HomeMy WebLinkAbout20080624.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 20, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, February 20, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Controller, Barb Connolly
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of February 13,2008,as printed. Commissioner Rademacher seconded the motion,and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of Hearings
conducted on February 12, 2008, as follows: 1)Violation Hearings; and on February 13, 2008: 1) Hearing
to Consider Franchise Application to Further Construct or Update a Cable Television System along the
Streets, Alleys, and Public Ways of the County - K-2 COMMUNICATIONS, LLC. Commissioner
Rademacher seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
2008-0624
BC0016
12 -64-03"
WARRANTS: Barb Connolly, Controller, presented the following warrants for approval by the Board:
All Funds $1,352,887.89
Electronic Transfers - All Funds $321,603.73
Commissioner Rademacher moved to approve the warrants as presented by Ms. Connolly. Commissioner
Masden seconded the motion, which carried unanimously.
BIDS:
PRESENT AND APPROVE COLD MILLING MACHINE BID - DEPARTMENT OF PUBLIC WORKS:
Ms. Connolly read the names of the six vendors who submitted a bid into the record,and indicated Wagner
Equipment Company submitted the low bid, in the amount of $401,972.00. She stated the Department
is requesting emergency approval of the bid in order to utilize the machine for the 2008 work season. She
further stated Wagner Equipment Company currently has a demo machine available, which has several
additional features,and the cost of the machine is$408,480.00. She clarified the machine with the original
quote price will not be available for approximately 60 to 90 days, therefore, the Department recommends
accepting the bid for the demo machine. Chair Jerke indicated he supports the option of purchasing a
machine with extra features within a quicker timeframe, since the bid price is still significantly less than the
next vendor's lowest price. Commissioner Rademacher moved to approve the low bid from Wagner
Equipment Company, in the amount of$408,480.00,on an emergency basis. Seconded by Commissioner
Garcia, the motion carried unanimously.
APPROVE SIGN FACING AND MATERIAL FOR 2008 BID - DEPARTMENT OF PUBLIC WORKS:
Ms. Connolly stated staff recommends acceptance of the low bids from the various vendors, as listed in
the memorandum provided by the Department of Public Works, marked Exhibit A. In response to
Commissioner Long, Ms. Connolly indicated bids were received for 44 items; however, not all of the
vendors placed a bid on all of the items. Commissioner Masden moved to approve said bid, based upon
staffs recommendation. Seconded by Commissioner Rademacher, the motion carried unanimously.
APPROVE 2008 STEEL BID - DEPARTMENT OF PUBLIC WORKS: Ms. Connolly stated staff
recommends the acceptance of the low bids from Big R Manufacturing for Corrugated Metal Pipe and
Structural Plate Pipe; the low bids from DBE Manufacturing for Corrugated Plastic Pipe, Steel Piling, and
Channel Iron;and the low bids from Norfolk Iron for Beam Sections, and Steel Angles, Tubing, Black Pipe,
and Flat Plate. She indicated the Department of Public Works has requested emergency approval of the
bid due to the expected increase in steel prices by the end of February, 2008. In response to Chair Jerke,
Ms. Connolly stated the acceptance of the bids will establish the rate of the various steel items necessary
for the various upcoming projects within Weld County. Commissioner Rademacher moved to approve said
bid, on an emergency basis, based upon staff's recommendation. Seconded by Commissioner Masden,
the motion carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - DEPARTMENT OF FINANCE AND
ADMINISTRATION: Ms. Connolly stated the County has received two bids,from Corsair Resources, LLC,
do Jeff Obourn, and LoneTree Energy and Associates, LLC, for 80 acres located in the E1/2NE1/4 of
Section 10, Township 3 North, Range 63 West of the 6th P.M., Weld County, Colorado. She indicated
Mr. Obourn submitted the high bid, in the amount of $100.00 per mineral acre, and LoneTree Energy
submitted a bid in the amount of $51.50 per mineral acre.
Jeff Oburne, Corsair Resources, LLC, expressed his desire for the Board to reduce the royalty rate, and
explained the access road to the acreage is a private road, and the surface owner of the property requires
Minutes, February 20, 2008 2008-0624
Page 2 BC0016
an overwriting royalty to gain access to the property in order to complete drilling operations. He stated if
the Board chooses to retain the royalty rate of 20 percent, he will withdraw his offer.
