
WELD COUNTY DEPARTMENT OF
PUBLIC HEALTH fND EMV ANT
BY: V -PC kq t& &)
Mark E. Wallace, MD, MPH-Director
Page 3 of 3
Attachment A
FISCAL YEAR 2009 STATE/LOCAL AIR QUALITY CONTRACT
SCOPE OF WORK
I. Cooperation, Training and Instruction
The Contractor shall ensure its employees who conduct odor and opacity violation inspections attend the required
certification sessions during the contract renewal period in accordance with the Stationary Sources Program Training
Plan and that, to the extent practicable, a State Certified Opacity Observer is on staff at all times.
The Contractor shall ensure that its employee(s)who conduct asbestos abatement inspections undergo the required
medical monitoring and respirator fit testing and use properly fitted respirators and protective clothing while performing
asbestos inspections or investigating asbestos complaints. In addition,the Contractor shall ensure that any employee
who has not conducted asbestos inspections under a past contract with the Division attend the Environmental Protection
Agency(EPA) 3-day asbestos inspector training course, or an equivalent course approved in advance by the Division,
prior to conducting asbestos inspections. If the county does not perform asbestos work,this paragraph does not apply.
The contractor shall ensure that all employees who conduct stationary and mobile sources chlorotluorocarbon(CFC)
inspections be trained either by the Division or by a local agency inspector trained by the Division. All training related
to CFC shall be pre-approved in writing by the Division's CFC program and shall be devoted to CFC related work.
Types of training,nny include but not be limited to: Industry sponsored events, Division oversight inspections, field
training, and/or other Division sponsored training.
Contractors shall notify the CFC program staff when temporary employees and interns are to be utilized for CFC
inspections. When possible, the CFC program shall be notified prior to the employment of such individuals.
The contractor shall ensure that all employees who conduct Particulate Matter(PM)2.5, PM 10, Total Suspended
Particulate (TSP) and Gaseous monitoring be trained by the Division or by a local agency operator trained by the
Division and with prior approval of the Particulate Matter Supervisor. All training related to PM2.5 shall be pre-
approved by the Division's Particulate Matter Supervisor and shall be devoted to related particulate monitoring work.
Types of training may include but not be limited to: Division-sponsored training, United States(US) EPA-sponsored
events. Division oversight inspections and field training.
Contractors shall notify the PM2.5, PM 10, TSP or Gaseous Monitoring program staff when new employees and interns
are to be trained and used for monitoring. When possible,the Division shall be notified prior to the employment of such
individuals.
IL Ambient Air Quality Monitoring
A. The Contractor shall operate an air quality monitoring site, in locations determined by the State and using
instruments and filters provided by the State. All monitoring activities shall be consistent with State directives,
including following the Field Standard Operating Procedures manual.
B. The State shall provide the Contractor with a schedule for the operation of the particulate monitors (PM l0,
PM2.5 and TSP), the changing of filters at those monitors, and instructions for the submission of those filters to
the State's contracted laboratory. The Contractor shall operate the monitors, change the filters, and submit the
filters to the State contracted laboratory in accordance with the monitoring schedule and instructions. In
addition, the Contractor operating PM2.5 monitors shall conduct the first line of maintenance for the PM2.5
monitors. The Contractor shall keep the PM2.5 monitors clean and in good working condition, in accordance
with the PM2.5 Field Standard Operating Procedures manual.
1. The contractor shall completely and properly fill out the Field Data Sheet/Chain of Custody(EDS/COC)
form and all other relevant PM2.5 sampling forms and logs, in order to be eligible for reimbursement
under this contract. Payment for PM2.5 monitoring accomplished by the Contractor will only be
authorized upon receipt by the Division of properly filled-out forms and logs. Incomplete forms and logs
will not be considered for compensation. The Division will pay on a pro-rated basis if the contractor fails
to perform theses duties causing data to be invalidated.
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2. The Contractor will ship filters on the monitoring schedule provided by the State,by the shipper
selected by the State and none other unless pre-approved by the State. The State shall be responsible
for payment of all relevant PM2.5-related shipping charges incurred by the Contractor. Exposed
PM 10 and TSP filters will be shipped to the State-designated laboratory within five days of sampling
batch date.
3. The Contractor shall notify the PM2.5/PM I 0/TSP program staff by telephone and must reach a person
within 24 hours of any malfunction or sampler problem. Electronic mail can be used as a back up.
The following paragraph C. shall apply to the following counties only: Boulder, El Paso, Larimer, Mesa, and Weld.
C. The Contractor shall provide the following services for the carbon monoxide,ozone and/or meteorological
monitors:
1. First line maintenance. The contractor shall notify the continuous monitoring program staff of any
equipment problems or concerns requiring State attention by telephone or email within 24 hours;
2. Routine troubleshooting on maintenance problems with the assistance of the State, as necessary,
including visual inspection of operating components and minor adjustments of operating parameters;
3. Inspections should occur once per week and on special request by the State at each of the monitors;
4. Routine precision tests will be performed by the State and are only to be performed by the contractor
on special request from the State; and
5. Maintenance of State provided log sheets for each of the monitors.
The following paragraph D. shall apply to the following county only: Mesa.
D. The Contractor shall provide the following services for the air toxics monitors(including Volatile Organic
Compounds [VOC], carbonyl,metals,hexavalent chrome):
1. Change samples(canisters, cartridges, filters)according to established Standard Operating Procedures
(SOP)and schedules as part of the EPA National Air Toxics Trends Stations network and ship
samples to State-designated/contracted laboratories within 24 hours after sample recovery;
2. Completely and accurately fill out all sample log sheets as provided by laboratories. Send
duplicates/copies of the forms to the State within one month from the end of each quarter;
3. Provide first-line maintenance on samplers.Notify the State of any problems or concerns by telephone
or email within 24 hours.
