HomeMy WebLinkAbout20083317.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR MIGRANT/SEASONAL HEAD
START PROGRAM AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL
DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Migrant/Seasonal Head Start Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Family Educational Network of Weld County(FENWC),and Weld County School
District 6, commencing December 1, 2008,and ending November 30, 2009,with further terms and
conditions being as stated in said memorandum, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the Migrant/Seasonal Head Start
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County(FENWC),and Weld County School District 6 be,and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said memorandum.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 17th day of December, A.D., 2008, nunc pro tunc December 1, 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 14-%/11
j
f ° ill m H. Jerke, Chair
Weld County Clerk tot B. ,
■7 Rob rt D.��/••den4o-Tem
BY: 6- �� /
Deputy Clerk to the YU N . I !!!///(((///
Will F. Garcia
APPROVLl AS TO ;, c \l
David E. Long )(
/County Attorney 4oarnha. a.
Douglafs Radema her
Date of signature: /a43cy
2008-3317
h . NSC4/ J\ HR0079
-0a'
MEMORANDUM
ft DATE: December 15, 2008
TO: William H. Jerke, Chair, Board of County Commissioners
((`I ��
WIlD C FROM: Judy A. Griego, Director, human Sery D�ep r�men`f ( `--'
COLORADO RE: Memorandum of Understanding between the Weld County
Department of Human Services and Weld County School
District #6
Enclosed for Board approval is a Memorandum of Understanding between the Weld County
Department of Human Services' Family Educational Network and Weld County School District
#6. This Memorandum of Understanding was approved at the Board's December 15, 2008,
Work Session.
Weld County School District #6 will
A. Locate, identify and evaluate all children residing in the School District between the ages of
birth to twenty-one (21) years, who may have a disability for special education services,
through community screenings(auditory,vision and developmental),using School District's
screening team.
B. Refer individuals who have been screened, when deemed appropriate by the screening team,
for purposes of evaluation for eligibility and planning. The evaluation process shall include
an assessment by a person with expertise in the individual's suspected area of disability, in
accordance with the regulations promulgated by the Colorado Department of Education.
The term of this Memorandum of Understanding is December 1, 2008 through November 30,
2009.
If you have questions, please give me a call at extension 6510.
2008-3317
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT NO. 6 and
FENWC HEAD START AND MIGRANT AND SEASONAL HEAD START
This Memorandum of Understanding is by and between Weld County School District No.
6 ("School District") and the Family Educational Network of Weld County Head Start
("FENWC") and Migrant and Seasonal Head Start, operating under the auspices of the Weld
County, Colorado, Department of Human Services (collectively "FENWC").
BACKGROUND INFORMATION
A. School District and FENWC have obligations with respect to identifying and
providing educational services to certain children with disabilities pursuant to the Individuals
with Disabilities Education Improvement Act ("IDEIA"), the federal Head Start Program, the
Colorado Exceptional Children's Educational Act and the rules and regulations relating to them.
B. School District is responsible for locating, identifying and evaluating all children
residing in its attendance area between the ages of birth to twenty-one (21) years who may have a
disability and be eligible for special education services.
C. FENWC operates Head Start programs for children between the ages of six (6)
weeks and five (5) years at approximately six (6) sites within School District's attendance
boundaries.
D. FENWC is mandated to have a formal partnership agreement with School District
concerning identifying and serving pre-kindergarten children with disabilities.
E. Pursuant to C.R.S. §29-1-203, School District and FENWC are authorized to
enter into Intergovernmental Agreements regarding the provision of functions or services related
to their obligations and responsibilities concerning children with disabilities.
F. School District and FENWC have determined that it is in their mutual interests to
define the services and procedures to be provided by each and to identify areas of collaboration
to ensure that available resources are used in the most effective manner.
NOW THEREFORE, in consideration of the mutual promises, covenants and agreements
contained herein, the parties hereto agree as follows:
AGREEMENT
1. Incorporation. The foregoing Background Information is incorporated herein by
reference.
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o�d'-33.
2. Term. The term of this Agreement shall commence on December 1, 2008, and
shall end on November 30, 2009, unless otherwise terminated as provided herein. This
Agreement may be renewed annually for successive one year periods upon written consent of
each party hereto.
3. Responsibilities of FENWC: FENWC agrees to:
a. Recruit, enroll and serve children who are eligible under FENWC and the Migrant
and Seasonal Head Start children, and to ensure that no less than ten percent (10%) of the total
number of enrollment opportunities in these programs shall be made available for eligible
children with disabilities.
b. Screen children within two (2) weeks of enrollment to identify potential health
problems and potential disabilities and/or developmental delays.
c. Refer children residing within School District's attendance boundaries to School
District and/or other appropriate community resources for purposes of evaluation for eligibility
and planning for special education services.
d. Participate with School District to promote the advertisement of community
screening and evaluation involving all activities under School District's Child Find program.
e. Participate in the development and implementation of an Individualized Education
Plan ("IEP") for children enrolled in Head Start within School District's attendance boundaries
who are eligible for services under Part B of the IDEIA or an Individual Family Service Plan
("IFSP") for children eligible for services under Part C of the IDEIA, and to assist in ensuring
that all federal, state and local requirements related to such plans are met.
f. Work collaboratively with School District to develop staff training opportunities
to increase knowledge and ability to provide services to children with disabilities.
g. Actively assist families of children with disabilities to access community
resources for those children.