Trevor Walker, LoneTree Energy, stated he accepts the original terms and conditions of the lease, and
his offer of$51.50 per mineral acre will stand. In response to Chair Jerke, Bruce Barker, County Attorney,
clarified the high bidder is requesting that the Board reduce the 20 percent royalty fee for the lease,
otherwise, he will withdraw his high bid of $100.00 per mineral acre. He further clarified the Board has
received an offer of$51.50 per mineral acre,with acceptance of the terms presented in the lease, including
the 20 percent royalty fee,therefore, he recommended the Board accept the offer which accepts the terms
of the lease. Chair Jerke indicated he considers non-compliance with all of the terms of the lease as a
rejection of the bid; however, the bidding process shall be opened up so that Mr. Oburne may bid against
the new high bid presented by Mr. Walker. Mr. Oburne formally withdrew his offer of$100.00 per mineral
acre,and declined to bid against the offer presented by Mr.Walker,therefore, Commissioner Rademacher
moved to accept the high bid from LoneTree Energy, in the amount of$51.50 per mineral acre. Seconded
by Commissioner Long, the motion carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - DEPARTMENT OF FINANCE AND
ADMINISTRATION: Ms. Connolly stated the County has received two bids,from Corsair Resources, LLC,
c/o Jeff Obourn, and LoneTree Energy and Associates, LLC, for 40 acres located in the NW 1/4NE1/4 of
Section 10, Township 3 North, Range 63 West of the 6th P.M., Weld County, Colorado. She indicated
Mr. Obourn submitted the high bid, at an amount of $100.00 per mineral acre, and LoneTree Energy
submitted a bid in the amount of $51.50 per mineral acre. Based upon the previous discussion,
Mr. Oburne formally withdrew his offer of$100.00 per mineral acre, and declined to bid against the offer
presented by Mr. Walker, therefore, Commissioner Rademacher moved to accept the high bid from
LoneTree Energy, in the amount of$51.50 per mineral acre. Seconded by Commissioner Long,the motion
carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - DEPARTMENT OF FINANCE AND
ADMINISTRATION: Ms. Connolly stated the County has received two bids,from Corsair Resources, LLC,
c/o Jeff Obourn, and LoneTree Energy and Associates, LLC, for 40 acres located in the SW1/4NE1/4 of
Section 10, Township 3 North, Range 63 West of the 6th P.M., Weld County, Colorado. She indicated
Mr. Obourn submitted the high bid, at an amount of $100.00 per mineral acre, and LoneTree Energy
submitted a bid in the amount of $51.50 per mineral acre. Based upon the previous discussion,
Mr. Oburne formally withdrew his offer of$100.00 per mineral acre, and declined to bid against the offer
presented by Mr. Walker, therefore, Commissioner Rademacher moved to accept the high bid from
LoneTree Energy, in the amount of$51.50 per mineral acre. Seconded by Commissioner Long,the motion
carried unanimously.
OLD BUSINESS:
CONSIDER MASTER SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN - EVERCOM
SYSTEMS, INC.!SECURUS TECHNOLOGIES, INC. (CON'T FROM 02/13/08): Rich Wayman, Sheriffs
Office, stated the agreement was drafted as a result of the award of Bid No. B0700151, approved in
November, 2007. He stated Evercom Systems will provide telephone service for inmates housed within
the Weld County Jail to complete collect calls. He explained the agreement is a revenue generator for
Weld County, and the company pays a commission on each telephone call, for the right to provide the
service to the inmates, and there is no cost to the County for this service. In response to Chair Jerke,
Mr. Wayman reiterated the bid process was completed in November, 2007, six vendors submitted a bid
for this service, and Evercom Systems, Inc., was the highest rated bid, based upon the services provided.
Mr. Barker clarified once a bid is approved, an agreement is typically submitted to the Office of the Clerk
to the Board to be signed by the Chair, and is placed on the Consent Agenda; however, a large amount
of time lapsed between the approval of the bid and the receipt of the agreement, therefore the agreement
Minutes, February 20, 2008 2008-0624
Page 3 BC0016
was listed as a New Item of Business on the agenda. Mr. Wayman indicated the Sheriff's Office held
discussions with the company to ensure all of the terms of the agreement were correct, and the agreement
was further delayed from being placed on the agenda when the company did not submit signed originals.
Mr. Barker clarified he has reviewed the agreement, and he recommended approval. In response to
Commissioner Garcia, Mr. Wayman clarified the required internet access requirement is solely for the
company to be able to record the calls placed by the inmates and transfer the data to an off-site mainframe
computer located in Dallas, Texas. He further clarified the inmates will not have access to the internet,
and the phone system does not have any connection to the County computer network. Commissioner
Long moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Garcia, the motion carried unanimously.