III. Stationary Sources
A. The Contractor,as a delegated authority of the State,will provide the following services: (The enforcement of
the Act and regulations promulgated thereunder by the Contractor shall be in a manner prescribed by the State.)
1. Conduct inspections and provide enforcement and surveillance of sources which are subject to the
provisions of the Colorado Air Quality Control Commission's("Commission's")Regulations Nos. 1
through 9 and 15, unless otherwise specified or provided herein.
2. Conduct inspections as specified and listed in Contract Attachment B-2,Budget, and Exhibit 1 —
Inspection Lists of the Contract or Task Order,which are attached hereto and by this reference made a
part hereof. Inspections and inspection reports shall be of Full Compliance Evaluation quality,as
described in Clean Air Act Stationary Source Compliance Monitoring Strategy, April 25,2001 and
EPA Region VIII Uniform Enforcement Oversight System,FY2002. All inspections shall be
Page 2 of 9
submitted electronically using MicroSoft(MS) Word 97®or MS Word 2000®software or
subsequent newer versions of this software.
3. All inspections or complaint investigations that result in the need to pursue enforcement action for
Regulation Nos. I through 9, and Regulation 15, shall be handled in the following manner. All
relevant data and information gathered by the local agency that shows the source may be violating any
applicable statute, air quality control regulation, or permit condition shall be transmitted to the State
electronically by the local agency for review and follow up by the State. The State will issue all
Compliance Advisories,Notices of Violation(NOV),Compliance Orders, or Early Settlement
Agreements as appropriate.
4. The State shall be responsible for writing and mailing all Compliance Orders. Draft Compliance
Orders must be reviewed by the State. All Orders must be issued under the signature of the State.
Approval for the issuance of Orders shall be obtained in accordance with the following procedures:
a. A copy of a draft of the Order prepared by the Contractor shall be transmitted to the State.
b. The State shall ensure the appropriate circulation within the Colorado Department of Public
Health and Environment to obtain technical review, legal review and approval (concurrence)
or disapproval for the issuance of the Order. Approval for the issuance of each separate
order may be conditioned upon modifications or amendments to such order and shall be
evidenced on the draft order or amendments affixed thereto by the written initial or signature
of the approving party denoting approval or concurrence.
c. Each order will be put into final form by the State and all required State signatures obtained.
d. The State will be responsible for mailing each order.
5. Conduct investigations of specific air contaminant sources pursuant to established guidelines upon
request of the State or upon valid written complaint of any other person within the area to ascertain
compliance with the Act, including the Standards, Orders, and Regulations of the Commission.
6. At the Division's discretion,the Contractor may be asked to prepare draft Compliance Determination
Letters(CDLs), in the form and manner prescribed by the State for violations of the Commission's
Regulation No. 8, Part B (Asbestos). Draft CDLs must be reviewed by the State and will be issued
under the signature of the State. Approval for the issuance of CDLs shall be obtained in accordance
with specifications in this Section IB.A.4.b. and c. above. If the county does not perform asbestos
work, this paragraph does not apply.
B. This Section B. shall apply to counties performing asbestos-related work: Denver, Jefferson, and Pueblo. All
asbestos-related reimbursements shall be based upon asbestos activity hours as shown in the table on page 5.
Exceedance of the maximum reimbursement hours due to extenuating circumstances for the activities listed
under"Follow Up Enforcement Activities," must be preapproved, in writing, by the Division. The maximum
number of hours required by the Contract is specified in Contract Attachment B-2.
1. DEFINITIONS
For the purpose of determining asbestos inspection hours, the following definitions apply:
a. A FULL abatement inspection is one in which the inspector enters the enclosure, dressed in
protective clothing and wearing respiratory protection, for the purpose of observing work
practices and waste handling techniques.
b. A PARTIAL abatement inspection is one in which the inspector does not enter containment.
c. A PRE-ABATEMENT inspection is one in which the inspector arrives at the site after
construction of the containment has begun but before removal,encapsulation or enclosure
has begun.
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d. A POST-ABATEMENT inspection is one in which the inspector arrives at the site after the .
removal,encapsulation or enclosure has been completed,but before the containment has
been taken down. The inspector must arrive in time to conduct a complete visual inspection.
e. A COMPLAINT inspection is one in which the Contractor is investigating a report of
violations or potential violations.
f A RE-INSPECTION is an inspection conducted for the purpose of determining whether or
not previously encountered violations have been corrected.
g. INSPECTION RELATED ACTIVITIES include those activities directly related to an
asbestos abatement project that is taking place or may take place,such as telephone calls,
meetings,pre-abatement site visits and variance request reviews.
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Table I: Work Categories and Typical Reimbursement Levels *
Asbestos Inspections Reimbursement Hours
All inspections will be credited in actual inspection hours,
INSPECTIONS (typically 1-4 hours)as shown on either the inspection report or
the Notice of Inspection form submitted to the Asbestos Unit
Supervisor
Travel time, only, if the attempted inspection is conducted
ATTEMPTED INSPECTION during work hours shown on the notification form and an
(contractor not on site) inspection report is submitted to the Division
TECHNICAL ASSISTANCE No reimbursement
Enforcement Activities Reimbursement Hours
NOTICE OF VIOLATION LETTER Actual time spent(typically 2-4 hours)
NOV CONFERENCE Duration of NOV conference + Travel time
COMPLIANCE DETERMINATION Actual time spent(typically 2-5 hours)
LETTER
SETTLEMENT CONFERENCE Duration of settlement conference+Travel time
LETTER OF INQUIRY (LOI) Actual time spent(typically .5 to 1.5 hours)
AND"11E' LETTERS
REVIEW OF LOI OR A"I I I" No reimbursement. Forward all responses to the Division for
LETTER RESPONSE review
CEASE& DESIST ORDER Actual time spent(typically 2-4 hours)
ADJUDICATORY HEARING Duration of hearing, plus time spent providing testimony and
depositions Travel
Other Related Activity Reimbursement Hours
STATE/COUNTY ASBESTOS No reimbursement
INSPECTOR MEETINGS
FIT TEST, LUNG FUNCTION, Actual time spent(typically 4 hours per inspector)
MEDICAL MONITORING Maximum I inspector per county
PHONE CALLS, OUTREACH No reimbursement
* to be used when filling out monthly summary sheets
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2. ASBESTOS INSPECTIONS(ROUTINE)
This Subsection 2 applies to only those local agencies performing routine asbestos inspections:
Jefferson,Pueblo and Denver. Reimbursement for asbestos inspections shall be limited to activities
associated with demolition or renovation projects
a. Only those inspections conducted during active abatement of permitted projects while the
contractor is on site will be reimbursed. Inspections on Approval Notice projects will not be
reimbursed. Pre-abatement inspections will not be reimbursed. Post-abatement inspections
will be reimbursed if they are conducted within 48 hours of tear down.
