HomeMy WebLinkAbout20081868.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JULY 2, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, July 2, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Director of Administrative Services, Monica Mika
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of June 30, 2008, as printed. Commissioner Rademacher seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, DEPARTMENT OF HUMAN SERVICES-MARY MORENO: Chair Jerke
read the certificate into the record, recognizing Mary Moreno for 33 years of service with the Department
of Human Services. Commissioner Long expressed his appreciation to Ms. Moreno for her dedicated
service to the Department, and to the citizens of Weld County. Chair Jerke indicated Ms. Moreno has
worked at Weld County for close to 34 years, and he expressed his appreciation for her service and
dedication. In response to Commissioner Garcia, Ms. Moreno stated she has been employed with the
Department of Human Services, working with successful supervisors, managers, and directors,which led
to her success. She expressed her appreciation to her co-workers, supervisors, and the Board for
providing services to the community. She indicated she has worked as a Head Start teacher, Summer
Youth Counselor, Case Manager, and Instructor, teaching individuals their inner potential in regards to job
searches. Commissioner Masden expressed his appreciation to Ms. Moreno for her dedicated employment
with Weld County. He indicated Ms. Moreno has helped many citizens of Weld County, and has worked
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to make the community a better place to live. He further indicated Ms. Moreno has been an exemplary
employee, and he wished her luck in her retirement. In response to Commissioner Masden, Ms. Moreno
confirmed she will be pursuing her education through online courses, and will study genealogy while
traveling extensively.
COMMISSIONER COORDINATOR REPORTS: Commissioner Masden stated he testified on behalf of
Weld County at the Colorado Oil and Gas Conservation Committee hearing, regarding the proposed future
oil and gas regulations. He indicated it is his hope that the Commission will work with the coalition formed
with various oil and gas companies regarding tentative changes and an alternative plan. He further
indicated more testimony will be provided at a later date, and it is his hope that changes will not be made
which will be detrimental to Weld County, as well as other counties within the State.
WARRANTS: Monica Mika, Director of Finance Administrative Services, presented the following warrants
for approval by the Board:
All Funds $2,517,742.60
Commissioner Masden moved to approve the warrants as presented by Ms. Mika. Commissioner
Rademacher seconded the motion, which carried unanimously.
BIDS:
PRESENT CIVILIAN VEHICLES BID-SHERIFF'S OFFICE: Ms. Mika read the names of the six vendors
who submitted a bid into the record. Said bid will be presented for approval on July 16, 2008.
APPROVE V-PLOWS BID - DEPARTMENT OF PUBLIC WORKS (CON'T FROM 06/30/08): Ms. Mika
stated staff recommends acceptance of the third low bid from Colorado Machinery, in the amount of
$20,085.00. In response to Chair Jerke, Pat Persichino, Director, Department of Public Works, stated the
type of plows within the two lowest bids were not as high-quality as the Heneke plows, and the Department
has experience utilizing Heneke equipment. Commissioner Rademacher moved to approve said bid,
based upon staffs recommendation. Seconded by Commissioner Garcia,the motion carried unanimously.
APPROVE LEASED/PURCHASED MOTORGRADERS BID - DEPARTMENT OF PUBLIC WORKS
(CON'T FROM 06/30/08): Ms. Mika stated staff recommends acceptance of the low bid from Wagner
Equipment to lease two Caterpillar brand motorgraders for the Bridge Division. She stated the Department
recommends acceptance of the low bid from Colorado Machinery, to lease a total of ten John Deere brand
motorgraders, five of which will be all-wheel drive, and five of which will be rear-wheel drive. She stated
staff further recommends accepting the option package which includes a GPS device. Mr. Persichino
confirmed the Department recommends acceptance of the low bid from Wagner Equipment, for the lease
of two larger Caterpillar brand motorgraders,which will be utilized for approximately 1,500 hours per year.
He stated the leased John Deere motorgraders will be utilized for approximately 2,000 hours per year. He
further stated the Caterpillar brand motorgraders will include a GPS device at no additional charge, and
explained the GPS unit will provide information regarding location, which is extremely important for the
machines which will operate within the remote portions of the County. He indicated the GPS unit will also
provide maintenance reminders, information regarding mechanical errors, fuel usage data, and will
calculate the amount of time the motorgrader operates within an idle mode. He clarified the addition of the
GPS option will add a cost of$59.00 per machine, per month. Responding to Commissioner Masden, Mr.
Persichino indicated the GPS units will provide information which is required to be produced by the
Department. Chair Jerke indicated it will be helpful to be able to determine the percentage of the time the
machine is operated in an idle mode versus a full throttle mode. Mr. Persichino concurred and indicated
the GPS unit will also help to locate stranded motorists in areas where cell phone service is unreliable.
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Commissioner Rademacher moved to approve said bid, based upon staffs recommendation. Seconded
by Commissioner Garcia, the motion carried unanimously.