3. Responsibilities of School District. School District agrees to:
a. Locate, identify and evaluate all children residing in the School District between
the ages of birth to twenty-one (21) years, who may have a disability and be eligible for special
education services, through community screenings (auditory, vision and developmental), using
School District's screening team.
b. Refer individuals who have been screened, when deemed appropriate by the
screening team, for purposes of evaluation for eligibility and planning. The evaluation process
shall include an assessment by a person with expertise in the individual's suspected area of
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disability, in accordance with the regulations promulgated by the Colorado Department of
Education.
c. Ensure that prior to said referral for evaluation, families receive appropriate
Informed Consent forms, Procedural Safeguards information and other notice as required under
federal, state and local law and regulations.
d. When the foregoing referral for evaluation has been completed, determine
eligibility for services under IDEIA, and when appropriate, develop and implement an IEP for
students enrolled in Head Start and ensure that all applicable requirements related to such
development and implementation are met, including without limitation, obtaining parental
consent, convening an IEP team and providing notice of all meetings. School District will
include appropriate FENWC staff in the development and implementation of the IEP.
e. Provide special education and related services to eligible children enrolled in
Head Start pursuant to such child's IEP.
f. Work collaboratively with FENWC staff to implement specially designed
instruction to meet the unique needs identified in a child's IEP, such as content, methodology
and/or delivery of instruction.
g. Work collaboratively with FENWC to develop staff training opportunities to
increase knowledge and ability to provide services to children with disabilities.
Provision of the foregoing services represents an in-kind contribution by the School
District to FENWC in the amounts and as set forth in Attachment A hereto.
4. Cooperation in Transition Planning. To provide for a smooth transition from
the pre-school setting to a public school setting, School District and FENWC agree to undertake
the following:
a. Prior to a child entering the public school setting, the appropriate FENWC staff
and public school teachers will meet to share strategies. Transition Plans will be developed
jointly by School District and FENWC at an IEP meeting or Annual Review at the time the child
exits from Head Start to the School District.
b. School District and FENWC will jointly provide information regarding changes in
service delivery to parents.
5. Counting and Reporting. School District and FENWC will comply with the
requirements of their respective systems with respect to counting and reporting on children
receiving special education and related services.
6. Termination. Either party hereto may terminate this Agreement by giving thirty
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(30) days prior written notice.
7. Relationship of the Parties. Nothing herein shall create or be construed as
creating a partnership,join venture or agency relationship between the parties, and no party shall
have the authority to bind the other in any respect. School District employees providing services
hereunder shall he and at all times shall remain employees of School District and FENWC
employees providing services hereunder shall be and shall remain at all times Employees of
FENWC. Accordingly, each party shall have the sole responsibility for paying the salaries of its
respective employees providing services hereunder, including payment of all required
withholdings, and it shall maintain such workers' compensation and unemployment insurance
coverage as are required by the State of Colorado.
8. Confidentiality. During and after the term of this Agreement, all parties shall
comply with the rules and regulations of the Health Insurance Portability and Accountability Act
(HIPAA) and the Family Educational Rights and Privacy Act (FERPA) and any other applicable
federal state or local laws and regulations concerning confidentiality.
9. Notices. All notices and other communication required or permitted hereunder
shall be in writing and shall be deemed to have been given when personally delivered or on the
third day after mailing by first class mail, registered or certified, return receipt requested, postage
prepaid, addressed as follows:
If to School District: Victoria Hubbard,
Director of Exceptional Student Services
Weld County School District No. 6
Greeley, CO 80631
If to FENWC: Mental Health and Disabilities Specialist
Family Educational Network of Weld County
P.O. Box 1805
Greeley, CO 80632
10. Entire Agreement; Modification. This Agreement constitutes the entire
agreement between the parties pertaining to the subject matter contained herein, and it supersedes
all prior and contemporaneous agreements, representations and understandings of the parties. No
modification or amendment of this Agreement shall be binding unless executed in writing by all
parties.
11. Binding Effect; Assignment. This Agreement shall be binding upon and inure
to the benefit of the parties hereto, their successors and permitted assigns. Neither party may
assign this Agreement without the prior written consent of the other party.
12. Severability. If any term or condition of this Agreement shall be held by a court
of competent jurisdiction to be invalid, illegal or unenforceable, this Agreement shall be
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construed and enforced without such a provision to the extent this Agreement is then capable of
being performed within the original intent of the parties.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement.
WELD COUNTY SC OOL DISTRICT NO. 6
Date: "A51/ cg
Victoria ubbard
Executive Director of Exceptional Student Services
WELD COUNTY BOARD OF COUNTY COMMISSIONERS
'A—) I-IL L-",-,---( Date:
William H. Jerke, Chairperson iG 4 '>:.:_'
" ,tele/ATTEST: WELD COUNTY CLERK TO T 8 D '
By: 44- Date:
ATTESTIN ' O BOARD OF CO
COMMISSIONERS SIGNATURES ONLY
WELD COUNT DEPARTMENT OF HUMAN SERVICES
let� 0 D Date: /DiliSio
Judy iego, & ector
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:5-'-
ATTACHMENT A
HEAD START
IN-KIND SERVICES
2008-2009
Description of Services Amount
Administrative Cost 2250
Grass Care and Snow Removal 2250
Occupational Therapist 4%*
Salary 2760
Life 9.2736
Medicare 40.02
Pera 332.58
Health 16.6
Dental 1.22
3159.694 3160
Physical Therapist 4%*
Salary 2460
Life 1_ 8.2656
Medicare 35.67
Pera 296.43
Health 16.6
Dental 1.22
2818.186 2818
Speech Therapist 4%*
Salary 2852
Life 9.58272
Medicare 41.354
Pera 343.666
Health 16.6,
Dental 1.22
3264.423 3264
Head Start Teacher-89%*"
Salary 38765
Life 130.2504
Medicare 562 0925
Pera 14.671.183
Health - 373
Dental 27 _
44528.53 44146
TOTAL IN-KIND SERVICES 57888
*4% PreSchool students are Head Start
"*89% of teacher time is committed to Head Start
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