b. To minimize costs of the annual fit tests and medical and lung function tests, each county
performing asbestos inspections shall be limited to one contracted inspector.
c. The Contractor shall not be reimbursed for any asbestos related activity not associated with
compliance with Regulation No. 8.
d. The Contractor may conduct co-inspections with division personnel to fulfill contracted
hours.
e. At the Division's discretion,the Contractor may be asked to prepare, in draft form, the
following enforcement-related documents: CDLs,NOV letters, etc. and forward them to the
State for review. The State must, and the Contractor may, sign all NOVs. The State shall
transmit them to the addressee(s)on Colorado Department of Public Health& Environment
letterhead. "I 11" Letters may be issued with only the Contractor signature on Contractor
letterhead.
f The Contractor shall participate in all NOV conferences and adjudicatory hearings, unless the
State relieves them of the responsibility to attend
g. The Contractor agrees not to exceed 50%of the reimbursable hours the first 6 months of the
contract year in conducting asbestos activities under this Contract.
3. ASBESTOS INSPECTIONS (EMERGENCIES AND COMPLAINTS)
This Subsection 3 applies to all counties performing asbestos-related emergency and complaint
inspections: Denver,Jefferson and Pueblo.
a. The Contractor shall respond, in a timely manner,to all asbestos-related complaints and
emergencies within their jurisdiction unless the State relieves them of the responsibility to do
so.
b. The Contractor shall not be reimbursed for any asbestos related activity not associated with
compliance with Regulation No. 8.
c. At the Division's discretion,the Contractor may be asked to prepare, in draft form,the
following enforcement-related documents: CD letters,NOV letters,etc. and forward them to
the State for review. The State must, and the Contractor may, sign all NOV letters. The
State shall transmit them to the addressee(s)on Colorado Department of Public Health&
Environment letterhead. "III" Letters may be issued with only the Contractor signature on
Contractor letterhead.
d. The Contractor shall participate in all NOV conferences and adjudicatory hearings, unless the
State relieves them of the responsibility to do so.
e. The Contractor agrees not to exceed 50%of the reimbursable hours the first 6 months of the
contract year in conducting asbestos activities under this Contract.
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f. To minimize costs of the annual fit tests and medical and lung function tests, each county
performing asbestos inspections shall be limited to one contracted inspector.
C. Permits
The Contractor will perform the following services for the State in connection with the enforcement and
administration of the Commission's Regulations concerning air pollution emission permits and open burning
permits:
Issue or deny permits to open burn to individuals making application for such permits within the
Contractor's domain provided that in cases involving novel or unusual issues or circumstances, or in
cases affecting the State Implementation Plan,the Contractor shall secure the written approval of the
Executive Director of the Department of Public I lealth and Environment, or his designee, prior to
issuing or denying permits to open burn. The contractor shall issue burn permits according to policies
issued by the Division.
2. Provide appropriate permit application forms, furnished by the State, to persons within the appropriate
area(s)who are subject to the provisions of the Air Quality Control Commission's Regulation No. 3.
D. Provide air pollutant emission notice forms, furnished by the State, to sources within the appropriate area(s),
subject to the requirements of Section 25-7-114, C.R.S. Completed forms shall be transmitted to the State for
incorporation into the State air pollution emission inventory.
E. The State reserves the right to modify procedures for the enforcement of the applicable regulations consistent
with policy statements issued by the Division and to provide forms to be used to implement said policy.
F. To enable the Contractor to execute the duties as specified in this Contract,the Contractor is hereby delegated
authority to enter with the consent of the property owner, or with a warrant if necessary, any public or private
property to make inspections, conduct tests,or examine books and records. Should a warrant be necessary to
gain access to the property the Contractor shall notify the Division and obtain the written approval prior to
making application for a search warrant to the court.
The following paragraphs G., H., and I. shall not apply to Mesa County and San Juan Basin Health Departments.
G. The Contractor shall conduct inspections and provide enforcement and surveillance of stationary source air
conditioning and refrigeration equipment and technicians that are subject to the provisions of Air Quality
Control Commission Regulation No. 15. The Contractor shall conduct routine inspections, pursuant to this
Section II1.G. of sources listed in Exhibit 2,which is attached and by this reference made a part hereof The
contractor shall also conduct inspections of new source identification(NSID)sites provided by the Division
under separate cover. The Contractor shall concentrate on performing NSID inspections by inspecting 20-40%
of the NSID sites in each of the first three quarters, with all NSID inspections completed by the end of the third
quarter. Inspections performed shall be spread throughout the contract year such that one-half of the
inspections are conducted during the first two quarters and one-half are conducted during the last two quarters.
The Contractor shall perform the following services for the State with regard to the enforcement of Regulation
No. 15 in accordance with the procedures outlined by the State:
I. Verify that technicians are certified under an EPA approved program.
2. Verify that facilities which perform air conditioning/refrigeration service are registered with the Air
Pollution Control Division.
