HomeMy WebLinkAbout20082396.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 3, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, September 3, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher- EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Controller, Barb Connolly
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of August 27, 2008, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Masden moved to approve the Certification of Hearings
conducted on August 27, 2008, as follows: 1) Show Cause Hearing re: 2nd and 3rdAmUSR#842 - Tire
Recycling, Inc. Commissioner Garcia seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Long moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Barb Connolly, Controller, presented the following warrants for approval by the Board:
All Funds $2,563,884.55
Commissioner Masden moved to approve the warrants as presented by Ms. Connolly. Commissioner
Garcia seconded the motion, which carried unanimously.
2008-2396
BC0016
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BIDS:
APPROVE CUSTODIAL SERVICE FOR SOUTHWEST AND SOUTHEAST WELD SERVICES
BUILDINGS BID - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Connolly stated staff
recommends acceptance of the low bid from American Facility Maintenance Group for the Southeast Weld
Service Building, with the contractor furnishing all supplies and consumables. She further stated staff
recommends rejection the low bid from Stratus Building Solutions for the Southwest Weld Service Building,
due to the lack of a floor cleaning schedule, omission of type of disinfectant to be utilized, and the plan to
subcontract employees. She indicated staff also recommends rejection of the second low bid from
Oband's Janitorial Company, due to the inconsistency of the monthly cost breakdown. Ms. Connolly
clarified staff recommends acceptance of the third low bid from American Facility Maintenance Group. No
public testimony was provided regarding the matter. Commissioner Garcia moved to approve said bid,
based upon staff's recommendations. Seconded by Commissioner Masden, the motion carried
unanimously.
NEW BUSINESS:
CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY OF MORE THAN 350 PERSONS ON
SEPTEMBER 13, 2008 - THE AMERICAN CANCER SOCIETY: Bruce Barker, County Attorney, stated
the following item of business is a request for the same event, which is the annual Cattle Barons Ball,
presented by the American Cancer Society. He stated this year's event will take place on Saturday,
September 13, 2008, from 5:00 p.m. to 12:00 a.m., at the residence of Ed and Sue Orr, outside the
municipal limits of the City of Greeley. He indicated he reviewed the application materials, and the
applicant has provided all of the necessary documentation, insurance information, and required security
bond, therefore, he recommends approval of the application for the Temporary Assembly Permit, as well
as the Special Events Permit.
Nancy Clark, American Cancer Society, presented photographs of the posted notice sign, marked
Exhibit A, and indicated she was available to answer questions. Chair Jerke expressed his appreciation
to Ms. Clark for her work in conjunction with the Cattle Barons Ball, and indicated the Cattle Barons Ball
is an event which provides a positive reflection of Weld County residents. Ms. Clark indicated the
American Cancer Society appreciates the support of the Board members, and indicated this year's event
is the 16th Annual Cattle Barons Ball. She stated the event provides a positive ambiance and showcases
Weld County in a positive manner. Commissioner Long moved to approve said application. The motion
was seconded by Commissioner Masden, and he stated many lives are affected by cancer, including his
personal family, and he expressed his appreciation to the American Cancer Society for its efforts in
assisting those affected by the disease. Commissioner Long concurred, and indicated he believes the
event is well-established, organized, and will be safe for all attending. There being no further discussion,
the motion carried unanimously.
CONSIDER APPLICATION FOR SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN-THE
AMERICAN CANCER SOCIETY: Mr. Barker stated this application will allow for the sale of alcoholic
beverages at the Cattle Barons Ball event,to be held on September 13, 2008. Commissioner Long moved
to approve said application and authorize the Chair to sign. Seconded by Commissioner Garcia, the
motion carried unanimously.
CONSIDER GRANT APPLICATION FOR STOP VIOLENCE AGAINST WOMEN ACT(VAWA) FOR THE
VICTIM/WITNESS PROGRAM AND AUTHORIZE CHAIR TO SIGN: JoAnn Holden, District Attorney's
Office, stated the Victim/Witness Assistance Unit has received grant funds for several years in a row, and
this year's request is for a pro-rated amount, due to the change in the grant cycle. She clarified the Unit
is applying for grant funds, in the amount of $12,705.00, for a time period of April 1, 2009, through
December 31, 2010. She indicated the grant request requires matching funds in the amount of$4,235.00
Minutes, September 3, 2008 2008-2396
Page 2 BC0016
from Weld County, and the combined funds will be utilized to pay one-third of the salary and benefits for
a County Court Victim Witness Assistant who spends approximately 75 percent of her time dealing with
victims of domestic violence. In response to Chair Jerke, Ms. Connolly confirmed the cash match from
Weld County is within the 2009 Budget for the District Attorney's Office. Commissioner Garcia moved to
approve said grant application and authorize the Chair to sign. Seconded by Commissioner Masden, the
motion carried unanimously.
CONSIDER REQUEST FOR PURCHASE OF EQUIPMENT FROM DALE'S ENVIRONMENTAL
SERVICES, LLC: Pat Persichino, Director, Department of Public Works, stated the request is for the
purchase of a vacuum vehicle from Dale's Environmental Services, LLC. He indicated the vehicle is in
good shape overall; however, staff may have to replace the shocks and brake shoes, which will cost
approximately$1,000.00. He indicated the vehicle is utilized to clean out culverts by vacuuming out debris,
and utilization of the machine cuts down on the need to utilize a backhoe and personnel time to operate
additional machinery. He clarified the vehicle has approximately 54,000 miles, and is a 1994 Chevrolet
Kodiak, to be purchased for$75,000.00. In response to Chair Jerke, Mr. Persichino indicated the former
owner has upgraded to a new vehicle, and the cost of a brand new vehicle is approximately$350,000.00,
therefore, the sale of the older vehicle for $75,000.00 is an excellent deal. Further responding to Chair
Jerke, Mr. Persichino indicated the vehicle may also be utilized to create potholes for the installation of
utilities, therefore, it is a dual-use vehicle. Commissioner Garcia moved to approve said request. The
motion was seconded by Commissioner Masden. ChairJerke expressed his appreciation to Mr. Persichino
for taking advantage of a good equipment purchase, and indicated it is good business whenever the
County is able to purchase used vehicles in good condition for a fair price. He further indicated he believes
the truck will be valuable for a long time. There being no further discussion, the motion carried
unanimously.
PLANNING OLD BUSINESS:
CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR SITE PLAN REVIEW, SPR#397-
ZEEK PARTNERSHIP, LLLP (CON'T FROM 08/13/08): Jacqueline Hatch, Department of Planning
Services, stated the applicant submitted an e-mail, requesting another continuance of the matter in order
to allow adequate time to complete the remaining improvements at the site. She clarified after site
inspections were completed, it was determined the applicant must complete three outstanding
improvements, and he hopes to be able to complete the work by the end of the week. She stated staff
supports the request for a continuance of the matter to September 17, 2008. She indicated if all
improvements on the site are completed at that time, staff will only request that the 15 percent warranty
collateral be retained. Commissioner Garcia moved to continue said cancellation and release of collateral
to September 17, 2008, at 9:00 a.m. Seconded by Commissioner Masden, the motion carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, September 3, 2008 2008-2396
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
�� •� WELD COUNTY, COLORADO
ATTEST: ;•` 174 fie,f � / J/ -
I
Weld County Clerk to the Board r Ism \La.� �<
BY: ,I�,V ldtl .n Robert D. Masd , Pro-Tem
De.u, Cle o the Board -I i- ak
Willi . Garcia
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David E. Long
EXCUSED
Douglas Rademacher
Minutes, September 3, 2008 2008-2396
Page 4 BC0016
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