NEW BUSINESS:
CONSIDER TASK ORDER CONTRACT FOR OFFICE OF LOCAL LIAISON PROGRAMS AND
AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director, Department of Public Health and Environment,
stated the contract with the Colorado Department of Public Health and Environment provides funding
referred to as "per capita funding." He explained the State allocates funds to local and regional
Departments in order to assist with enforcing laws and administration of public health issues. He stated
the funds are also utilized for health planning on a regional basis, and he confirmed the Department has
received funds for many years. He further stated there has been an increase in the allocation amount,
therefore, the Department will receive$412,171.00, to be utilized to help offset the costs to administer the
ten essential services of public health. In response to Chair Jerke, Dr. Wallace confirmed the per capita
funds amount to approximately $1.50 per resident. Commissioner Masden moved to approve said task
order contract and authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion
carried unanimously.
CONSIDER TASK ORDER CONTRACT FOR EMERGENCY PREPAREDNESS AND RESPONSE
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated the funding provided through this
contract originates from the United States Department of Health and Human Services,through the Centers
for Disease Control and Prevention (CDC), which is provided to local Departments in order to be utilized
for emergency preparedness. He stated the funds are utilized to complete exercises and preparedness
activities, in the event of both terrorist and non-terrorist activities. He indicated the Department is
concentrating on surveillance of infectious diseases and other types of occupational related emergencies.
He stated Weld County has demonstrated that it is prepared for emergencies, and the Department works
to protect the public on both a preventative basis and in response to emergencies. In response to
Commissioner Masden, Dr. Wallace stated the original intent of the funds was to be utilized for training
for terrorist activities; however,the Department understands that the County must be prepared for all types
of hazards, including natural or environmental hazards. He further stated the Department's response
following the Windsor tornado was effective due to the numerous drills completed which detailed the
actions of cooperation with first responders, law enforcement, and fire protection, and knowledge of
available resources for residents. Responding to Commissioner Rademacher, Dr. Wallace indicated
several exercises are planned for Fall, 2008, and confirmed the recent tornado served as a real exercise.
He indicated a few small exercises will be conducted within the Department through the summer months;
however, the exercises do not involve external agencies. Commissioner Masden moved to approve said
task order contract and authorize the Chair to sign. Seconded by Commissioner Garcia,the motion carried
unanimously.
CONSIDER GRANTEE AGENCY PERIODIC CONTRACT AND AUTHORIZE CHAIR TO SIGN-UNITED
WAY OF WELD COUNTY, INC.: Dr. Wallace stated the contract with United Way of Weld County,
through the Promises for Children program, will provide for a Prenatal Community Outreach Coordinator
Specialist, who will connect pregnant women with early prenatal care, as well as assist with the Medicaid
application process. He stated the Coordinator has helped to dramatically improve the early prenatal care
rate within the County, and the County is now moving ahead of the State average. He further stated
Promises for Children believes early prenatal care increases the health of children. Commissioner Long
moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Masden, the
motion carried unanimously.
CONSIDER CHANGE ORDER NO. 1 FOR BRIDGE 87/42.5 REPLACEMENT AND AUTHORIZE CHAIR
TO SIGN- HNTB CORPORATION: Wayne Howard, Department of Public Works, stated the Department
previously entered into a contract with HNTB Corporation for the design of Bridge 87/42.5,and the contract
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defines an option in which the County may utilize the services of the corporation for construction
inspection. He stated the Change Order will require an additional cost of $114,527.15, therefore, the
overall total contract cost will equal $453,349.15. He indicated the project is scheduled to begin
construction within the next two weeks, and the Department recommends approval. In response to Chair
Jerke, Mr. Howard indicated Bridge 87/42.5 does cross the South Platte River, and confirmed most of the
necessary funds were provided through a federal grant. He clarified the inspection must meet the
standards of the Colorado Department of Transportation, and the Department does not have inspectors
which are able to meet those requirements. Commissioner Rademacher moved to approve said change
order and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried
unanimously.
CONSIDER TWO GRANT APPLICATIONS FOR 2008 COLORADO REGIONAL HOMELAND SECURITY
GRANT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Mika stated the grant applications are
submitted on behalf of the Northeast All Hazards Region, which includes the Counties of Cheyenne,
Larimer, Lincoln, Logan, Morgan, Phillips, Sedgwick, Washington, Weld, and Yuma. She indicated the
funds are provided through the Governor's Office of Homeland Security, which are passed through funds
from the federal government. She indicated Barb Connolly is the administrator of an existing grant, and
the amount of funding requested through the grants is in the amount of$2,175,090.00, and $62,774.00.
She further indicated no matching funds are required, and she recommended approval of the utilization
of the funds to purchase generators, conduct emergency trainings, and purchase radio communication
devices. In response to Commissioner Rademacher, Ms. Mika indicated the funds are not provided
through the Office of Emergency Management. Responding to Chair Jerke, Ms. Mika indicated the funds
are divided according to population, and according to the products requested to be purchased through the
funds. She clarified Larimer County has requested funds to purchase generators for its Emergency
Operations Centers (EOC). Commissioner Masden moved to approve said grant applications and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, July 2, 2008 2008-1868
Page 4 BC0016
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
EJ WELD COUNTY, COLORADO
ATTEST: f p 'I , : �L
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' " William H. Jerke, Chair
Weld County Clerk to the B
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4 Robert D. , Pro-Tem
BY:
D-puty Clerk the':oard
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Wi m F. Garcia
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avid E. Long
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Minutes, July 2, 2008 2008-1868
Page 5 BC0016
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