3. Verify that technicians are properly using EPA approved recycle/recovery equipment.
4. Notify the State Air Pollution Control Division in writing of all complaints received.
5. Investigate complaints that warrant follow-up inspections.
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6. With the exception of identifying and locating new sources that meet the requirements of Regulation
No. 15,the contractor shall perform inspections from lists developed and provided by the Division for
the current contract year.
7. Notify the State Air Pollution Control Division in writing of any violators of the requirements of
Regulation No. 15.
H. The Contractor shall conduct inspections and provide enforcement and surveillance of motor vehicle air
conditioning and refrigeration repair shops and motor vehicle salvage facilities which are subject to the
provisions of Air Quality Control Commission(AQCC)Regulation No. 15. With the exception of complaints,
inspections of motor vehicle air conditioning repair shops shall be conducted July—September and April—
June. Inspections of motor vehicle salvage facilities shall be conducted throughout the contract year. The
Contractor shall perform the following services for the State with regard to the enforcement of Regulation No.
15 in accordance with the procedures outlined by the State:
1. Verify that technicians are certified under an EPA approved program.
2. Verify that facilities which perform air conditioning/refrigeration service are registered with the Air
Pollution Control Division.
3. Verify that technicians are properly using EPA approved recycle/recovery equipment.
4. Notify the State Air Pollution Control Division in writing of all complaints received.
5. Investigate complaints that warrant follow-up inspections.
6. With the exception of identifying and locating new sources that meet the requirements of Regulation
No. 15,the contractor shall perform inspections from lists developed and provided by the Division for
the current contract year.
7. Notify the State Air Pollution Control Division in writing of any violators of the requirements of
Regulation No. 15.
With the exception of complaints, enforcement and new source identification, all CFC inspections shall be
reimbursed on a per inspection basis according to the following guidelines:
1. All automotive facilities and automotive salvage facilities inspections shall be reimbursed at one hour
(1)each.
2. All stationary facility and stationary salvage facility inspections shall be reimbursed at one hour(1)
each.
3. All registered stationary equipment inspections shall be reimbursed at one and one half hours(1.5)
each.
4. All registered refrigerated food facility inspections shall be reimbursed at two hours(2)each.
5. When two different types of inspections occur at the same facility and are performed at the same time,
reimbursement shall be at the higher rate of the two for the combined inspections.
IV. Reports and Documents
The Contractor shall provide to the State the following reports and documents at the times indicated, if the work
referenced is part of the current contract agreement with the State. In the case that it is not,the county is not responsible
for submitting associated reports:
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A. A monthly report of activities for the Contractor's air pollution program using the form supplied by the State.
A monthly report for each preceding month shall be submitted to the Division by the 15th of each subsequent
month. All monthly reports for the Field Services Unit shall be submitted electronically in a format specified
by the State.
B. Electronic copies of all field inspection reports for those sources listed in Exhibit 1. All inspection reports
shall be submitted to the State within 45 days of completion of the inspection and shall be of Full Compliance
Evaluation quality. All inspections designated by the State as"A" class or MACT sources must be completed
by September 1, and reports submitted by September 30 of each contract year.
C. The Contractor shall provide, to the State, copies of any Warning Letters, Ill Letters or Compliance Advisory
Letters issued by the Contractor.
D. All asbestos inspection reports shall be completed using the State form or a form previously approved by the
State. All inspection reports shall be submitted to the State on a monthly basis and received no later than the
15th of the month following the inspections. Summary sheets,developed by the Division, shall be submitted
with the inspection reports, listing all asbestos related inspections chronologically and all other asbestos related
activities for which the Contractor is seeking reimbursement.
PMI0 sample submission reports shall be submitted to the State on a quarterly basis. These reports may be
submitted on the form provided by the State entitled "Local Agency Particulate Sampler Quarterly Reporting
Form" which is attached and by this reference made a part hereof as Exhibit 3. A monthly sample log currently
in use by the Contractor and approved by the State may be used in lieu of the State's form. The quarterly
reports shall contain an itemized list of the individual samples collected from each monitoring site and shall
also include the hours earned. These reports shall be submitted to the State fifteen(15)days following the end
of the quarter.
F. PM2.5 sampling requires the site operator to record data on four forms. These are the Field Data Sheet/Chain of
Custody form (FDS/COC), the PM2.5 Regular Maintenance/Sampler Verification Form (PM2.5 Field Form),
Refrigerator Control Log, and the Station Anomaly Form. The FDS/COC form is the cornerstone-of PM2.5
monitoring to show sample validity and it must be submitted to the contracted laboratory every two weeks with the
corresponding samples. The PM2.5 Field Form must also be submitted every two weeks with the matching
samples. The Refrigerator Control Log and the Station Anomaly Forms are monthly forms that must be submitted
within fifteen days after the end of the corresponding month. All forms are provided by the State and an example of
each form is attached and by this reference made a part hereof as Exhibit 4.
G. All routine and complaint-related CFC inspections shall be completed on a standardized inspection worksheet
provided by the Division. All inspection worksheets shall be submitted to the Division on a monthly basis and
received no later than the 15th day of the month following the month in which the inspection is completed
H. A final report, in narrative form, of program accomplishments shall be submitted as part of the final requests
for payment. The final report should include a summary of the reports previously submitted to the State as
required by this Contract and shall be submitted no later than August 1, 2009.
V. Forms and Formats
The Contractor shall use the forms supplied by the State in the performance of the services as specified in this Contract
unless prior written approval is granted by the State authorizing the use of alternate forms.
Page 9 of 9
Attachment B
05/16/08
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
FY 2009-BUDGET
All payment requests are subject to Division review and approval.