NEW BUSINESS:
CONSIDER LETTER OF AGREEMENT FOR RELOCATION OF PIPELINES FOR SH 52 AND CR 13
WIDENING PROJECTS AND AUTHORIZE CHAIR TO SIGN - KERR-MCGEE GATHERING, LLC, C/O
KERR-MCGEE OIL AND GAS ONSHORE, LP: Wayne Howard, Department of Public Works, stated
Kerr-McGee will relocate approximately 750 feet of eight-inch gas pipeline for the County Road 13 Road
Improvements Project. He indicated the pipeline is currently adjacent to State Highway 52, and the
scheduled improvements require relocation, at a cost of$118,398.00. He stated the construction of the
project will begin in Spring, 2008, and the agreement is the last utility agreement necessary to complete
the required construction work. Commissioner Rademacher moved to approve said letter of agreement
and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 39 BETWEEN CRS 78 AND 80: Mr. Howard stated County
Road 39, between County Roads 78 and 80, will be closed on March 3, 2008, for a period of five days, to
replace a culvert. He indicated County Road 41, a gravel road,will be utilized as a detour route, and water
will be utilized for dust abatement, if necessary. He stated the average daily traffic count within the area
is approximately 500 vehicle trips per day, and clarified County Road 39 is a paved road. Commissioner
Long moved to approve said temporary closure. Seconded by Commissioner Masden, the motion carried
unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 21 BETWEEN CRS 76.5 AND 80: Mr. Howard stated
County Road 21, between County Roads 76.5 and 80, will be closed March 3, 2008, for a period of
approximately two months,for replacement of a 60-foot bridge. He stated the detour route is located along
mainly gravel roads, and the average daily traffic count is approximately 127 vehicle trips per day.
Responding to Chair Jerke, Mr. Howard stated the bridge is located over an irrigation canal, and water will
be able to flow through the canal by the start of irrigation season. Commissioner Masden moved to
approve said temporary closure. Seconded by Commissioner Rademacher, the motion carried
unanimously.
CONSIDER APPOINTMENT TO FAIR BOARD: Commissioner Rademacher moved to appoint Dale
McCall to the Fair Board, with a term to expire September 30, 2008. Seconded by Commissioner Long,
the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, February 20, 2008 2008-0624
Page 4 BC0016
There being no further business, this meeting was adjourned at 9:45 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
A/� i 1,
ATTEST: v-1,'m'' , ., "77�1 E ,Jj �. i//N
' W' i m Jerke, Chair
Weld County Clerk to the Board 1861 l 1 � � �� �11 n
F" ,:fiRobert D. M n, Pro-Tem
Deputy rk to the Board " L'
_t___. ',..-- ✓ Willie . Garcia
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David E. ong
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Douglas Rbdemacher
Minutes, February 20, 2008 2008-0624
Page 5 BC0016
MEMORANDUM
TO: Board of Commissioners DA bruary 12, 2008
FROM. Pat Persichino, Director of Pudic Works
WII DC. SUBJECT: 2008 Sign Material Bid, B0800057
COLORADO
The Public Works Department recommends that the Board of Weld County Commissioners award
the sign material to the following vendors. All vendors indicated were the low bidder for the items
except where noted.
TOTAL UNIT
VENDOR ITEMS PRICES
Osburn Associates 1-22, 23-24, 29A-C, 35 $ 7,278.04
44 (No Fluorescent Gm or Orange)
44 (Orange only)
46A-D
Rocal. Inc. 25-27, 30, 31, 33, 36A-B $ 150.57
Zumar Industries 28A-C, 37, 38, 40 $ 164.49
Vulcan Signs 32, 34, 51, 52 $ 110.77
J & A Traffic Products 39 $ 27.20
Lyle Signs 41 $ 125.00
Custom Products 42 $ 180.00
Hyatts Graphic Supply 43 (No Flourescent Gm) $ 14,390.08
43 (Flourescent Gm Only)
Highway Technologies 44 (Flourescent Gm Only) $ 3,160.00
Vector Graphics Supply 45A-E, 47A-H $ 1,448.87
TOTAL $ 27,035.02
There was no bid for Items 48-50, 53.
*Vulcan Signs did not meet specs for Item 39 so we recommend award to the next low bidder,J&A
Traffic Products.
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