Referring to work related to INSPECTIONS AND ENFORCEMENT for STATIONARY SOURCES:
The Contractor may invoice the State for a total not to exceed FORTY-NINE THOUSAND, SIX HUNDRED
THREE DOLLARS AND FIFTY-SIX CENTS ($49,603.56) for the work required in The Original Contract with
regard to enforcement and permits associated with stationary sources. The Contractor will be reimbursed$46.84 per
hour for up to 264.75 hours per quarter. Each quarterly payment shall not exceed$12,400.89. Total hours worked
under this paragraph shall not exceed 1059.
Referring to work related to PROFESSIONAL TRAINING ACTIVITIES:
The Contractor may invoice the State for a total not to exceed ONE THOUSAND, FOUR HUNDRED NINETY-
EIGHT DOLLARS AND EIGHTY-EIGHT CENTS($1,498.88) for the work required in The Original Contract
with regard to professional training of staff performing air pollution related work associated with stationary
sources. The Contractor will be reimbursed$46.84 per hour for up to 8 hours per quarter. Each quarterly payment
shall not exceed$374.72. Total hours worked under this paragraph shall not exceed 32.
Referring to work related to OPERATION& MAINTENANCE OF PARTICULATE MONITORS FOR PM 10:
The Contractor may invoice the State for a total not to exceed ONE THOUSAND, TWO HUNDRED DOLLARS
($1,200.00) for the work required in The Original Contract with regard to the operation and maintenance of
particulate monitors used to measure particulate emissions in the PM 10 range. The Contractor will be reimbursed
$12.00 per sample for up to 25 samples per quarter.The quarterly payments shall not exceed $300.00. Total
samples collected under this paragraph with regard to PM 10 shall not exceed 100.Reimbursement requests shall
be accompanied by a completed itemized Particulate Monitoring Report form.
Referring to work related to CFC ACTIVITIES:
The Contractor may invoice the State for a total not to exceed FIVE THOUSAND,EIGHT HUNDRED FIFTY
FIVE DOLLARS ($5,855.00) for the work required in The Original Contract with regard to CFC activities. The
Contractor will be reimbursed$46.84 per hour for up to 31.25 hours per quarter. Each quarterly payment shall not
exceed$1,463.75. Total hours worked under this paragraph shall not exceed 125.
Referring to work related to OPERATION AND MAINTENANCE OF GASEOUS MONITORS
The Contractor may invoice the State for a total not to exceed FOUR THOUSAND,NINE HUNDRED
EIGHTEEN DOLLARS AND TWENTY CENTS ($4,918.20) for the work required in The Original Contract
with regard to the operation and maintenance of gaseous monitors. The Contractor will be reimbursed$46.84 per
hour for up to 26.25 hours per quarter. Each quarterly payment shall not exceed $1,229.55.Total hours worked
under this paragraph shall not exceed 105.
Referring to work related to OPERATION&MAINTENANCE OF PARTICULATE MONITORS FOR PM 2.5:
The Contractor may invoice the State for a total not to exceed SEVENTEEN THOUSAND, SEVEN HUNDRED
FIVE DOLLARS AND FIFTY-TWO CENTS ($17,705.52)for the work required in The Original Contract with
regard to the operation and maintenance of particulate monitors used to measure particulate emissions in the PM2.5
range. The Contractor will be reimbursed$46.84 per hour for up to 94.50 hours per quarter. Each quarterly
payment shall not exceed$4,426.38. Total hours worked under this paragraph shall not exceed 378.
BUDGET TOTAL: $80,781.16
•
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•
Exhibit 2
FY 08/09 WORKLOAD
(July 1, 2008 - JUNE 30, 2009)
CFC PROGRAM
COUNTY YEAR
WELD FY 2009
TOTAL HOURS 125 HOURLY RATE $46.84 TOTAL BUDGET$5,855.00
TYPE HOURS % TIME
ENFORCEMENT 15.2%
COMPLAINTS 19.0
NEW SOURCE ID
8.0 6.4%
TRAINING
INSPECTIONS TYPE INSPECTIONS INSPECTION %TIME
HOURS
MOTOR VEHICLE MVAC (FN) 34 34.0 27.2%
SHOP
32 32.0 25.6%
STATIONARY SHOP SSAC (FN)
STATIONARY SSER (REGISTERED) 16 24.0 19.2%
EQUIPMENT
RETAIL FOOD RFER(REGISTERED) 4 8.0 6.4%
i _ RECYCLE
col Cpl
��% s Colorado Department of Public Health and Environment ft
pti
Air Pollution Control Division
CFC Program Inspections for 2009 %
May 01,2008
Site Address City,Map Location Phone SS RF FN
WELD COUNTY
FACILITY NOTIFICATION
COWBOY CORRAL KIA LLC 10168 E 1-25 FRONTAGE RD LONGMONT (303)776-2443 I✓ MVAC
COUNTY LINE AUTO BODY INC 1021 CARBON CT ERIE (303)828-2699 I 1 v: MVAC
A-1 HEATING&AIR CONDITIONING 107 23RD AVE GREELEY (970)352-3500 -, vi SSAC
COLORADO KENWORTH INC-GREELEY 112 13TH ST GREELEY (970)353-9700 I 1 1 ',,ilI MVAC
GREELEY FURNACE CO LLC 112 E 30TH ST GREELEY (970)356-0121 _ jvj SSAC
FIRESTONE TIRE&SERVICE CENTER 1130 8TH AVE GREELEY (970)356-1191 _ ,/' MVAC
BUFFALO RIDGE LANDFILL
11655 WELD COUNTY RD 59 KEENESBURG (303)914-1448 '-' 1 RECO
AFFORDABLE HEATING&A/C 12000 HWY 392 GREELEY (970)223-1433 , vI SSAC
H 8 R REPAIR&TOWING,INC. 123 W SOUTH FIRST ST JOHNSTOWN (303)587-2868 ,_ v MVAC
THEE YARD 12433 WELD COUNTY ROAD 41 HUDSON (303)536-0701 I v RECO
EVANS AUTO SVC&SALES 1340 FACTORY CIR FORT LUPTON (970)857-6750 _' 'VI MVAC
WELD COUNTY GARAGE-TRUCK CITY 1415 1ST AVENUE GREELEY (970)352-1313 I IJ'. MVAC
HAJEK CHEVROLET 1415 VISTA VIEW DR LONGMONT (303)776-5530 yi MVAC
CONTRACTOR PLUMBING&HEATING 14469 MEAD CT LONGMONT (3031 772-1890 '-1 -J, SSAC
SATURN OF LONGMONT 1461 VISTA VIEW DR LONGMONT (303)678-8950 I -I V MVAC
HEARTLAND MECHANICAL
1913 WINDSONG DR JOHNSTOWN (970)587-0575 ' ICI SSAC
ACTIVE TRUCK&AUTO PARTS INC 19640 W CR#28/PO BOX 600 HUDSON (303)534-5102 r 'J' MVAC
TOY SHOP AUTO REPAIR 205 E 18TH ST GREELEY (970)378-7000 I ' _j v MVAC
DAN'S GARAGE 21042 PECKHAM DR LA SALLE (970)284-7807 Ivi MVAC
WELD COUNTY SCHOOL DIST#6 2204 5TH AVE GREELEY (970)348-6410 „v SSAC
MILLIKEN JOHNSTOWN ELECTRIC 23 N GREELEY JOHNSTOWN (970)5874912 [v1 SSAC
DEBEY'S SERVICE 2315 W 10TH ST GREELEY (970)356-7677 i v MVAC
SCOTT'S IMPORT SPECIALISTS 2435 8TH AVE 4 B GREELEY (970)336-1484 IJI, MVAC
LEMONS HEATING&COOLING 24725 WCR 58 GRAND JUNCTION (9701353 3527 i ✓ SSAC
WARREN'S FIXIT FACILITY 24857 1ST ST GALETON (970)454-3998 1 „rI MVAC
EHRLICH NISSAN 2625 35TH AVE GREELEY (970)346-3580 I vi MVAC
ADVANCED COMFORT 26929 WCR 451/2 GREELEY (970)539-3068 ' '_' ;J SSAC
M B AUTO SALES&SALVAGE 2732 COUNTY ROAD 27 FORT LUPTON (303)654-1882 Iv RECO
BRAND SOURCE TV AND APPLIANCE 2780 8TH AVE GREELEY (970)304-6880 V SSAC
EHRLICH SUBARU 2805 8TH AVE GREELEY (970)353-7707 _I 1 V MVAC
B&G EQUIPMENT INC 301 E 8TH ST GREELEY (970)352-9141 ',_. VI MVAC
JOE'S AUTO KHAIR 3022 1ST AVE, BLDG A, UNIT D GREELEY (970)356-7200 - V, MVAC
C G HAYES REPAIR 32010 WCR 63 GILL (970)356-3355 IV MVAC
ECONOMY BODY&RV CENTER 3231 W SERVICE RD EVANS (970)339-5350 I I - I Imo! SSAC
NORTHERN HEATING&AIR 355 WALNUT AVE EATON (970)290-7419 I I I- IJI SSAC
INNOVATIVE HVAC SYSTEMS INC 3612 MONTROSE ST EVANS (970)330-3051 P, ] WI SSAC
FIRST CLASS TRUCK&AUTO SVC 3725 W SERVICE RD EVANS (303)330-9038 _ I V MVAC
WELD COUNTY FACILITY NOTIFICATION
rinspBycounly Thursday,May 01,2008 Page 1
gip-co(Q RECYCLE
� Colorado Department of Public Health and Environment I11
%%Lir: Air Pollution Control Division
-0
`'8'`• CFC Program Inspections for 2009 a /
May 01,2008
Site Address City,Map Location Phone SS RF FN
i i1
NORTH WELD SANITARY LANDFILL 40000 WELD COUNTY RD 25 AULT (303)914-1448 ' I__ Itv,, RECO
ABSOLUTE COOL 4011 CENTRAL ST EVANS (970)339-9033 I SSAC
UNIVERSITY OF NORTHERN COLO 411 20TH ST GREELEY (970)351-1264 i I I v SSAC
NORTHERN CLIMATE CONTROL 414 SORRELL DR WINDSOR (303)668-1094 I I I I I : SSAC
COOKSEY FARMS 41419 HIGHWAY 52 ROGGEN (970)849-5214 _. I 1 V SSAC
MIKES HEATING&A/C 417 4TH ST NUNN (970)353-7553 r vi SSAC
FOGGMASTER HVAC 42510 WCR 35 PIERCE (970)590-3104 1 H I, SSAC
LONGS PEAK EQUIPMENT 4322 HIGHWAY 66 LONGMONT (970)535-4474 ! I Iii MVAC
ERIE AUTO SALVAGE 4878 I-25 FRONTAGE RD DACANO (303)571-5375 j_; _, MVAC
GARNSEY&WHEELER CO 4901 29TH ST GREELEY (970)506-3635 1 j v MVAC
SEVEN SONS AUTO SALVAGE 519 US HIGHWAY 85 BRIGHTON (303)659-2285 _I I v RECO
AMERICAN AIR HEATING&A/C INC 561 EAST GARDEN DRIVE WINDSOR (970)686-6086 I I I _, ice, SSAC
RIES ELECTRIC 60 S MAIN ST KEENESBURG (970)732-1127 VI SSAC
PURIFOY CHEVROLET CO 601 DENVER ST FORT LUPTON (303)659-8311 J H 1, MVAC
AIRE-FORCE HEATING&COOLING 602 TRAILDUST DR MILLIKEN (970)587-7180 -,H, SSAC
A A QUALITY HEATING&A/C 6069 WELD COUNTY RD 5 ERIE (303)449-5511 'L I ,V SSAC
CMS MECHANICAL SERVICES 609 TECHNOLOGY CIR#A WINDSOR (970)686-6800 I I i7 SSAC
WLD CNTY BUDGET APPLIANCE SVC 6118 W 10TH ST GREELEY (970)352-8697 I__ ,v,, SSAC
C P MECHANICAL SVCS 635 HICKORY ST HUDSON (303)536-0200 _ 1 Vi SSAC
ACCELERATED AUTOMOTIVE SPECIALISTS INC 6380 10TH GREELEY (970)356-7373 L, 1 v MVAC
AIR REPAIR 6380 W 10TH ST# 10 GREELEY (970)353-3685 I_I I_; v. SSAC
COMFORT ZONE HEATING&AIR 641 INNOVATION#D WINDSOR (970)686-2252 I I I V SSAC
WESTERN COMFORT SYSTEMS INC 6522 W 4TH ST GREELEY (970)352-3432 '_ Ivi SSAC
TIM'S CAR CLINIC 75 N. 1ST AVE KEENESBURG (303)732-4108 J 7; MVAC
STAPP INTERSTATE TOYOTA-SCION INC 8019 RASPBERRY WAY FREDERICK (303)776-1743 1_I _ d MVAC
HORTON SHEET METAL CO 813 E 18TH ST#5 GREELEY (970)330-4405 _-1 VI SSAC
ICE ENERGY INC 9351 EASTMAN PARK DR#B WINDSOR (970)545-3630 I ' vI SSAC
WELD COUNTY FACILITY NOTIFICATION
rinspBycounty Thursday,May 01,2008 Page 2
RECYCLE
�OF COQ
Colorado Department of Public Health and Environment ��
•, Air Pollution Control Division cF
,'e--"" CFC Program Inspections for 2009
May 01,2008
Site Address City, Map Location Phone SS RF FN
WELD COUNTY
RETAIL FOOD EQUIPMENT REGISTRATION
HAYS MARKET INC 201 JOHNSTOWN CENTER DR JOHNSTOWN (970)587-4658 !J I
SUPER KMART CENTER#4934 2400 W 29TH ST GREELEY (970)330-1015 Imo'
WAL-MART SUPER CENTER#980 3103 23RD AVE GREELEY (303)420-8401 n70: [_
WHOLESALE FOOD OUTLET 3635 W 10TH ST GREELEY (970)351-0727 _! v [..
WELD COUNTY RETAIL FOOD EQUIPMENT REGISTRATION
rinspBycounry Thursday,May 01,2008 Page 3
pf,COQ e:
, < RECYCLE 0.
:Ts
� Colorado Department of Public Health and Environment
Air Pollution Control Division
•/876. CFC Program Inspections for 2009
May 01,2008
Site Address City, Map Location Phone SS RF FN
WELD COUNTY
STATIONARY SOURCE EQUIPMENT REGISTRATION
NORTHRIDGE HIGH SCHOOL 100 71ST AVE GREELEY (970)348-6410 jvl i, [ i
CITY HALL 1000 10TH ST GREELEY (970)350-9395 'VI n SSAC
MOUNTAIN MOLDING LTD 14444 125 FRONTAGE RD LONGMONT (970)535-4777 [I [ ❑
GREELEY CENTRAL HIGH SCHOOL 1515 14TH AVE GREELEY (970)348-6410 I.JI I_ ILL
STATE FARM INSURANCE CO BLDG.C 1555 PROMONTORY CIR GREELEY (970)395-5135 '',✓
PLATTE VALLEY YOUTH SERVICES CENTER 2200"O"ST GREELEY (303)866-7223 V I I
GREELEY WEST HIGH SCHOOL 2401 35TH AVE GREELEY (970)348-6410 v
RELIANT PROCESSING LTD 31375 GREAT WESTERN DRIVE WINDSOR (970)412-1968 ,i,' '_ SSAC
UNION COLONY CIVIC CENTER 701 10TH AVE GREELEY (970)350-9395 J H
JP MORGAN CHASE-PLAZA BLDG 822 7TH ST GREELEY (970)310-6596 ✓',
WELD COUNTY STATIONARY SOURCE EQUIPMENT REGISTRATION
rinspBycounty Thursday,May 01,2008 Page 4
Exhibit 3
Colorado Department of Public Health and Environment—Air Pollution Control Division--Technical Services Program
LOCAL AGENCY PARTICULATE SAMPLER QUARTERLY REPORTING FORM
YEAR MONTH LOCAL AGENCY
SAMPLING SITE: PM10 TSP PM2.5
Date Filter# Hours Spent COMMENTS: (Missed sample,void sample, problem noted)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
I
Field Standard Operating Procedures,
Filter Data Sheet Explanation
The Filter'Data Sheet (FDS) is the cornerstone in the sample validation process of
Colorado's PM2.5 program. APCD requires that site operators understand the FDS and
fill it out completely. The records generated by site operators (specifically the FDS and
other required forms) serye as proof of sample validity; additionally, the FDS serves as a
chain of custody document. Without a complete, properly filled out FDS APCD/PM2.5
personnel cannot link an electronic record with the physical sample. Without this link it
cannot be shown that a sample is valid. In fact, just the opposite is true. Without the
proof offered by a complete FDS it is assumed that a sample is invalid. To summarize:
when a site operator fails to fill out the FDS completely, even if they've performed all the
required work, they are invalidating the samples.
Below, there is an example of a complete FDS with all necessary data filled in, the
Boulder PM2.5 site is used in this example. The data is imaginary and reflective of no
actual data. It is there only to demonstrate completeness and format. The image itself is
a bitmap and can be copied, enlarged, and printed out.
There are five different areas of the FDS that site operators need to fill out. The image
below identifies these five parts. Site operators should read through the associated notes
for an explanation iof each portion of the FDS. If further explanation is necessary the site
operator should contact the appropriate APCD/PM2.5 personnel.
l all 6.2
•
Filter Data Sheet
See Note 1
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See Note 5
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NOTES:
Each FDS is produced by APCD personnel to accompany a specific batch of filters to a
specific site.
Each FDS is sent out to the appropriate site with pre-printed information pertinent to that
site. These data are site information, including the site name, site code, AIRS ID, and
sampler serial number. If there is information on this form that is incorrect (i.e. sampler
serial number) contact the appropriate APCD/PM2.5 personnel.
Note 1:Site visit information. Every time an operator visits his or her site it is necessary
for them to fill in this information. APCD personnel need to know the date and time of
the site visit and which site operator(s) was there. Operators need to fill this section out
every site visit, completely, no exceptions.
Note 2:Sample Load/Retrieval Site Visit #. When an operator goes to the site to load a
new batch of filters into the instrument they should note which Site Visit the filters were
loaded. This Site Visit # goes in the column labeled Sample Loaded/Retrieved Site Visit
•
# and adjacent to the row corresponding with the sample start date. When an operator
goes to the site to retrieve filters they should note which filters were retrieved on that
particular site visit. This Site Visit # goes in the column labeled Sample
Loaded/Retrieved Site Visit # and adjacent to the row corresponding with the sample end
date. When an operator fills this out they document when they pulled a filter off the
instrument. APCD determines if a particular filter was retrieved under the 96-hour
criteria. (Remember sample loaded goes in the Sample `Start' row and sample
retrieved goes in the Sample 'End' row.)
Note 3:Operator Comments: The operator may make any comments associated with a
particular sample or filter including weather events, high pollution events, anomalous site
conditions, and condition of the filter upon receipt, etc. The operator should also use this
space to document any status conditions associated with that sample.
Note 4:Filter data information. This data you pull from the machine with a couple of
important exceptions...The filter and cassette IDs are given to you on the preprinted
labels on each filter you receive from the lab. The next two columns of data refer to 1)
Sample start/end date(s) (the column heading is 'Date(yymmdd)') and 2) On what site
visit was a filter loaded into the machine and when was that filter retrieved after sampling
(column heading 'Site Visit#).
Start date and end date should be self-explanatory. Site operators receive each FDS with
the `Start Date' already filled in. All samples should be 24 hours long which means that
the 'End Date' will be the day following the `Start Date'. There may be exceptions to
this but the general rule is to sample for 24 hours. If a filter did not sample on the
prescribed start/end date, then it is necessary, to make this notation on the FDS and write
in the correct information.
The next eight columns after the Sample Loaded/Retrieved column (previously discussed
in Note 2) are all concerned with actual sample data. These values serve a two-fold
purpose. Firstly, they allow site operators to verify that the sample has met some of the
critical criteria for a sample to be considered valid, and secondly these data serve as a
hardcopy backup to the electronic record. Should a sample not meet one or more of the
criteria concerning sample time, average flow, coefficient of variation, and sample
volume they should contact the appropriate APCD/PM2.5 personnel to arrange for a
make-up sample.
Note 5:Field Lab Data. The data a site operator should write in this section refers to
temperatures of their transport container and field lab refrigerator. When you visit your
site and recover a filter, record the maximum temperature (outdoor probe) of your
transport cooler(after it has stabilized at a temperature below 4°C) and the maximum
temperature (outdoor probe) of your refrigerator after you place the sampled filter in the
refrigerator for storage until shipment. An exposed filter must stay at or beneath 4°C from
the time it is retrieved from the site to the time it arrives at the lab. An additional space is
given for site operators to record the maximum temperature of the shipping container
after it has been packed for return to the lab. Record the maximum temperatures only
after the cooler or refrigerator has equilibrated to a temperature below 4°C.
PM2.5 Field Form
COLORADO DEPARTMENT:OF PUB IC HEALTH AND ENVIRONMENT
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Sheet 25 d ZS
TIME PERIOD; 01.1201 to 01.12.14
LIST OF SCHEDULED EvENTS/SCHEDULEDDATES:-
ScheFIUa$ Events 4Y,11,CtI:e-t 1120101
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Refrigerator Control Log
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
Air Pdldii on Ccntrd Cl union-Technical Services Frugal-0
1 tdgeratcc Cmtrd Log *• 7 {
AIRS IQ 09-013-0012 Site ID: Dodder
I nth: Decen'ber Year: 2[01
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Station Anomaly Form
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STATE OF COLORADO
Bill Ritter,Jr.,Governor p4,co
James B.Martin,Executive Director ��;,._ zo,
.
Dedicated to protecting and improving the health and environment of the people of Colorado p1
4300 Cherry Creek Dr.S. Laboratory Services Division `
Denver,Colorado 80246-1530 8100 Lowry Blvd. k`rs76
Phone(303)692-2000 Denver,Colorado 80230-6928
TDD Line(303)691-7700 (303)692-3090 Colorado Department
Located in Glendale,Colorado of Public Health
http://www.cdphe.state.co.us and Environment
July 9, 2008
Judy Nero
Director of Administrative Services
Weld County Health Department
1555 North 17th Avenue
Greeley, CO 80631
Dear Ms. Nero:
Enclosed for your records is a fully executed copy of the fiscal year 2009 contract between the Colorado
Department of Public Health and Environment, Air Pollution Control Division and Weld County Health
Department. The effective date of the contract is July 1, 2008 through June 30, 2009.
Please contact me if you have any questions or need further information.
Sincerely,
n1; • //
Li v/// //
, , 1
Debbie McCrorie, Contract Manager
Air Pollution Control Division
303-692-3370
debbie.mccrorie@state.co.us
Enclosure
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